IMMEDIATE HELP / TUTORIAL PROGRAM
Reed City Middle School
(Grades 6, 7, & 8 total 480 students, 42% free or reduced lunch)
How many students would you consider retaining if they
would all turn in their work? As part of our retention policy
Reed City developed a program that requires academically at
risk students to stay after school for small group tutoring on
any day that their work is not complete.
You are here to learn the details of an existing program.
This program is also open to any student who wants tutoring
because Reed City wants “no child left behind”.
The “Immediate Help/Tutorial Program” is a dual-
purpose early intervention program run by middle school
teachers for about ½ the cost of summer school. Half of the
program is an early intervention program that requires
attendance of students in danger of failing. The other half of
the program is a tutorial opportunity open to all students
* To Provide Free Tutorial Services to All Students.
* To Provide Dependable Tutoring to All Students.
* To Provide Quality Tutors who are Educators.
* To Provide Tutors Familiar with RCMS Curriculum.
* To Provide “Immediate help” (early intervention) for
at-risk students, helping to avoid a need for retention.
* To Eliminate the Need for Summer School and/or
“Tutorial” - Volunteer Participation
Any students who want to stay after school for tutoring
must sign up in the office by the end of their lunchtime.
“Immediate Help” - Required Participation
1. At the end of a nine weeks period if a student is failing
two or more core subjects they are automatically placed in
the program (See attached – notification letter to parents).
2. At any time when a student accumulates too many
academic referral points under our academic discipline
policy they are automatically placed in the program (See
attached – “Academic Referral” form).
3. Students are placed in the program when parents and the
principal are in agreement that a student will benefit by
being placed in the program.
Expectations of IHP
When placed in the program parents are expected to
make arrangements to allow their child to stay after school
for intense tutorial work on any future day when their child
has an incomplete assignment. A phone call will be made
home to notify parents. On days that all assignments are
completed the student will not have to stay after school.
For example: When Fred, who is in the IHP, comes to
class on Tuesday without having his math assignment
complete the teacher sends down a complete and student
signed IHP form. We call Fred’s home and inform them he
will be staying at IHP today. Fred stays at school from 3:00
to 4:00 Tuesday evening to complete the assignment.
Note: We use a teacher to make phone calls during the last block of the day. When
this teacher accumulates one hour of time we pay them for tutoring one period.
This alleviates extra workload on the secretary.
I.H.P. / Tutorial Program - Class Size 13
(IHP students count 2.5 each)
After school I.H.P./Tutorial classes are limited to 13
total students. Because we know the IHP students require a
lot of attention they each count 2.5 toward the total class size
We have staff ready when we need more than one tutor
Student and Teacher/Tutor Expectations
Teachers are notified of students in IHP. When an IHP
student has an incomplete assignment the teacher fills out an
IHP form (see attached - Immediate Help Program) and
sends it to the office before 2:00. The student signs the
The tutor and student know exactly what the
expectations are and the tutor gives intense help on the same
day the assignment is incomplete.
What if parents refuse, or won’t transport?
We had over 30 students in the program by the end of
the first year. Only one parent refused and/or made excuses.
Currently this year we have had three parents having
Our policy states that the 3:10 - 4:10 tutorial is required.
Students skipping or chronically missing are reported to the
truancy officer, similar to what we would do to any student
who habitually misses school. Most parents have been very
cooperative and appreciative.
First Year Summary
The final stage of academic discipline at RCMS
We saw the benefits of this program immediately. Once
in the program students worked harder getting assignments
done on time. Teachers reported that IHP students worked
harder in class to avoid staying after school. It also appeared
to be a deterrent to others who saw what happens if you get
in the program.
Academic grades of students in the program when up.
We had only two 8th graders fail (E’s in ½ of their core
subjects). One of the two failed because his mother refused
to send him to the program. When he was in he was passing.
We filed truancy with the court. We had only three failures
in the 6th and 7th grades combined. On two of those failures
we have been working with counselors and doctors because
the students problems appear to be more than a lack of
Over the course of the year we had an average of 6
students per night who were required to stay after school for
We were pleased with the identification process used to
place students in the program and with the logistics of
implementing the program. We finished the year with 32
students in the program. This was less than we had
This year we offered tutoring to all 488 students, 5 days
a week, all year long.
This not only helped students who needed some help but
it helped parents who did not have the time or the knowledge
to give the extra help their children needed. We had many
positive comments from parents. Teachers and our
counselor reported that it was great to have a place to refer
students who need a little extra help.
We had an average of just under 3 students per night
request to stay for tutorial help.
An unexpected benefit of this program surfaced when a
student returned after a long absence. We had them attend
tutoring until they were caught up.
We paid 1.64 tutors per night. That is very close to the
1.5 that we estimated. The total program cost was slightly
over $6,000 for the entire year.
The total cost for the Immediate Help / Tutorial Program
was about half of what a summer school program would
This program was a huge success for students
academically and for Reed City Schools public relations.