The 2003 Verge New England Championship Cyclo-Cross Series Technical Guide Contents: Part 1: Overview A) Introduction B) Contacts and Staff C) Series Goals and Philosophy Part 2: Series Guidelines A) Costs and Benefits 1. Costs 2. Benefits B) Series and Individual Promoter Responsibilities 1. Series Responsibilities 2. Promoter Responsibilities C) Race Categories and Details 1. Race Categories 2. Individual Event Prize Lists 3. Series Overall Prize List 4. Entry Fees 5. Race Durations 6. Race Day Schedule 7. Points Table D) Course Design 1. General Course Design Philosophy 2. Hurdle Design 3. Course Width 4. Course Materials 5. Various Part 3: Series Schedule A) Philosophy of Schedule B) Schedule Part 4: Series Sponsorship A) Sponsorship Coordination and Commission 1. Coordination 2. Commission B) Goals and Usage of Sponsorship C) Series Sponsorship Proposal Part 5: Deadlines A) Application to be a Series Event B) Announcement of Selected Events and Schedule C) UCI/USAC D) USAC/USCF E) Series Fee Part 1: Overview A) Introduction This packet will provide the guidelines, rules, and regulations for the 2003 Verge New England Championship Cyclo-Cross Series Presented by Clif Bar and Cycle-Smart. It will also be made available in whole or in part to cyclo-cross promoters nationwide to assist in the continued growth and promotion of New England and U.S. cyclo-cross. For Series promoters, the information and regulations contained herein are requirements; for non-Series promoters they are suggestions for producing a successful event. B) Contacts and Staff Adam Hodges Myerson NECCS President 14 Cutter Ave Somerville, MA 02144 617.776.1833 home office 413.204.3202 mobile email@example.com John Frey Secretary/Treasurer Northampton, MA 01060 Phone: 413-587-8915 firstname.lastname@example.org Tom Stevens Technical Coordinator 7 Wildwood Dr. Saco ME 04072 207-284-7459 email@example.com Paul Boudreau Webmaster 7 Glover Street Salem, MA 10970 978.744.0248 firstname.lastname@example.org Brant Hornberger Marketing Coordinator 150 North Shore Drive, Apt # 1 Stow MA 01775 Home: 978-562-0174 email@example.com Nathan Mealey Media Coordinator Northampton, MA 01060 413.587.3133 fax: 413.587.2626 firstname.lastname@example.org Peter Hutchins Design Coordinator Home: 413-582-7038 email@example.com Alan Atwood Results Coordinator Alan Atwood 62 Timber Ridge Drive Holbrook, NY 11741 Home: (631) 472-2324 Alan@necyclocross.com Kitty Farago Registration Coordinator 18 Wheatland St. Burlington, MA 01803 Home: 781-229-6009 Kitty@necyclocross.com C) Series Goals and Philosophy The Series is owned and operated by Cycle-Smart, Inc., but maintains it’s own bank account and separate accounting. The concrete goal of the Series is to act as an umbrella for and assist in producing 4-8 UCI-sanctioned cyclo-cross events in New England. Due to the size and diversity of the United States, we believe that we must view New England as its own nation, similar to a European country that supports its own national series. This will be the "national" series of New England. It will serve to provide high level racing opportunities with minimal travel, and prepare our athletes for national and international competition by bringing the best riders from outside the region here to race. In the 2002, we achieved our 3-year plan to have all New England Championship Cyclo-Cross Series events UCI sanctioned. It is our intention to work with the Mid-Atlantic Cyclo-Cross Series to promote a full schedule of UCI sanctioned events on the east coast, and we have created http://www.eastcoastcross.com to publicize that effort to the benefit of both regions. Lastly, we will provide equal prize money for Elite Men and Women in the Series overall prize list and eventually with individual event prize lists in our effort to promote parity for female cyclo-cross athletes. Part 2: Series Guidelines A) Costs and Benefits 1. Costs Each race is required to submit a $150 Series Fee by September 1. A list of riders receiving free entry fees in exchange for work provided to the Series (by mutual agreement between Series and promoters) will be provided. In the event of sufficient Series sponsorship, the Series fee will only serve as a retainer, and will be returned to the promoting organization. 2. Benefits The benefits to being a series event are: Services from the Series including staging, podium, course tape, discounted hurdle and stake rentals, discounted announcing, press releases, advertising, graphic design, flyer and web site construction and hosting, and racer numbers. Increased rider turnout, normally 200 to 400 riders. Increased rider quality and profile. Increased event cachet. Being part of the Series will increase your ability to sell your individual race to local sponsors. Increased event coverage in local, regional, national and international media Series advertising. Overall Series prize list Promotional support/assistance/ideas from the community of Series promoters Access to Series Sponsorship Proposal In 2003 this list of benefits may include TV coverage. Through our Verge sponsorship, we are able to provide start/finish staging, sound system and announcers' microphones. In the future, we hope to be able to add financial support for each race from the Series itself, and infrastructure support in the form of Series-owned hurdles, staging, generators, etc. We also hope to implement "series insurance," where if a promoter doesn't have a minimum of 200 riders, they automatically receive their series fee back, or get their costs covered, up to a certain point. B) Series and Individual Promoter Responsibilities 1. Series Responsibilities Provide Series Leaders Jerseys Provide Series overall winners' trophies/cups Provide overall Series cash and merchandise Provide Start/Finish area setup, including: popup tents, banners, tables, chairs and PA system with music. Provide a finish podium with a backdrop (which would have room for co-sponsors logos). Provide 500 rider numbers. Print and provide Series standings before each event. Administer the placing of Series ads in Velo-News, The Ride or other targeted media. Pursue and secure Series sponsorship. Create and maintain a Series web site including schedule, standings, links, and content Provide media coordination and assistance. Provide technical coordination and assistance Provide registration coordination and assistance Provide results coordination and assistance 2. Promoter Responsibilities $150 Series fee, payable to NECCS by September 1. Obtain and complete a UCI calendar request form from the UCI and USAC by February. Obtain and complete a USAC permit. Secure a venue, including facilities for registration, bathrooms, showers, changing rooms, a water source, and snow removal if necessary. Secure event sponsorship Provide prize list. Place an event advertisement in The Ride and/or VeloNews Utilize BikeReg.com for registration, and provide pre-completed release forms for on- line registrants. Provide quick, complete results with finish times on-site, provide them to the Series media and results coordinators so that they can post them on-line the same day as the event. D) Race Categories and Details 1. Race Categories Series Points are tallied for and leaders jersey’s awarded to: Elite Men, U23 Men, Elite Women, Masters 35+ Men, Masters 45+ Men, Under-19 Junior Men, and Amateur Men. Supporting categories include Beginner Men, Beginner Women, Beginner Masters, and 10-14 year-old Juniors. Elite Men, U23, Women, and Juniors are UCI sanctioned events. In cases where the the Masters and Juniors are still a combined race, those categories will line up and start together (mixed, not separated), but will race for separate prizes. However, the 45+ riders will be noted for their own results category within the Masters race, and will be able to score points in both 35+ and 45+ Series. A 45+ rider who wins the Masters race wins both 35+ and 45+ races. The latter rule applies to U23’s in the Elite Men race. There is only one prize list, but the U23’s will be separately noted and get their own additional results standings. In the C category, beginner men, women, Masters and juniors (if there’s no separate junior event) will start together (mixed, not separated) and are again eligible for the overall race win as well as their subcategory. So, if a 10-14 year-old junior wins the C race, he wins both the C race and the Junior race. 10-14 year-old juniors must race the full 30 minutes! Their race is not just one or two laps. When there is a separate junior race, 10-14 year old juniors should race the Junior category, but will get separate, supplementary results, like the masters 45+ and the U23’s. Collegiate men and women categories may also be added, but there is no official collegiate category as part of the series, and those races should be added either at the start or the end of the normal schedule day. All races are open; that is, riders can choose their own race, without restriction, from week to week. However, there are to be absolutely no cash rewards or incentives in the B and C races, in order to discourage sandbagging and to encourage the new and less experienced racers. The only exception to this is that in UCI sanctioned events UCI licenses will be required for the Elite Men,Elite Women, and U23 riders, and restricted to those riders. (Juniors will not need UCI licenses in 2003) So, we will likely see riders race the A race in non-series races, and the B race in UCI events. Also note, a rider’s racing age for the ‘cross season is the age they’ll be at worlds. So, a rider’s 2004 racing age is their racing age from the beginning of the ‘cross season. September 4, 2003: The above rule currently applies only to UCI categories (Elite men, women, u23, u19). Masters will race under their racing age for that calendar year, rather than the season. 2. Individual Event Prize Lists Prize lists for the UCI events are dictated by the UCI’s financial obligations information. A major goal of the Series is to achieve equal prize money for the Elite Women once the infrastructure for the Series is fully in place. The B race and 45+ Master race should have merchandise prizes to 3 or more places. In no case should the value of the merchandise prizes exceed the Elite Men, Women, Master or Junior cash prizes. The C race may only have medals or trophies awarded. Below is the prize breakdown for Cat. 2 and 3 races, based on UCI mandated .72 Swiss Franc (CHF) to US Dollar (USD) conversion. The elite women’s prize list is increased for the Series, with $1500 for Cat. 2 and $1000 for cat. 3, approximately 50% of the elite men’s events. Note the shorter, steeper prize breakdown compared to last year in all categories. Category 2 Elite Men Elite Women Juniors Masters Place CHF USD CHF USD CHF USD USD 1 1250 900 350 500 90 65 70 2 625 450 200 270 70 50 60 3 450 324 100 200 60 43 50 4 350 252 85 150 55 40 40 5 300 216 70 100 50 36 30 6 250 180 60 50 45 32 7 225 162 50 36 40 29 8 200 144 45 32 35 25 9 175 126 40 29 30 22 10 150 108 35 25 25 18 11 125 90 30 22 20 14 12 100 72 30 22 20 14 13 85 61 30 22 20 14 14 70 50 30 22 20 14 15 60 43 30 22 20 14 Totals 4415 3179 1185 1500 600 432 250 Category 3 Elite Men Elite Women Juniors Masters Place CHF USD CHF USD CHF USD USD 1 750 540 200 250 90 65 70 2 375 270 100 150 70 50 60 3 270 194 80 95 60 43 50 4 210 151 70 70 55 40 40 5 180 130 60 60 50 36 30 6 150 108 55 55 45 32 7 140 101 50 50 40 29 8 130 94 45 45 35 25 9 120 86 40 40 30 22 10 100 72 35 35 25 18 11 80 58 30 30 20 14 12 70 50 30 30 20 14 13 60 43 30 30 20 14 14 40 29 30 30 20 14 15 40 29 30 30 20 14 Totals 2715 1955 885 1000 600 432 250 Totals are $5396 for a cat. 2 race, and $3637 for a cat. 3 race. The small increase over last year is primarily a result of the weak dollar, and the increase of junior prize money. Riders must make it to 2 laps to go to before being lapped to be classified for points or prize money. Riders lapped on the leaders final lap finish on that lap, and will be classified. 3. Series Overall Prize List $2000. $1000 each Elite Men and Women. ($500/$250/$125/$100/$75) Riders must be present at the Series Final Awards Ceremony at Merrimack to be eligible for overall prizes. 4. Entry Fees Entry fees have been raised from last season by $5, except the 10-14 year old juniors: Elite Men: $30 Elite Women: $25 Masters, U-19 Juniors: $20 Amateur Men, Beginner Men, Women, and Masters: $20 U-15 Juniors: $5 in all cases, with no late fee. This includes all USAC surcharges, but does not include a late fee. Day of race registration fees (not late fees) of $5 may be charged. All current National Cyclo-Cross Champions will have their entry waived if they race in their jersey. 4. Race Duration The length of races must be as close as possible to: - 40 minutes for Elite Women's events - 40 minutes for Junior Men's events - 60 minutes for Elite Men’s events and for events in which Elite and Under 23 riders compete together. - 45 minutes for Amateur Men and Master Men - 30 minutes for Beginner Men, Women, and Masters During all races lap times will need to be calculated in order to insure that each race finish will occur as close to the prescribed time. For example, the first one or two full laps of the race would be timed, and that time would be divided into the total race time, giving the number of laps to be raced. Lap cards should be posted so the racers know how much further they have to race. All riders finish on the same lap as the leader, after the leader. If the Masters and Juniors race together, they will both race for 45 minutes. 5. Race Schedule There are two potential schedules, depending on whether the organizer opts for the recommended separate Junior event: The 2003 schedule, with separate junior race: 9 AM Cat. C (Beginner men, women, masters.) 9:45 AM Warm-Up period 10 AM Masters 35+/45+ 10:45 AM Warm Up Period 11:00 AM U19/10-14 year old Juniors 12:00 PM Warm-Up period 12:15 PM B Men 1:15 PM Warm-Up period 1:30 PM Elite Women 2:15 PM Warm-Up period 2:30 PM Kids Race (when applicable) 3:00 PM Elite Men Schedule with combined Master/Junior race: 10 AM Cat. C (Beginner men, women, masters, 10-14 jrs.) 10:45 AM Warm-Up period 11:00 AM Masters/Juniors 12:00 PM Warm-Up period 12:15 PM B Men 1:15 PM Warm-Up period 1:30 PM Elite Women 2:15 PM Warm-Up period 2:30 PM Kids Race (when applicable) 3:00 PM Elite Men 6. Series Points Schedule Elite 35+ 45+ Place Elite Men U23 Men Women Amateur Men Masters Masters U19 Men 1 60 40 50 50 50 40 40 2 50 30 40 40 40 30 30 3 45 25 32 32 32 25 25 4 40 20 25 25 25 20 20 5 35 15 20 20 20 15 15 6 30 10 18 18 18 10 10 7 28 5 16 16 16 5 5 8 26 4 14 14 14 4 4 9 24 3 12 12 12 3 3 10 22 1 10 10 10 1 1 11 20 8 8 8 12 18 6 6 6 13 16 4 4 4 14 14 2 2 2 15 12 1 1 1 16 10 17 9 18 8 19 7 20 6 21 5 22 4 23 3 24 2 25 1 Again, riders must make it to 2 laps to go to before being lapped to be classified for points or prize money. Riders lapped on the leaders final lap finish on that lap, and will be classified. Series finale at Merrimack is DOUBLE POINTS for all categories. E) Course Design 1. General Cyclo-Cross Course Design Philosophy- by Tom Stevens The current UCI rules and regulations for course design and rules supercede any previous Series recommendations. However, venue limitations often require following the spirit and intention of the UCI rules over the literal interpretation. (The French and English versions of the UCI rules do not quite agree even. We know that at the World Cups and the World Championships, the UCI itself bends those rules to fit with the spirit of cyclo-cross and the venue limitations). The Series Technical Staff will work with the individual race promoters to ensure that the NECCS races follow the rules and the intentions of those rules. It is the responsibility of each promoter to be familiar with those rules. They can be found at www.uci.ch. Cyclo-Cross is a unique bicycle sport. It is not a variation of either mountain biking or road racing. There are some common aspects of both those sports in cyclo-cross, but it is a mistake to view 'cross with a road or mountain bike bias in either course design or race preparation. Cyclo-Cross is a race of transitions: On and off the bike, out of corners, onto pavement or hard ground from soft ground, or sprinting from a remount. Course design should emphasize these aspects of cyclo-cross. In general, a 'cross course should be 2 to 4 kilometers in length. A 1k course could be designed, but the laps would be very fast, it would be hard on the officials for scoring, and would allow for at most only 1 or 2 dismounts per lap. A course this short would be both boring and dizzying. The lap times at race speed with good conditions are ideally 5 min. to 8 min. in duration. For the purposes of The New England Cyclo-Cross Championship Series the lap times for the Elite Men’s race should be ideally 5.5 to 6.5 min. Under dry conditions, to achieve those lap times the minimum length for a lap should be 2.5 km. 3.5 km usually is about the longest a NECCS course should be. A ten-lap race is ideal, and should be no longer than that if possible. A basic rule of thumb under normal dry conditions is the maximum number of dismounts per lap is about 1 per minute. There could be very little elevation change over the course. There could be quite a lot of elevation change. Elevation changes are quite handy in creating running sections. 100 ft per kilometer of climbing is approaching a large amount of elevation change. The amount of pavement on a 'cross course could be none to 3/5 of the race course. At least one-third to one-half of the course should be over firm ground (pavement, hard dirt roads and paths, hard pack trails, or very firm grass field). In general, at most, one-quarter of the lap time should be spent off the bike. The course should be designed so that the course should be dividable into thirds or quarters. With each of those sections having a hard and or technical section and a section that allows the riders to rest a bit. This allows the riders to maintain a faster pace and prevents the race from turning into a somewhat boring grind. (Note: this recommendation is actually part of the UCI rules.) 2. Hurdle and Run Design The purpose of barricades in cyclo-cross is to force a dismount; not to test a rider’s hopping ability. The current UCI regulations for hurdle design and placement is clear: 1 set of artificial barriers consisting of 2 planks, 40 CM high, placed 4 meters apart, with no more than 4 forced or unforced dismounts per lap. Hurdles may be placed on a hillside to insure a running section. Keep in mind that not all hills need barricades to force runs, and that a barely rideable hill can be a good test of 'cross skills. Hurdles should be preferably 14 ft. to 18 ft. in length so a number of riders can go over them at the same time. An absolute minimum length for hurdles is 12 ft, or 3 meters. For the NECCS races the minimum clearable width for hurdles should be 14’. There may be venue situations where dismounts can only be ensured by hurdle placement. In some of those cases more than the single set of hurdles allowed by the UCI might be needed to allow for a good cyclo-cross race. In those situations extra hurdle sets may be allowed by the NECCS. If a promoter feels that this may be the case with their venue, the NECCS Technical Director should be consulted with. The first dismount that the riders come to after the start should be very wide to prevent unfair bottlenecks. Running sections may be as short as a few steps and as long as 80 meters. If the course conditions are or will be poor due to rain, ongoing wetness, or snow, it may be a good idea to shorten any extremely long running sections, as runs in these conditions tend to get longer and slower during the race. 3. Course Width The course should be wide enough throughout the entire length of the lap for riders to pass one another. Minimum course width is a rideable 3 meters. Sections this narrow should be short, not placed so that race bottlenecks are caused, and at only a few spots on the course. In general the course width should be at least 4-5 meters wide. The first third of the course should also be extra wide, even including obstacles, runs, and technical riding sections. This is to facilitate group racing and to prevent an unfair race selection. Single track is NEVER appropriate for cyclo-cross. 4. Course Material The surface of a 'cross course can be quite variable, but certain conditions should be avoided: rocky ground or heavily rooted ground, too much soft, grassy or mulchy ground, which when dry tends to be too bouncy, and when wet will turn into complete quagmires. Some is good; and entire course of it is not. Intentionally wetting the course to create mud is absolutely prohibited. Sandy sections are acceptable, but too much can ruin a race. Use good judgment; 'cross should be a fast-type of race. Wide wooded paths, gravel and dirt roads, grass fields, pavement, mud, and plain old dirt are all good for 'cross racing. The more variety the better. 5. Various The UCI regulations ask for 500 meters of pavement at the start and that the first turn be no sharper than 90’. This is not always possible with what the race venues provide. If we follow the sprit of that rule’s intent, we should still have a good cross race and not run afoul of the UCI (the 2002 World Cyclo-Cross Championships at Zolder, Belgium had only 300-350 meters before the first turn, which was 190’). In practical terms, the start section of the race course should be fairly wide and 300 meters to 400 meters in length. The start section should have no dismounts and no bottlenecks with the first turn at 90’ or less. The start section does not have to contain the finish line, and does not even have to be part of the regular lap. The purpose of the start section is to allow the field to string out before the first dismount or technical section. The finish should be on pavement. The last dismount can be as close as 400 meters to the finish line. The finish section should be wide enough to allow a group to sprint. The 2 pits should be placed at running sections or very slow riding sections of the course, and should have a separate lane for riders choosing to change bikes. Pit lanes should be set up so that the rider going through the pit to change bikes is not penalized for doing so. Be sure to allow enough room for the spare bikes and crews. There should be 2 pits in the NECCS races, or a double pit accessible from 2 sections of the course. Each Pit Zone should be 50 to 100 meters long to provide enough room for large fields needs. The pit zones should each cover as close to equal the course as possible. If they can be back to back or close to one another all the better. It will then be easier for the pit crews to service their riders. It should also be made clear to the officials, in case they are inexperienced with 'cross, that it is up to the rider when a bike change is going to be made rather than "only for mishaps" as in a criterium. If there are designated pit areas, bike changes can only be made in those pit areas. Part 3: Series Schedule A) Philosophy of Schedule 1. Promote New England, in conjunction with the Mid-Atlantic, as an international cyclo- cross destination. 2. Extend the cyclo-cross racing season from the weekend after Labor Day to the first weekend of January. 3. Avoid conflicts, when possible, with Mid-Atlantic UCI races. 4. Work towards one Series race in each New England state. 5. Have generally 2 Series races in October, November and December, and eventually in January. B) Schedule Verge Series, Round 1 Downeast Cyclo-Cross UCI Category 3 Saturday, Oct 18th, 2003 Auburn, ME Maine Cycling Club/ SRP-Gearworks Tom Stevens, John Grenier 7 Wildwood DR, Saco , ME 04072 Phone- 207-784-7576 Fax-207-777-5533 E-mail: firstname.lastname@example.org http://www.rainbowbike.com Central Mass. Cyclo-Cross to End Homelessness* UCI Category 2 Saturday, November 1, 2003 Burncoat Park, Worcester, MA Adam Hodges Myerson 2C Conz St., Northampton, MA 01060 Phone: 413.587.3133 Fax: 413.587.2626 E-mail: email@example.com http://www.cycle-smart.com NOT A SERIES EVENT Verge Series, Round 2 Clif Bar/ECV Cyclo-Cross UCI Category 2 Sunday, November 2, 2003 Gloucester, MA Essex County Velo Paul Boudreau Gloucester, MA Phone- (978) 744-0248 e-mail- firstname.lastname@example.org http://www.ecvcycling.org/ Verge Series, Round 3 Cycle-Smart International UCI Category 2 Sunday November 16th, 2003 Look Park, Northampton , MA Adam Hodges Myerson 2C Conz St. Northampton, MA 01060 Phone- 413.587.3133 Fax- 413.587.2626 E-mail: email@example.com http://www.cycle-smart.com Verge Series, Round 4 ChainBiter Cyclo-Cross UCI Category 3 Sunday, November 30th, 2003 Winding Trails, Farmington, CT Jan Bolland c/o Benidorm Bikes PO Box 40 Canton, CT 06019 Phone: Benidorm Bikes (860) 693-8891 FAX: Benidorm Bikes (860) 693-1028 E-mail: JannyBa@comcast.net http://www.easternbloc.net/ Verge Series, Round 5 W. E. Stedman GP of Cyclo-Cross UCI Category 3 Sunday, December 7, 2003 South Kingstown, Rhode Island Pave' Productions/Cox Communications Masters Team Joel Brown 1110 South Rd, Wakefield RI 02879 Phone- (401) 783-9399 or (401) 742-5604 Fax: (401) 783-0542 E-mail: firstname.lastname@example.org Verge Series, Round 6, Series finale, DOUBLE POINTS Patterson Construction/NEBC Cyclo-Cross UCI Category 3 Sunday, December 21, 2003 Wasserman Park, Merrimack, NH NEBC, Galaxy Sports Marketing Aaron Bagshaw E-mail: email@example.com Part 4: Series Sponsorship A) Sponsorship Coordination and Commission 1. Coordination Series sponsorship coordination will be the primary responsibility of the Series president and marketing coordinator. However, all Series promoters are free to and encouraged to seek Series sponsorship. Any Series sponsorship must be approved and committed to by the Series president. 2. Commission All cash sponsorship found by any person will be paid a commission of 25% by the Series when the sponsorship is paid in full. B) Goals and Usage of Sponsorship A true and accurate budget for the goals of the Series has yet to be created. Generally the sponsorship goal of the Series is to create enough income to have a true operating budget in order to: 1. Advertise more extensively 2. Underwrite individual events 3. Increase prize lists, including equal prize money for women 4. Contract with the best riders for the entire Series 5. Pay staff 6. Stabilize and guarantee the longevity of the Series 7. Promote the growth of cyclo-cross in New England C) Series Proposal The Series proposal is available on request from the Series president as a PDF document. Part 5: Deadlines A) Application to be a Series Event- January 1 B) Announcement of Selected Events and Schedule- February 1 C) UCI/USAC- UCI Calendar Inscription by March 1 D) USAC/USCF- USCF Permit no later than July 1 E) Series Fee- by September 1.
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