COPIER LEASE INSTRUCTIONS (TWO OR THREE YEAR LEASES) All copier direct orders must be reissued each fiscal year. See instructions at the bottom of the page for required wording for continuation of copier leases. Attached you will find detailed instructions on how to enter copier lease requests through MFMP. YOU CANNOT USE YOUR PURCHASING CARD FOR PAYMENT. The first line item should be patterned after the example below and include all the information as outlined. NOTE: The attached instructions are for example only and you should insert your program specific information and monthly rates in the appropriate fields. Description: First year of three year lease of a Minolta EP 3000 copier for the period July 1, 2006 through June 30, 2009. -- Description of equipment: Copy machine, low speed, manual 2-sided copy, 5000/10,000 copies per month with document feed and 10 bin collator. -- To be paid monthly upon receipt of itemized invoice. 2006-2007 Fiscal Year (12 months) (12 mo. @ 153.30 = $1,686.30) 2007-2008 Fiscal Year (12 months) (12 mo. @ 153.30 = $1,686.30) 2008-2009 Fiscal Year (12 months) (12 mo. @ 153.30 = $1,686.30) -- The second line item is for an estimate of the overages you might incur. Description should read: Copy overages in excess of ______ copies per month at $_____ per copy. ATTACHMENTS: The Criteria for evaluating copying requirements and cost and the vendor price sheet from state term contract should be noted in the comments field and attached to the requisition. For partial years, prorate the monthly amount and figure through June 30, 2006. For example, your copier lease began in February 2006 and extends through January 31, 2009. 2005-2006 Fiscal Year (5 months at $xxx.xx per month) 2006-2007 Fiscal Year (12 months at $xxx.xx per month) 2007-2008 Fiscal Year (12 months at $xxx.xx per month) 2008-2009 Fiscal Year (7 months at $xxx.xx per month) WORDING FOR CONTINUATION OF COPIER LEASES OVER FISCAL YEARS: A new direct order is required each fiscal year. Description: CONTINUATION OF DO________. DO NOT DUPLICATE. CURRENT SERIAL NUMBER: __________. Second year of a three year lease of Minolta EP 3000 copier for the period July 1, 2006 through June 30, 2009. Continue with the complete description and the breakdown of payment per fiscal year for the term of the copier.
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