NAVY WAWF FAQs
What is an LPO? LPO stands for “Local Processing Official” and it refers to the person who will certify the invoice (i.e. the person who will check the obligation in the accounting system and add the correct line of accounting information.) Why is an LPO used on some contracts, but not others? The LPO is a necessary function because the Navy retains certification duties at the field level. If the contract is not paid by a Navy Pay Office (indicated by the pay office DoDAACs that begin with an “N”) then certification at the field level is not necessary. I don’t have all the routing information. Now what? Whenever the DFARS Clause 252.232-7003 is used, the vendor needs to be given the information he/she will need to use Wide Area Work Flow. If the routing codes are not put into the contract, the vendor cannot use WAWF, or will use it incorrectly. It is the responsibility of the Government to provide the vendor with correct routing codes and instructions. That is the purpose of this document. The requiring activity should supply the contracting shop with all routing DoDAACs. What is an Inspector and when is it used? The Inspector is the person who inspects the quality of goods or services on behalf of the Government. He/she may be a QAE for the requiring activity or a QAR/QAS for DCMA. This is not a required role unless specified, and usually is used when DCMA is involved. How does DFAS know it is OK to pay the invoice? Generally, it is an automated process. This is why it is imperative that all released contracts and subsequent DO/TO’s and modifications are loaded into EDA. In most cases DFAS requires a corresponding Receiving Report (a.k.a. DD 250) and contracts to be in EDA in order to pay the invoice. How do I know what Document Type to select? Invoice as 2-in-1 (Services Only) This is used when the vendor is billing for services only. There are no tangible goods. Note: All cost-type contracts including CPFF, CPAF, CPIF, T&M and Labor Hour, and Cost Only, regardless of the KIND of effort should be billed as a Cost Voucher. Invoice & Receiving Report (COMBO) This is used when a vendor is billing for goods or goods and services together. Used for cost type contracting (i.e. CPAF, CPIF, CPFF) Used for tuition assistance, or if a stand-alone receiving report will also be done. Also used for Fast Pay invoices* Used when a stand-alone invoice is being used.
Cost Voucher (FAR 52.216-7, 52.216-13, 52.216.14, 52.232-7) Invoice
Receiving Report
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*NOTE: One Pay, the entitlement system or pay system associated with the Navy's STARS system, CANNOT currently process the following until August 2007: ‘FAST PAY’ Invoices. (A ‘Fast Pay’ Invoice is an invoice designated as ‘Fast Pay’ when the FAR clause 52.213-1 is cited in the contract.) Commercial Financing Payments Performance Based Payments All other entitlement systems CAN process these types of invoices referenced above. Created by DoN WAWF PMO by Universal Consulting Services, Inc. 20 March, 2007
NAVY WAWF FAQs
How do I check to see if the routing DoDAACs are active? If Contracting personnel are unsure if a routing DoDAAC is active/setup in WAWF, or if the DoDAAC has any registered users, please go to the WAWF homepage (https://wawf.eb.mil) and follow the instructions above. You do NOT need to be a registered WAWF user to use this function.
This step is highly encouraged as there are many Navy sites that have not begun using WAWF. If the DoDAAC is not registered, or doesn’t have any active users for the appropriate roles, please call the NAVY Assistance Line at 800-559-9293 for further guidance.
Created by DoN WAWF PMO by Universal Consulting Services, Inc. 20 March, 2007