Community Budget Request Prioritisation Matrix

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Community Budget Request Prioritisation Matrix Powered By Docstoc
					2008/2009 Financial Assistance Program

OVERVIEW

The Financial Assistance Program aims to support community initiatives and
projects that address local issues, provide donations for charitable purposes,
support state sporting team representatives and enhance the wellbeing of
Shire of Kalamunda residents.

The Financial Assistance categories are:

   Financial Assistance for Community Groups, Schools and Pre Schools
    (up to $500)

   Donations and State Team Sporting representatives
    (up to $100)

   Community Initiatives (up to $1000)
    One funding round per year.

All applicants are encouraged to read the 2008/2009 Guidelines for Financial
Assistance Applications before completing the Application Form.

This will assist you to complete your application and provide you with a
better understanding of what is required to receive financial assistance.

THE PROCESS

Please allow at least four weeks for final decision to be made.

1. Discuss proposal with relevant Community Services Officer (listed below)
2. Forward completed application to relevant Shire Officer.
3. Application is assessed by Shire Officer and forwarded to Executive
   Manager Community Services for further action.


WHO TO CONTACT AT THE SHIRE OF KALAMUNDA ADMINISTRATION

Community Groups, Schools and Donation
- Youth Development Officer 9257 9968

State Team Sporting Representatives
- Recreation Officer 9257 9997

Community Initiatives
- Cultural Programmes and Development Officer 9257 9973

Email: kala.shire@kalamunda.wa.gov.au
Financial Assistance Guidelines for Community Groups
(up to $500)

   Applications will be accepted on a 'first come first served' basis, until
    allocated funds are expended within the financial year.

   Has your idea been identified in any Shire’s strategic plan?

        o   Seniors Action Plan
        o   Disability Services Plan
        o   Cultural Plan
        o   Plan For the Future
        o   25 Year Plan
        o   Youth Services Action Plan
        o   Sporting Reserve Plan
        o   Environmental Action Plan

   Applicants need to demonstrate that other avenues of funding have been
    explored.

   Have you addressed any health and safety issues with your project?

   Will the funding increase the capacity of the organisation/event?
    ie enable the organisation/project to be more self sufficient.

   Generally the contribution will not exceed 50% of the project cost.

   Retrospective financial assistance is not applicable.

   Any expenditure on projects prior to project approval will disqualify
    application.

   Projects approved by the Shire are required to be completed and
    recouped prior to 30 June of the year that the Shire allocation was
    made. Any carryover into the next financial year may only be with the
    written approval of the Shire prior to 30 June. Acquittal of the grant and
    a report must be submitted to within three months upon completion of
    the project.

   Where appropriate, Shire staff will inspect and verify work is
    satisfactorily completed and in keeping with approval.

   Financial Assistance under this category to be considered where the
    benefit provided to the community reflects a demonstrated benefit, ie
    will the project have broad or limited community benefit?

   Each applicant will generally be approved for one application only, each
    financial year.

   The Shire does not pay for travel expenses or fund retrospectively, ie
    projects/programs or equipment already purchased.
Financial Assistance Guidelines for Schools and
Pre-Schools (up to $500)

   Has your idea been identified in any Shire’s strategic plan?

        o   Seniors Action Plan
        o   Disability Services Plan
        o   Cultural Plan
        o   Plan For the Future
        o   25 Year Plan
        o   Youth Services Action Plan
        o   Sporting Reserve Plan
        o   Environmental Action Plan

   Financial assistance should seek to encourage innovative and original
    projects within the school or Shire of Kalamunda, which promote student
    development.

   Schools need to demonstrate that other avenues of funding have been
    explored.

   Have you addressed any health and safety issues with your project?

   Grants can be utilised to improve school services, facilities or community
    service programs that will benefit the wider community.

   Projects that are initiated by students will be viewed favourably.

   Projects approved by the Shire are required to be completed and
    recouped prior to 30 June of the year that the Shire allocation was
    made. Any carryover into the next financial year may only be with the
    written approval of the Shire prior to 30 June. Acquittal of the grant and
    a report must be submitted to within three months upon completion of
    the project.

   Where appropriate, Shire staff will inspect and verify work is
    satisfactorily completed and in keeping with approval.

   Each applicant will be approved for one application only each financial
    year.

   The Shire does not pay for travel expenses or fund retrospectively, ie
    projects/programs or equipment already purchased.
Financial Assistance Guidelines for Donations
(up to $100)

   Subject to budget provision, donations be made up to $100 pa. for
    community groups active in the Shire of Kalamunda who offer recreation,
    social welfare and supportive services and facilities.

   Donations to Charitable Organisations will be considered where there is a
    clear indication of benefit to the community within the Shire of
    Kalamunda.

   Priority will be given to local organisations, however consideration will be
    given to organisations that are not locally based, but provide a service
    within the Shire, for the benefit of the local community.

   Consideration for the provision of funds towards appeals where natural
    disasters have occurred up to $100, any amount beyond this is to the
    discretion of the Chief Executive Officer and Council.




Financial Assistance Guidelines for State Team Sporting
Representatives (up to $100)

   Subject to budget provision, a contribution of $100 is made by Shire to
    persons, participating on an amateur basis, who have been selected to
    represent the State in any competitive event.

   The person must be:

    • under 21 years of age and unwaged
    • a resident of the Shire.

   The contribution is not retrospective.

   The Chief Executive Officer be delegated the power to make payments in
    accordance with this policy.

   Any unexpended funds must be returned to the Shire of Kalamunda
    within three (3) months of the grant being made available.
Financial Assistance Guidelines for Community Initiatives
(up to $1000)

There is one round of funding per financial year. Contact the Shire to find
out when applications are due.

   The Shire may consider organisations as a contribution towards
    expanding or improving existing services and/or to assist with the
    development of new and innovative services/programmes.

    o   The project must be run within the district, from a community facility
        which has community access through an open membership.

    o   The major benefit of the project must flow to the target group with
        preference being given to disadvantaged and high priority groups
        within the community.

    o   The initiative must align with Shire’s Strategic Plan.

    o   Projects must be based on demonstrated social need.

    o   Priority will be given to projects which involve the target group in the
        planning, development and running of the project

    o   Projects should have long term rather than one off benefits to the
        target group.

    o   Assistance from Shire should lead to ongoing self-supporting
        programmes with scope for further growth. Only one grant per
        project can be allocated and funding is not designed to be recurring.

    o   Demonstrated activity of fundraising must have              has   been
        undertaken, or alternative funding sources explored.

   The financial assistance will be influenced by the nature and
    innovativeness of the project. As a guide, it will not usually exceed 50%
    of the project cost according to budget allocation.

   Assistance does not cover:

    o   Exclusive use activities.

    o   Consumable materials.

    o   Projects which would incur repetitive costs other than normal
        maintenance.

    o   Subsidised membership fees or wages to salaried Officers.