Grants and The Federal Funding Accountability and Transparency Act of 2006 Tom Cooley Chair, Grants Policy Committee of The U.S. Chief Financial Officers Council Co-Chair, Grants Committee of the FFATA Task Force Overview: What are P.L. 106-107 & the Federal Grants Streamlining Initiative? • P.L. 106-107 (The Federal Financial Assistance Management Improvement Act of 1999) – Requires OMB to ensure federal grant-making agencies streamline processes, develop common systems, and consult with grantees. • Federal Grants Streamlining Initiative (FGSI) – an initiative in response to P.L. 106-107 – HHS serves as lead agency to help OMB implement the Act – Primary activities organized under 2 groups: 1. The Grants Policy Committee 2. The Grants Executive Board Overview Congress P.L. 106-107 (Oversight by Congress/GAO) Office of Management & Budget (Office of E-Gov Initiatives & Office of Federal Financial Management HHS designated as lead agency to help OMB Grants Executive Grants Policy LIAISON Board Committee FFATA Federal Funding Accountability & Transparency Act (FFATA) DUNS Policy Grants Policy Committee Revisions Federal Grants Streamlining Initiative Forms Revisions A-133 Geospatial Data Policy FFATA • FFATA passed in September 2006 affects – federal funding agencies – prime awardees – subawardees – lower tier subawardees/funds recipients • Requires a public access website to search funding information by data elements. – search results will be downloadable – search subcontracts and subgrants by January 1, 2009 FFATA Applies to Grants Federal Financial Assistance Categories Over $1 Trillion in Federal Assistance Loans Grants 1 $460 Bil $360 Bil 2 $260 Bil 3 Contracts Data Elements for Search • January 1, 2008: single searchable website – Name of entity receiving award – Award amount – Transaction type, funding agency, North American Industry Classification Code of Catalog of Federal Domestic Assistance number, program source, descriptive award title – Location of: entity, primary location of performance (city/state/congressional district/country) – Unique identifier of entity and parent entity – Other relevant information • Data must be available within 30 days of award Definitions • Award: federal financial assistance and expenditures – Includes: • grants, subgrants, loans, awards, cooperative agreements, and other forms of financial assistance • contracts, subcontracts, purchase orders, task orders, and delivery orders – Does not include: • Individual transactions below $25,000 • Credit card transactions before October 1, 2008. Implementation • www.FederalSpending.gov (or similar site) will be the 2009 2010 portal to access data. • Agencies must: - By January 1, 2008, make award data available - By January 1, 2009, make subaward data available • Summer 2007, agencies must initiate pilot program making subaward data available Implementation Timeline 2007 2008 2009 2010 Late 2006: Transmit implementation plan to agencies 2007-July 1: Pilot on subcontracts and subgrantee data 2008-January 1: Single searchable website for awards 2009-January 1: Include subcontractor and subgrantee awards 2010-January 1: Comptroller General Report to Congress on Compliance Outreach We recognize FFATA effects on awardee community • Statute calls for agencies to report their awardees’ subaward data: – in same manner as primary award data. • Cost of data collection and reporting to be charged to award as allowable cost: – policies regarding allocability have not yet been developed. Outreach • Participate in the subawardee pilot. - Email GPCWebcast@nsf.gov if your organization is interested. • Visit www.FederalSpending.gov – submit a comment • Submit comments following this Webcast by July 3, 2007, to GPCWebcast@nsf.gov Outreach GET YOUR HOUSE IN ORDER ! • Ensure information pertaining to your organization is accurate. • Be prepared to meet reporting requirements. – Federal agencies will be relying on YOU to provide requisite data. – This will be a condition of your award. • Be prepared for heightened public scrutiny of your dealings with the federal government relating to grants, contracts, and cooperative agreements. • http://www.FederalSpending.gov LONG TERM PLANNING • P.L. 106-107 - Sunsets November 2007 - Congress has 2 Options Option 1: Re-authorization Option 2: No re-authorization • Grants streamlining work WILL CONTINUE LONG TERM PLANNING Goal – New Strategic Plan Completed Fall ‘07 VALIDATE OUR VISION for the Federal government’s grants streamlining efforts CURRENT VISION • One place for all grants administration policies – Title 2 Code of Federal Regulations • One Catalog (CFDA) listing all assistance programs • Central Contractor Registration (CCR): Registration and maintenance required to receive federal financial assistance • One announcement format of assistance opportunities – Standard Format, regardless of where posted – Announcement synopses available electronically CURRENT VISION • One electronic portal for grantees: – Register (CCR; profiles; certifications and assurances) – Search (FIND; links to full announcements; links to CFDA) – Apply (APPLY; using government-wide standard data sets): * Research * Health and social services * Arts and humanities * Disaster assistance * Education/training * Mandatory grants to States * Transportation infrastructure CURRENT VISION (Cont’d) – Receive awards electronically applying government-wide standard terms and conditions – Find government-wide award data easily using query tool – Access payment systems (gateway to all payment systems) – Submit reports electronically (standard financial; standard performance; unique project reporting) – Submit audits/access Federal Audit Clearinghouse ACHIEVEMENTS • One place for policies: – Title 2 Code of Federal Regulations established – 4 OMB Circulars re-located – Cost consistency complete across 3 Circulars – Suspension/Debarment guidance published • One Catalog: – CFDA available on the web (www.cfda.gov) • One announcement format – Policy issued effective Oct 2003 ACHIEVEMENTS • One electronic portal – Grants.gov operational – DUNS policy issued and effective Oct 2003 – FIND standard data elements done/policy issued and effective Oct 2003 – Core SF-424 form used to APPLY as of Nov 2003 – Research & Related SF-424 used to APPLY as of Jan 2005 – Other SF-424’s available to APPLY (individual, mandatory, EZ) VISION UNDERWAY • CCR registration policy • Standard award terms and conditions to be proposed • Standard award notice to be proposed • Proposal for handling certifications and assurances • Standard financial reporting - FFR • Standard performance reporting - PPR • Summary invention reporting VISION UNDERWAY • Grantee real and tangible personal property reporting • Standards for Grant Specialist/Grants Management Officer training and certification – agency survey • Agency relocations of Suspension/Debarment regulations into 2 CFR VISION ACTION ITEMS • Examples: - Revise A-89 to strengthen CFDA requirement - Improve standardization of APPLY data sets - Develop APPLY policy - Initiate electronic AWARD processes - Initiate electronic REPORT processes - Consolidate payment systems via single gateway - And others…………… IN CONCLUSION • Irrespective of P.L. 106-107, our federal grants streamlining activities will continue • We seek your feedback on major concerns • Visit www.FederalSpending.gov – Submit a comment about the Federal Funding Accountability and Transparency Act • Assess our grants streamlining activities – Submit post-Webcast comments by July 3, 2007, to GPCWebcast@nsf.gov HELP US TO HELP YOU !