How to configure Mail for an Exchange account by loe13858


									How to configure Mail for Mac OS X for an Exchange
Note: Mail can be setup for Exchange in Mac OS 10.3 and above only. It is not an
available option in previous Mail builds.

To have access to the Global Address List (GAL) associated with Exchange in Mail,
please follow the instructions to configure your Address Book at the end of this

Exchange accounts can be setup to run on Mail for Mac with ease. However it is
important to note the following:

Mail accesses Exchange as an external IMAP client, not as an Exchange client.
Mail does not include either a calendar or an address book feature. As such this means
that those will not be imported or available when using Mail.

Start by opening Mail which can be accessed by clicking the stamp icon in the Dock or
by double-clicking on the stamp icon found in the Applications folder on the hard drive.
On the mail screen, click on the Mail menu and click on Preferences. It will bring up the
following window:

On this page, click on the Accounts icon found in the task bar at the top.

This will bring up the following window:
This is the window for email account configuration. Any previous email account will be
listed here in the pane on the left side. They do not need to be removed to be able to
configure the Exchange account.

To start the configuration, click on the + icon at the bottom left if you already have an
email account listed. Otherwise, simply click on the drop down menu besides “Account
Type”. It will show the following choices:
From the list, choose Exchange. It will change the fields below and include a new field.

Under “Description”, type in a name for the account. It can be something as John’s staff
account. This field is only for display purposes and only on this computer.

Under “Email address”, type in your McGill Uniform Email Address (UEA) (eg: [staff] or [student]).

Under “Full Name”, type in your full name as it will appear when you send email.

Under “Incoming Mail Server”, type

Under “User Name”, type in your McGill UEA.

Under “Password”, type in your IT Services password (be careful this field is case

Under “Outgoing Mail Server”, choose (if you are not using McGill’s
DAS to connect, you need to enter in your Internet Service Provider’s Outgoing Mail

If mailhost is not available, click on Add Server as shown below:
The following window will come up.

In the “Outgoing Mail Server field”, type in Make sure “Server Port”
is set to 25. Make sure there is no check mark next to “Use Secure Socket Layer (SSL)”.
The “Authentication” field should be set to None. The “User Name” and “Password”
fields should be blank.

Click on OK. You will now be able to select as the “Outgoing Mail

The end configuration should look something like this:
Once all the information has been verified and is ok, click back on the General icon in
the task bar at the top. It will bring up the following dialog box:

Click on the Save button. It will save configuration changes. After this, close the
Preferences window and go back to the main Mail window.

If the computer is connected to the Internet, it will start loading folders and emails. This
may take a moment as the entire mail box needs to be downloaded to the computer. The
Status bar, which is located just below the main tool bar, will show when folders are
being retrieved from the server. If the folders do not show after a little while and the
program seems to be idle, go to the View menu and click on Show Mail Boxes (or use
this keyboard shortcut: M+Shift+Command). This should bring up a pane on the right
side with all folders listed.
Configure Address Book (Mac OS X) to Access your

Address Book is the application that manages contacts for Mail and allows it to connect
to directory services to access server based address lists.

1. In Address Book, go to the Address Book menu and click on Preferences.

2. On the General tab, put a check mark next to “Synchronize with Exchange” and click
on the Configure button

3. On the configuration window, use the following information:

   •   User name: UEA
   •   Password: IT Services password
   •   Outlook Web Access Server:
4. Put a check mark next to “Synchronize every hour” and click on the OK button.

5. Close the Preferences window.

To test the configuration, first connect to the Internet. In Address Book, make sure that
All is selected in the Address Book window and type in your full name in the search field
at the top right of the window (this may take some time as the GAL is being
synchronized for the first time). Your email account will be found if you have set up the
configuration properly.

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