project management tutorial powerpoint by samanthac

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									 Project Management
Methodology Overview
                     Agenda

•   What is a project and why do we need
    methodology?
•   The main processes of Project Management and
    the related deliverables
•   Sample project
•   Tools to make project management easier
                 Michele Raupp, PMP
• University of Illinois graduate
• 11 years in Marketing and Advertising
    –   Television
    –   Newspaper
    –   Cable
    –   Diversified company
•   10 years in the IT industry
    – COBOL, Visual Basic, JCL, Lotus Script
    – Project Coordination, Implementation, Staff Management
                 Project Management
•   Project management is the discipline of organizing
    and managing resources in such a way that the
    project is completed within defined scope, quality,
    time and cost constraints. A project is a temporary,
    one-time endeavor undertaken to create a unique
    product or service, which brings about beneficial
    change or added value. This property of being a
    temporary and one-time undertaking contrasts
    with processes, or operations, which are
    permanent or semi-permanent ongoing functional
    work to create the same product or service over
    and over again. The management of these two
    systems is often very different and requires varying
    technical skills and philosophy, hence requiring the
    development of project management.
                 Project Management
•   Project management is the discipline of organizing
    and managing resources in such a way that the
    project is completed within defined scope, quality,
    time and cost constraints. A project is a temporary,
    one-time endeavor undertaken to create a unique
    product or service, which brings about beneficial
    change or added value. This property of being a
    temporary and one-time undertaking contrasts
    with processes, or operations, which are
    permanent or semi-permanent ongoing functional
    work to create the same product or service over
    and over again. The management of these two
    systems is often very different and requires varying
    technical skills and philosophy, hence requiring the
    development of project management.
                 Project Management
•   Project management is the discipline of organizing
    and managing resources in such a way that the
    project is completed within defined scope, quality,
    time and cost constraints. A project is a temporary,
    one-time endeavor undertaken to create a unique
    product or service, which brings about beneficial
    change or added value. This property of being a
    temporary and one-time undertaking contrasts
    with processes, or operations, which are
    permanent or semi-permanent ongoing functional
    work to create the same product or service over
    and over again. The management of these two
    systems is often very different and requires varying
    technical skills and philosophy, hence requiring the
    development of project management.
              Points to Remember
• A project is temporary.
• A project is a one-time
  endeavor.                               Triple Constraint
• Tasks are managed to ensure
  they are completed within
  time, scope, and cost
  constraints.




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                                              Co
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                                        Scope
                 Project Management
•   Project management is the discipline of organizing
    and managing resources in such a way that the
    project is completed within defined scope, quality,
    time and cost constraints. A project is a temporary,
    one-time endeavor undertaken to create a unique
    product or service, which brings about beneficial
    change or added value. This property of being a
    temporary and one-time undertaking contrasts
    with processes, or operations, which are
    permanent or semi-permanent ongoing functional
    work to create the same product or service over
    and over again. The management of these two
    systems is often very different and requires varying
    technical skills and philosophy, hence requiring the
    development of project management.
                                Project Lifecycle
Project Management Route
         2/4/2008 2/4/2008                2/4/2008                                2/4/2008

       Initiation       Planning Execution & Control                            Closing



                    2/4/2008   2/4/2008   2/4/2008   2/4/2008   2/4/2008   2/4/2008
                Planning Requirements     Design Development Testing Implementation




Application Development Route
                  Main Processes

•   Initiation
•   Planning
•
•
    Executing
    Controlling
                   }   Based on
                        PMBOK

•   Closing
                      Initiation

•   The purpose of the Project Initiation Phase is to
    specify what the project will accomplish. As part
    of Initiation, you will define project objectives,
    scope, purpose and deliverables to be produced.
    You will also determine your project team, review
    the project, and gain approval to proceed to the
    next phase of the project, Planning.
         Initiation – Project Activities
•   Describe project
•   Determine value
•   List objectives and measures of success
•   Identify governance
•   Develop estimates
•   List assumptions
•   List risks
•   List constraints
•   List dependencies
             Initiation - Deliverables

•   Project Charter - This deliverable defines the
    project objectives, contains high level estimates
    for what is needed to achieve those objectives and
    gives approval for resources to be assigned to the
    project.
                      Planning

•   The purpose of Project Planning is to determine
    what needs to be done, by whom, and by when, in
    order to complete the project. It also details the
    processes that the project manager will use to
    manage the project.
         Planning – Project Activities
•   Define Scope
•   Create Schedule
•   Define Budget
•   Quality Planning
     – Quality Control
     – Quality Assurance
•   Communication Planning
•   Risk Planning
•   Change Planning
•   Resource Planning
              Planning - Deliverables

•   Project Plan
    –   Schedule
    –   Quality Plan
    –   Communication Plan
    –   Risk Plan
    –   Change Plan
    –   Resource Plan
              Execution and Control
•   The purpose of the Execution and Control phase of
    the project is to manage the delivery of the products
    and services.
•   The project plan is executed and the team completes
    the activities identified in the project schedule.
•   The Project Manager monitors and reports project
    progress and takes corrective action when needed.
•   Project Management tools used during execution and
    controlling include risk, issue, quality and change
    control documentation and procedures.
Execution and Control - Project Activities

•   Manage Issues
•   Manage Change
•   Manage Risks
•   Manage Schedule
•   Manage Communications
•   Manage Quality
•   Manage Procurement
•   Manage Resources
                           Execution and Control
Project Management Route
         2/4/2008 2/4/2008                2/4/2008                                2/4/2008

       Initiation       Planning Execution & Control                            Closing



                    2/4/2008   2/4/2008   2/4/2008   2/4/2008   2/4/2008   2/4/2008
                Planning Requirements     Design Development Testing Implementation




Application Development Route
    Execution and Control - Deliverables

•   Products and Services
•   Supporting & Facilitating Documentation
•   Product Development Lifecycle Deliverables
                           Closing
•   The purpose of the Project Closing phase is to ensure that
    project documentation is completed and those items
    requiring further attention or support are transitioned
    appropriately before closing the project. This phase:
    – Concludes all project activities
    – Administratively closes the project
    – Turns the delivered product or service over to a support
      group
    – Assesses project outcomes and team performance
    – Documents and operationalize best practices and lessons
      learned
    – Celebrates project success.
          Closing – Project Activities

•   Gather Lessons Learned
•   Create Project Summary
•   Administrative Closeout
•   Celebrate!
             Closing - Deliverables

•   Project Management Toolkit
    improvements/updates
•   Recommendations to other processes
•   Project Summary
     Sample Project – Website Redesign

•   Initiation
    – What is it and why are we doing it?
    – What will the project create/implement?
    – How will the success of the project be measured?
        •   Keep in mind that the measure of success here is not
            how many people use Illinois in a Box, but rather does
            the project meet the objectives and did it come in on time
            and on budget.
    – What are the risks and issues?
     Sample Project – Website Redesign

•   Planning
    – What are the tasks that need to be completed?
    – How long will they take?
    – What is the budget?
    – How will communications be managed? Risks?
      Issues?
    – How will change requests be handled?
Sample Work Breakdown Structure
                             Update web
                               servers




                           Identify websites
                              on a server




                                               *Update server
         ID SSL sites
                                                 DNS entry




       Request new SSL          Create
        certificate from    placeholder for
             CITES         new site content




                             Create new
                               content




                           Redirect to new
        Install new SSL
                           placeholder with
           certificate
                           updated content
     Sample Project – Website Redesign

•   Executing and Controlling
    – Begin the work to create the new website
    – As issues and risks occur, refer back to Issue and
      Risk Management Plans
    – Follow Communications Management Plan for
      communicating project statuses
    – Manage changes
     Sample Project – Website Redesign

•   Closing
    – Complete all activities
    – Document Lessons Learned
    – Turn finished product over to area that will have
      ultimate responsibility for it
    – Assess success, measure objectives
    – Celebrate!
    What makes Project Management Easy
•   Templates
•   Repeatable processes
•   Some processes are optional
•   Quality is built-in
•   Time spent up front in planning
    – Proper planning prevents problems
    – Less costly to fix mistakes early in the project
•   Lessons Learned
    – Update methodology and templates
    – Feedback for next project
                      Wrap-up
•   A project is
    – Temporary
    – A one-time endeavor
    – Regulated by the Triple Constraint
•   IPECC
•   Project Management Methodology can be applied
    to anything
•   Special thanks to Bradford Neavear, Rick Getty
    and Daryl Fritchey

								
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