Library Automation - Course Information

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					LIBR1005 (09628) (ver 2005)




Library Automation




 Course information




                              Information by
                               Rishpal Sidhu
CONTENTS


Introduction

Accessing University services

Course overview

Learning resources

Assessment

Semester/Term schedule




INTRODUCTION


WELCOME
Welcome to Library Automation. This course will provide you with specific skills,
knowledge and experience in the organisation and management of information in the
traditional library and information resource centre context. Indeed, these skills are
considered core skills in the library profession, particularly in cataloguing and/or
technical services and one-person libraries. It is these ―back-end‖ processes that
ultimately determine the success of ―front-end‖ processes such as information
retrieval and reference services. Given this, it is critical that information organisation
processes are performed with a high degree of consistency, meticulousness and
close attention to detail.

Please don‘t hesitate to contact me if you have any queries regarding the course.

Rishpal Sidhu


CONTACT DETAILS
Rishpal Sidhu - Course Coordinator

Room D1-13, Tutors/Honours Room, Magill
University of South Australia
St Bernards Road, Magill SA 5072
Email: rishpal.sidhu@unisa.edu.au
Telephone: (08) 8302 4556
Fax: (08) 8302 4745
SCHOOL CONTACT DETAILS
Location: Room C2-21
School of Communication, Information and New Media
University of South Australia
St Bernards Road
Magill SA 5072
Telephone: (08) 8302 4866
Fax: (08) 8302 4866


MATERIALS     FOR THIS COURSE

Course Information

Study Guide

Readings (Available as print copy and also on electronic reserve)

Activities

Note: Please check your University email and ‗Learning resources‘ on the course
home page for additional materials. The course home page can be accessed by
searching at:
http://www.unisanet.unisa.edu.au/subjectinfo/subject.asp?SUBJECT=09628

If you require course materials in an alternative format please contact the Disability
Liaison Officer, Learning Connection as follows:

 Phone:              (08) 8302 4423 or 1300 657 144 (cost of a local call from
                     anywhere in Australia)

 Email:              learningconnection.magill@unisa.edu.au
ACCESSING UNIVERSITY SERVICES


THE UNIVERSITY’S ONLINE ENVIRONMENT
You can access the University‘s online environment wherever you can access the
Internet. If you do not have access to the Internet at home, other options include
University computing pools and public libraries.

To log on to your University password-protected online resources
1. In the Username box, type uninet\ followed by your student Mail-ID. Your Mail-
   ID is printed on your enrolment form, for example uninet\doedy005.

2. Press the TAB key on the keyboard.

3. In the Password box type your password. Note that the password is case
   sensitive. Your initial password is the first four letters of your surname followed
   by your day and month of birth. If your surname is less than four letters, it is
   supplemented with Xs. For example, if David Doe‘s birthday is 21 July, then his
   password would be doex2107. (Note that the Mail-ID uses a Y as a filler, while
   the password uses an X.)

4. Click the OK button on the screen to log on.


EMAIL
Staff may need to provide information by email about your studies during the
semester or term.

To obtain this information, log on to your University of South Australia email account.
To maintain effective email communication, you should log on to this account once
per week.

If you are unable to access your email, please inform your Course Coordinator at the
beginning of the semester/term and alternative arrangements will be made.

Assistance for accessing your email can be obtained at:
http://www.unisa.edu.au/search/howtoemail.asp

If you are still experiencing difficulties, call the HelpDesk on (08) 8302 5000.


CAMPUS CENTRAL
For administrative matters contact Campus Central at:
http://www.unisa.edu.au/campuscentral/
LEARNING SUPPORT
Staff from Learning Connection provide a range of services to complement your
studies. These include assistance in learning advice, personal counselling, career
preparation, disability services and services for international students. Services are
available from Learning Connection on each of the five metropolitan campuses of the
University or online at:
http://www.unisanet.unisa.edu.au/learningconnection/students/default.asp

City East campus
Room P2-40
Level 2 Playford Building
Telephone: (08) 8302 2330 or 1300 657 122
Fax: (08) 8302 2363

City West campus
Room HH2-10
Level 2 Hans Heysen Building
Telephone: (08) 8302 0022 or 1300 656 377
Fax: (08) 8302 0021

Magill campus
Building Q
Telephone: (08) 8302 4423 or 1300 657 144
Fax: (08) 8302 4390

Mawson Lakes campus
Room OC1-39
Telephone: (08) 8302 3185 or 1300 657 133
Fax: (08) 8302 5777

Underdale campus
Room F2-16
Telephone: (08) 8302 6381 or 1300 808 957
Fax: (08) 8302 6991

A range of online learning resources are available at:
http://www.unisanet.unisa.edu.au/learningconnection/students/default.asp


THE LIBRARY
You may use the Library on any campus. Each collection reflects the academic
programs offered at that campus. The library web site links you, 24 hours a day,
7 days a week, to the following electronic resources: databases, ejournals,
eReserve, information literacy tutorials and the catalogue. See:
http://www.library.unisa.edu.au/
STUDENTS WITH DISABILITIES OR MEDICAL CONDITIONS
Services for students with disabilities or medical conditions are available through the
Learning Connection Disability Service on each campus.

Services are provided on an individual basis according to access requirements.
Further information about disability services is available at:
http://www.unisanet.unisa.edu.au/learningconnection/students/disblty/default.asp

Phone:     (08) 8302 4423 or 1300 657 144 (cost of a local call from anywhere in
           Australia)

Email:     disability@unisa.edu.au
COURSE OVERVIEW


COURSE STATEMENT
This course explores theoretical foundations of bibliographic organisation;
epistemologies, knowledge structures, ontologies and taxonomies, information
mapping and information architecture; basic principles and theoretical foundations of
traditional organisation schemes, including materials from traditional librarianship,
information science, cognitive science, semiotics, and artificial intelligence that have
contributed to an understanding of how people obtain, store, retrieve and use
information; study of principles organising various types of documents;
representation and organisation of information resources, including organisational
structures such as classification schemes, indexes, bibliographies and catalogues
which provide access to the document and its intellectual content; national and
international standards of bibliographic control; various approaches to organising in
different environments; the role of technical standards.


UNIT VALUE OF COURSE
4.5 units.


LEARNING OBJECTIVES
On completion of this subject students should be able to:

    1. evaluate the functions and features of automated library management
       systems;

    2. appraise user information needs in respect to OPACs;

    3. demonstrate an awareness of available online bibliographic utilities;

    4. construct bibliographic descriptions using nationally accepted standards;

    5. create and maintain name authority records;

    6. classify materials using a selected classification scheme;

    7. provide subject access and control, and authority control;

    8. encode bibliographic data using machine readable cataloguing format
       (MARC)

    9. demonstrate an understanding of the principles and problems of creating and
       arranging descriptions of information objects.

    10. demonstrate an understanding and an ability to apply metadata to Internet
        resources
GRADUATE QUALITIES PROFILE
The table below indicates the weighting—as a proportion of the total unit value of this
course—given to developing one or more of the qualities of a University of South
Australia graduate.

 Graduate        1            2          3         4         5          6           7
  quality     body of     lifelong   effective   work     ethical  commun- internat-
             knowledge   learning    problem autonomou action and    icates      ional
                                      solving   sly and    social  effectively perspect-
                                               collabor- respons-                 ives
                                                atively    ibility

   Unit
                1.1          .5      1.1           0.9         0          0         0.9
 weighting




GRADUATE QUALITIES GRID

Graduate quality                  In relation to your course
Operates with and upon a          This course addresses the theory and practice of information
body of knowledge                 organisation and management in respect to established
                                  international standards.

Preparation of lifelong           A knowledge and understanding of information organisation is
learning toward personal          essential for lifelong learning, as well as for professional
development and                   development.
professional practice

Effective problem solver          Students will undertake a variety of theoretical and hands-on
applying logical, critical        tasks which tackle problems in individual and team situations.
and creative thinking

Can work both                     While students work in teams in class, they are expected to
autonomously and                  produce individual pieces of work for assessment.
collaboratively

Committed to ethical              Sound and ethical information organisation and management
action and social                 practices are critical when dealing with information overload,
responsibility                    censorship and copyright

Communicates effectively          Students are required to communicate in a variety of ways, with
                                  fellow students, in writing and with their lecturers.

Demonstrates international        Information organisation is driven by international standards
perspectives                      and professional bodies. In particular, this course explores
                                  information organisation processes in various contexts.
TEACHING AND LEARNING ARRANGEMENTS
This course is taught through a three-hour tutorial once a week. These tutorials
provide the opportunity for discussion of topics in smaller groups; the opportunity for
hands-on exercises using a wide range of information resources; and group work for
problem analysis and solving.

Materials to support this course will be sent to external students and made available
via the course website at:
http://www.unisanet.unisa.edu.au/subjectinfo/subject.asp?SUBJECT=09628
LEARNING RESOURCES


You are encouraged to make use of the following resources in your studies. For
resources other than texts, enquire at the University library.


ELECTRONIC RESOURCES
Electronic resources may be found on the course home page at:
http://www.unisanet.unisa.edu.au/subjectinfo/subject.asp?SUBJECT=09628


RECOMMENDED READINGS
Dewey Decimal Classification, 20th edn, eds. Comaromi, John P, Beall, Julianne, Matthews,
    Winton E Jr & Gregory R New, Forest Press, Albany, NY.

Gorman, Michael (ed), 1998, Anglo-American cataloging rules, 2nd edn, American Library
    Association, Chicago.

Gorman, Michael 1999, The concise AACR2, revised 1998 edn, American Library Association,
    Chicago.

Harvey, R & Hider, P 2004, Organising Knowledge in a Global Society: Principles and Practice
    in Libraries and Information Centres, Centre for Information Studies, Wagga Wagga.

MARC21 format for bibliographic data: including guidelines for content designation, 1999,
    Library of Congress, Washington, DC.

The Library of Congress Subject Headings list, 22nd edn, The Library of Congress,
    Washington, DC.
ASSESSMENT


ASSIGNMENT FORMATTING
        Use Arial font size 12 point, single-spaced

        Write your name, date, student number and number of the assignment (e.g.
         Assignment 1, Response 2)

        Provide complete citations for the sources you used to write your response,
         using the Harvard (author-date) referencing style. You will be graded on the
         quality of the citations.


ASSESSMENT CRITERIA
Assessment of your assignments will take into account:

   Knowledge of the concepts and terminology of the subject matter

   clarity and conciseness of expression

   proper acknowledgment of documentation and use of a bibliographic convention

   logical planning and sequence

   overall presentation, including correct grammar, spelling and punctuation

   comprehensive coverage reflecting engagement with set readings, text(s) and
    other relevant materials


GRADING NOTATIONS
The University‘s Assessment Policy states that ‗graded or non-graded modes of
assessment may be used to indicate student performance in courses‘. If you are
uncertain whether your assessment is graded or non-graded, you should contact
your Course Coordinator.

For courses with graded assessment, the symbols and their notations are:

Grade                      Notation         Notational %
High distinction           HD               85–100
Distinction                D                75–84
Credit                     C                65–74
Pass level 1               P1               55–64
Pass level 2               P2               50–54
Conceded pass              CP               not applicable
Terminating pass           TP               not applicable
Fail level 1               F1               40–49
Fail level 2               F2               below 40
ASSIGNMENT ONE – LIBRARY MANAGEMENT SYSTEM EVALUATION

 Form of assessment         Weight       Due date     Word length       Course Objectives

 Unsupervised               35%          Week 4       1500 words        1, 2, 3


Overview
Evaluate an automated library management system of your choice. Focus on the
following aspects:

      Features and functionality of the entire library management system, but
       focusing in particular on the cataloguing module

      Outline of modules offered and analysis of their suitability to particular library
       needs, focusing in particular on the cataloguing module

      Ease-of-use for library staff and availability of help / manuals / training,
       focusing in particular on the cataloguing module

      Analysis of supported standards – both Australian and International,
       particularly in terms of interoperability and resource sharing, focusing in
       particular on the cataloguing module

      Advantages and limitations of system, focusing in particular on the
       cataloguing module

      Suitability of OPAC module to needs of clients
ASSIGNMENT TWO – BIBLIOGRAPHIC RECORDS

 Form of assessment        Weight       Due date    Word length     Course Objectives

 Unsupervised              30%          Week 10     1500 words      4, 5, 6, 7, 8, 9


Overview
Prepare MARC records for ten different items. Items can include, but are not
restricted to: CDs, audio tapes, videos, electronic resources, journals, monographs,
cartographic material, printed music, realia, DVDs, etc.

PART A

       Submit 10 full MARC records

       Use LCSH to assign subject heading(s) and include subject authority files

       Use Dewey Decimal Classification to classify the items and include any
        appropriate alternative classifications

       Complete relevant name authority files with Main Entry and added entries

       Include a photocopy of appropriate parts of the items for verification: for
        example, title and verso page of a monograph or serial, cover of DVD, etc.

       Indicate which rules you have followed to complete all aspects of these
        records: AACR2, MARC, LCSH, DDC, etc.
ASSIGNMENT THREE – CATALOGUING INTERNET RESOURCES

 Form of assessment          Weight      Due date   Word length      Course Objectives

 Unsupervised                35%         Week 14    1500 words       4, 5, 6, 7, 9, 10


Overview
Assign metadata to the websites listed below utilising schema from at least two of the
following: Dublin Core (DC), Australian Government Locator Service (AGLIS),
National Archives of Australia (NAA).

Clearly indicate which metadata schema you are using and ensure that your
metadata conforms to the schema.



Websites

http://vivisimo.com/

http://www.unisa.edu.au/

http://www.alia.org.au/publishing/alj/

http://www.knowledgeboard.com/

http://www.live365.com/index.live
SUBMISSION AND RETURN OF ASSIGNMENTS

Overview
   Keep copies of your assignments

   Number the pages of your assignments

   Make sure that the assignment is clearly identified with your name, student ID,
    course name and assignment name and number.

Submission of Assignments by AssignIT
Assignments must be submitted via AssignIT. AssignIT can be accessed at:
http://www.unisanet.unisa.edu.au/assignit/index.htm/

   At AssignIT, click ―Students‖

   Follow the links

Return of assignments
Your assignments will be marked and returned to you as soon as practicable after
they have been received.

Assignment feedback
The feedback on your assignments could include:

   Comments on how well you met the assessment criteria

   Details about your progress

   Suggestions for improvement.


ASSESSMENT POLICY

Request for 7-day extension to assignment due date
Students should note the following:

   Requests for an extension of time for submission of an assignment should be
    made before the due date of the assignment.

   Requests for an extension of up to 7 days beyond the established due date for
    the assignment should be directed to the school which may act on behalf of the
    academic staff member concerned. The school will advise the academic staff
    member concerned of the extension granted. This request for extension is
    automatic and confirmation will not be given.

   Requests for an extension of more than 7 days must be directed to the
    academic staff member.

   Some courses are not granted extensions.
   The form is available on the course home page. You must fill in all the details
    clearly and return or fax the form at least 2 days before the due date of the
    assignment. Forward to the address given under ‗School contact details‘ in the
    ‗Introduction‘ section of this Course information.

Redeemability
For general information about redeemability, see under ‗Academic policies and
procedures‘ in the Handbook of external programs, or online at:
http://www.unisa.edu.au/adminfo/policies/manual/marking.htm/

Re-submission
Re-submission is only possible where a minimum of F1 has been achieved. Your
total final mark needs to be 50% or above in order to pass the course, in accordance
with University policy.

Extensions and reasonable adjustment to assessment
Students with disabilities or medical conditions may be entitled to reasonable
adjustment to assessment arrangements including extra time and alternative forms of
assessment.

See: http://www.unisa.edu.au/adminfo/policies/manual/tasks.htm#variationstandard/

Requests for an extension must be directed to the academic staff member.

Occasionally assignments go missing during submission and return. It is expected
that students will make copies of all assignments and be able to provide these if
required.

Academic misconduct (9)
Academic misconduct, whether inadvertent or deliberate, shall include the following:

   presentation of data with respect to laboratory work, field trips or other work that
    has been copied, falsified or in other ways obtained improperly;

   inclusion of material in individual work that includes significant assistance from
    another person in a manner unacceptable according to the assessment
    guidelines for the course;

   providing assistance to a student in the presentation of individual work, in a
    manner unacceptable according to the assessment guidelines for the course;

   falsification or mis-representation of academic records;

   plagiarism;

   other actions not covered by the above clauses that may be judged to be acts of
    academic misconduct. (9.3)
Plagiarism (9.4)
Plagiarism is a specific form of academic misconduct. Deliberate plagiarism is
regarded as a serious act of academic misconduct. Whether inadvertent or
deliberate, plagiarism includes the following:

   word-for-word copying of sentences or whole paragraphs from one or more
    sources (the work or data of other persons), or presenting of substantial extracts
    from books, articles, theses, other unpublished work such as working papers,
    seminar and conference papers, internal reports, lecture notes or tapes, without
    clearly indicating their origin;

   using very close paraphrasing of sentences or whole paragraphs without due
    acknowledgement in the form of reference to the original work;

   submitting another student‘s work in whole or in part;

   use of other person‘s ideas, work or research data without acknowledgement;

   submitting work which has been written by someone else on the student‘s behalf;

   copying computer files, algorithms or computer code without clearly indicating
    their origin;

   submitting work which has been derived, in whole or in part, from another
    student‘s work by a process of mechanical transformation (eg changing variable
    names in computer programs). (9.4)

Please note: for the most up-to-date detail, refer to the University of South
Australia‘s Assessment policies and procedures manual, ‗Academic misconduct‘ (9)
which can be found at: http://www.unisa.edu.au/adminfo/policies/manual/

Students with disabilities
Students with disabilities may be entitled to a variation or modification to standard
assessment arrangements. Policy for students with disabilities is available at:
http://www.unisa.edu.au/adminfo/policies/corp/c07.htm/

Language usage
The University has a policy on using inclusive language. The policy is available at:
http://www.unisa.edu.au/adminfo/policies/corp/c01.htm/


EVALUATION—STUDENT FEEDBACK
This course will be evaluated using the Course Evaluation Instrument (CEI) form
online and all students will be notified of the URL in the last teaching week of the
semester.
SEMESTER SCHEDULE—SEMESTER 2, 2005


Week     Week       Tutorial Location              Tutorial topic              Key dates
       beginning


 1      25 July          B2-08          Library Management Systems

                                        Standards


 2     1 August          B2-08          Description of an item


 3     8 August          B2-08          Access Points


 4     15 August         B2-08          Classification                  Assignment 1 due


 5     22 August         B2-08          Synthesis in Classification


 6     29 August         B2-08          Indexing: Natural language vs
                                        Controlled vocabulary


 7       5 Sep           B2-08          Pre-coordinate vs post-
                                        coordinate


 8      12 Sep           B2-08          MARC


                    Mid-Semester break (2 weeks): 19 September – 30 September


 9     3 October                        No Tutorial


 10    10 October        B2-08          Putting it all together         Assignment 2 due


 11    17 October        B2-08          Cataloguing the Internet


 12    24 October        B2-08          Cataloguing Online


 13    31 October        B2-08          Revision


 14     7 Nov                                                           Assignment 3 due


 15    14 Nov


 16     21 Nov
ASSIGNMENT INFORMATION SHEET
An Assignment information sheet needs to be attached to each assignment.

Please fill in all details clearly and staple to the front of each assignment. When
forwarding, please affix correct postage to avoid delay.

Full name:
Address:

                           Postcode:
Email (if applicable):

Forward to:
Assignments Officer
School of Communication
University of South Australia
Magill Campus
St Bernards Road
Magill SA 5072

Student ID
Course code and title:
Academic staff member:
Assignment number:                                    Due date:
Assignment topic as stated in Course information:


Student’s comments to academic staff member: (eg state if extension was granted)




I declare that the work contained in this assignment is my own, except where
acknowledgement of sources is made.
Signed:                                                     Date:

Academic staff member‘s comments are given on the reverse of this form if returned
in hard copy.

Office use
 Date received       Assessment/grade      Academic staff         Recorded and
 from student                              member                 dispatched
ASSIGNMENT INFORMATION SHEET
An Assignment information sheet needs to be attached to each assignment.

Please fill in all details clearly and staple to the front of each assignment. When
forwarding, please affix correct postage to avoid delay.

Full name:
Address:

                           Postcode:
Email (if applicable):

Forward to:
Assignments Officer
School of Communication
University of South Australia
Magill Campus
St Bernards Road
Magill SA 5072

Student ID
Course code and title:
Academic staff member:
Assignment number:                                    Due date:
Assignment topic as stated in Course information:


Student’s comments to academic staff member: (eg state if extension was granted)




I declare that the work contained in this assignment is my own, except where
acknowledgement of sources is made.
Signed:                                                     Date:

Academic staff member‘s comments are given on the reverse of this form if returned
in hard copy.

Office use
 Date received       Assessment/grade      Academic staff         Recorded and
 from student                              member                 dispatched
ASSIGNMENT INFORMATION SHEET
An Assignment information sheet needs to be attached to each assignment.

Please fill in all details clearly and staple to the front of each assignment. When
forwarding, please affix correct postage to avoid delay.

Full name:
Address:

                           Postcode:
Email (if applicable):

Forward to:
Assignments Officer
School of Communication
University of South Australia
Magill Campus
St Bernards Road
Magill SA 5072

Student ID
Course code and title:
Academic staff member:
Assignment number:                                    Due date:
Assignment topic as stated in Course information:


Student’s comments to academic staff member: (eg state if extension was granted)




I declare that the work contained in this assignment is my own, except where
acknowledgement of sources is made.
Signed:                                                     Date:

Academic staff member‘s comments are given on the reverse of this form if returned
in hard copy.

Office use
 Date received       Assessment/grade      Academic staff         Recorded and
 from student                              member                 dispatched