PowerPoint 2007 Quick Reference Sheet by techmaster


									                     PowerPoint 2007 Quick Reference Sheet
Before You Start
Different PowerPoint projects have different purposes. Most people use PowerPoint to help people
“see” what they are talking about. Ask your teacher if your PowerPoint should include just the main
ideas (you’ll give much more information when you speak) or use complete sentences.

Open PowerPoint
In the bottom left corner, go to START > MICROSOFT OFFICE POWERPOINT.

Things to Notice When You Open PowerPoint
   1. The “Mob” - In the top left corner, look for the big round button, called the Microsoft
       Office Button (MOB). The MOB has many of the most common actions for the software,
       including New, Open, Close, Save As, and Print.
   2. The “Ribbons” – PowerPoint uses a series of tabs to help you see your options. Each tab
       is nicknamed a “ribbon.” If you are new to this version of PowerPoint, try to guess which
       tab name is the best match for what you are looking for. The Home tab’s ribbon is usually
       in front. It has the most important tasks on it.
   3. The Slide – In the center of the screen is one slide. This is the slide you are currently
   4. List of Slides – In the left column, you will see a small “thumbnail” sketch of all of the

Choose a Design Template
You can work with a white background or choose a premade design template. To choose a
template, click on the DESIGN tab at the top and click one of the options that appears. If you change
your mind and want a different template later on, you can change it at any time.

Add a Slide
In the HOME ribbon, click on NEW SLIDE.

Delete a Slide
In the HOME ribbon, click on DELETE.

Choose a Layout for Each Slide
You can put many different kinds of information on a PowerPoint slide, including words, images,
headlines, graphs, and more. PowerPoint can help you reserve space for each item (photo and text)
that you need, and each slide can have a different layout. On the HOME ribbon, click on LAYOUT
(next to the NEW SLIDE icon) and select an appropriate layout.

Insert Text
Click where it says “Click to add text” and type in the text you need. Remember to keep fonts
simple and large so they are legible. Avoid fancy or “cursive” fonts that are hard to read. Make sure
you have high contrast between the colors of your text and the color of your font. If you want to
add a text box, go to the INSERT tab and click on the “TEXT BOX” button.

Insert a Photo, Chart, Clip Art, or Other Image

      1   PowerPoint Quick Reference, Ms. Fontichiaro, Beverly, and Mrs. Taylor, Derby, 8/23/07
Go to INSERT and pick an option from the ILLUSTRATION section. (Check out “Shapes” – neat!)
To change the size of the image, click on the item. Then hold down the SHIFT key while you drag
one of the corners to make it bigger or smaller.

Add a Transition to a Slide
A transition is an artistic way of moving from the previous slide to the current slide. To use your
time most effectively, wait to make transitions until all of your slides have been made. To add a
transition, click on a slide from the left column. Select the ANIMATIONS tab. From the middle
section of this tab, labeled “Transitions to this Slide,” pick a transition style (use the arrows to the
right to see more options). You can use the options on the ANIMATIONS tab to control the speed
of the slide. Using the options to the right, you can choose to make the slides advance on their own
and at what speed.

Animate the Items in a Slide
A ‘finishing touch’ for PowerPoint is to have items on a slide that move in interesting ways.
Animations are so much fun that it’s easy to let time slip by when you’re choosing them, so do these
as the very last step.
     1. Click the ANIMATIONS tab and then click the CUSTOM ANIMATION button on the left
          side of the ribbon. A column will appear on the right side of your screen.
     2. Now click the item on your slide that you want to have move. Click ADD EFFECT from
          the column on the right.
     3. Pick the type of effect you want from the pulldown menu.
     4. Now you can modify how the effect is carried out by selecting from the puldown menu.
     5. Repeat for the other items on the slide that you want to have move.
     6. To change the order in which things move, click on the RE-ORDER arrows in the bottom
          right corner of the screen (or click and drag items to a new location).

Saving Your File
   1. Go to the MOB and select SAVE AS.
   2. From the choices that pop up, select POWERPOINT 97-2003. (That way, if you have an
       older version of PowerPoint at home, you can still work on it.)
   3. Navigate to your folder and click SAVE.
   4. (If you used to use PowerPoint on a Mac, we recommended that you save to the Desktop .
       You don’t have to do that anymore.)

Change the Order of Your Slides
Click on one of the small slide thumbnails in the left column. Drag it to the desired position among
the other slides.

Play Your Slideshow
Select the SLIDE SHOW tab. Click on the FROM BEGINNING or FROM CURRENT SLIDE icons
on the left side of the ribbon.

Quit PowerPoint
Click the “X” in the upper right-hand corner.

      2   PowerPoint Quick Reference, Ms. Fontichiaro, Beverly, and Mrs. Taylor, Derby, 8/23/07

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