Minutes for Shelter/NFI Cluster Meeting UNRWA Main Conference Room, Jerusalem 5 January 2009, 2 p.m. Video Conference with Gaza UNDP was not possible for this meeting. Agencies in Gaza unable to participate are invited to submit information about the situation and comments on these minutes to OCHA at firstname.lastname@example.org. Also, comments may be phoned in to 054-331-1820 if email access is limited. 1. Briefing of Current Response in UNWRA Shelters As of 2 pm, 5 January, 11 shelters open with 5500 people taking refuge. Eight of the 11 shelters are located in the north of Gaza, one in Rafah in the south and two in Nusseirat in the center. Steady increase in IDPs over last three days (500 in UNRWA shelters on 3 January, 1200 on 4 January). Some are only staying the night. UNRWA has distributed some NFIs to IDPs in shelters, including blankets and mattresses, but requires additional donations to meet potential demand. UNRWA had emergency stock of NFIs for 5000 people, not including hygiene packs. UNRWA has received additional donations from Islamic Relief and Hashemites. ICRC provided 350 hygiene packs for UNRWA shelters on 5 January. Each hygiene pack is sufficient for one family for 30 days. This quantity should cover hygiene needs of 5500 IDPs for 10 days. UNRWA has delivered bread and luncheon meat to shelter displaced and is working with bakeries that are open. Challenge is providing cooked food. 2. UNRWA Shelter facilities UNRWA has identified 91 potential locations where they could shelter up to 40,000 IDPs. Most are UNRWA schools. If necessary will open tented camps as last resort. Shelter will be provided for refugees and non-refugees. UNRWA will open new shelters as needed based on Area Emergency Response Team (AERT) field team direction. Each of Gaza’s five governorates has one AERT and 5 registration teams. UNRWA has not announced that shelters are open, but spreading by word of mouth. UNRWA is planning to provide some primary health care and other protection issues at shelters, but still being established. 3. Three types of populations with shelter needs Displaced staying in UNRWA shelters. Approximately 5500 as of 5 January Displaced staying with host families. At least 10000 (based on UNRWA estimate of 15000 total displaced). People not displaced, but staying in damaged homes. OCHA in Gaza estimates that there are tens of thousands of damaged homes. 4. Assistance to people living in damaged shelters (with or without IDPs in residence) CARE has begun distribution of plastic sheeting for damaged houses and fresh food for vulnerable population: As of 5 January, CARE reports that through six local CBOs, they have distributed two trucks of plastic sheeting to 250 families via 6 local orgs in 6 different areas (North Beit Hanoun, North Jabalia, Beit Lahia, Middle Gaza, Khan Yunis, Rafah); total value $30,000 USD. Stocks had been transferred 2 January from West Bank stocks. Using tape to affix plastic for windows. CARE also reports distribution on 2 January of 37 MT of fresh food to 1700 households. Fresh food from local farmers, but they have difficulty gathering due to insecurity.
ICRC has begun distribution of plastic sheeting, tarpaulins. ICRC has plastic sheeting for 6000 households. Also have 1000 tarpaulins for protecting covering houses which have been damaged but are structurally sound. ICRC reports only limited delivery of plastic sheeting due to lack of access in insecure environment. ICRC is also providing plastic to hospitals. SAVE reports they have been doing distributions through community volunteers (more info needed on nature of distribution).
5. LOGISTICS: How to move of NFIs to Gaza / Donation of NFIs to UNRWA facilities NFI donations for UNRWA Shelters: UNRWA Gaza has an operations room. Contact at 08-288-7441 or 08-288-7255. Organizations with NFIs for donation to UNRWA shelters from existing stocks in Gaza should contact Gaza operations room. Organizations with NFIs outside of Gaza for donation to UNRWA shelters should contact UNRWA focal point, Susanne Kristensen at tel: 059-960-9511 or email: email@example.com to coordinate logistics of this donation. Estimate delivery of NFI time lag between donation drop at UNRWA Jerusalem warehouse (must be palletized) to Gaza is time approx 24 hours. However, delays may be caused by backlog at Kerem Shalom, based on security situation and number of trucks permitted to cross. Priority items needed are: Hygiene Kits Mattresses Blankets Plastics Sheets Mats Winter Clothes Diapers Sanitary Towels NFI distribution by other organization (not for UNRWA shelters) To coordinate entry of shelter NFIs to Gaza to be distributed by your own agency (not for donation to UNRWA shelters), all agencies must use WFP logistics cell and provide information to NFI focal point at OCHA, James Weatherill at firstname.lastname@example.org. Also call James at 054-331-1820. Logistics focal point is Bekim Mahmuti at WFP at email@example.com. A logistics cell is being established, other contacts will be provided when they become available. ACTION: Distribute logistics procedures (minutes of meeting and forms) via email. WFP will coordinate entry of goods to Gaza, either on self-rented truck (as designated by WFP) or goods loaded onto existing truck. IDF will no longer coordinate directly with NGOs, all entry of goods must go through logistics cluster. 6. Coordination of Information OCHA has requested of each agency with operations in Gaza to provide information about the Community Based Organizations (CBOs) that they have worked with, including Name, Area of Coverage, and Contact information. ACTION: Organizations should send this information to OCHA at firstname.lastname@example.org. OCHA will compile information and redistribute. DEADLINE: ASAP OCHA has requested each organization which is or is planning to provide NFI/Shelter items to people outside of UNRWA shelters. ACTION: OCHA has developed and distributed and Excel spreadsheet which each operating agency should complete and return to
OCHA at email@example.com. DEADLINE:ASAP. Information should be as disaggregated as possible, including the number of items to be delivered at a neighborhood level (ex: Zeitoun are of Gaza city). UNRWA Operations Room in Gaza is prepared to facilitate coordination. Each operating agency should provide information to UNRWA Operations Center about the location and type of items distributed to develop a tracking database to limit duplication. Agencies should contact Operations room. Contact at 08-288-7441 or 08-288-7255
7. Urban Siege setting In an urban area under siege, where people are trapped in their homes and unable to flee to safer area, ICRC or the UN may be called upon to facilitate access. UNRWA stated that UNRWA Operations Room will provide coordination for humanitarian access. 8. Assessments Relief International says they are looking at doing needs assessment for better targeting, using SMS messaging from their field staff. Displacement Working Group has been working to develop list of what assessment tools are currently available. However, assessment itself not yet developed. Displacement Working Group members wants to standardize an assessment so that it can be broad used Agencies currently have limited ability to conduct assessments due to lack of access. 9. Other Handicap International – says there staff are saying that they cannot do anything because their staff are afraid to go out. Question on if anyone else is having same problem and how they are working it. CARE says they have some volunteers. RI says they have some volunteers. RI purchased reflective vests for their volunteers to raise their profile as non-combatants. SAVE says their distributions are will local partners they already have relationships with. Depends on what staff feel at specific time. Minutes of Sector Meetings – will be distributed by sector leads. Minutes will not be stored on OCHA oPt website (www.ochaopt.org). OCHA oPt website has created a Gaza Crisis page (http://www.ochaopt.org/gazacrisis/) which has daily sitreps and other info, including a calendar of upcoming cluster/sector coordination meetings.
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