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OFFICE OF INSTITUTIONAL RESEARCH: YEARLY SCHEDULE OF DATA TASKS
DEADLINE TASK/REPORT NEEDED BY PERSON/AREA CONTACT PERSON FOR TIMELINE/FORMAT
MONTH
July Year Grades and Pass Rates. Institutional Effectiveness, College Planning Research Office, Instruction
Council, Instruction
July Program Review data: yearly updates Curriculum Committee, Instruction Curriculum Committee
August Fall Enrollment listings Leadership, Instruction and Student Services VP of Instruction;Dean, Student Support Programs and Services
August Year Persistence and Retention Instruction, Student Services, College Research Office, Instruction, Student Services
Planning Council, Leadership
August Program Review data: full data book Curriculum Committee, Instruction Curriculum Committee
August Transfer data UC and CSU Instruction, Student Services, College Research Office, Instruction, Student Services
Planning Council, Leadership
September Financial Aid year summary Student Services, Instruction Dean, Student Support Programs and Services
September Acuplacer Assessment results Student Services, Instruction Dean, Student Support Programs and Services
September Awards data Institutional Effectiveness, College Planning Research Office, Instruction
Council, Instruction
September Fall Enrollment listings<17 Instruction Office VP of Instruction
October Student Characteristics Report College Planning Council, Leadership, Research Office
Student Services
October Fall IPEDS data filings Federal Government IPEDS, CCCCO, Research Office
October Fall High School Assessment Data Dean, Student Support Programs and Services Dean, Student Support Programs and Services
Tabulation
October High School Counselor Conference Dean, Student Support Programs and Services Dean, Student Support Programs and Services
Presentation
October Nursing random selection Health Sciences Dean, Health Sciences and Early Childhood Education
November ARCC Report Draft Institutional Effectiveness, Leadership CCCCO, Research Office
December Spring semester enrollment listings Leadership, Instruction and Student Services VP of Instruction;Dean, Student Support Programs and Services
January Winter IPEDS data filings Federal Government IPEDS, CCCCO, Research Office
January Check fall MIS tentative files IS, Student Services, Research Information Systems
January Fall semester FTES files Instruction, Registrar, Administrative Service Instruction, Research Office
January Population updates: Dept of Finance College Planning Council, Leadership Research Office
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OFFICE OF INSTITUTIONAL RESEARCH: YEARLY SCHEDULE OF DATA TASKS
DEADLINE TASK/REPORT NEEDED BY PERSON/AREA CONTACT PERSON FOR TIMELINE/FORMAT
MONTH
February Spring semester <17 enrollments Instruction Office VP of Instruction
February Staff Evaluation Surveys Human Resources Director, Human Resources; Research Office
February Spring High School Data Dean, Student Support Programs and Services Dean, Student Support Programs and Services
February Spring student characteristics College Planning Council, Leadership, Research Office
Student Services
February Pre-preparation of CCSSE Survey Instruction, Student Services, College Research Office; Dean, Student Support Programs and Services
Planning Council
February ARCC written response for final report CCCCO CCCCO
March CCSSE Survey Administration Research Office Research Office, CCSSE
April ARCC Final Report presented to Board COD Board, Institutional Effectiveness, Research Office
College Planning Council
April Spring IPEDS data filings Federal Government IPEDS, CCCCO, Research Office
April Nursing random selection Health Sciences Dean, Health Sciences and Early Childhood Education
May Student Right to Know statement Catalog Instructional Assistant; Dean, Student CCCCO, Research Office
Support Services
May Summer Enrollment listings Leadership, Instruction and Student Services VP of Instruction;Dean, Student Support Programs and Services
June Fall Enrollment listings Leadership, Instruction and Student Services VP of Instruction;Dean, Student Support Programs and Services
June Summer Enrollment listings <17 Instruction Office VP of Instruction
June Check spring MIS tentative files IS, Student Services, Research Information Systems
June Academic Year FTES files Instruction, Registrar, Administrative Service Instruction, Research Office
ongoing Research Internet page District-wide Research Office
ongoing SLO Classroom Assessment Individual instructor, Curriculum Committee Individual instructor, Research Office
ongoing EMS maintenance Instruction Research Office, Information Systems
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