2010-11 CDBG Application TimelineInstructions by oss17616


									                 2010-11 CDBG Application Timeline/Instructions

CDBG PUBLIC NOTICE: In compliance with the adopted City of Logan CDBG Consolidated Plan’s
Citizen Participation Plan, the public notice efforts for the 2010-11 Annual Action Plan (Plan) include all
notices and access to documents required (see last paragraph of this document for details).

1. The 1st Public Hearing for the next funding phase will be on January 5, 2010 (proponents will be
   allowed one minute or so to express to City Council the basic project proposal and the amount of
   CDBG funding sought). This gives Council a chance to be aware of the types of funding requests that
   will be made or the general considerations the public wants to put forward, but this is not the correct
   forum for providing project detail. Although it is not required, it is strongly advised that proponents
   attend and present accordingly – application rating points will be added for the brief participation.

2. Applications will be accepted between 8:00 a.m. on January 6 and 1:00 p.m. on January
   29, 2010. NOTE: 1:00 p.m. will be the closing time on January 29th - applications that come in
   later than 1:00 p.m. will be rejected without consideration. Plan to do a pre-submission no later than
   January 15 if you would like technical assistance from the CDBG Coordinator; final application with all
   required sections/attachments present and complete still will be subject to the deadline – if no final
   cohesive version is received, the pre-submission version will stand as the application, which may or
   may not meet minimum application acceptance standards. Email submission of the application as a
   Word document is required - map and photo attachments may be in pdf and be submitted with
   the application (as separate documents is acceptable). To accommodate online reviews by the
   Steering Committee and the City Council, I will be saving the applications (with all attachments) in
   PrimoPDF once I have accepted your final submission (as approved by you if there have been any
   changes made during a pre-submission technical assistance review). Prior to making the applications
   available for review online, I will have completed my processes and entered administrative
   information on the applications; hard copies of all will be provided to the Steering Committee and to
   City Council, upon request. You may request and receive a hard copy of your own application only.

3. The Steering Committee will meet during February and may request presentation of the proposals or
   may contact applicants for clarification of information provided on the applications - however, the
   applications should be sufficient to stand alone, while not being verbose.

4. The Committee Recommendation with project selections will be discussed in a workshop setting with
   Council on March 2, 2010. No public input is allowed at that meeting unless requested by Council,
   although you may want to attend.

5. The 2nd Public Hearing will be on March 16, 2010, after which the City Council will vote.
   Projects approved for funding will be posted at cdbg.loganutah.org. The CDBG Coordinator will email
   application approval or denial to the applicants following the 2nd Public Hearing. If HUD has informed
   us of the actual funding allocation, the resolution will include a statement of adoption and approval to
   send the 2010-2011 Annual Action Plan to HUD. If not, Council will adopt the basic plan with
   tentative funding amounts. When final funding information is received from HUD, across-the-board
   adjustments may be made to the funding amounts identified in the adopted plan and Council would
   approve the adjusted amounts for the plan's submission to HUD. That would not require a public
   hearing even though it would go before Council once more. The CDBG Coordinator would email the
   adjusted allocation amounts for approved projects once the Plan with final funding amounts has been
   adopted for submission to HUD.

6. HUD reviews the Plan submission at the Region VIII office in Denver and then at HUD HQ. Funding
   will not be available until after the City signs a contract initiated by HUD (generally in July), and not
   before July 1, 2010. In the interim (following Council approval and prior to HUD approval), the
   CDBG Coordinator will complete environmental review reports and seek "no adverse affect"
   determination concurrence by the Utah State Historic Preservation Office (SHPO) and the U.S. Fish
   and Wildlife Services Department, Utah Field Office (FWS) on all possible projects. If either of those
   offices place special requirements on a project because of potential for adverse affect, it will be
    necessary for the project applicants to agree to and fulfill the resultant terms set, which may delay
    project startup and may increase total project cost. Additionally, the CDBG Coordinator will identify
    any projects that will require a formal environmental analysis (EA). If necessary, a formal EA is
    arranged by and completed at the expense of the project applicant. The CDBG Coordinator will
    inform approved applicants as soon as it is known if any of these elements require further action on
    their part. The projects which will be subject to these elements are those that include new
    construction or remodeling and/or rehabilitation of existing buildings or infrastructure. Such projects
    will be required to be compliant with Davis-Bacon and obtain building permits (which inherently
    involves appropriate land use), as well. They may require Logan Historic District Board approval. It
    is suggested that the applicant prepares in advance for such issues.

7. Once HUD has approved the Annual Action Plan and has signed the contract with the City, approved
   applicants (referred to as Subrecipients by HUD) each will sign a contract with the City (called a
   Subrecipient Agreement). WARNING: This contract will bind the Subrecipient to abide by HUD
   requirements, including Section 3, SHPO, FWS, EA and Davis-Bacon compliance on projects involving
   construction, gathering racial and income information on project beneficiaries, being subject to
   financial and auditing requirements, monitoring visits, regular reporting to the CDBG Coordinator and
   submitting project funding requests (PFRs) after reimbursable expenditures have been made for the
   project. Logan's processes to manage these requirements will be observed.

The new CDBG application packet with the 2010-11 application form and helpful support information is
available on the web page: cdbg.loganutah.org. The web site provides more detail on CDBG issues and
contains the Guide referenced in a number of places on the application form. Check both right and left
columns of the main CDBG page for important resources. The Strategic Plan adopted for the 2009-13
Consolidated Plan establishes the emphasis Council has provided for this current five-year period and has
been included in the application packet.

Herald Journal at least 30 days in advance of the 1st Public Hearing (publish date: Sunday, December 6,
2009) with a Display Ad in the paper at least 15 days in advance (publish date: Sunday, December 20,
2009), and a brief note on the December 2009 Logan Utility Bill regarding the 1st Public Hearing and the
2010-11 CDBG application process; a Legal Notice in the Herald Journal at least 30 days in advance of
the 2nd Public Hearing (publish date: Sunday, February 14, 2010) and a flyer inserted with the February
2010 Logan Utility Bill regarding the 2nd Public Hearing; an Executive Summary available to the public in
the City Hall Receptionist area 30 days prior to the 2nd Public Hearing; documents and information on the
CDBG web page (cdbg.loganutah.org) describing every phase of the 2010-11 Annual Action Plan public
review and comment process, and providing links to the 2010-11 Application Form, the Executive
Summary, the Plan and updates, general CDBG information, past documents, and to make Comments.

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