Address: 921 Waterfront Drive, Eureka, CA 95501 Phone: 707.443.4222 Fax: 707.443.1527 E-mail: firstname.lastname@example.org RENTAL FEE SCHEDULE Rate A: Humboldt State University Organizations / Rate B: Non-Profit Organizations / Rate C: All Others Capacity Rates e m nc oo ng e e Each Additional er sr ur di nf as an ct Room Number Group Type First Hour Hour Daily Co Le Cl St Room 110* A Free of Charge Free of Charge Free of Charge Conference Room 10 - - - B 10.00 5.00 40.00 C 15.00 7.50 60.00 Room 203 A 55.00 30.00 210.00 Common Room 36 30 80 115 B 75.00 40.00 285.00 has balcony access C 95.00 50.00 350.00 Room 208 A 25.00 12.50 100.00 Conference Room 15 - - - B 35.00 17.50 140.00 C 45.00 22.50 180.00 Room 211 A 35.00 17.50 125.00 Classroom 24 24 30 42 B 50.00 25.00 180.00 has balcony access C 65.00 32.50 235.00 Room 212 A 30.00 15.00 105.00 Classroom 24 24 30 42 B 45.00 22.50 160.00 C 60.00 30.00 215.00 211 & 212 A 50.00 25.00 180.00 Classroom 42 54 66 84 B 70.00 35.00 250.00 C 90.00 45.00 320.00 Room 214 A 30.00 15.00 105.00 Classroom 24 27 40 42 B 45.00 22.50 160.00 C 60.00 30.00 215.00 Kitchen A 20.00 10.00 70.00 B 30.00 15.00 105.00 C 40.00 20.00 140.00 Entire Facility A 155.00 80.00 575.00 (Excludes boat storage & crew team training room.) B 230.00 120.00 855.00 C 300.00 155.00 1,115.00 Catering Fees: Number of Guests: Less Than 30 30 - 50 Greater Than 50 (Pertains to cost of clean-up for events serving A 15.00 30.00 50.00 food and beverages.) B&C 30.00 60.00 90.00 * See Page 2 for facility rental policies and additional fees. PLEASE NOTE: Fees are subject to change. Above rates in effect August 1st, 2008. The below policies are in effect for all Humboldt Bay Aquatic Center facility rentals as of January 1st, 2009. Hosting Policy: Hosting fees may be charged at the minimum rate of $15.00 per hour for any event occurring outside of normal business hours: 10 am – 4 pm, Monday – Friday. If paying a daily rental rate, hosting fees will only be charged for rental time before 8 am or after 8 pm. A daily rental rate allows up to ten hours of use including arrival/set-up and clean-up/departure time. Additional hosting fees apply once ten hours has been exceeded. The reservation fees include set-up and break-down time. The building opens at the time of reservation. * Exception: All Room 110 rentals are subject to hosting fees for usage outside of normal business hours. Special Event Fees: Those holding special events such as events charging admission/entry fees, fundraisers, parties, banquets, receptions, etc. will be charged an additional 20% of the rental fee. Catering Fees: Catering fees pertain to the cost of additional clean-up for events that will be serving food and beverages. The HBAC does not cater events, nor does it coordinate catering for events. Arrangements for catering can be made by contacting HSU Dining Services at (707) 826-4414, or by contacting a private caterer. Coffee and Tea Service are provided upon request for groups of forty or less. Please request this service at the time of rental reservation, as only one group may be served at a time. Beverages are served in one-gallon carafes. Coffee (regular or decaf) costs $18.00 plus tax; hot water for tea costs $16.50 plus tax. Cups, cream, sugar, tea, etc. are included. The same rates apply to refills. Kitchen Access Policy: The kitchen must be rented if you plan to use the cooking appliances (oven, stovetop, and microwave.) If renting Room 203, kitchen access for use of non -cooking appliances, which include the sinks and refrigerator, is free of charge. However, the kitchen must be rented if the partition between the kitchen and Room 203 will be opened or if exclusive kitchen access is requested. Alcohol Policy: Additional paperwork (ABC license, insurance certificate, and HSU campus approval) are required to serve alcohol at all events taking place at the Humboldt Bay Aquatic Center. Please request information about how to obtain these forms at the time of your reservation, or at least one month prior to your event in order to meet the deadlines for required paperwork. If any group brings in alcohol unpermitted, they will be asked to leave immediately, forfeiting their entire rental fee. Facility Use Policy: The HBAC does not allow the burning of incense or open-flame décor such as candles, oil lamps, etc. Chafing dishes are permitted for use by professional caterers only. Decorations such as confetti, glitter, glue, tinsel, paint, feathers, sand, and foliage are not permitted. You may not hang posters or signs on HBAC walls without staff approval; painters tape is the only medium allowed and must be supplied by the client. Furniture is not to be moved by client due to liability reasons. No dogs or animals, bicycles or scooters are permitted inside of the facility. Doors opening to the HBAC hallways may not be propped open at any time, in compliance with State Fire Marshal mandate. Linen Rentals: Table and napkin linens are available to rent at a rate of $7.00 per table linen and $0.50 per napkin. The HBAC encourages the rental of linens for those events bringing food and beverages into the facility, as it keeps the cost of clean-up to a minimum. Copy & Printing Service Policy: Copy service may be requested at the front desk. Copy fees of $0.10 per page will be billed on your facility rental invoice. Minor Supervision Policy: The organization renting the HBAC is responsible for its guests. Those under 18 year of age must be supervised by an adult. Cancellation Policy: Cancellation within 48 hours of the event will result in a full charge of the rental fee. Rentals cancelled within two to seven business days of the scheduled event will result in a cancellation fee of 50% of the rental amount. If notification of cancellation is given more than seven business days before the event, cancellation is free of charge. Room Layout Options: Please indicate the desired layout at the time of reservation. The HBAC staff is happy to customize layout options when requested in advance. Furniture layout changes requested within 24 hours of the event will result in additional hosting fees. There is an additional fee of $75.00 for classroom seating in Room 203. Standard room layout options are as follows: Conference: Tables arranged in a rectangle with surrounding chairs. Classroom: Tables and chairs are arranged facing one direction with a table at the head of the room. Lecture: Seating is arranged facing one direction with a table at the head of the room. Standing Room: Minimal tables are set up around perimeter of room allowing for maximum open space.