FAQ for Aid to Uprooted Programme for Burma/Myanmar Launching of the Call for Proposals 2006 (dead line: 2nd April 2007) Questions Answers 1 Can proposals target people who may at No, proposals must target people that are . some time in the future become uprooted currently uprooted or displaced. due to, for example drought? 2. Can International Organisations be a partner? Yes, an International Organisation can be a partner. The guidelines for grant applicants state that International Organisations can apply for this call and that the applicants‟ partners must satisfy the same eligibility criteria as applicants as referred to section 2.1.1 of the guidelines. 3. Can an applicant change partner(s) following No, partner(s) cannot be changed. submission of its proposal? Applicant‟s partner(s) have to be described in the application form and have to sign the declaration of partnership. 4. Can an application be made without other No. Expected sources of funding need sources of funding being identified? to be clearly mentioned in the overall budget sheet. 5. If applicants receive financial support from A template of for financial reports to be several donors for a project/action in different submitted during the implementation of currencies, how should the amounts received a project will be provided as one of the be reported? annexes to a signed grant contract. The template makes it clear that, in the case of multiple currencies in one project, all expenditures should be converted into Euro f using monthly Euro rates. 6. Can a non-eligible organisation be an Yes, it can be an associate but is not associate in the project? entitled to receiving any funding under the project. 7. There are difficulties in mailing documents We understand that reliable courier from Yangon to Bangkok both by normal mail services are currently still available in and by courier. The problems faced are such Burma/Myanmar. Applicants should as the delay of delivery, the post bags are sent use them to ensure that proposals arrive back because there are CDs inside, and there at the address indicated in the are possibilities that the reliable courier guidelines by the deadline of 2nd April services may withdraw services in Burma. 2007, at 17.00, Bangkok, Thailand Could applicants send their documents to the time. Hand delivery is also acceptable. ECHO Office in Yangon so that ECHO will gather the application forms on behalf of AIDCO? 8. Can applicants identify the starting date of a Yes, different options relating to proposed project by themselves? Can the starting dates will be sent to applicants starting date be after to date of contract awarded the contracts. signature? 9. Can other donors share the cost of actions? Yes, they can, and it has to be stated in the „Expected Sources of Funding‟ template. 10. Can an NGO lease its organisation‟s assets, No. such as vehicles, to the project being funded by EC? 11. How should funds be transferred from an This is up to the NGO. There is no NGO Headquarters outside Burma/Myanmar requirement of any licence from EC. to a branch within the country? to MM? Is any sort of licence required? 12. If an NGO already received a grant from the As stated in section 2.4 of the EC under the same budget line within the last guidelines. Such an NGO does not have two years, does that NGO need to submit the to submit the statutes unless there has statutes again? been a change in that NGO‟s status or structure. 13. In the guidelines it says that applicants must Any MoU with the local or national „possess a valid MoU with the national authorities is acceptable as long as it authorities‟. Is an MOU with local allows for the NGO to work unhindered government acceptable? in the intended project area. 14. The maximum percentage of the proposed The „matching funds‟, or co financing budget is 80%. There is a gap of 20 5 total should be the contribution from the budget to be filled with the matching funds. applicant, no matter where it comes Will resources provided by applicant‟s partner from. such as local authority be recognised as matching funds? 15. Shall the „matching fund‟ be cash input or in- It should be in cash. As mentioned on kind contribution? page 10 of the guidelines, “Any contributions in kind made by the Beneficiary or the Beneficiary‟s partners or any other source, which must be listed in Section I.4 of the application form, do not represent actual expenditure and are not eligible costs. They may not be treated as co financing by the Beneficiary. The cost of staff assigned to the Action is not a contribution in kind and may be considered as co-financing in the Budget for the Action when paid by the Beneficiary or his partners. However, the Beneficiary must undertake to make such contributions as stated on the application form if the grant is awarded.” 16. The eligible location as mentioned in the No. There is no preference location for guidelines, does it give preference to a certain the project site. area in MM? 17. In case several agencies want to work together The maximum of 7% administrative in a single project, what is the arrangement for cost is calculated from the total budget. overhead between the “lead agency” and the As also mentioned on page 10 of the others? guidelines: Must it be shared between all the agencies? “A lump sum not exceeding 7% of the total amount of eligible costs of the Action may be claimed as indirect costs to cover the administrative overheads incurred by the Beneficiary for the Action. Indirect costs are ineligible if the Beneficiary receives in other respects an operating grant from the European Commission” 18. Is there any provision for “backstopping No. There is no “backstopping budget budget line” in addition to the 7 % so that line”. For detailed information, please other agencies can cover their costs more see eligible direct costs on page 9 of the adequately? guidelines. 19. Can an organisation submit and receive 2 An applicant may submit more than one separate funding, one directly and the other Application/proposal under the same call one indirectly, if it is for proposal; he may appear as an a) the direct Applicant for one action; and Applicant or as a partner. b) acts as Partner in a joint proposal submitted by other applicant? However a beneficiary may not receive more than one grant financed by the European Community for a given action under the same call for proposal 20. Is an urban population eligible under the Urban population is uprooted people if criteria of uprooted people? they are proofed as internal displaced persons, former refugees or former displaced persons. 21. Is Therapeutic nutrition an eligible activity? The eligible types of actions are stated on page 8 of the guideline, which are : - agricultural and non agricultural income generating activities (expand job opportunities); - vocational training, life skill training; - hygiene education; - operations to strengthen, structure and support rural communities; - supply of inputs essential to the production of food crops; - supply of drinking water; - specific measures to help women and children, promoting gender equality and human rights; and - promotion peace building, reconciliation or conflict prevention/resolution. 22. Are food vouchers eligible as those are part of It is mentioned on page 8 of the global medical package? guideline that the direct food aid is an ineligible action. The eligible actions appear in no. 21. 23. Are the Northern Shan State Townships of On page 8 of the guideline to this call, Laukai (Kokang Special Region) and Namtit it is mentioned that the location covers (Wa Region) eligible under this Call for „Regions of the country with confirmed Proposals? presences of vulnerable displaced persons or former refugees/former Are ex-poppy farmers from these regions displace persons with emphasis on eligible for this Call for Proposals? Northern Rakhine State‟. It does not exclude other parts of the country if it is confirmed that there are displaced persons.