Report on the Inaugural Meeting of the Parent-Teacher Association (PTA), of the YMCA of
Hong Kong Christian College
Date: March 12, 2005
Time: 2:30 p.m. to 6:00 p.m.
Location: Auditorium of the YMCA of Hong Kong Christian College, Tung Chung, Hong Kong
Those Present: A quorum of parents of children registered as students at the YMCA of Hong
Kong Christian College; honored guests Mr. Benjamin Lam, (school supervisor) and Dr. Leung
Tin Ming, (guest speaker); Mrs. Rosalind Chan (school principal); Mr. Alfred Chan (school vice-
principal); Mr. Felix Cheung (PTA preparation committee); Mrs. Margaret Long and Ms. Diana
Lo (teachers who acted as stage hosts); several students of the college; and teachers of the college.
Registration: The commencement of the meeting was preceded by the registration of parents,
who donned name tags to facilitate introductions to other parents and teachers.
Welcoming Remarks : The inauguration meeting commenced with the introduction of Mr.
Benjamin Lam, School Supervisor and member of the School Management Council, who
welcomed all participants and commented on the importance to the school of the creation and
operation of a Parent-Teacher Association.
Address by the Principal: Mrs. Rosalind Chan, School Principal, was introduced, and she
welcomed the parents, thanked them for attending and participating in this important event, and
made comments about the role which a Parent-Teacher Association can fill within the school in
promoting the school's mission. Among other comments she noted that the PTA is not only useful
to facilitate communication between parents and teachers but is also a useful mechanism for
promoting communication between and among parents themselves.
Report of the Preparation Committee: Mr. Felix Cheung, of the Parents' Preparation
Committee, then gave a brief report on the preparation steps that led to the conduct of this
meeting. He gave particular attention to the Constitution of the PTA, that had been previously
drafted and then posted on the school's website. Certain provisions of the Constitution were
noted . He mentioned that the School Management Council had previously assented to this draft
of the Constitution.
Ratification of the PTA Constitution : Mr. Cheung then requested a motion from the floor that
the Constitution be approved by the members and thereby ratified. Mr. Neisner moved that the
draft Constitution be approved as the Constitution of the Parent-Teacher Association of the
YMCA of Hong Kong Christian College. His motion was seconded by Mr. Oddie, and put to the
quorum of members. By a show of hands, the members approved unanimously the terms of the
draft Constitution and its ratified its immediate full force and effect as the PTA Constitution.
Resolution Establishing Membership Fee: A proposal was made and discussed about setting
the fee for membership in the PTA at the amount of one hundred and fifty dollars ($150.00). This
proposal was approved by a show of hands by the members present, and accordingly, the
membership fee was set, effective immediately, at the amount proposed.
Appointment of PTA Auditor : Mrs. Rosalind Chan then announced to the members of the PTA
that the accounting firm of KPMG of Hong Kong, the school's auditor, would also be appointed
by the School Management Council, as Auditor of the PTA.
Ribbon Cutting Ceremony: A ribbon cutting ceremony, commemorating the inauguration of the
YMCA of Hong Kong Parent-Teacher Association, was then conducted. To a drum roll provided
by the school band, the popping, by students, of several large balloons, a beautiful ribbon, held by
Mr. Benjamin Lam, Mrs. Rosalind Chan, Mr. Alfred Chan and Mr. Felix Cheung was cut, thereby
symbolizing the commencement of the operation of the PTA.
Appointment of Executive Committee Members Representing Teachers: Mrs. Rosalind Chan
then announced to the meeting the names of the teachers, all briefly introduced, who would sit on
the Executive Committee of the PTA as representatives of the teachers, for the first year of the
operation of the PTA. In addition to Mrs. Chan, as Principal, and Mr. Chan, as vice-principal,
appointed as ex-officio members of that Committee in accordance with the terms of the PTA
Constitution, the following four teachers were appointed to that Committee, namely, Ms. Diana
Lo, Ms. Amy Chan, Ms. Ivy Wong and Mr. Mitchell Smith.
Election of Executive Committee Members representing Parents : In accordance with the
provisions of the PTA Constitution, procedures were then conducted for the formal election of
parent representatives to the Executive Committee of the PTA.
Introduction of Nominees standing for Election to the Executive Committee as members
representing Parents : Mrs. Margaret Long and Ms. Diana Lo began the procedure by
announcing the names of parents whose names had been put into nomination before the date of
this meeting. There were eight (8) nominations for the seven vacant positions. Ms. Lo then called
for additional nominations from the floor. As a result of that call, four (4) additional names of
parents were placed in nomination, making a total of twelve (12) parents running for the seven
vacant positions on the Executive Committee. The nominees were: Cheung Fuk Yau, Lancelot
Tong, Gloria Yeung, Chau Mei Wah Carol, Debbie Cheung, Yeung Pui Ling, Wendy Tse, Annie
Cheng, Petra Niesner, Lena Tu, Yvonne Tam and Reggie Kwan.
Mrs. Long and Ms. Lo then called upon each nominee present to give a brief introduction of his
or her candidacy by making a few remarks to the audience. Each candidate did so, thereby
showing the diversity and breadth of experience from which the members could choose their
representatives for this year.
Casting of Ballots by parents for election of parent representatives to the Executive
Committee : Following the completion of the nomination and introduction of candidates, ballots
were prepared and distributed to all eligible voters. Ballot boxes were then circulated to collect
the marked ballots. The boxes were then delivered to the teacher-scrutineers, to count and prepare
the list of those elected.
Refreshments: The meeting was then paused for refreshments and mingling of the parents and
Collection of Membership Fees : During the refreshment pause, membership dues were
collected from various members of the PTA.
Talk by the Guest Speaker, Dr. Leung Tin Ming : Following the refreshment break, Mrs.
Rosalind Chan introduced the guest speaker, Dr. Leung Tin Ming, a noted psychologist in Hong
Kong, who also hosts a two-hour weekly call-in radio program on child rearing issues and is a
well-known expert in this area. Dr. Leung then gave a forty-five (45) minute address to the
audience, an address that was full of insight and humor, which, judging from the reaction of the
audience throughout, was well-received and appreciated and was certainly appropriate on the
occasion of the inauguration of a PTA.
Questions from the floor : Question directed to Dr. Leung were then invited from the floor. Both
the questions and Dr. Leung's responses were interesting and helpful. Only time constraints
prevented the exchange from going on a lot longer.
Presentation to the Guest Speaker: Following the question period, Mrs. Rosalind Chan
formally and on behalf of all those present, thanked Dr. Leung for his talk and his participation in
the inauguration, and she presented him with a token of appreciation to symbolize the gratitude
Announcement of the results of the Election to the Executive Committee of members
representing parents : Mrs. Long and Ms. Lo then announced to the meeting the outcome of the
balloting for election of the parent representatives to the Executive Committee. The successful
candidates were: Cheung Fuk Yau, Lancelot Tong, Gloria Yeung, Petra Niesner, Lena Tu,
Yvonne Tam and Reggie Kwan.
On behalf of all of those present, appreciation was expressed to all candidates for putting forth
their names to serve on this committee.
Introduction of the newly elected Inaugural members of the Executive Committee
representing Parents for the academic year 2005-2006 : Following the announcement of the
balloting results, all new members of the Executive Committee were invited to the stage to be
introduced to the general membership.
Closing remarks by Mrs. Rosalind Chan: Mrs. Chan then brought the meeting to a close by
expressing appreciation to all those who participated and especially to those who contributed time
and effort to prepare this meeting.
This meeting of the Parent-Teacher Association of the YMCA of Hong Kong Christian College
was adjourned sine die.
Prepared by Approved by