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									Administrative: Internal Operations Manager

Colorado Clinical Guidelines Collaborative
501(c)(3)

Position located in Lakewood, Colorado

GENERAL STATEMENT OF DUTIES: Reports to the Associate Director and is responsible for
all internal operations of the organization including fiscal, human resources and office functions.

FUNCTIONAL RESPONSIBILITY: Helps maintain the health of the organization through good
fiscal, human relations and internal policies and processes. Responsible for internal
organizational systems, finance management and reporting, grant compliance and reporting,
human resources, and development of systems and processes to increase the efficacy and
efficiency of the organization. Assists with development and implementation of the strategic and
resource development plan designed to sustain CCGC long term (position does not require active
fund raising). Provides internal support for staff, promotes a teamwork environment, coordinates
and conducts regular staff meetings. Ensures all staff has access to appropriate equipment to
perform their job functions efficiently.

POSITION TYPE: Full-time, Exempt

Essential Job Functions

Provides active leadership in handling responsibilities for all internal administrative practices,
financial and legal compliance, human resources and fiscal resources, employment issues
including safety policies and practices, long range planning and assisting with designing and
implementing the strategic and resource development plan.

Designs and supervises sound non-profit financial practices ensuring that regular and custom
financial reports and analyses are provided as requested or required by the Executive Director,
CCGC Board, Project Directors, and granting and contracting agencies. Works with Executive
Director, Associate Director and Project Directors to develop annual and individual project
budgets. Provides budget forecasts based on received or anticipated grants and funds from other
revenue sources. Presents monthly financial statements for approval and reviews them with
appropriate staff on monthly basis.

Reviews the financial position of the organization on a monthly basis. Provides in depth analysis
of the financial health including indicating areas of concern and suggested plans of action.
Serves as staff liaison to the Board Treasurer and/or finance committee.

Coordinates and assists with the audit and preparation of federal financial filings.

Complies with required filings by local, state, and federal agencies for agency licensure and
management. Reviews all contracts arising from these regulations and any other day to day
operations.
Administers the organization’s employee benefits and safety programs, provides leadership and
regulation of all policies and standards of operation to ensure compliance with applicable
legislation and regulatory requirements. Assists in administrative problem solving, planning,
development, and execution of CCGC stated goals and objectives. Recommends internal controls
and procedures that provide reasonable assurance that operations are effective, assets are
safeguarded, and CCGC’s procedures are followed. Analyzes CCGC operating practices such as
record keeping systems, forms control, office layout, personnel requirements, and computer back
up systems to ensure that they are functioning properly. Recommends creation of new systems
or revisions to established procedures as needed.

Hires, supervises, trains, evaluates and coordinates the day-to-day work of employees under
direct supervision including executive assistant, staff accountant, web/communications
specialist, and guidelines coordinator. Assists in prioritizing work loads and addressing concerns
for these staff members. Ensures that support functions are effective, efficient, and responsive to
the needs of the organization. Establishes administrative procedures and supervises the
maintenance of supplies and equipment. Develops system for regular performance evaluations
and merit increases for entire staff – works with Executive Director, Associate Director and
Project Directors to implement this system.

Reviews all grants and contracts to ensure compliance with grant regulations, particularly the
financial and regulatory aspects. Provides financial reports needed for all grant applications,
proposals and funding/project reports. Tracks all due dates and oversees staff to ensure the
timely completion and submission of these applications, proposals and reports. Edits grant
proposals and communication materials as needed prior to sending. Writes and/or reviews
project status reports as necessary to meet funding agency requirements.

Provides oversight of staff in designing and planning the annual conference and special events
sponsored by CCGC.

Physical: Position requires ability to work in an office environment and manage the stresses of
meeting multiple deadlines and handling interruptions to on-going work activities.

Computer Knowledge: Excellent skills in Word, Access, Excel, and Outlook required. Working
knowledge of computer-based accounting systems.

Education: B.A. in business management and/or non-profit management (Master’s degree
preferred).

AND

Experience/Skills: Minimum seven years experience in nonprofit and/or grant based
organizations with strong skills in fiscal management (including understanding of accounting
principles, financial analysis skills, and implementation of budgets and forecasting),
organizational administration, and supervision and management. Excellent oral and written
communication skills required. Knowledge of the health care field strongly preferred.

								
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