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I C E S
Information about Children, Education and Schools
Welcome to the Data Collection Sub ICES meetings
27th / 29th March 2007 10:30 to 3:15pm
YORK - Royal York Hotel / LONDON - New Connaught Rooms
Data Collection Sub ICES events
27th / 29th March 2007 York / London 1
Information on Children, Education and Schools
Welcome And Introduction
Michael Ellis
DfES
Data Collection Sub ICES events
27th / 29th March 2007 York / London 2
Information on Children, Education and Schools
10.00 – 10.30 Registration and Refreshments
10.30 – 10.35 Welcome And Introduction
10.35 – 11.00 CENSUS 2007/2008 Progress report, review of January
2007, issues, software reports; COLLECT update
11.00 – 12.15 Demonstration of COLLECT data-collection software
12.15 – 12.45 SCHOOL WORKFORCE Update on progress of the 2008 pilot
programme and planning for the 2009 pilots with all LAs
12.45 – 1.30 LUNCH
1.30 – 1.50 ADDRESSES, ADMISSIONS, ATTENDANCE and CTF updates
1.50 – 2.10 EARLY YEARS / PRU / ALTERNATIVE PROVISION
Update on pilot and preparation for non-pilot authorities
2.10 – 2.30 KEY TO SUCCESS and ASSESSMENT DATA
and opportunity to cover issues regarding ongoing data collections
2.30 – 3.15 DISCUSSION FORUM
Open discussion of topics raised by LA delegates
Questions and AOB
3.15 CLOSE
Data Collection Sub ICES events
27th / 29th March 2007 York / London 3
Information on Children, Education and Schools
CENSUS 2007/2008
Progress report, review of January 2007,
issues, software reports; COLLECT update
Mike Battle, Ryan Murray
DfES
Data Collection Sub ICES events
27th / 29th March 2007 York / London 4
Information on Children, Education and Schools
School Census 2007
Sub-ICES 27&29 March 2007
Mike Battle
Data Collection Sub ICES events
27th / 29th March 2007 York / London 5
Information on Children, Education and Schools
School Census 2007
January 07 School Census:
• First time for Primaries, Nurseries & Specials
• At close 22 March, 100% returns in
• Excellent work – Thank you!
Data Collection Sub ICES events
27th / 29th March 2007 York / London 6
Information on Children, Education and Schools
School Census 2007
ISSUES
• Software (MIS and DAZ)
• School to School
• Data Items: Method of Travel, Exclusions, Attendance,
Extended Services, Class Sizes
• Duplicate Records
• Others
Data Collection Sub ICES events
27th / 29th March 2007 York / London 7
Information on Children, Education and Schools
School Census 2007
DATA CLEANING TIMETABLE:
• Duplicates feedback to DfES: by 16 March
• Provisional database frozen: 30 March
• Provisional funding figures posted on KtS: w/c 2 April *
• Feedback on provisional figures to DfES: by 27 April
• Final funding figures posted on KtS: w/c 14 May
* Written amendments only – no DfES chasing
Data Collection Sub ICES events
27th / 29th March 2007 York / London 8
Information on Children, Education and Schools
School Census 2007
May Census 2007
• Census date: 17 May
• Return Deadline: 13 June
• Readiness Letter: w/c 2 April
• Project Manager DAZ: Bev Trelfa
Data Collection Sub ICES events
27th / 29th March 2007 York / London 9
Information on Children, Education and Schools
School Census 2007
COLLECT SEPTEMBER 2007
• Development complete: end May
• LA/School familiarisation events: June
• URL released to school/LAs: early July
• Go Live: 4 October 2007
• Project Management COLLECT: Mike Battle/Sam Currie*
Data Collection Sub ICES events
27th / 29th March 2007 York / London 10
Information on Children, Education and Schools
School Census 2007
QUESTIONS
Data Collection Sub ICES events
27th / 29th March 2007 York / London 11
Information on Children, Education and Schools
Demonstration of COLLECT
data-collection software
Claire-Louise Patrick
DfES
Data Collection Sub ICES events
27th / 29th March 2007 York / London 12
Information on Children, Education and Schools
COLLECT
- this was a ―live‖
demonstration which cannot
be reproduced here
Data Collection Sub ICES events
27th / 29th March 2007 York / London 13
Information on Children, Education and Schools
SCHOOL WORKFORCE
Update on progress of the 2008 pilot
programme and planning for the 2009
pilots with all LAs
Helen Marshall, Paul Stoker
DfES
Tuesday: John Hindley (Bury)
Thursday: Daniel Finnie (Southwark)
Data Collection Sub ICES events
27th / 29th March 2007 York / London 14
Information on Children, Education and Schools
School Workforce Census
Data Collection Sub ICES events
27th / 29th March 2007 York / London 15
Information on Children, Education and Schools
Where are we now:
• Working with 34 LAs in preparation for the 2008 pilots.
• Working with both School and LA Software Suppliers.
• Regulations and Guidance consultation completed, responses
are being actioned.
• Fair Processing Notice issued.
• Requirements catalogue agreed.
• Development of COLLECT School Workforce blade is in
progress.
Data Collection Sub ICES events
27th / 29th March 2007 York / London 16
Information on Children, Education and Schools
Pilot Timetable:
January 2008 pilot (34 Local Authorities)
Census Date 17th January 2008
Return Date 13th February 2008
September 2008 pilot (34 Local Authorities)
Census Date (possible change) 18th September 2008
Return Date 15th October 2008
January 2009 pilot (All Local Authorities)
Census Date 15th January 2009
Return Date 11th February 2009
May 2009 pilot (All Local Authorities)
Census Date 21st May 2009
Return Date 17th June 2009
September 2009 pilot (All Local Authorities and Schools)
Census Date (possible change) 17th September 2009
Return Date 14th October 2009
January 2010 (National roll out)
Data Collection Sub ICES events
27th / 29th March 2007 York / London 17
Information on Children, Education and Schools
Preparation for 2009:
Areas to consider:
• Engaging Stakeholders, e.g. Director of Children‘s Services.
• Understanding requirements of SWF specification.
• Determine where data is held (LA, school, 3rd party).
• Model Implementation Plan provides a framework to help LAs
implement the SWF.
• Autumn workshop planned for all LAs.
Data Collection Sub ICES events
27th / 29th March 2007 York / London 18
Information on Children, Education and Schools
Preparation for 2009:
• Documentation, including Specifications, a Model
Implementation Plan and the latest version of the Regulations
and Guidance, can be found at:
www.teachernet.gov.uk/management/ims/datacollections/swfcpilot/
Navigation:
Teachernet Home Page
Management
IMS / School Census
02 Data Collections
School Workforce Census Pilot
Data Collection Sub ICES events
27th / 29th March 2007 York / London 19
Information on Children, Education and Schools
What data are we wanting?
For each member of the
school workforce working Staff
within a school or centrally Details
employed by an LEA
1 1 1 1
0 …n 0 …n 0 …n 0 …n
Contract/ Service
Absence Curriculum Qualification
Agreement
Data Collection Sub ICES events
27th / 29th March 2007 York / London 20
Information on Children, Education and Schools
Agency
Teachers /SA Other
Teaching
in regular teachers support
Assistants
service in regular staff
service
Teacher Number
Family Name
Given Name
Former Family Names
NI Number
Gender
Date of birth
Ethnic Code
QT Status
HLTA Status
QTS Route
Absent on Census Day (generated by MIS – required for all - editable)
Data Collection Sub ICES events
27th / 29th March 2007 York / London 21
Information on Children, Education and Schools
Teachers in regular Agency /SA teachers Teaching Other support
2. Contract / Agreement
service in regular service Assistants staff
Contract/Agreement Type
Start Date
End Date
Post
Date of Arrival in School
Pay Scale
Regional Pay Spine
Spine Point
Salary Rate
Safeguarded Salary
Daily Rate
Destination
Origin
LA or School Level (generated by MIS – required for all)
Role Identifier
Hours worked per week #
FTE Hours per week #
Weeks per year #
Category of Additional Payment
Additional Payment Amount
Data Collection Sub ICES events
27th / 29th March 2007 York / London 22
Information on Children, Education and Schools
Other
Agency support
Teachers in /SA staff
Teaching
3. Absence regular teachers in
Assistants
service regular
service
First Day #
Last Day #
Working Days Lost #
Absence Category #
Payroll Absence Category #
Data Collection Sub ICES events
27th / 29th March 2007 York / London 23
Information on Children, Education and Schools
Agency Other
Teachers /SA Teaching support
4. Curriculum in regular teachers Assistant staff
service in regular s
service
Subject Code
Hours
NC Year Group
Data Collection Sub ICES events
27th / 29th March 2007 York / London 24
Information on Children, Education and Schools
Agency Other
Teachers /SA Teaching support
5. Qualification in regular teachers Assistant staff
service in regular s
service
Qualification code
Class of first degree[1]
Country of origin6
Subject Code 1
Subject Code 2
Date of Award6
Verified
Data Collection Sub ICES events
27th / 29th March 2007 York / London 25
Information on Children, Education and Schools
Scenario 1
Jan - LA Returns all details for all schools & own
workforce
(Separate file for each school and one for the LA)
Data Collection Sub ICES events
27th / 29th March 2007 York / London 26
Information on Children, Education and Schools
Header
Establishment 3001
Staff Details
Vacancies/
Occasional
Teachers
Contracts Absences
Additional
Role
Payments
Data Collection Sub ICES events
27th / 29th March 2007 York / London 27
Information on Children, Education and Schools
Header Local Authority Return
Staff Details
Vacancies/
Occasional
Teachers
Contracts Absences
Additional
Role
Payments
Data Collection Sub ICES events
27th / 29th March 2007 York / London 28
Information on Children, Education and Schools
Header Establishment 3002
Staff Details
Vacancies/
Occasional
Teachers
Contracts Absences
Additional
Role
Payments
Data Collection Sub ICES events
27th / 29th March 2007 York / London 29
Information on Children, Education and Schools
COLLECT
Establishment 3001 Establishment 3002 Local Authority
Vacancies/ Vacancies/
Occasional Occasional
Teachers Teachers
Staff Details Staff Details Staff Details
Contracts Contracts Contracts
Absences Absences Absences
Additional Additional Additional
Role Role Role
Payments Payments Payments
Data Collection Sub ICES events
27th / 29th March 2007 York / London 30
Information on Children, Education and Schools
Benefits
Less matching issues, as less likely to be cross school
discrepancies as return prepared by a single source
Quicker turn round as not waiting for other data sources
Single contact for resolving issues
Resubmission less of an issue
Vacancies and occasional teacher details can be included in the
same file
Data Collection Sub ICES events
27th / 29th March 2007 York / London 31
Information on Children, Education and Schools
Scenario 2
Jan – School returns own details (single file)
LA returns details for own contracted staff (single file)
Slides as previous
Data Collection Sub ICES events
27th / 29th March 2007 York / London 32
Information on Children, Education and Schools
COLLECT
Establishment 3001 Establishment 3002 Local Authority
Vacancies/ Vacancies/
Occasional Occasional
Teachers Teachers
Staff Details Staff Details Staff Details
Contracts Contracts Contracts
Absences Absences Absences
Additional Additional Additional
Role Role Role
Payments Payments Payments
Data Collection Sub ICES events
27th / 29th March 2007 York / London 33
Information on Children, Education and Schools
Benefits
Less matching issues, as less likely to be cross school
discrepancies as return prepared by a single source
Quicker turn round as not waiting for other data sources
Single contact for resolving issues
Resubmission less of an issue
Vacancies and occasional teacher details can be included in the
same file
Data Collection Sub ICES events
27th / 29th March 2007 York / London 34
Information on Children, Education and Schools
Scenario 3
Jan – School returns part details for its workforce members
LA returns remaining details
(1 file each, full module supplied)
Data Collection Sub ICES events
27th / 29th March 2007 York / London 35
Information on Children, Education and Schools
School Return
Header
Staff Details
Vacancies/
Occasional
Teachers
Absences
Data Collection Sub ICES events
27th / 29th March 2007 York / London 36
Information on Children, Education and Schools
LA Return
Header
Staff Details
(minimum set
only)
Contracts
Additional
Role
Payments
Data Collection Sub ICES events
27th / 29th March 2007 York / London 37
Information on Children, Education and Schools
COLLECT
Establishment 3001
School LA
Header Header Vacancies/
Staff Details Occasional
Teachers
Minimum Set Minimum Set
+
=
Staff Details Contracts
Contracts
Absences
Absences Additional
Role
Payments Additional
Role
Payments
Vacancies/
Occasional
Teachers
Data Collection Sub ICES events
27th / 29th March 2007 York / London 38
Information on Children, Education and Schools
Benefits
Vacancies and occasional teacher details can be included in
school file
An excellent point to synchronise databases
Points to Note
Record not complete until all parts returned
Record will need to be matched and reconciled
Resubmissions more complex, particularly if changes were made
as part of or since the original matching took place.
Data Collection Sub ICES events
27th / 29th March 2007 York / London 39
Information on Children, Education and Schools
What Next?
• Agree what data items are coming from where.
• Speak to all relevant parties/suppliers and ensure all
are clear of requirements.
• Where possible ensure all records are accurate and
correct across all systems, do a systems audit if
required.
Data Collection Sub ICES events
27th / 29th March 2007 York / London 40
Information on Children, Education and Schools
Be Prepared
The better
prepared you are,
the easier it will
be.
Data Collection Sub ICES events
27th / 29th March 2007 York / London 41
Information on Children, Education and Schools
Contact Details:
DSG Helpdesk:
Telephone - 01325 392626
E-mail – dsg.helpdesk@dfes.gsi.gov.uk
IMS Team:
E-mail – ims.mailbox@dfes.gsi.gov.uk
Data Collection Sub ICES events
27th / 29th March 2007 York / London 42
Information on Children, Education and Schools
School Workforce Data Collection
Welcome to
Bury
43
About Bury
• Early Years Centre 1
• Primary Schools 64
• Secondary Schools 14
• Special Schools 3
• Pupil Referral Units 1
44
Staffing
• Teachers 1688
• Support Staff 2214
45
SCHOOL WORKFORCE CENSUS PILOTS
Why be in the 2008 pilots?
• We have a say in the design
• We would have to do it anyway
• Better prepared for Live roll out
46
Progress So Far
• Corporate approval received to take part on the pilot
• Cross-Functional Team established
– Personnel
– I.T.
– Payroll
– Finance
• Identified Pilot Schools (4 High & 12 Primary or All)
• I.T. Meeting with Midland regarding Technical
Specification – December 2006
• Stakeholders kept updated
47
Who are the Partners?
• Children‘s Services – Personnel
• Unions
• Schools (pilots)
• Corporate Centre
• Software Company
48
Cross-Functional Team
The Cross-Functional Team Meetings
• Biscuits and grovelling thanks for attending
• Prepare for it
• Clear timelines
• Clear roles for everyone
• Substitutes
• Prompt minutes – circulated twice
• Names against action points
49
Progress So Far
We are ready and
keen to roll
– Staff know the
position and want to
get on with it
– 90% of information is
on the corporate
system
50
What could possibly go wrong?
51
What could possibly go wrong?
"Infamy, infamy - they've all got it in for me!"
52
Current Concerns
Two Foundation Schools use
external HR / Payroll Systems
Options:-
• Set up on Corporate System for SWF purposes.
• Request information from external providers
• Add data to SWF return manually
53
Current Concerns
Data Gaps
Current Gaps in Data e.g.
Non-Teaching Staff Qualifications
Extra Fields Required in HR/Payroll
System (Trent)?
54
Current Concerns
Supplier Software Readiness
• Will Midland be ready for Jan 2008
Return?
• Do we want to use different methods to
produce returns in 2008 and 2010?
• Will they be ready for 2010?
•Liaison with other Trent Users
55
Current Concerns
• Curriculum Data - Linking Personnel with
Curriculum Data in Collect
• Data Protection – Fair Processing
56
Contacts
• John Hindley (HR/Payroll Principal
Officer)
0161 – 253 – 5626
J.Hindley@bury.gov.uk
• Phil Burrows (Schools MIS)
0161 – 253 – 5654
P.J.Burrows@bury.gov.uk
• Ian Bracegirdle (HR/Payroll Data)
0161 – 253 – 7937
I.Bracegirdle@bury.gov.uk
57
Southwark Children’s
Services
Daniel Finnie – Data Manager
Peter Overnell – Workforce Data Officer
David Freeman – Senior HR Advisor
58
The “Southwark Experience”
Overview of current collection and HR/Payroll
arrangements
―Selling‖ the collection to schools
Transition to new collection arrangements
Working with suppliers
Building and maintaining relationships
Delegation of funding
59
Some background…
Inner London Authority
Local Authority was outsourced to private
company in 2001
No central payroll since 2002
Human Resources brokered service since 2002
No central software support
Schools using a mix of software, payroll systems,
finance systems…
60
Some background…
10 secondary, 3 academies, 1 CTC, 71 primaries
5 software providers – 65 on Wauton Samuel, 11
on SIMS, others on Integris, Facility, Phoenix
~15 payroll and HR providers, however majority
are with a few companies
61
618g issues
Collected through spreadsheets to schools
Many issues receiving these:
Timeliness
Data quality
Poor record keeping at schools (e.g. sickness
absence in paper files)
Secure and reliable transfer methods
62
Previously on this data
collection…
63
Surely some mistake?
Overseas Trained Teachers
Ass head vs Assistant head
Employed for 0.9999997 of the week
Sick for more days than there are in the term
Teaching since they were 4 years old
Schools with no headteachers
64
“Smarter” Collection
Spreadsheet now has more built in validation
Spreadsheet produces summary sheets which
can be used in school census
Spreadsheet will give an overview of the
number of issues present
LA designed database will compile
spreadsheets, validate them and produce new
spreadsheets for next term
65
Deadlines, deadlines, deadlines
35 schools missed internal LA deadline
12 schools still outstanding after final DFES
deadline
Many failing to provide complete datasets
(e.g. missing sickness absence, vacancy
data, leaving dates).
66
Selling the collection to schools
No more staffing spreadsheet
One source for staffing data in school, one source for
reporting and sending info to the DFES
Improves data in school when presenting to
headteacher, managers, governors
More data, more accurate data, more information for
schools, LA and DFES to make better decisions
and offer more support
67
Transition to new arrangements/
Delegation of Funding
LA will subsidise telephone support for schools
taking part in the collection
LA will subsidise software for schools taking part in
the collection
LA will subsidise training for schools taking part in
the collection
LA will use additional funds for other training as
identified by Administration Officers
68
Working with suppliers
Most schools using Wauton Samuel Software
Met with Wauton Samuel to get overview of system,
and review content
General agreement on costs for training, telephone
support, software
Wauton Samuel have already demonstrated system
to schools
69
Relationships with Schools
LA designed database to keep log of contacts
LA designed data transfer system to overcome issues with
central systems
School administration officer conference
Headteacher conferences and forums
Presentations delivered on collection in Sep 06, March 07
including software demonstration
Meetings planned for April/May to give in depth overview of
processes
70
Next Steps
• Survey will be sent to schools in April to confirm
what the best source is for data items
• Sessions in April/May to go through data items in
detail with Headteachers, SAOs and Finance
Officers
• Looking for ―early adopters‖ to trial the collection
in May and September through Wauton Samuel
software rather than spreadsheet
71
LUNCH
Data Collection Sub ICES events
27th / 29th March 2007 York / London 72
Information on Children, Education and Schools
ADDRESSES,
ADMISSIONS,
ATTENDANCE and
CTF updates
Terry Keane
DfES
Data Collection Sub ICES events
27th / 29th March 2007 York / London 73
Information on Children, Education and Schools
AAA&CTF
Data Collection Sub ICES
27 and 29 March 2007
Data Collection Sub ICES events
27th / 29th March 2007 York / London 74
Information on Children, Education and Schools
Introduction
• Summarise presentations at ICES 13 March
• Answers to subsequent questions
• Opportunity to make additional comments
Data Collection Sub ICES events
27th / 29th March 2007 York / London 75
Information on Children, Education and Schools
Address validation
• BS7666 address file • MIS data fields
• SAON • Sub dwelling
• PAON • Dwelling
• Street • Street
• Locality
• Town
• Administrative area • County
• Post town
• Post code • Post code
Data Collection Sub ICES events
27th / 29th March 2007 York / London 76
Information on Children, Education and Schools
Address validation
• Administrative area field
• Old file had included • New file includes
• Current County Council or Old • Current County Council
Metropolitan County
• Metropolitan District
• In Unitary and London Borough Council
areas, included 1972 County or
• Unitary Authority
‗London‘
• London Borough
• NOT ‗postal‘ County
Data Collection Sub ICES events
27th / 29th March 2007 York / London 77
Information on Children, Education and Schools
Address validation
• Agreement with MIS Suppliers
• MIS systems to stop importing Administrative Area into
field labelled ‗County‘
• ‗County‘ to be a free text field in MIS
• Administrative Area to be a ‗hidden‘ field in MIS and
used for subsequent transfer
• ‗County‘ will also be transferred (CTF7)
Data Collection Sub ICES events
27th / 29th March 2007 York / London 78
Information on Children, Education and Schools
Address validation
• The address file (and a DfES address validation
service) is to support the use of BS7666 as the
standard for addresses
• Validation against LLPG for ‗local‘ addresses is not
inconsistent
• Problems for school to LA data transfer?
• May need new ‗qualification‘ of how addresses are
validated
Data Collection Sub ICES events
27th / 29th March 2007 York / London 79
Information on Children, Education and Schools
Address validation
• MIAP CDD/CBDS alignment report
• Add "Address Quality" to addresses to indicate how the
sender has checked the quality of the address
• Possible values are 0 (unqualified), 1 (NLPG), 2
(NSAI), 3 (LLPG), 4 (CBDS-formatted version of
AddressPoint), 5 (PAF)
Data Collection Sub ICES events
27th / 29th March 2007 York / London 80
Information on Children, Education and Schools
CTF7
• Most changes are ‗cosmetic‘
• Changes to XML ‗tag‘ names to comply with CBDS and
eGif
• Changes in the address area are more substantial
• Common items moved outside BS7666 and
Addresslines containers to the Address container itself
• Provision for ‗free text‘ County
Data Collection Sub ICES events
27th / 29th March 2007 York / London 81
Information on Children, Education and Schools
CTF7
• Remove • Remove
• <Postcode> • <Postcode>
• <Zip> • <Zip>
• <Country> • <Country>
• <Easting>
• <Northing>
Data Collection Sub ICES events
27th / 29th March 2007 York / London 82
Information on Children, Education and Schools
CTF7
• Add to ‗Address‘ container
• <County> (new ‗free text‘ data item)
• <Postcode>
• <Zip>
• <Country>
• <Easting>
• <Northing>
Data Collection Sub ICES events
27th / 29th March 2007 York / London 83
Information on Children, Education and Schools
ATF file
• File currently follows the format of a CTF file
• Allows for the transfer of the same data items
• Some LA systems already limit the containers output
to the ATF
• Some school systems limit the containers imported
Data Collection Sub ICES events
27th / 29th March 2007 York / London 84
Information on Children, Education and Schools
ATF file
• Suggestions are being considered which would
• Reduce the scope of the ATF file by excluding
attainment and attendance containers
• Restrict the ‗contacts‘ included in the file to the
applicant and those contacts with parental
responsibility
• Not looking to include an indication of whether an offer
has been accepted
Data Collection Sub ICES events
27th / 29th March 2007 York / London 85
Information on Children, Education and Schools
ATF file
• The ATF would be issued on or around 1 March (for
secondary schools)
• Attainment and attendance data could then be sent via
CTF later in the year
• CTF could then contain KS2 TAs (and results if
available)
• Files could still be issued by the LA on behalf of
primary schools
Data Collection Sub ICES events
27th / 29th March 2007 York / London 86
Information on Children, Education and Schools
Attendance
• Most suppliers can achieve the changes to their
systems required for registering partial closures for the
2007-08 academic year
• Most cannot achieve the changes required for
showing alterations to attendance and admissions
registers to that timescale
Data Collection Sub ICES events
27th / 29th March 2007 York / London 87
Information on Children, Education and Schools
Attendance
• In September 2007, there will be some schools who
cannot comply with the 2006 Pupil Registration
Regulations relating to
• partial closure; or
• recording of changes to the admissions or attendance
register; or
• both
• In those cases, the advice given to schools for
September 2006 will need to be repeated
Data Collection Sub ICES events
27th / 29th March 2007 York / London 88
Information on Children, Education and Schools
Attendance
• Schools are advised to annotate a printed copy so that
every amendment made to the attendance register that
month includes —
• (a) the original entry;
• (b) the amended entry;
• (c) the reason for the amendment;
• (d) the date on which the amendment was made; and
• (e) the name or title of the person who made the
amendment.
Data Collection Sub ICES events
27th / 29th March 2007 York / London 89
Information on Children, Education and Schools
Attendance
• Request for clarification of what information is required
for court cases for non attendance
• Evidence to be presented to the court in a school
attendance case includes a 'certificate of attendance‗
• Looking for a definition of a 'certificate of attendance‗
• All changes to the registers, including changes from
attendance code N, will need a reason for the change
Data Collection Sub ICES events
27th / 29th March 2007 York / London 90
Information on Children, Education and Schools
Attendance
• A possible list includes
• par = further information from parent/guardian
• err = original entry made in error
• med = medical/appointment note
• lat = arrived late and marked ‗U‘ in the register
• fur = further information from member of staff/other
school
• Any suggestions (printable) would be appreciated.
Data Collection Sub ICES events
27th / 29th March 2007 York / London 91
Information on Children, Education and Schools
EARLY YEARS / PRU / ALTERNATIVE
PROVISION
Update on pilot and preparation for non-
pilot authorities
Simon Grigor / Stephen Clark
DfES
Data Collection Sub ICES events
27th / 29th March 2007 York / London 92
Information on Children, Education and Schools
Early Years / PRU / AP Censuses
Simon Grigor / Stephen Clark
(DCS-I 27 & 29 March 2007)
93
Current Position
50 LAs piloting individual child level electronic data
collection – Spring 2007
3 strands:
- Early Years (replaces paper EYC)
- PRU (replaces paper SLASC)
- Alternative Provision (replaces paper Form 8B)
Above are Local Authority collections
Pilots taking place now but DfES has been working
with these LAs since last Spring
94
DfES Support
No. of Workshops for pilot LAs
Documentation on Teachernet:
- Technical Specifications
- Model Implementation Plans
- Notes of Guidance
- Workshop Notes
Details at DfES Teachernet web-site:
http://www.teachernet.gov.uk/management/ims/newsinfo/su
bgroupsworkshopseyothers/EYPRUAPworkshops/
95
Importance of Preparation for Jan 2008
The child level Early Years / PRU / Alternative
Provision Censuses will be statutory for 2008
Data returned will affect DSG funding to LAs
96
Method of Collection
Will use COLLECT
COLLECT being piloted with pilot Censuses Spring ‗07
COLLECT familiarisation Workshops being planned for
all LAs this Summer
COLLECT will only accept correctly formatted XML
files
97
Way Forward
Key messages coming from pilot LAs:
- Start Early – Don‘t wait until the Autumn -
- Identify & Inform key officers in all 3 sectors
- Put specifications to technical personnel early
Use Model Implementation Plans and adapt to local
circumstances
98
Model Implementation Plans
MIPs covers such areas as:
- 1 - Initial Planning and Preparation
- 2 - Communication
- 3 - Assessment of Current Position
- 4 - Process Change
- 5 - Systems and Software
- 6 - Training & Guidance
- 7 - Data Population
- 8 - Monitoring Local Readiness
99
Initial Planning : Roles & Responsibilities
Has a Senior
Responsible
Officer (SRO)
been identified
Yes No
Have Have
stakeholders stakeholders
been identified been identified
Yes No Yes No
Has a Project Has a Project
Manager been Manager been
identified identified
No No
Yes Yes
1 2 2 3 4 4
100
Way Forward II
Technical specifications available for ICT staff who might
need to modify existing systems (e.g. to ensure correctly
formatted XML files are produced)
Guidance Notes to clarify data definitions, what data
captured & when
Identify local data sources
DfES Evaluation of pilots & ‗lessons learned‘ in late June
Workshops for all LAs (early July ‘07)
101
Help!
DfES Urgently Need up-to-date list of contacts for all 3
sectors (EY / PRU / AP)
Thanks to the 50 LAs that have supplied contacts
For others (see contact lists on wall) please respond to e-
mail asking for lead contacts for EY / PRU / AP
If not sure whether LA responded, as data contacts please
check in your own LA
Require name and e-mail address of EY / PRU / AP contact
DfES needs to know about ‗unknown‘ software suppliers
102
Known Software Suppliers
Arete
Capita (SIMS & EMS)
CPFR
Opportunity Links (i-CHIS)
PIES
Phoenix-Pearson
QA PLUS Limited
RM (Integris)
Serco
Tribal (IDEAR)
Wauton Samuel
103
Action!
Ensure response to forthcoming e-mail and return to:
IMS.MAILBOX@dfes.gsi.gov.uk
Required ASAP but by 13 April 2007 at the latest
Penalty for non-response:
Data Collection Contacts (YOU!) will receive all details
and be responsible for actioning this new statutory
return in your LA!
104
Finally
Any Questions
105
KEY TO SUCCESS
and ASSESSMENT DATA
and opportunity to cover issues regarding
ongoing data collections
John Bertram
DfES
Data Collection Sub ICES events
27th / 29th March 2007 York / London 106
Information on Children, Education and Schools
DISCUSSION FORUM - open discussion of
topics raised by LA delegates
QUESTIONS and AOB
Chair: Michael Ellis
DfES
Data Collection Sub ICES events
27th / 29th March 2007 York / London 107
Information on Children, Education and Schools
Farewell until the next Data Collection
Sub ICES meetings – to be announced
I C E S
Information about Children, Education and Schools
Data Collection Sub ICES events
27th / 29th March 2007 York / London 108
Information on Children, Education and Schools
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