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Microsoft PowerPoint - DTGMeeting_Word_May2008

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					DTG Meeting, 27th May 2008

Writing reports, papers and theses
based in

MS Word, Visio and MathType
Francisco Monteiro

Digital Technology Group

1/15

Computer Laboratory

What do I need? (Student reports)
A personal example
• • • • • • Undergraduate course reports Degree thesis Graduate course reports M.Sc. thesis 1st Year (Ph.D. registration) Report Ph.D. thesis (?) (many × >20 pp.) (164 pp.) (6 × >20 pp.) (226 pp.) (168 pp.)

~1,000 pp.
(>150 pp. ??)

with MS Word
Computer Laboratory

Digital Technology Group

2/15

What do I need? (Academic life)
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Write conference papers (typical: 10 pp. single column) Write journal papers (typical: 30 pages single column) Conference reviews (Typical: 1-2 page) Journal reviews (up to 15 pages) Applications for funding for travelling, visits,… (~ 5 pp.) Curriculum Vitae, etc. …

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Digital Technology Group

3/15

Computer Laboratory

What do I need?
• I need • A cover, table of contents, table of figures;
• List of Acronyms; • Insert Figures from MATLAB with copy/paste; • Edit block diagrams and insert then with copy/paste; • Spell checking in real time; • Easy and fast edition and numbering of mathematical expressions; • Fast cross references; • Detailed, fast and simple control of the final result printed on paper.

• The interaction with others? Not much. Only paper.
• IEEE conferences ask for final .pfd and MS Word template is given. • IEEE Journals accept pdf or Word and they edit themselves the final paper. [http://www.comsoc.org/dl/jrnal/transcom/authorinfo.html]

• Generalized access to the software
Digital Technology Group
4/15

Computer Laboratory

Situation until 2003
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Word 2000 (and previous ones) crashed frequently when a table of contents (TOC) is present in the document! Solution 1: do not keep the TOC it in the same file;
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Solution 2:
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Step 1- Generate the TOC for preview to see how many pages it takes; Step 2- delete it immediately (keep those pages blank) Step 3 – generate it at the end when you have the final document or when you want to print

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Solution 3 (best solution from 2003 onward):

Digital Technology Group

5/15

Computer Laboratory

History of Word
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1989 November — Word for Windows 1.0 for Windows 2.x, code-named Opus 1990 March — Word for Windows 1.1 for Windows 3.0, code-named Bill the Cat 1990 June — Word for Windows 1.1a for Windows 3.1 1991 — Word for Windows 2.0, code-named Spaceman Spiff 1993 — Word for Windows 6.0, code-named T3 (renumbered 6 to bring Windows version numbering in line with that of DOS version) 1995 — Word for Windows 95 (version 7.0) - included in Office 95 1997 — Word 97 (version 8.0) included in Office 97 1998 — Word 98 (version 8.5) only included in Office 97 Powered By Word 98—only released in Japan and Korea 1999 — Word 2000 (version 9.0) included in Office 2000 2001 — Word 2002 (version 10) included in Office XP 2003 — Word 2003 (officially "Microsoft Office Word 2003") - (ver. 11) included in Office 2003 2006 — Word 2007 (officially "Microsoft Office Word 2007") - (ver. 12) included in Office 2007; released to businesses on November 30th 2006, released worldwide to consumers on January 30th 2007

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Digital Technology Group

6/15

Computer Laboratory

Diagrams: VISIO
•I work with both VISIO 2000 and 2003. I never detected any problems with them. The latest is VISIO 2007. •Simple copy/paste as external figure works very well and is preferable to paste into Word as VISIO (make it lighter). •(VISIO is included in the MS Academic Alliance) •VISIO was bough by MS on January 2000 (in a stock swap for
$1.5 billion US
[http://visio.mvps.org/History.htm])

• MS removed the possibility to export .eps ! (The feature is absent since VISIO 2000.)

Digital Technology Group

7/15

Computer Laboratory

MathType (4.0)
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“Using MathType to Create TEX and MathML Equations”. 1999 TEX Users Group Annual Meeting
(www.dessci.com/en/reference/white_papers/TUG_paper.pdf)

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“… full-featured version of the Equation Editor applet that comes with Microsoft Word…” “An interactive front-end to TEX authoring” “An aid to learning TEX” “It is our hope that TEX users will want to add it to their arsenal of useful tools.”

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Digital Technology Group

8/15

Computer Laboratory

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Editing with MathType's TeX-syntax, by Robert Miner, Design Science, Inc. June 27, 2007. MathUI Workshop, RISC, Linz, Austria.
(www.activemath.org/workshops/MathUI/07/proceedings/Miner-EditingMathTypeTex-MathUI07.pdf)

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“MathType is well-known for its point and click user interface for editing math. However, the latest version adds TeX input from the keyboard, cut-and-paste, or drag-and-drop. This provides the user with the best of both worlds”.
Input editor for Wikipedia authors Automatic numbering of equations Colouring of equations

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~30 £ (Academic)
Digital Technology Group
9/15

Computer Laboratory

TEX input mode and Wiki support
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When language input is enabled, the ‘$’, ‘\’ or ‘^’ key will place. MathType into language entry mode For example, input such as $\frac{x^2}{y^2 will produce this \fracx2{y2as output

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Some find this interface to be simpler than direct TEX input as there are no keywords to remember and, most importantly, no possibility of syntax errors.
10/15

Digital Technology Group

Computer Laboratory

An IEEE editor’s comment
W. Ross Stone (Editor-in-Chief) addressing the readers and authors of the IEEE Antennas and Propagation Magazine, Vol. 49, No. 4, August 2007.

“MathType 6.0 Available: (…) The new version adds full support for Microsoft Vista and Office 2007. It is also backwards compatible with Office 2003, XP, and 2000, and with Windows XP and 2000. It adds a MathType tab in Word and PowerPoint to Office 2007, so you would no longer have to use the Insert-Object dialog to add an equation in PowerPoint. MathType 6.0 also has a new TEX and LaTEX input mode. This apparently allows you enter equations in the Math Type window by either typing or pasting TEX commands. Please note that while I am a strong supporter of MathType - it is what is used to produce every equation in this Magazine – I have not switched to Office 2007, nor do I plan to do so anytime soon. I do not like the new interface, and I have found no features I need sufficiently to motivate me to switch.”

Digital Technology Group

11/15

Computer Laboratory

Latex+Emacs vs. MathType+Word
In 2005, before MathType 6.0
(http://rik0.wordpress.com/2005/12/13/latex-emacs-vs-mathtype-word/)

•Latex+Emacs review:
In the introduction:
(…) So,…this is not a test intended to prove that latex is more powerfull. This is known. (…)

Then he does a comparison by sections: Crashes, References, Symbols,Bugs,
WYSIWYG.

Conclusion: Of course to use Latex you need to learn Latex (but to learn how to use advanced
Word features, you have to study too). And to use Emacs, you need to understand a bit how it works, even if an environment like Aquamacs can be used with little knowledge about Emacs (don’t know similar Emacs versions for Windows, still I suppose they exist). But this allows you to be much more productive in the middle and long term. Moreover Aquamacs (or Emacs) is free and so it is Latex. Word + MathType costs a lot. Moreover Emacs + Latex is cross platform. You can work with people using Macs, Windows, Linux, FreeBSD, everything they like. You can edit their documents and you can easily publish your results in PDF on the web. You can also send your files to an editor, until some time ago Latex was one of the few formats accepted by scientific magazines.

Digital Technology Group

12/15

Computer Laboratory

Criticism to that review
Replies to this Latex+Emacs review:
“Just another “review” by someone for whom Latex was already the winner. If you like typing a lot of backslashes and scratching your head trying to figure out the keyword for some effect or debugging some unbalanced expression or solving some thorny installation problem or …; then go right ahead. TeX or LaTeX is for you.”

Remember the: “…Emacs + Latex is cross platform. You can work with people using Macs, Windows, Linux, FreeBSD, everything they like…”. …(Or the complaint about the mouse?) I assume this one was not being ironic:
“I can’t find a way to type curly braces {} , backticks `, etc, on an italian keyboard under Aquamacs 0-9-9d, do you have any suggestion ?”

Digital Technology Group

13/15

Computer Laboratory

The costs
----- Original Message ----From: "Fitzwilliam College IT Office" <computing@fitz.cam.ac.uk> To: <computing@fitz.cam.ac.uk> Sent: Monday, April 28, 2008 2:01 PM Subject: Microsoft Office 2007 Special Offer Pricing Dear Student, It's come to our attention that until the 30th of April, Microsoft are offering their "top of the range" Office Ultimate 2007 product for only £38.95 (incl. VAT). This normally sells for approximately £600. This offer is available to all staff and students at Universities across the UK, to use on your home computer. You're limited to being allowed to only purchase one copy of Office 2007 through this offer and you have to download the installation files (roughly 500MB) or pay a little extra to order an installation CD. If you're interested in this offer then you can find out more & order from this website: http://www.theultimatesteal.co.uk/ IT Office, Fitzwilliam College. P.S. We're sending this as information only - we can't help with any problems or questions you might have about this offer.

Access 2007 Accounting Express 2008 Excel 2007 InfoPath 2007 Groove 2007 OneNote 2007 PowerPoint 2007 Publisher 2007 Word 2007 (manages references) Outlook 2007 with Business Contact Manager

I though it was reasonable and… bought it (~ 40 £)

4£
14/15

Digital Technology Group

Computer Laboratory

Available, but far from perfect
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Example: in Cambridge
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In most colleges (both computer rooms and libraries); In INTEL Lab (CL); In Computing Service rooms (Titan Rooms,…)

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All have PWF stations with dual boot. One of them is Windows with Word. (Similar situation in other universities I know): Friends, relatives, housemates,... “Cyber cafes”, when away (e.g. at a conference).

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BUT: even for experienced users, sometimes it can be hard to find out “what is going on”! Let’s check it live…
Digital Technology Group
Computer Laboratory

15/15


				
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