Lotus Notes 6.5 Lotus Notes 6.5 An Introduction An

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					Information Technology Services Lotus Notes 6.5

In fo rm a

e rv ic es n o lo g y S ti o n T e ch N o te s 6 .5 L o tu s

Replication
When your are working away from the University, you can use replication to synchronize your Notes databases with information stored on the University network. You can choose which information to replicate (e.g. to send/receive your e-mail messages only) and schedule when replication occurs.

Lotus Notes Collaboration
Lotus Notes provides easy to use databases to share information around the campus or around the country. The Discussion database can be used by a group to share their thoughts and ideas. The Document Library database is an electronic filing cabinet that stores reference documents for access by group members. TeamRoom is a Lotus database application designed to support processes that help people work together. Team room is a combination of the Discussion database and Document Library database plus much more.

Lotus Notes 6.5 An Introduction

Lotus Notes Information/Training
For additional further information on Lotus Notes and the feature’s a Lotus environment provides at the University of Windsor go to www.uwindsor.ca/ its/notes. Training is available for both new and experienced users of Lotus Notes on campus. For current workshop descriptions, schedules and registration information go to www.uwindsor.ca/its/cls. Information Technology Services Lotus Notes 6.5

Lotus Notes 6: An Introduction

Information Technology Services Helpdesk Phone: 253-3000 ext. 4440 Email: HelpDesk@uwindsor.ca www.uwindsor.ca/its

www.uwindsor.ca/its

Faculty /Staff Introduction

Lotus Notes
What is Lotus Notes?
Lotus NotesTM is a workgroup computing environment that helps people work together more effectively. With Notes, people can work together regardless of their computer platform, organizational, or geographical boundaries. Notes-based information can be shared across any distance, at any time. Notes combines email, calendaring, group scheduling, and Web access, as an information management client. The welcome page (below) makes it easy to jump to the work area of your choice.

An Introduction
E-Mail
Lotus Notes e-mail provides the ability to:

Faculty/Staff
Lotus Instant Messaging (LIM)
With LIM you can collaborate with others users in many ways including: sending instant messages and transferring files to other users in real time.

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Create personalized mail rules to act automatically on new messages you receive Archive e-mail Auto delete email using the “5 weeks” folder (University of Windsor Exclusive) Manage Attachments Manage Delivery options Manage messages through personalized folders. Create an auto signature Colour code incoming e-mail Manage the Out of Office assistant Customize e-mail letterhead Customizable stationary

Scheduling
You can set up meetings and verify that your invitees are available. You can also reply to meetings invitation and schedule personal activities. A customizable alarm setting will help prevent missing those important meetings.

Address Book (Contacts)
Your Address Book stores personal e-mail addresses and other contact information. You can add new contacts, copy addresses from the University directory, and create mailing lists for easy mail distribution to groups of people.

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Lotus Notes Features
E-mail Address book Instant messaging To do list Calendaring Group scheduling Web based e-mail (iNotes) Web development Database management Workgroup collaboration

iNotes
iNotes is Lotus' Web Mail application interface. It offers a easy -to-use graphical interface, and a wealth of features. iNotes is not a substitute for the Lotus Notes client. It should generally be used by faculty/Staff who are not at their University PC but wish to read and manage their email or calendar. Faculty/Staff who are at conferences, visiting another University or just working at home can have access to iNotes through the web.

Calendaring
The Calendar helps you to schedule appointments and organize your time. You can choose calendar views, summarize meetings, create group calendars and print calendars with various levels of detail.

To Do Items
To Do items are tasks that you can schedule for yourself or assign to others. You can view these tasks in the To Do list or in the Calendar where they appear with your other scheduled items.

Information Technology Services Lotus Notes 6.5

Information Technology Services Lotus Notes 6.5

Information Technology Services Lotus Notes 6.5