The 2003 Verge New England Championship Cyclo-Cross Series by techmaster

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									The 2003 Verge New England Championship Cyclo-Cross Series Technical Guide


Part 1: Overview

A) Introduction

B) Contacts and Staff

C) Series Goals and Philosophy

Part 2: Series Guidelines

A) Costs and Benefits

1. Costs

2. Benefits

B) Series and Individual Promoter Responsibilities

1. Series Responsibilities

2. Promoter Responsibilities

C) Race Categories and Details

1. Race Categories

2. Individual Event Prize Lists

3. Series Overall Prize List

4. Entry Fees

5. Race Durations

6. Race Day Schedule

7. Points Table

D) Course Design

1. General Course Design Philosophy
2. Hurdle Design

3. Course Width

4. Course Materials

5. Various

Part 3: Series Schedule

A) Philosophy of Schedule

B) Schedule

Part 4: Series Sponsorship

A) Sponsorship Coordination and Commission

1. Coordination

2. Commission

B) Goals and Usage of Sponsorship

C) Series Sponsorship Proposal

Part 5: Deadlines

A) Application to be a Series Event

B) Announcement of Selected Events and Schedule



E) Series Fee

Part 1: Overview

A) Introduction

This packet will provide the guidelines, rules, and regulations for the 2003 Verge New
England Championship Cyclo-Cross Series Presented by Clif Bar and Cycle-Smart. It
will also be made available in whole or in part to cyclo-cross promoters nationwide to
assist in the continued growth and promotion of New England and U.S. cyclo-cross. For
Series promoters, the information and regulations contained herein are requirements;
for non-Series promoters they are suggestions for producing a successful event.

B) Contacts and Staff

Adam Hodges Myerson
NECCS President
14 Cutter Ave
Somerville, MA 02144
617.776.1833 home office
413.204.3202 mobile

John Frey
Northampton, MA 01060
Phone: 413-587-8915

Tom Stevens
Technical Coordinator
7 Wildwood Dr.
Saco ME 04072

Paul Boudreau
7 Glover Street
Salem, MA 10970

Brant Hornberger
Marketing Coordinator
150 North Shore Drive, Apt # 1
Stow MA 01775
Home: 978-562-0174

Nathan Mealey
Media Coordinator
Northampton, MA 01060
fax: 413.587.2626

Peter Hutchins
Design Coordinator
Home: 413-582-7038

Alan Atwood
Results Coordinator
Alan Atwood
62 Timber Ridge Drive
Holbrook, NY 11741
Home: (631) 472-2324

Kitty Farago
Registration Coordinator
18 Wheatland St.
Burlington, MA 01803
Home: 781-229-6009
C) Series Goals and Philosophy

The Series is owned and operated by Cycle-Smart, Inc., but maintains it’s own bank
account and separate accounting. The concrete goal of the Series is to act as an
umbrella for and assist in producing 4-8 UCI-sanctioned cyclo-cross events in New
England. Due to the size and diversity of the United States, we believe that we must
view New England as its own nation, similar to a European country that supports its own
national series. This will be the "national" series of New England. It will serve to provide
high level racing opportunities with minimal travel, and prepare our athletes for national
and international competition by bringing the best riders from outside the region here to
race. In the 2002, we achieved our 3-year plan to have all New England Championship
Cyclo-Cross Series events UCI sanctioned.

It is our intention to work with the Mid-Atlantic Cyclo-Cross Series to promote a full
schedule of UCI sanctioned events on the east coast, and we have created to publicize that effort to the benefit of both regions.

Lastly, we will provide equal prize money for Elite Men and Women in the Series overall
prize list and eventually with individual event prize lists in our effort to promote parity for
female cyclo-cross athletes.

Part 2: Series Guidelines

A) Costs and Benefits

1. Costs

Each race is required to submit a $150 Series Fee by September 1. A list of riders
receiving free entry fees in exchange for work provided to the Series (by mutual
agreement between Series and promoters) will be provided. In the event of sufficient
Series sponsorship, the Series fee will only serve as a retainer, and will be returned to
the promoting organization.

2. Benefits

The benefits to being a series event are:
Services from the Series including staging, podium, course tape, discounted hurdle and
stake rentals, discounted announcing, press releases, advertising, graphic design, flyer
and web site construction and hosting, and racer numbers.
Increased rider turnout, normally 200 to 400 riders.
Increased rider quality and profile.
Increased event cachet. Being part of the Series will increase your ability to sell your
individual race to local sponsors.
Increased event coverage in local, regional, national and international media
Series advertising.
Overall Series prize list
Promotional support/assistance/ideas from the community of Series promoters
Access to Series Sponsorship Proposal

In 2003 this list of benefits may include TV coverage.

Through our Verge sponsorship, we are able to provide start/finish staging, sound
system and announcers' microphones. In the future, we hope to be able to add financial
support for each race from the Series itself, and infrastructure support in the form of
Series-owned hurdles, staging, generators, etc. We also hope to implement "series
insurance," where if a promoter doesn't have a minimum of 200 riders, they
automatically receive their series fee back, or get their costs covered, up to a certain

B) Series and Individual Promoter Responsibilities

1. Series Responsibilities

Provide Series Leaders Jerseys
Provide Series overall winners' trophies/cups
Provide overall Series cash and merchandise
Provide Start/Finish area setup, including: popup tents, banners, tables, chairs and PA
system with music.
Provide a finish podium with a backdrop (which would have room for co-sponsors
Provide 500 rider numbers.
Print and provide Series standings before each event.
Administer the placing of Series ads in Velo-News, The Ride or other targeted media.
Pursue and secure Series sponsorship.
Create and maintain a Series web site including schedule, standings, links, and content
Provide media coordination and assistance.
Provide technical coordination and assistance
Provide registration coordination and assistance
Provide results coordination and assistance

2. Promoter Responsibilities

$150 Series fee, payable to NECCS by September 1.
Obtain and complete a UCI calendar request form from the UCI and USAC by February.
Obtain and complete a USAC permit.
Secure a venue, including facilities for registration, bathrooms, showers, changing
rooms, a water source, and snow removal if necessary.
Secure event sponsorship
Provide prize list.
Place an event advertisement in The Ride and/or VeloNews
Utilize for registration, and provide pre-completed release forms for on-
line registrants.
Provide quick, complete results with finish times on-site, provide them to the Series
media and results coordinators so that they can post them on-line the same day as the

D) Race Categories and Details

1. Race Categories

Series Points are tallied for and leaders jersey’s awarded to: Elite Men, U23 Men, Elite
Women, Masters 35+ Men, Masters 45+ Men, Under-19 Junior Men, and Amateur Men.
Supporting categories include Beginner Men, Beginner Women, Beginner Masters, and
10-14 year-old Juniors. Elite Men, U23, Women, and Juniors are UCI sanctioned

In cases where the the Masters and Juniors are still a combined race, those categories
will line up and start together (mixed, not separated), but will race for separate prizes.
However, the 45+ riders will be noted for their own results category within the Masters
race, and will be able to score points in both 35+ and 45+ Series. A 45+ rider who wins
the Masters race wins both 35+ and 45+ races.

The latter rule applies to U23’s in the Elite Men race. There is only one prize list, but the
U23’s will be separately noted and get their own additional results standings.

In the C category, beginner men, women, Masters and juniors (if there’s no separate
junior event) will start together (mixed, not separated) and are again eligible for the
overall race win as well as their subcategory. So, if a 10-14 year-old junior wins the C
race, he wins both the C race and the Junior race. 10-14 year-old juniors must race the
full 30 minutes! Their race is not just one or two laps. When there is a separate junior
race, 10-14 year old juniors should race the Junior category, but will get separate,
supplementary results, like the masters 45+ and the U23’s.

Collegiate men and women categories may also be added, but there is no official
collegiate category as part of the series, and those races should be added either at the
start or the end of the normal schedule day.

All races are open; that is, riders can choose their own race, without restriction, from
week to week. However, there are to be absolutely no cash rewards or incentives in the
B and C races, in order to discourage sandbagging and to encourage the new and less
experienced racers. The only exception to this is that in UCI sanctioned events UCI
licenses will be required for the Elite Men,Elite Women, and U23 riders, and restricted to
those riders. (Juniors will not need UCI licenses in 2003) So, we will likely see riders
race the A race in non-series races, and the B race in UCI events.

Also note, a rider’s racing age for the ‘cross season is the age they’ll be at worlds. So, a
rider’s 2004 racing age is their racing age from the beginning of the ‘cross season.
September 4, 2003: The above rule currently applies only to UCI categories (Elite men,
women, u23, u19). Masters will race under their racing age for that calendar year, rather
than the season.

2. Individual Event Prize Lists

Prize lists for the UCI events are dictated by the UCI’s financial obligations information.
A major goal of the Series is to achieve equal prize money for the Elite Women once the
infrastructure for the Series is fully in place.

The B race and 45+ Master race should have merchandise prizes to 3 or more places.
In no case should the value of the merchandise prizes exceed the Elite Men, Women,
Master or Junior cash prizes. The C race may only have medals or trophies awarded.

Below is the prize breakdown for Cat. 2 and 3 races, based on UCI mandated .72 Swiss
Franc (CHF) to US Dollar (USD) conversion. The elite women’s prize list is increased
for the Series, with $1500 for Cat. 2 and $1000 for cat. 3, approximately 50% of the elite
men’s events. Note the shorter, steeper prize breakdown compared to last year in all

Category 2 Elite Men              Elite Women          Juniors     Masters
  Place       CHF       USD            CHF      USD     CHF USD USD
     1       1250       900            350      500      90     65   70
     2         625      450            200      270      70     50   60
     3         450      324            100      200      60     43   50
     4         350      252             85      150      55     40   40
     5         300      216             70      100      50     36   30
     6         250      180             60       50      45     32
     7         225      162             50       36      40     29
     8         200      144             45       32      35     25
     9         175      126             40       29      30     22
    10         150      108             35       25      25     18
    11         125       90             30       22      20     14
    12         100       72             30       22      20     14
    13         85        61             30       22      20     14
    14         70        50             30       22      20     14
    15         60        43             30       22      20     14
  Totals     4415       3179           1185     1500    600    432  250

Category 3 Elite Men     Elite Women     Juniors    Masters
  Place       CHF    USD      CHF    USD CHF USD USD
    1          750   540      200    250   90    65   70
    2          375   270      100    150   70    50   60
     3           270    194         80        95       60      43     50
     4           210    151         70        70       55      40     40
     5           180    130         60        60       50      36     30
     6           150    108         55        55       45      32
     7           140    101         50        50       40      29
     8           130     94         45        45       35      25
     9           120     86         40        40       30      22
    10           100     72         35        35       25      18
    11           80      58         30        30       20      14
    12           70      50         30        30       20      14
    13           60      43         30        30       20      14
    14           40      29         30        30       20      14
    15           40      29         30        30       20      14
   Totals       2715    1955       885       1000     600     432     250

Totals are $5396 for a cat. 2 race, and $3637 for a cat. 3 race. The small increase over
last year is primarily a result of the weak dollar, and the increase of junior prize money.

Riders must make it to 2 laps to go to before being lapped to be classified for points or
prize money. Riders lapped on the leaders final lap finish on that lap, and will be

3. Series Overall Prize List

$2000. $1000 each Elite Men and Women. ($500/$250/$125/$100/$75)

Riders must be present at the Series Final Awards Ceremony at Merrimack to be
eligible for overall prizes.

4. Entry Fees

Entry fees have been raised from last season by $5, except the 10-14 year old juniors:

Elite Men: $30
Elite Women: $25
Masters, U-19 Juniors: $20
Amateur Men, Beginner Men, Women, and Masters: $20
U-15 Juniors: $5 in all cases, with no late fee.

This includes all USAC surcharges, but does not include a late fee. Day of race
registration fees (not late fees) of $5 may be charged. All current National Cyclo-Cross
Champions will have their entry waived if they race in their jersey.

4. Race Duration
The length of races must be as close as possible to:
- 40 minutes for Elite Women's events
- 40 minutes for Junior Men's events
- 60 minutes for Elite Men’s events and for events in which Elite and Under 23 riders
compete together.
- 45 minutes for Amateur Men and Master Men
- 30 minutes for Beginner Men, Women, and Masters

During all races lap times will need to be calculated in order to insure that each race
finish will occur as close to the prescribed time. For example, the first one or two full
laps of the race would be timed, and that time would be divided into the total race time,
giving the number of laps to be raced. Lap cards should be posted so the racers know
how much further they have to race. All riders finish on the same lap as the leader, after
the leader.

If the Masters and Juniors race together, they will both race for 45 minutes.

5. Race Schedule

There are two potential schedules, depending on whether the organizer opts for the
recommended separate Junior event:

The 2003 schedule, with separate junior race:

9 AM Cat. C (Beginner men, women, masters.)
9:45 AM Warm-Up period
10 AM Masters 35+/45+
10:45 AM Warm Up Period
11:00 AM U19/10-14 year old Juniors
12:00 PM Warm-Up period
12:15 PM B Men
1:15 PM Warm-Up period
1:30 PM Elite Women
2:15 PM Warm-Up period
2:30 PM Kids Race (when applicable)
3:00 PM Elite Men

Schedule with combined Master/Junior race:

10 AM Cat. C (Beginner men, women, masters, 10-14 jrs.)
10:45 AM Warm-Up period
11:00 AM Masters/Juniors
12:00 PM Warm-Up period
12:15 PM B Men
1:15 PM Warm-Up period
1:30 PM Elite Women
2:15 PM Warm-Up period
2:30 PM Kids Race (when applicable)
3:00 PM Elite Men

6. Series Points Schedule

                               Elite                  35+              45+
Place Elite Men U23 Men       Women      Amateur Men Masters          Masters   U19 Men
  1       60      40            50           50        50               40        40
  2       50      30            40           40        40               30        30
  3       45      25            32           32        32               25        25
  4       40      20            25           25        25               20        20
  5       35      15            20           20        20               15        15
  6       30      10            18           18        18               10        10
  7       28       5            16           16        16                5         5
  8       26       4            14           14        14                4         4
  9       24       3            12           12        12                3         3
 10       22       1            10           10        10                1         1
 11       20                    8             8        8
 12       18                    6             6        6
 13       16                    4             4        4
 14       14                    2             2        2
 15       12                    1             1        1
 16       10
 17        9
 18        8
 19        7
 20        6
 21        5
 22        4
 23        3
 24        2
 25        1

Again, riders must make it to 2 laps to go to before being lapped to be classified for
points or prize money. Riders lapped on the leaders final lap finish on that lap, and will
be classified.

Series finale at Merrimack is DOUBLE POINTS for all categories.

E) Course Design

1. General Cyclo-Cross Course Design Philosophy- by Tom Stevens
The current UCI rules and regulations for course design and rules supercede any
previous Series recommendations. However, venue limitations often require following
the spirit and intention of the UCI rules over the literal interpretation. (The French and
English versions of the UCI rules do not quite agree even. We know that at the World
Cups and the World Championships, the UCI itself bends those rules to fit with the spirit
of cyclo-cross and the venue limitations). The Series Technical Staff will work with the
individual race promoters to ensure that the NECCS races follow the rules and the
intentions of those rules. It is the responsibility of each promoter to be familiar with
those rules. They can be found at

Cyclo-Cross is a unique bicycle sport. It is not a variation of either mountain biking or
road racing. There are some common aspects of both those sports in cyclo-cross, but it
is a mistake to view 'cross with a road or mountain bike bias in either course design or
race preparation. Cyclo-Cross is a race of transitions: On and off the bike, out of
corners, onto pavement or hard ground from soft ground, or sprinting from a remount.
Course design should emphasize these aspects of cyclo-cross.

In general, a 'cross course should be 2 to 4 kilometers in length. A 1k course could be
designed, but the laps would be very fast, it would be hard on the officials for scoring,
and would allow for at most only 1 or 2 dismounts per lap. A course this short would be
both boring and dizzying. The lap times at race speed with good conditions are ideally 5
min. to 8 min. in duration. For the purposes of The New England Cyclo-Cross
Championship Series the lap times for the Elite Men’s race should be ideally 5.5 to 6.5
min. Under dry conditions, to achieve those lap times the minimum length for a lap
should be 2.5 km. 3.5 km usually is about the longest a NECCS course should be. A
ten-lap race is ideal, and should be no longer than that if possible.

A basic rule of thumb under normal dry conditions is the maximum number of dismounts
per lap is about 1 per minute. There could be very little elevation change over the
course. There could be quite a lot of elevation change. Elevation changes are quite
handy in creating running sections. 100 ft per kilometer of climbing is approaching a
large amount of elevation change. The amount of pavement on a 'cross course could be
none to 3/5 of the race course. At least one-third to one-half of the course should be
over firm ground (pavement, hard dirt roads and paths, hard pack trails, or very firm
grass field). In general, at most, one-quarter of the lap time should be spent off the bike.

The course should be designed so that the course should be dividable into thirds or
quarters. With each of those sections having a hard and or technical section and a
section that allows the riders to rest a bit. This allows the riders to maintain a faster
pace and prevents the race from turning into a somewhat boring grind. (Note: this
recommendation is actually part of the UCI rules.)

2. Hurdle and Run Design

The purpose of barricades in cyclo-cross is to force a dismount; not to test a rider’s
hopping ability. The current UCI regulations for hurdle design and placement is clear: 1
set of artificial barriers consisting of 2 planks, 40 CM high, placed 4 meters apart, with
no more than 4 forced or unforced dismounts per lap. Hurdles may be placed on a
hillside to insure a running section. Keep in mind that not all hills need barricades to
force runs, and that a barely rideable hill can be a good test of 'cross skills. Hurdles
should be preferably 14 ft. to 18 ft. in length so a number of riders can go over them at
the same time. An absolute minimum length for hurdles is 12 ft, or 3 meters. For the
NECCS races the minimum clearable width for hurdles should be 14’.

There may be venue situations where dismounts can only be ensured by hurdle
placement. In some of those cases more than the single set of hurdles allowed by the
UCI might be needed to allow for a good cyclo-cross race. In those situations extra
hurdle sets may be allowed by the NECCS. If a promoter feels that this may be the case
with their venue, the NECCS Technical Director should be consulted with.

The first dismount that the riders come to after the start should be very wide to prevent
unfair bottlenecks.

Running sections may be as short as a few steps and as long as 80 meters. If the
course conditions are or will be poor due to rain, ongoing wetness, or snow, it may be a
good idea to shorten any extremely long running sections, as runs in these conditions
tend to get longer and slower during the race.

3. Course Width

The course should be wide enough throughout the entire length of the lap for riders to
pass one another. Minimum course width is a rideable 3 meters. Sections this narrow
should be short, not placed so that race bottlenecks are caused, and at only a few spots
on the course. In general the course width should be at least 4-5 meters wide. The first
third of the course should also be extra wide, even including obstacles, runs, and
technical riding sections. This is to facilitate group racing and to prevent an unfair race

Single track is NEVER appropriate for cyclo-cross.

4. Course Material

The surface of a 'cross course can be quite variable, but certain conditions should be
avoided: rocky ground or heavily rooted ground, too much soft, grassy or mulchy
ground, which when dry tends to be too bouncy, and when wet will turn into complete
quagmires. Some is good; and entire course of it is not. Intentionally wetting the course
to create mud is absolutely prohibited. Sandy sections are acceptable, but too much can
ruin a race. Use good judgment; 'cross should be a fast-type of race. Wide wooded
paths, gravel and dirt roads, grass fields, pavement, mud, and plain old dirt are all good
for 'cross racing. The more variety the better.

5. Various
The UCI regulations ask for 500 meters of pavement at the start and that the first turn
be no sharper than 90’. This is not always possible with what the race venues provide.
If we follow the sprit of that rule’s intent, we should still have a good cross race and not
run afoul of the UCI (the 2002 World Cyclo-Cross Championships at Zolder, Belgium
had only 300-350 meters before the first turn, which was 190’). In practical terms, the
start section of the race course should be fairly wide and 300 meters to 400 meters in
length. The start section should have no dismounts and no bottlenecks with the first turn
at 90’ or less. The start section does not have to contain the finish line, and does not
even have to be part of the regular lap. The purpose of the start section is to allow the
field to string out before the first dismount or technical section. The finish should be on
pavement. The last dismount can be as close as 400 meters to the finish line. The finish
section should be wide enough to allow a group to sprint.

The 2 pits should be placed at running sections or very slow riding sections of the
course, and should have a separate lane for riders choosing to change bikes. Pit lanes
should be set up so that the rider going through the pit to change bikes is not penalized
for doing so. Be sure to allow enough room for the spare bikes and crews. There should
be 2 pits in the NECCS races, or a double pit accessible from 2 sections of the course.
Each Pit Zone should be 50 to 100 meters long to provide enough room for large fields
needs. The pit zones should each cover as close to equal the course as possible. If they
can be back to back or close to one another all the better. It will then be easier for the
pit crews to service their riders. It should also be made clear to the officials, in case they
are inexperienced with 'cross, that it is up to the rider when a bike change is going to be
made rather than "only for mishaps" as in a criterium. If there are designated pit areas,
bike changes can only be made in those pit areas.

Part 3: Series Schedule

A) Philosophy of Schedule

1. Promote New England, in conjunction with the Mid-Atlantic, as an international cyclo-
cross destination.

2. Extend the cyclo-cross racing season from the weekend after Labor Day to the first
weekend of January.

3. Avoid conflicts, when possible, with Mid-Atlantic UCI races.

4. Work towards one Series race in each New England state.

5. Have generally 2 Series races in October, November and December, and eventually
in January.

B) Schedule
Verge Series, Round 1
Downeast Cyclo-Cross
UCI Category 3
Saturday, Oct 18th, 2003
Auburn, ME
Maine Cycling Club/ SRP-Gearworks
Tom Stevens, John Grenier
7 Wildwood DR, Saco , ME 04072
Phone- 207-784-7576

Central Mass. Cyclo-Cross to End Homelessness*
UCI Category 2
Saturday, November 1, 2003
Burncoat Park, Worcester, MA
Adam Hodges Myerson
2C Conz St., Northampton, MA 01060
Phone: 413.587.3133
Fax: 413.587.2626

Verge Series, Round 2
Clif Bar/ECV Cyclo-Cross
UCI Category 2
Sunday, November 2, 2003
Gloucester, MA
Essex County Velo
Paul Boudreau
Gloucester, MA
Phone- (978) 744-0248

Verge Series, Round 3
Cycle-Smart International
UCI Category 2
Sunday November 16th, 2003
Look Park, Northampton , MA
Adam Hodges Myerson
2C Conz St.
Northampton, MA 01060
Phone- 413.587.3133
Fax- 413.587.2626

Verge Series, Round 4
ChainBiter Cyclo-Cross
UCI Category 3
Sunday, November 30th, 2003
Winding Trails, Farmington, CT
Jan Bolland
c/o Benidorm Bikes
PO Box 40
Canton, CT 06019
Phone: Benidorm Bikes (860) 693-8891
FAX: Benidorm Bikes (860) 693-1028

Verge Series, Round 5
W. E. Stedman GP of Cyclo-Cross
UCI Category 3
Sunday, December 7, 2003
South Kingstown, Rhode Island
Pave' Productions/Cox Communications Masters Team
Joel Brown
1110 South Rd, Wakefield RI 02879
Phone- (401) 783-9399 or (401) 742-5604
Fax: (401) 783-0542

Verge Series, Round 6, Series finale, DOUBLE POINTS
Patterson Construction/NEBC Cyclo-Cross
UCI Category 3
Sunday, December 21, 2003
Wasserman Park, Merrimack, NH
NEBC, Galaxy Sports Marketing
Aaron Bagshaw

Part 4: Series Sponsorship

A) Sponsorship Coordination and Commission

1. Coordination
Series sponsorship coordination will be the primary responsibility of the Series president
and marketing coordinator. However, all Series promoters are free to and encouraged
to seek Series sponsorship. Any Series sponsorship must be approved and committed
to by the Series president.

2. Commission

All cash sponsorship found by any person will be paid a commission of 25% by the
Series when the sponsorship is paid in full.

B) Goals and Usage of Sponsorship

A true and accurate budget for the goals of the Series has yet to be created. Generally
the sponsorship goal of the Series is to create enough income to have a true operating
budget in order to:

1. Advertise more extensively

2. Underwrite individual events

3. Increase prize lists, including equal prize money for women

4. Contract with the best riders for the entire Series

5. Pay staff

6. Stabilize and guarantee the longevity of the Series

7. Promote the growth of cyclo-cross in New England

C) Series Proposal

The Series proposal is available on request from the Series president as a PDF

Part 5: Deadlines

A) Application to be a Series Event- January 1

B) Announcement of Selected Events and Schedule- February 1

C) UCI/USAC- UCI Calendar Inscription by March 1

D) USAC/USCF- USCF Permit no later than July 1

E) Series Fee- by September 1.

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