PART A - USER GUIDE by techmaster

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									AUSTRALIA-JAPAN FOUNDATION
           (AJF)




Part C – Agency Additional Estimates Statements: AJF   121
Part C – Agency Additional Estimates Statements: AJF   122
                                        SECTION 1
  AGENCY OVERVIEW, ADDITIONAL ESTIMATES AND
  VARIATIONS TO OUTCOMES AND BREAKDOWN BY
              APPROPRIATION BILL
AGENCY OVERVIEW

There have been no changes to the Foundation’s mission, outcomes and outputs, and its
evaluation, competitive tendering and contracting and purchaser provider practices since
preparation of the 1999-2000 portfolio budget statements.

The Australia-Japan Foundation is a Commonwealth Statutory Authority and FMA
Agency established in 1976 to encourage a closer relationship between the peoples of
Australia and Japan, and to provide for related matters. The Foundation achieves this
goal by the development of innovative, targeted projects, networking, monitoring societal
changes and information-based activities.

The Foundation is responsible to the Minister for Foreign Affairs who appoints its
Chairman/Chief Executive and members (currently eleven, including the Chairman).
Members have a diverse range of skills and experience of Japan. Its secretariat consists
of one Australia-based and three Japan-based staff in Tokyo, and two staff in Canberra.

During its 23-year life, the Foundation has made major contributions to the special, and
important, relationship between Australia and Japan. Its activities have evolved with the
maturing relationship through four phases: i) engaging Australian interest in Japan 1976-
1984; ii) developing bilateral networks 1985-1990; iii) building Australians' language
and Japanese cultural skills 1991-1995; and, since 1995, iv) focusing on advancing
Australia's interests in the relationship, mainly in Japan, particularly through partnership,
mutual concerns and interest. Since 1993 it has moved from a mix of reactive and self-
initiated small grant activity to pro-active programming focusing on a small number of
targeted projects with cross-project links to maximise impact.

As foreshadowed the portfolio budget statements, the Foundation undertook a formal
review of its activities, its contribution to the Australia-Japan relationship and the way it
operates, in June 1999. This review was considered timely in view of the move towards
an accrual budgeting environment and the fact that over 50% of board members,
including the Chairman, have been appointed since September 1998. The June review
also built on the Foundation's five-year financial plan presented to the Minister in late
1998, and research undertaken in the preparation of a submission to the Senate Foreign
Affairs Defence and Trade Reference Committee's inquiry into Contemporary
Developments in Japan.

As a result of its review, the Foundation agreed that its programming and strategies stood
up to scrutiny. However, the Foundation believed that, although the Australia-Japan
relationship is strong and mature, there is still work to be done pushing the edges of the
relationship, and explored new opportunities for expanding exchange and increasing
impact. Outdated and inaccurate images of each other's country needed to be countered
and ossified networks revitalised. Consequently, new project opportunities are being
explored for launching when existing activities are completed. General target areas for

Part C – Agency Additional Estimates Statements: AJF                                       123
the Foundation will include professional linkages, science and technology and Australian
studies, with a particular focus on youth.

FOOTNOTE: Cash expenditure for the Australia-Japan Fund and Foundation running
costs for 1998/99 (including projects, staff salaries and rent relating to Tokyo head office,
purchase of plant, equipment & intangibles) as per financial statements $2.567m.

ADDITIONAL ESTIMATES AND VARIATIONS TO OUTCOMES – AGENCY
LEVEL

Bill 3

Rental supplementation in relation to chancery and residential accommodation results
from further commercialisation of the overseas-owned estate ($0.281m). Chancery space
relates to the Head Office of the Foundation's secretariat in Tokyo and accommodation is
provided for its A-based director. Maintenance of an office and Director and Tokyo are
an integral part of program delivery and networking in Japan.

Forex adjustments (1998-99) and rebasing estimates (1999-000) equalling $0.006m
balance the effects of exchange rate losses against the Australian dollar on operating costs
in Japan.

Bill 4

Equity injections (running cost carry over from previous financial year - receipts) -
$0.015m




Part C – Agency Additional Estimates Statements: AJF                                      124
                                               AUSTRALIA-JAPAN FOUNDATION
                          RESOURCING FOR ALL OUTCOMES AND OUTPUT GROUPS (Including changes since Budget)
MAP 2 – Outcomes and Output Groups for the Australia-Japan Foundation
(There have been no changes to Outcome/Output structures since the Portfolio Budget Statement. Increases represent funding adjustments rather than new measures)


                                                                             Australian-Japan Foundation
                                                                          Chief Executive Office, Jeremy Ellis


                                                                    Total Price of Outputs $2.757m (up $0.287 m)
                                                                     Department Approp $2.445m (up $0.287m)




                                 Outcome 1                                                                                              Outcome 2

              Advancement of Japanese perceptions of Australia                                                        Creation of an informed constituency
              as an internationally                                                                                   in Japan for Australia and the
              competitive and sophisticated society                                                                   Australian-Japan relationship

              Total Price $1.796m (up $0.189m)                                                                        Total Price $0.961m (up $0.098m)
              Dept Outputs Approp $ 1.592m (up $0.189m)                                                               Dept Outputs Approp $0.853m (up $0.098m)




               Output 1                                       Output 2                                       Output 3                                        Output 4

 Development and management                     Provision of advice to the Minister of         Recruitment and maintenance of                Monitoring societal changes in Japan
 projects endorsed by the Board in              Parliament and information to clients,         contact pertinent to the Foundation           and Australia to identify future areas
 accordance with the Act and                    allies and stakeholders (Information)          and the bilateral relationship                of activity
 Government management practices                                                               (Stakeholders and allies)                     (Research and analysis)
 (Foundation projects)

 Price of                                       Price of                                       Price of                                      Price of
 Outcome 1: $1.313m (up $0.141 m)               Outcome 1: $ 0.376m (up $0.038 m)              Outcome 1: $ 0.075m ($0.007 m)                Outcome 1: $ 0.032m (up $0.003 m)
 Outcome 2: $0.701m (up $0.070 m)               Outcome 2: $ 0.202m (up $0.021 m)              Outcome 2: $ 0.041m ($0.005 m)                Outcome 2: $ 0.017m (up $0.002 m)



Part C – Agency Additional Estimates Statements: AJF                                                                                                                           125
BREAKDOWN OF ADDITIONAL ESTIMATES BY APPROPRIATION BILL

Table 1.2     Appropriation Bill (No 3) 1999 - 2000 – The Australia Japan Foundation

OUTCOME 1 - Advancement of Japanese perceptions of Australia as an internationally competitive
and sophisticated society.

                                     1998-1999    1999-2000    1999-2000   Additional      Reduced
                                     Estimated     Budget       Revised    Estimates       Estimate
                                     Expenses
ADMINISTERED EXPENSES                     $’000        $’000       $’000        $’000          $’000
The Foundation receives no
administered expenses
DEPARTMENTAL OUTPUTS
Output Group 1:                            969         1,023       1,164          141                 -
Development and management
projects endorsed by the Board in
accordance with the Act and
Government management
practices (Foundation Projects)
Output Group 2:                            279          296          334           38                 -
Provision of advice to the
Minister and Parliament and
information to clients, allies and
stakeholders (Information)
Output Group 3:                             56           59           66               7              -
Recruitment and maintenance of
contacts pertinent to the
Foundation and the bilateral
relationship (Stakeholders and
allies)
Output Group 4:                             24           25           28               3              -
Monitoring societal changes in
Japan and Australia to identify
future areas of activity (Research
and analysis)
             Total for Outcome 1          1,328        1,403       1,592          189                 -
         Appropriation Bill No. 3
                           TOTAL          1,328        1,403       1,592          189                 -




Part C – Agency Additional Estimates Statements: AJF                                             126
OUTCOME 2 - Creation of an informed constituency in Japan for Australia and the Australia-Japan
relationship

                                      1998-1999    1999-2000   1999-2000   Additional   Reduced
                                      Estimated     Budget      Revised    Estimates    Estimate
                                      Expenses
ADMINISTERED EXPENSES                      $’000       $’000       $’000        $’000       $’000
The Foundation receives no
administered expenses
DEPARTMENTAL OUTPUTS
Output Group 1 Development                  522          551         621           70              -
and management projects
endorsed by the Board in
accordance with the Act and
Government management
practices (Foundation Projects)
Output Group 2 Provision of                 150          159         180           21              -
advice to the Minister and
Parliament and information to
clients, allies and stakeholders
(Information)
Output Group 3 Recruitment and               30           32          37            5              -
maintenance of contacts pertinent
to the Foundation and the bilateral
relationship (Stakeholders and
allies)
Output Group 4 Monitoring                    13           13          15            2              -
societal changes in Japan and
Australia to identify future areas
of activity (Research and
analysis)
               Total for Outcome 2           715         755         853          98               -
               Total for Outcome 1         1,328       1,403       1,592         189               -
          Appropriation Bill No. 3
                           TOTAL           2,043       2,158       2,445         287               -




Part C – Agency Additional Estimates Statements: AJF                                          127
Table 1.3 - Appropriation Bill (No 4) 1999-2000 – The Australia Japan Foundation
                                            1999-2000   1999-2000 Additional         Reduced
                                             Budget      Revised      Estimates      Estimate
                                                 $’000        $’000        $’000         $’000

*Equity Injections and Loans
     Carryover from previous years                     -          15            -            -
                          Total Capital:               -          15           15            -
 The Australia Japan Foundation Total:                 -          15            -            -



 Table 1.4 - Staff years (number) – The Australia Japan Foundation
                                                           1999/2000    1999/2000    Variation
                                                            Budget       Revised
Outcome 1:                                                        4.6          4.2          -.4
Advancement of Japanese perceptions of Australia as an
internationally competitive and sophisticated society
Outcome 2:                                                        2.4          2.3          -.1
Creation of an informed constituency in Japan for
Australia and the Australia-Japan relationship
                                                    Total:        7.0          6.5          -.5




Part C – Agency Additional Estimates Statements: AJF                                              128
                                                SECTION 2

                      OUTCOMES AND OUTPUT GROUPS
Table 2.2          Performance Information for Outputs Affected by Additional Estimates
                   (Note: Both outcomes are achieved through identical outputs)
        Output                      Performance Information                        Performance Information
                                      1999-2000 BUDGET                               1999-2000 REVISED

Output 1:                  Quality:    Extent to which projects make      Quality:    Extent to which projects make
Development and                        a positive contribution to the                 a positive contribution to the
management of projects                 Australia-Japan relationship                   Australia-Japan relationship
endorsed by the Board      Quantity: Percentage of projects               Quantity: Percentage of projects
in accordance with the               implemented on time and                        implemented on time and
Act and Government                   within Commonwealth                            within Commonwealth
management practices                 procurement guidelines and                     procurement guidelines and
(Foundation Projects)                contractual arrangements                       contractual arrangements
                           Price:      Outcome 1 $1.172m                  Price:      Outcome 1 $1.313m
                                       Outcome 2 $0. 631m                             Outcome 2 $0. 701m

                                       73% of total output costs                      73% of total output costs
Output 2:                  Quality:    Satisfaction of Parliament and     Quality:    Satisfaction of Parliament and
Provision of advice to                 clients with information                       clients with information
Minister and Parliament                provided in a timely manner                    provided in a timely manner
and information to         Quantity:   Scope and composition of           Quantity:   Scope and composition of
clients, allies and                    information provided                           information provided
stakeholders
                           Price:      Outcome 1 $0.338m                  Price:      Outcome 1 $0.376m
(Information)
                                       Outcome 2 $0.181                               Outcome 2 $0.202m

                                       21% of total output costs                      21% of total output costs
Output 3:                  Quality:    Level of influence of allies and   Quality:    Level of influence of allies and
Recruitment and                        stakeholders recruited and                     stakeholders recruited and
maintenance of contacts                focus given to Foundation                      focus given to Foundation
pertinent to the                       activities                                     activities
Foundation and the         Quantity: Expansion of contact data base       Quantity: Expansion of contact data base
bilateral relationship               and number of new projects                     and number of new projects
(Stakeholders and                    attracting resources of allies                 attracting resources of allies
Allies)                              and stakeholders                               and stakeholders
                           Price:    Outcome 1 $0.068m                    Price:    Outcome 1 $0.075m
                                     Outcome 2 $0.036m                              Outcome 2 $0.041m

                                       4.2% of total output costs                     4.2% of total output costs

Output 4:                  Quality:    Effectiveness of research in       Quality:    Effectiveness of research in
Monitoring societal                    identifying trends for                         identifying trends for
changes in Japan and                   incorporation into project                     incorporation into project
Australia to identify                  activity                                       activity
future areas of activity   Quantity:   Level of expansion of research     Quantity: Level of expansion of research
(Research and Analysis)                in identifying trends for                     in identifying trends for
                                       incorporation into project                    incorporation into project
                                       activity                                      activity
                           Price:      Outcome 1 $0.029m                  Price:      Outcome 1 $0.032m
                                       Outcome 2 $0.015m                              Outcome 2 $0.017m


                                       1.8% of total output costs                     1.8% of total output costs



Part C – Agency Additional Estimates Statements: AJF                                                                 129
Table 2.2, above, lists the performance information that the Australia-Japan Foundation will
use to assess the level of its achievement of Outcomes during 1999-2000. The table also
shows the efficiency of the outputs in contributing to planned Outcome 1. Information
shown is both quantitative and qualitative

Achievement of planned performance will be reported in the Australia-Japan Foundation's
1999-2000 annual report.




Part C – Agency Additional Estimates Statements: AJF                                   130
                                        SECTION 3

               BUDGETED FINANCIAL STATEMENTS




Part C – Agency Additional Estimates Statements: AJF   131
Budgeted Revenues and Expenses (Budgeted Operating Statement)
Description                           1998-1999       1999-2000       2000-2001       2001-2002       2002-2003
                                       Actual          Revised        Estimated       Estimated       Estimated
                                        $’000           $’000           $’000           $’000           $’000
ACCRUAL OPERATING
STATEMENT


Expenses

Employees                                    903            700              712            720             719

Suppliers                                    694           1,083           1,046           1,065           1,086

Projects                                    1,422           862              853            844             844

Depreciation                                 372            200              170            150             150

Net losses from sale of assets                 18            10               10             10              10

Capital Usage Charge                              -         102              102            102             102



Total expenses                              3,409          2,957           2,893           2,891           2,911


Revenues from independent sources
Interest - Trust                               41             5                   5               5               5

Interest - Admin                                  -          22               23             23              23

Other                                        153            285              285            285             285

Total revenues from independent              194            312              313            313             313
sources


Net cost of services                        3,215          2,645           2,580           2,578           2,598


REVENUES FROM
GOVERNMENT
Appropriations                              1,856          2,343           2,278           2,276           2,296

Capital Usage Charge                              -         102              102            102             102

                                            1,856          2,445           2,380           2,378           2,398

Resources received free of charge            316            200              200            200             200



Total Revenues from Government              2,172          2,645           2,580           2,578           2,598



Operating Surplus/(Deficit)               (1,043)                 -               -               -               -

Surplus b/f                                 1,828           785              785            785             785

                                             785            785             785             785             785




Part C – Agency Additional Estimates Statements: AJF                                                       132
Budgeted Statement of Assets and Liabilities (Budgeted Balance Sheet)
Description                           1998-1999     1999-2000    2000-2001    2001-2002    2002-2003
                                       Actual        Revised     Estimated    Estimated    Estimated
                                        $’000         $’000        $’000        $’000        $’000
BALANCE SHEET

Debt

Loans (from future running costs)              -            -            -            -            -
Total debt                                     -            -            -            -            -
Employees                                    348          302          322          342          361
Suppliers                                    114           50           50           50           50

Total provisions and liabilities             462          352          372          392          411

Equity

Accumulated results                          785          785          785          785          785

Total equity                                 785          785          785          785          785

Total liabilities and equity                1,247        1,137        1,157        1,177        1,196

Financial assets
Cash                                         407          242          372          452          561
Receivables                                   15            6            6            6            6
Other                                          -            -            -            -            -

Total financial assets                       422          248          378          458          567

Non financial assets

Infrastructure, plant and equipment
 and intangibles
WDV                                          673          879          769          709          619
Other                                        152           10           10           10           10

Total non financial assets                   825          889          779          719          629

Total assets                                1,247        1,137        1,157        1,177        1,196




Part C – Agency Additional Estimates Statements: AJF                                            133
Budgeted Cash Flow Statement

Budgeted Cashflow Statement
for the financial Year Ended           1998-1999       1999-2000     2000-2001     2001-2002     2002-2003
                                        Actual          Revised      Estimated     Estimated     Estimated
                                         $’000           $’000         $’000         $’000         $’000

DEPARTMENTAL CASHFLOWS

OPERATING ACTIVITIES
Cash received
Appropriations                              2,025           2,343         2,278         2,276         2,296
Sales of Goods and services                     -               -             -             -             -
Capital Usage Charge                            -             102           102           102           102
Other(section 31 receipts)                    195               -             -             -             -
Total cash received                         2,220           2,445         2,380         2,378         2,398

Cash used
Employees                                    (567)           (546)         (500)         (500)         (500)
Suppliers                                    (531)         (1,147)       (1,037)       (1,065)       (1,086)
Capital usage charge                           (-)           (102)         (102)         (102)         (102)
Other (Projects - Trust Fund)              (1,366)         (1,077)         (853)         (844)         (844)
Total cash (used)                          (2,464)         (2,872)       (2,492)       (2,511)       (2,532)

Net cash (used in)/from operating           (244)          (427)          (112)         (133)         (134)
activities

INVESTING ACTIVITIES
Cash received
Appropriations                                     -            -             -             -             -
Other/Interest                                     -          312           312           313           313
Total cash received                                -          312           312           313           313

Cash used
Purchase property, plant and
equipment & intangibles                     (103)            (50)          (70)         (100)          (70)
Other/Interest                                  -               -             -             -             -
Total cash (used)                           (103)            (50)          (70)         (100)          (70)

Net Cash (used in)/from investing           (103)             262           242           213           243
activities

Net Increase/(Decrease) in Cash Held        (347)           (165)           130            80           109
Add Cash at Beginning of Year (1              754             407           242           372           452
July)

Cash at End of Year (30 June)                 407             242           372           452           561




Part C – Agency Additional Estimates Statements: AJF                                                   134
Capital Budget

Not Applicable


NOTES TO THE FINANCIAL STATEMENTS
The changes to the above financial statements have arisen from Additional Estimates resulting from rental
supplementation required as a result of further commercialisation of the overseas owned estate.




Part C – Agency Additional Estimates Statements: AJF                                                        135
Part C – Agency Additional Estimates Statements: AJF   136

								
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