Administrative: Internal Operations Manager Colorado Clinical Guidelines Collaborative 501(c)(3) Position located in Lakewood, Colorado GENERAL STATEMENT OF DUTIES: Reports to the Associate Director and is responsible for all internal operations of the organization including fiscal, human resources and office functions. FUNCTIONAL RESPONSIBILITY: Helps maintain the health of the organization through good fiscal, human relations and internal policies and processes. Responsible for internal organizational systems, finance management and reporting, grant compliance and reporting, human resources, and development of systems and processes to increase the efficacy and efficiency of the organization. Assists with development and implementation of the strategic and resource development plan designed to sustain CCGC long term (position does not require active fund raising). Provides internal support for staff, promotes a teamwork environment, coordinates and conducts regular staff meetings. Ensures all staff has access to appropriate equipment to perform their job functions efficiently. POSITION TYPE: Full-time, Exempt Essential Job Functions Provides active leadership in handling responsibilities for all internal administrative practices, financial and legal compliance, human resources and fiscal resources, employment issues including safety policies and practices, long range planning and assisting with designing and implementing the strategic and resource development plan. Designs and supervises sound non-profit financial practices ensuring that regular and custom financial reports and analyses are provided as requested or required by the Executive Director, CCGC Board, Project Directors, and granting and contracting agencies. Works with Executive Director, Associate Director and Project Directors to develop annual and individual project budgets. Provides budget forecasts based on received or anticipated grants and funds from other revenue sources. Presents monthly financial statements for approval and reviews them with appropriate staff on monthly basis. Reviews the financial position of the organization on a monthly basis. Provides in depth analysis of the financial health including indicating areas of concern and suggested plans of action. Serves as staff liaison to the Board Treasurer and/or finance committee. Coordinates and assists with the audit and preparation of federal financial filings. Complies with required filings by local, state, and federal agencies for agency licensure and management. Reviews all contracts arising from these regulations and any other day to day operations. Administers the organization’s employee benefits and safety programs, provides leadership and regulation of all policies and standards of operation to ensure compliance with applicable legislation and regulatory requirements. Assists in administrative problem solving, planning, development, and execution of CCGC stated goals and objectives. Recommends internal controls and procedures that provide reasonable assurance that operations are effective, assets are safeguarded, and CCGC’s procedures are followed. Analyzes CCGC operating practices such as record keeping systems, forms control, office layout, personnel requirements, and computer back up systems to ensure that they are functioning properly. Recommends creation of new systems or revisions to established procedures as needed. Hires, supervises, trains, evaluates and coordinates the day-to-day work of employees under direct supervision including executive assistant, staff accountant, web/communications specialist, and guidelines coordinator. Assists in prioritizing work loads and addressing concerns for these staff members. Ensures that support functions are effective, efficient, and responsive to the needs of the organization. Establishes administrative procedures and supervises the maintenance of supplies and equipment. Develops system for regular performance evaluations and merit increases for entire staff – works with Executive Director, Associate Director and Project Directors to implement this system. Reviews all grants and contracts to ensure compliance with grant regulations, particularly the financial and regulatory aspects. Provides financial reports needed for all grant applications, proposals and funding/project reports. Tracks all due dates and oversees staff to ensure the timely completion and submission of these applications, proposals and reports. Edits grant proposals and communication materials as needed prior to sending. Writes and/or reviews project status reports as necessary to meet funding agency requirements. Provides oversight of staff in designing and planning the annual conference and special events sponsored by CCGC. Physical: Position requires ability to work in an office environment and manage the stresses of meeting multiple deadlines and handling interruptions to on-going work activities. Computer Knowledge: Excellent skills in Word, Access, Excel, and Outlook required. Working knowledge of computer-based accounting systems. Education: B.A. in business management and/or non-profit management (Master’s degree preferred). AND Experience/Skills: Minimum seven years experience in nonprofit and/or grant based organizations with strong skills in fiscal management (including understanding of accounting principles, financial analysis skills, and implementation of budgets and forecasting), organizational administration, and supervision and management. Excellent oral and written communication skills required. Knowledge of the health care field strongly preferred.
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