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DIRECTORATE OF ESTATES

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DIRECTORATE OF ESTATES

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									DIRECTORATE OF ESTATES
PROCEDURE AND INFORMATION MANUAL EPM HS5 – Ladder & Scafold Procedure
Document Originated: Issue Number: Approved by EMG: Last revised: Next revision: April 2002 2 N/A March 2006 March 2008 By: Number of pages: Status: By: By: John Duffy 4 Working Document John Duffy TBC

1.

Purpose of Document

This document sets out the procedure for the use and management of ladders and scaffolds used by the Directorate of Estates within the University. Although this document has Working Document status it is out of date and is being revised. Nevertheless it can be used with caution, if in doubt consult with your Line Manager/Group Manager.

2. 2.1

Procedure Ladders 2.1.1 A ladder is a simple and versatile piece of equipment, it enables a person to get from one level to another and can be used as a place of work for short jobs, if managed correctly, and they are available in a number of sizes and materials for specific use. 2.1.2 Accidents involving ladders can have serious consequences. Staff must observe the requirements of the specific training given on relevant training courses. 2.1.3 Ladders should only be used by persons who have received appropriate training in their use. 2.1.4 When in use ladders must not obstruct corridors or other escape routes. 2.1.5 Where space permits it may be possible to leave an acceptable route past the work location. Consider using barriers, tapes or

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cones to exclude passers-by from the work location or to guide them safely past it. 2.1.6 Ladders should not be used for work if it exceeds 5 metres from floor level. 2.1.7 Ladders may only be used for tasks where the user is able to retain contact with both feet and one hand. 2.1.8 Ladders will be managed under two headings • Individual issue • Communal usage Individual issue • • The supervisor will initially issue a set of stepladders of the most appropriate type to the employee. A record of the serial number will be kept against the employee name on a centrally held database by the engineering supervisors. The individual employee will be responsible for the safe storage of his/her allocated set in accordance with the training and guidelines that have been issued. The employee will also be responsible for securing the ladders/steps utilising the padlock and chain provided. Every six months the ladders/steps will be examined by a competent person (Engineering Supervisor) and will be stamped as being fit for use or removed from service. Examination dates will be 1 July and 22 December of each year and each ladder will be issued with a colour-coded sticker to identify that it is safe for use. RED STICKER (DATED) JANUARY – JUNE BLUE STICKER (DATED) JULY – DECEMBER Each employee will be responsible for bringing his/her set of steps/ladders to the Workshop on the examination days of 1 July and 22 December each year

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Communal Usage • Each employee is personally responsible for deciding which type of ladder/steps is suitable for the specific task in hand. If you are unsure, please contact your supervisor for advice. When your individual set of steps/ladders is unsuitable then you can select a more suitable product from the communal ladder stores.
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The employee must sign the ladders in and out in the book provided and will be responsible for them whist under their control. Communal usage steps and ladders will be inspected on the same basis as individual issues by the Supervisors in the storage areas and will be colour coded RED/BLUE as described above. The supervisor will initially issue a set of stepladders of the most appropriate type to the employee. A record of the serial number will be kept against the employee name on a centrally held database by the engineering supervisors The individual employee will be responsible for the safe storage of his/her allocated set in accordance with the training and guidelines that have been issued. The employee will also be responsible for securing the ladders/steps utilising the padlock and chain provided.

2.2

Scaffolds

2.2.1 It is essential that users ensure that scaffold towers are erected, used and dismantled safely. Accidents involving tower scaffolds are mainly caused by poor standards of erection and misuse. 2.2.2 This procedure applies to towers made from aluminium alloy or steel tubes, using proprietary systems. 2.2.3 Mobile scaffolds should only be used by persons who have received appropriate training in their use. 2.2.4 Staff who erect, alter or dismantle any type of tower scaffold must be fully trained and competent to do so. Mobile scaffolds must be inspected and approved (permit issued) by PASMA trained person before use and following alteration. 2.2.5 Where a tower scaffold is to be left incomplete, a warning notice "TOWER INCOMPLETE: DO NOT USE" should be clearly attached. 2.2.6 The Tower Scaffold must be erected in a manner fully compliant with the manufacturer’s instructions, with the height to least base ratio being strictly applied. 2.2.7 Many UK manufacturers of aluminium alloy towers normally recommend a maximum height to least base ratio of 3:1 (if the tower is to be used outside) and 3.5:1 (if the tower is to be used inside): these ratios will not apply if the towers are likely to be exposed to anything more than light winds.

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2.2.8 Where the tower scaffold is likely to be exposed to appreciable wind loading (especially any possible wind funnelling effects both inside and outside buildings), the tower must be rigidly connected to the structure it is serving: Water downpipes etc. must not be used as points of attachment. 2.2.9 Working platforms must be at least 600 mm wide. They must be inspected before use and should be prevented from tipping or sliding by being properly supported, being of sufficient length, and by the use of cleats on the underside or by the design of the system. Loads on the platform should be evenly distributed. 2.2.10 Where a person or materials could fall more than 2000 mm guard rails must be fitted and these should be between 910 mm and 1150 mm above the platform level. In addition a mid-rail should be fitted between the platform and the top guard rail. Attention should be paid to risks below the 2000 mm fall area of the scaffolding and guard rails fitted if the risk is unacceptable in terms of personal safety. In addition toe boards must also be fitted, these should be placed inside the scaffold standards, and should be fixed to prevent movement and should be at least 150 mm high. The gap between toe board and the guard rail should not exceed 765 mm. 2.2.11 The platform must have a safe means of access, always on the narrowest side of the tower. Access should be by either vertical ladders attached internally to the narrow side. There should be clear hand and footholds: blocking pieces may be necessary to achieve this. Where vertical ladders rise more than 9 m an intermediate landing place should be provided. Alternatively access may be by internal stairways or inclined ladders. 2.2.12 Traditional scaffolds will only be erected by a qualified scaffolding contractor, who has the responsibility to erect and check that all the components are in a good and safe condition. Staff using the scaffold must check with the Project Manager/Project Co-ordinator or Supervisor that necessary safety checks have been carried out. 2.2.13 A check and certification of ‘fit for use’ by the scaffolding contractor of the erected scaffolding must be carried out before use and thereafter weekly or following special conditions such as inclement weather or impact damage. All checks shall be recorded and signed and issued to the University on request. The University should reserve the right to do scaffolding inspections by their own staff or an independent inspector as appointed.

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