Course Materials
Management System
And
The New Student Portal
Overview of CMMS and Student Portal
The CMMS and the Student Portal are related but distinct
applications working in concert to provide faculty, staff and
students with access to the School’s online curricular materials.
Typically, online curricular materials are posted using CMMS
administrative tools, and accessed by students using the Student
Portal.
The Course Materials Management System (CMMS) replaces
the School’s Curriculum Website, and provides a much more
robust mechanism for posting and viewing course materials.
CMMS is tightly coupled to the Web Event online calendar that
has been deployed with the new Student Portal. A brief overview
of CMMS as it appears within the Student Portal follows…
Typical Student Views of CMMS from
Within Student Portal
Non-event related materials such as
courseware and syllabi are available on new
course webpages in CMMS.
Event related materials such as slides
and lecture notes are linked directly to
the portal calendar, as well as by
course…
Additional Student Views of CMMS
Summary of CMMS and Student Portal
CMMS allows curricular materials to be associated with events. Materials can
be uploaded and updated at any time, by any authorized individual. The CMMS
can be pre-populated with curricular materials from previous years, pending
submission of current materials.
Posted materials are accessible through the Student Portal, through various
search and browse tools in CMMS, as well as via direct links from event in the
student calendar.
The Course Materials Management System (CMMS) replaces all earlier methods
for posting and managing School of Medicine online curricular materials, and will
be used by SoMIT and Deans Office staff for these purposes.
FACULTY ARE NOT REQUIRED TO USE THESE TOOLS THEMSELVES, AND
MAY CONTINUE TO FORWARD CURRICULAR MATERIALS TO THE SAME
STAFF FOR POSTING, AS IN PREVIOUS YEARS.
Faculty who wish to directly interact with the online curriculum are welcome to do
so, and can use the following tutorial to learn about the main features of the
CMMS…
Tutorial
Course Materials Management
System
Using CMMS
Using your KID and e-mail password you will
log onto the CMMS by entering the following
URL in your web browser:
http://www.med.nyu.edu/coursematerials
Your ability to upload or edit information on
subsequent screens is determined by your
responsibilities for any given event.
CMMS startpage
The URL will take your browser to the CMMS startpage. Press the continue button to
go to the login page.
Log-in Screen
Next, type your kerboros id and password in the fields and click the “Login”
button. Once successfully logged in you will have a chance to organize course
materials or upload curricular material.
Navigating in CMMS
Two key functions provide faculty and staff control of most curricular materials:
• Administer Modules/ Lecture Relationships: Gives the staff and course director the ability to create/edit
events and assign an instructor using his or her KID
• Upload Materials. Gives staff, course directors and lecturers the ability to upload curricular materials and
request A/V services.
The next few slides demonstrate the “Administer Modules/ Lecture Relationships” function.
Administering Modules and Lectures
The “Administer Modules/ Lecture Relationships” function enables faculty and staff to
create/edit events and assign an instructor using his or her KID.
Choose Module: Use the “Module Name” drop-down list to select a module. As a
course/module director you will only have access to your modules; i.e. Director for Physician
Patient and Society will only view PPS Modules. Click the “Continue” button.
Administering Modules and Lectures
Choose Lecture: Select a name from the “Lecture Name” drop-down menu. The list is
derived from the schedule. Next, enter the “Event Code” if one already exists, or else create
a new one. An event code is an abbreviation of the event title, of no more than 8 lower case
characters. Examples include [Antifungal Pharmacology: afnglrx, Host Defense Exam I
Review: hdex1rev, and Obstructive Airway Disease Seminar: oadsem]
Administering Modules and Lectures
Add Lecturer: Enter Lecturer Name by clicking on "1st lecturer" and/or "2nd lecturer". This
opens a second browser window. In the new window enter full or partial name and click the
“Do Search” button. Choose the correct faculty name from the list. This assigns the faculty
Kerberos ID to the event. Click: "Add New Lecture" to submit.
Administering Modules and Lectures
Once a lecture has been successfully added you will be given the choice of adding
another lecture or uploading materials for a lecture. The following slides demonstrate the
curriculum materials upload function.
Upload Materials
Select Academic Year: If you choose “Upload Materials” at login or from the
Administer Modules menu, you will first be asked to select an Academic Year from the
“First year” or Second year” radio buttons. Click “Continue”.
Upload Materials
Select Course Module: Choose the module you want from the “Module” drop-down
menu and click “Continue”.
Upload Materials
Select Lecture: Choose your lecture from the “Lecture” drop-down menu and click
“Continue”.
Upload Materials
Select Material type: Decide what type of material you are posting (lecture notes, slides, Q&A, etc.) and
select it from the “Material Type” drop-down menu. This allows the system to assign unique labels for
multiple materials posted to a single event. In this example we are using an Anatomy Module as an example
however, your module most likely will be different.
Upload Materials
Browse for Material: Once you have selected a material type, click the “Browse” button to search your
computer for the materials to be uploaded. This will open the familiar file system navigator window on your
computer. Use it to navigate to and select the lecture material you wish to add.
Upload Materials
A/V Code: Finally, enter any A/V service requests in the “A/V Code” field (Alternatively, this can
be done in the Webevent calendar). To get a list of A/V codes press the “Help” link to open a
list in a new browser window. Click the Continue button.
Upload Materials
You will receive a message indicating that the materials were successfully
uploaded. The following slides demonstrate the remaining functions of the
CMMS.
Browsing Curricular Materials
Browse Materials by Module: You and your students can browse the materials that
have been uploaded. Click on the “Browse Materials” button on the banner in the top
portion of the webpage.
Browsing Curricular Materials
This screen indicates the module names and the number of materials that have been
uploaded to each. You can view the materials by clicking on the highlighted module
name. In this example we will select the Anatomy & Embryology Fall 2005 link.
Browsing Curricular Materials
Having selected the module link you are presented with a list of events associated with
the module. Under each event is the course materials. Clicking this materials link will
download the media to your desktop.
Comprehensive Search
Comprehensive Search Page: Click on the “Comprehensive Search” button if you
want to search for events and materials across a module in a more definitive way.
Comprehensive Search
Follow the steps as they are presented. First, select the “Academic Year” checkbox.
Comprehensive Search
Choose a module to search from the “Module” drop-down menu.
Comprehensive Search
Choose the search values from those presented and then click
“Continue” to see a list of search results.
Comprehensive Search
The search results are returned and displayed in a new list.
Again, in this example we have used the Anatomy &
Embryology Fall 2005.
Logoff
Logoff: Click the “Logoff” button to leave the secure “CMMS” system when you are
finished.