13. Learning Disability Screening and Evaluation by kellena98

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									CalWORKs Employment Services Handbook                             page 13-1
                               Learning Disability Screening and Evaluation

13. Learning Disability Screening and Evaluation



13.1 Introduction
    On January 19, 2001, The United States Department of Health and Human
    Services (HHS), Office for Civil Rights (OCR), issued policy guidelines on the
    prohibition of discrimination on the basis of disability in the administration of the
    Temporary Assistance for Needy Families (TANF) program. Title II of the
    Americans with Disabilities Act (ADA) and Section 504 defines a “disability,” with
    respect to an individual, to mean “a physical or mental impairment that substantially
    limits one or more of the major life activities of such individual.”

    Counties are responsible for identifying disabled clients, including those with
    learning disabilities, and when necessary removing any barriers that may prevent
    the individual from becoming self-sufficient. OCR has found that a large percentage
    of the population may have learning disabilities (LDs) that are never diagnosed.

    In order to comply with federal civil rights laws, our agency will be doing the
    following to identify and accommodate those individuals with learning disabilities:

    • Provide mandatory screening of all new and existing CalWORKs Employment
      Services (CWES) clients for potential LDs by trained staff using a validated LD
      screening tool

    • Refer CWES clients with potential LDs to a program contracted by our county
      called Keys to Success (KTS) for LD evaluation

    • Require mandatory inclusion of LD evaluations when developing or amending a
      client’s KTS and Welfare-to-Work (WTW) plan to determine the appropriate
      accommodations and services needed

    • When appropriate, allow fewer hours of participation in CWES activities when
      good cause exists because a client’s LD prevents or impairs his/her ability to be
      regularly employed or participate in CWES activities

    • Include the results from the LD evaluations on inter-county transfers (ICTs)
      ONLY if permission is granted by the client




                                   Update # 2007-04                          Revised: 02/06/07
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Learning Disability Screening and Evaluation




13.2 Definitions
       The following sections contain a brief description of definitions used in the Learning
       Disability Screening and Evaluation process:

13.2.1              Learning Disability

       Learning disability (LD) is a generic term that refers to a diverse “group of disorders
       manifested by significant difficulties in the acquisition and use of listening,
       speaking, reading, writing, reasoning, or mathematical abilities.” Individuals with
       learning disabilities usually have average or above average intelligence levels, but
       have a problem processing information. LDs interfere with a client’s ability to obtain
       or retain employment, maintain self-sufficiency or enter and participate in the
       CWES program.

13.2.2              Screening

       Screening is the first step in identifying individuals with suspected learning
       disabilities. Screening involves the use of a recognized and validated LD screening
       tool that is administered by staff who have been properly trained on how to
       administer it. All clients who receive a score of 12 or more on the screening tool,
       which indicates a possible LD, MUST be referred for further evaluation.

13.2.3              Evaluation

       An evaluation is the process to determine if an individual has learning disabilities.
       The evaluation is performed by a trained professional who is qualified to conduct
       tests that identify LDs, as well as determine the appropriate accommodations a
       client may need. San Jose/Evergreen Community College will be conducting two
       week LD evaluation sessions for our agency in a program called Keys to Success.
       [Refer to “Keys to Success (KTS),” page 13-7.]

       The evaluation will include the following:

       •   Client testing
       •   Recommended accommodations
       •   Client education on living with learning disabilities
       •   Teaching the client disclosure and self advocacy

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                               Learning Disability Screening and Evaluation
    • Development of a learning disability KTS or WTW plan if the client is found to
      have no learning disabilities.

13.2.4      Diagnosis

    For CWES purposes, a diagnosis is made by a trained licensed professional. This
    person is able to provide verification of a disability exemption if the LD is so severe
    that the client cannot participate in CWES activities. [Refer to “CWES Exemptions,”
    page 13-16.]

13.2.5      Reasonable Accommodations

    Reasonable accommodations are modifications and adjustments that make it
    possible for a client with a disability to apply for or perform in a job or CWES
    activity. The county or any service provider contracted by the county must provide
    free of cost, accommodations specific to the individual’s needForms Used In LD
    Screening and Evaluation

    The state has made available four forms to be used in the learning disabilities
    screening and evaluation process. These forms are:

    • “Waiver of CalWORKs Learning Disabilities Screening and/or Evaluation”
      (WTW 17)

    • “Learning Needs Screening (County Copy)” (WTW 18)

    • “Learning Needs Screening (Client Copy)” (WTW 19)

    • “Permission to Release Learning Disabilities Information” (WTW 20)

13.2.6      “Waiver of CalWORKs Learning Disabilities Screening
            and/or Evaluation” (WTW 17)

    The “Waiver of CalWORKs Learning Disabilities Screening and/or Evaluation”
    (WTW 17) must be read aloud by the Employment Counselor (EC) to the client
    whenever the client wishes to decline to be screened or evaluated for learning
    disabilities. If the client still declines the screening or evaluation after the WTW 17
    has been read and explained, the EC will have the client sign the form and give
    him/her a copy and file a copy in the case.




                                     Update # 2007-04                          Revised: 02/06/07
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Learning Disability Screening and Evaluation

13.2.7              “Learning Needs Screening (County Copy)” (WTW 18)

       The “Learning Needs Screening (County Copy)” (WTW 18) is the LD screening
       tool. The WTW 18 is to be completed by the EC. The EC must read the form aloud
       to the client and complete the questions.

       Note:
           DO NOT ALLOW THE CLIENT TO COMPLETE THE WTW 18 BY
           HIMSELF/HERSELF.

13.2.8              “Learning Needs Screening (Client Copy)” (WTW 19)

       The questions on the “Learning Needs Screening (Client Copy)” (WTW 19) are
       identical to the WTW 18 but are in a larger size print with additional white space.
       The WTW 19 must be provided to the client to read along during the learning
       disabilities screening process.

13.2.9              “Permission to Release Learning Disabilities
                    Information” (WTW 20)

       The “Permission to Release Learning Disabilities Information” (WTW 20) must be
       signed by the client to grant permission before an EC can obtain or release a
       written learning disabilities evaluation. The top portion of the WTW 20 allows the
       EC to obtain a copy of the evaluation or tests from the evaluator.

       The middle section of the WTW 20 allows the EC to release learning disabilities
       information or medical records to:

       • Professionals who are involved in the learning disabilities evaluation

       • Local employment or job training agencies who may provide employment related
         or job training services and who need to know about the LD to determine the
         appropriate activities or accommodations for the client, and

       • Other agencies and/or states that need information on the individual’s learning
         disabilities in order to provide appropriate services and accommodations to the
         client.

       The WTW 20 cannot be altered by the EC once it has been signed by the client.
       The authorization form expires one year from the date it is signed. The EC must
       inform the client that he/she may void the authorization at any time.


Revised: 02/06/07                      Update # 2007-04
CalWORKs Employment Services Handbook                             page 13-5
                               Learning Disability Screening and Evaluation

    Note:
        If the client refuses to complete and sign the WTW 20, a copy of any
        screening, evaluation, diagnosis, and/or accommodations information on the
        individual about possible learning disabilities will NOT be sent to the new
        county if they move, and their WTW plan in the new county may not include
        accommodations for their learning disability(ies).




13.3 Learning Disability Screening
    All CWES clients MUST be offered the screening for potential learning disabilities.
    In particular, clients must be offered the LD screening in the following situations:

    • At Orientation/Appraisal
    • If they are within 6 months of their 60-month time limit
    • At Assessment.

    In addition, staff must also screen clients for potential LDs when:

    • The individual requests the screening

    • In the good cause determination or noncompliance process, including clients
      who have agreed to a noncompliance plan

    • The individual fails to maintain satisfactory progress in his/her CWES activity

    • The EC suspects a client may have learning disabilities, or

    • There are any other situations in which the client appears to have a suspected
      learning disability.

    ECs must offer the LD screening to all their CWES clients.

    Note:
        Each client is only required to be screened for learning disabilities once. If the
        “Learning Needs Screening” (WTW 18) has been completed the client is not to
        be screened again.




                                    Update # 2007-04                         Revised: 02/06/07
page 13-6                            CalWORKs Employment Services Handbook
Learning Disability Screening and Evaluation

13.3.1              LD Screening Tool

       Each client must be screened on an individual basis. The client must be given the
       “Learning Needs Screening - Client Copy” (WTW 19) so that he/she can read the
       questions silently as the screener reads them aloud from the “Learning Needs
       Screening -County Copy” (WTW 18). The screener must indicate the client’s
       responses on the WTW 18.

       Reminder:
          UNDER NO CIRCUMSTANCES IS THE CLIENT TO COMPLETE THE WTW
          18 THEMSELVES.

       The screening in our agency will be conducted by ECs, Assessment Counselors,
       and Community Education Partners. All individuals who will be administering the
       screening tool must receive mandatory training by Staff Development.

13.3.2              Second Language Screening Tool

       The LD screening tool is currently available from the State only in English and there
       is no validated screening tool for clients with Limited English Proficiency (LEP).
       Bilingual workers or translators must verbally read the tool out loud in the client’s
       native language if the client cannot speak English. If anEC suspects an LEP client
       has learning disabilities, then the client must be referred for an evaluation. The
       evaluators contracted by our agency, Keys to Success, will provide services to
       clients whose language is other than English.

13.3.3              Declining LD Screening/Evaluation

       A client may refuse to be screened and/or evaluated for a learning disability and
       cannot be sanctioned for refusing to do so. However, the EC must advise the client
       that if he/she waives the screening/evaluation:

       • His/her WTW plan will not reflect any accommodations for learning disabilities,
         and

       A “Waiver of CalWORKs Learning Disabilities Screening and/or Evaluation”
       (WTW 17) must be read to the client when they wish to decline screening and/or
       evaluation for LDs. If the client still wishes to decline the screening and/or
       evaluation after being read the information, then he/she must sign the WTW 17.




Revised: 02/06/07                     Update # 2007-04
CalWORKs Employment Services Handbook                             page 13-7
                               Learning Disability Screening and Evaluation

    Note:
        If a client refuses to sign the WTW 17, the EC must enter the LD screening
        and/or evalutation results on the [Competencies] tab from the Maintain
        Employment Services Information window in CalWIN.

    A CLIENT CANNOT BE SANCTIONED FOR REFUSING OR FAILING TO BE
    SCREENED OR EVALUATED FOR A LEARNING DISABILITY.




13.4 Evaluation Referrals
    This section includes information on evaluation referrals:

13.4.1      Keys to Success (KTS)

    Our agency has contracted with the San Jose/Evergreen Community College
    District to conduct the learning disability evaluations. The program is called “Keys
    to Success.” The evaluations are conducted in three-week sessions at 1879 Senter
    Road. The phone number for questions is (408) 793-8625. The hours of the
    sessions are 9 am - 4 pm, Monday through Friday. Evaluations will be done in
    English, Spanish and Vietnamese, with other languages available upon request.

    At the end of the session, all clients, whether they have a learning disability or not,
    will receive:

    • A WTW plan or KTS plan developed by the Keys to Success evaluators

    • A binder with test results and strategies that they may use throughout their lives

    • A written evaluation and summary report which outlines the test results, the
      strengths and weaknesses of the client, and accommodations needed

    • Ongoing support from Keys to Success which includes “Alumni” functions which
      past clients may attend.

13.4.2      Referral Criteria for LD Evaluation

    ECs must refer all clients who have a suspected learning disability for LD
    evaluation. This includes:


                                    Update # 2007-04                          Revised: 02/06/07
page 13-8                            CalWORKs Employment Services Handbook
Learning Disability Screening and Evaluation
       • Any client who had a score of 12 or more on the LD screening tool

       • Any client suspected of having an LD even though the results from the screening
         tool did not indicate a potential LD

       • Any client who was evaluated and diagnosed with an LD which has not been
         incorporated into the client’s WTW plan. These individuals must still be referred
         for an evaluation as our agency’s goal is to determine, not only that the client has
         an LD, but the appropriate accommodations for these clients to succeed in
         self-sufficiency.

       The EC MUST obtain a signed “Permission to Release Learning Disabilities
       Information” (WTW 20) from the client prior to referring the client for an evaluation.
       This form allows the evaluators to release the client’s test results and evaluation
       information to the county.

13.4.3              LD Evaluation Referral Exceptions

       A client does not have to be referred for a learning disability evaluation at Keys to
       Success if he/she was previously evaluated for and found to have a learning
       disability and the information has been incorporated into the client’s WTW plan.

13.4.4              Alternate LD Evaluations

       If a client is attending a community college or university, they may be tested and
       evaluated for learning disabilities by their school when the Keys to Success
       sessions will interfere with their activity.

13.4.5              “Welfare-to-Work Plan, Activity Agreement” (WTW 2)

       Referrals for a learning disability evaluation are not to be included on the client’s
       “Welfare-to-Work Plan, Activity Agreement” (WTW2). The client may refuse to
       attend the evaluation at any time and therefore, the LD evaluation cannot be a
       required activity.




Revised: 02/06/07                      Update # 2007-04
CalWORKs Employment Services Handbook                             page 13-9
                               Learning Disability Screening and Evaluation




13.5 Procedures For Offering Continuing Clients LD
     Screening
    Whenever possible, efforts should be made to screen continuing CWES clients for
    potential LDs at an already scheduled appointment. In the event the client does not
    have a scheduled appointment in the near future, the following steps must be taken
    to offer the LD screening to continuing clients:

     STEP     ACTION

     1.       Mail the “Information on Learning Disabilities Screening Tool” (SCD 1810) and the
              WTW 17 to the client.

     2.       If the client does not call within 10 working days, call the client and attempt to schedule
              an appointment to conduct the LD screening.

              If the client is...            Then...

              Not interested in LD           • Read the WTW 17 to him/her over the phone.
              screening,                     • Instruct the client to sign the WTW 17 and return it to
                                               the office.
                                             • Enter case comments in CalWIN that the client stated
                                               over the phone they did not want to be screened.

              Interested in the LD           Schedule an appointment for the LD screening.
              screening,

     3.       Wait 30 days to receive the WTW 17. If the WTW 17 is not received from the client,
              enter case comments in CalWIN that the client waived the screening but did not return
              the form.
              Note: If possible, attempt to obtain a signed WTW 17 at the client’s next appointment.


    Note:
        Use the process outlined above for Full-Time employed clients who cannot
        come into the office.




                                        Update # 2007-04                                   Revised: 02/06/07
page 13-10                           CalWORKs Employment Services Handbook
Learning Disability Screening and Evaluation




13.6 LD Screening and Referral Process
       The LD screening and evaluation referral process is listed below:

      STAGE         WHO      ACTION

      1.            CWES     Administers the screening tool.

                    Worker   If the client           Then...
                             scores...

                             11 or under and         Refers the client to the appropriate activity. The client
                             there are no other      does not have a potential LD as indicated by the
                             indications that a      screening tool.
                             client may have a
                             learning disability,

                             12 or more or there     • Refers the client for an LD evaluation.
                             is an indication that   • Schedules the LD evaluation in CalWIN.
                             the client may          • Has the client sign a “Permission to Release
                             have a potential          Learning Disabilities Information” (WTW 20).
                             learning disability,    • Forwards a copy of the following to IDM for
                                                       scanning:
                                                       - WTW20
                                                       - Screening tool
                                                       - Orientation client screener
                                                       - Client’s grades
                                                       - Progress reports
                                                       - Documentation of any intervention that may have
                                                         occurred
                                                       - Any prior LD evaluation information
                                                       - Prior vocational assessments
                                                       - Medical verifications, and
                                                       - Any prior WTW plans

                                                     Note: A hard copy of the documents is not sent to
                                                     KTS.




Revised: 02/06/07                            Update # 2007-04
CalWORKs Employment Services Handbook                            page 13-11
                               Learning Disability Screening and Evaluation

   STAGE   WHO       ACTION

   2.      EC        Once the referral to Keys to Success has been made:

                     If the client...          Then...

                     Attended                  • If the next available Keys to Success session is
                     Orientation,                within 30 days do not schedule client for another
                                                 activity.
                                               • Transfers the case under normal transfer
                                                 procedures.

                                               NOTE: If the client cannot be scheduled for an
                                               evaluation session within 30 days, the client must sign
                                               a WTW 2 and be referred to an appropriate primary
                                               activity such as Job Club, GED, ESL or ABE. The
                                               LDE will be considered the client’s secondary activity.
                                               In these situations, a concurrent Assessment will
                                               NOT be done with ABE/GED/ESL. If stand alone
                                               Assessment is the appropriate activity, refer the client
                                               to Individualized Assessment, but do not schedule an
                                               appointment unless the client fails to attend the KTS
                                               session.

                     Was in Continuing,        If the client cannot be scheduled for an evaluation
                                               session within 30 days and their activity has ended,
                                               the client must be referred to the next appropriate
                                               activity. The learning disability evaluation will be
                                               considered the client’s secondary activity.

   3.      Keys to   •   Prints the LD activity roster in CalWIN.
           Success   •   Contacts the client to inform them of the scheduled sessions.
                     •   Conducts a three week session that tests and evaluates the client.
                     •   Updates the Activity Status in CalWIN.
                     •   Notifies the EC if the LD evaluation referral is inappropriate and
                         recommends an alternate course of action.
                     •   Completes:
                         - Results of assessment and diagnostic evaluation
                         - An WTW 2, KTS plan, evaluation report, and summary report that
                           incorporates the accommodations needed by the client.
                     •   Forwards documents to IDM for scanning.
                     •   Provides a copy of the KTS plan, WTW 2, evaluation report, and
                         summary report to the client.
                     •   Sends an e-mail to the EC that LDE is completed and forwards copy of
                         documents to IDM.

   4.      EC        • Schedules the client for an appointment within 7 days from receipt of the
                       Keys to Success packet.
                     • Has the client sign a WTW 2 if one was not previously signed or if there is
                       a change in the activity.
                     • Refers the client to the appropriate activity based on the KTS plan
                       developed by Keys to Success.



                                        Update # 2007-04                                 Revised: 02/06/07
page 13-12                           CalWORKs Employment Services Handbook
Learning Disability Screening and Evaluation

       Note:
           If the client is referred to ABE/GED/ESL while waiting to be seen by Keys to
           Success, ECs must send a CalWIN alert and E-mail to the service provider
           indicating that the client will be attending Keys to Success and the days of the
           session as well as indicating the client may not return to the activity after the
           LD evaluation.

       Every effort must be made to schedule an evaluation session that will be the least
       disruptive to the client’s activity. A flyer listing the Keys to Success session dates
       for the upcoming year will be available in offices.

       Example:
          If a client is in a Self-Initiated Program (SIP), the EC will attempt to schedule
          the Keys to Success session during the client’s school break.

       If a client misses too many days of the Keys to Success session, they will be
       rescheduled for a future three (3) week session. The Keys to Success evaluators
       will notify the current EC by e-mail. If the wait for the next available session is more
       than 30 days, a client MUST be scheduled for a concurrent activity and sign a
       WTW 2, if one was not previously signed.

13.6.1              Medical Verifications

       If a EC is aware of medical or psychiatric conditions that are significant enough to
       prevent the client from being adequately tested for LDs, the EC must wait until the
       condition is treated before referring the client to KTS.

       Example:
          The client indicates he has problems hearing. The client should first be
          evaluated for the condition and/or obtain a hearing aid before being referred to
          KTS.

       Any medical verifications that are part of the client’s IDM file must be included in the
       referral packet that is forwarded to KTS.

13.6.2              Attention Deficit Disorder (ADD)

       If KTS feels that the client can continue with LD testing without an ADD evaluation,
       the LD testing process will continue and KTS will recommend the client self-refer
       for ADD testing.



Revised: 02/06/07                       Update # 2007-04
CalWORKs Employment Services Handbook                            page 13-13
                               Learning Disability Screening and Evaluation

    Note:
        A client’s self-referral for ADD testing will not be listed as an activity on the
        WTW plan, but instead will be listed under the recommendation section. If the
        client fails to self-refer for ADD testing, no noncompliance action is needed.

    If during the initial testing, KTS determines that the client is potentially ADD and the
    condition is quite severe, an ADD evaluation may need to be completed prior to the
    development of the WTW plan. In this situation, the client will be referred for ADD
    evaluation/treatment and continue with the LD evaluation at a later date.

13.6.3      Supportive Services

    A client is eligible for any supportive services needed to attend the three week LD
    evaluation session. A client CANNOT be sanctioned for failing to attend the
    evaluation session after being referred.

13.6.4      North and South County

    The evaluation referral procedures for clients in North and South County will be the
    same as those stated above. If a client is able to drive or use some other form of
    transportation to reach the Keys to Success site at 1879 Senter Road, the
    transportation costs will be paid as a supportive service.

    If a client has no other means of transportation to the Keys to Success evaluation,
    the Guaranteed Ride Program (GRP) will provide rides for the client to and from
    1879 Senter Road. These rides will NOT count against a client’s lifetime ride limit
    and are free of cost. [Refer to “Guaranteed Ride (GRP),” page 48-1.]

    Note:
        If the client has an emergency which requires him/her to leave the session
        early, arrangements must be made for GRP to provide transportation for the
        client.

13.6.5      Assessment

    If a client has been referred to Assessment, the Assessment Counselor will
    administer the screening tool and refer the client to the Keys to Success session in
    the same manner as stated above. If stand alone Assessment is appropriate, it will
    be done concurrently with the learning disability evaluation.




                                     Update # 2007-04                          Revised: 02/06/07
page 13-14                           CalWORKs Employment Services Handbook
Learning Disability Screening and Evaluation
       An Assessment Counselor may refer a student to another agency, such as a
       community college, for a learning disability evaluation when a concurrent plan is
       developed and the wait for the next available KTS session is lengthy.

       Example:
          There is a 4-month wait for the next available KTS session. The Assessment
          Counselor may developed a plan for the client that will include computer
          classes and LD testing at the community college.

13.6.6              Community Education Partners

       Our agency’s Community Education Partners are trained to use the LD screening
       tool and administer it to the clients they serve. The site liaison will forward all LD
       screening results to the EC. If a client scores a 12 or more on the screening tool,
       the EC will schedule the client for a LD evaluation session with KTS. The site
       liaison will continue to work with the client while waiting for the learning disability
       evaluation.




13.7 Clients with Verified Learning Disabilities (LDs)
       Once a client has been evaluated and found to have a LD, the EC must review for
       following:

13.7.1              Ancillary Expenses

       Any additional supplies or tools that a client may need as a result of the
       accommodations defined by the evaluation may be covered by ancillary payments.

       Ancillary expenses require a Supervisor and/or Manager approval and may be
       approved only if the service provider cannot accommodate and other available
       resources have been explored.

       Example:
          A client has been identified as having an LD and is attending a computer class.
          The client experiences problems with visual input. Oral presentations have
          been recommended as the best method of learning. An appropriate
          accommodation could be text reading software, which can be approved as an
          ancillary expense.


Revised: 02/06/07                       Update # 2007-04
CalWORKs Employment Services Handbook                            page 13-15
                               Learning Disability Screening and Evaluation

13.7.2        Hours of Participation

    LD clients are not exempt from core requirements. A client, including those in
    Self-Initiated Programs (SIPs), is required to participate 32/35 hours. There are no
    partial exemption and the client is not eligible for an exemption from CWES
    participation. When KTS or the college determines that a client cannot participate
    the full number of hours, then KTS should develop a KTS plan that includes other
    filler activities that will:

    • Support the client’s employment goals, and

    • Are consistent with the disability evaluation and Learning Disability Employment
      Plan such as:

         • Remedial training
         • Literacy tutoring
         • Study time for clients.

    • When there are no appropriate backfill activities, then the EC may determine
      good cause exists for allowing fewer hours of participation.

    Example:
       A client with verified learning disabilities is attending San Jose State University
       (SJSU). There is no structured study time available nor are there other
       activities in which to backfill hours. This client would be allowed to participate
       in fewer hours under good cause as a reasonable accommodation.

13.7.3        Job Search as A First Activity

    If the LD evaluator determines that job search is not an appropriate first activity for
    the client based on the WTW plan, then the client must be advised of this
    reasoning. A client may choose to participate in job search even if the LD Evaluator
    feels it will not be beneficial.

13.7.4        Inter County Transfers (ICTs)

    A copy of the clients LD screening and evaluation may be forwarded to the new
    county ONLY if the client has signed a WTW 20.




                                     Update # 2007-04                         Revised: 02/06/07
page 13-16                           CalWORKs Employment Services Handbook
Learning Disability Screening and Evaluation

13.7.5              CWES Exemptions

       Most clients with learning disabilities will be able to participate in CWES activities
       when the necessary accommodations and/or assistive technologies are provided. If
       a client has LDs that are so severe they are unable to participate in CWES activities
       even with accommodations, then the client may be exempted from participation. An
       “Authorization to Release Medical Information” (CW 61) must be completed by a
       healthcare professional who is licensed by the state to diagnose/treat physical
       and/or mental impairments in order for the client to be exempt.

13.7.6              Learning Difficulties

       After an LD evaluation, some clients may not meet the criteria needed to be
       classified as learning disabled. However, these clients may still require some form
       of accommodation because of learning difficulties. These clients are entitled to any
       accommodation needed to participate in an activity. KTS will indicate on the WTW
       and KTS plan what type of accommodations the client may need.




13.8 Modified Employment Plan
       Once a client is found to have LDs and has a Welfare-to-work (WTW) plan
       developed by Keys to Success, any modifications of this WTW plan are
       done/approved by Keys to Success.




Revised: 02/06/07                      Update # 2007-04
CalWORKs Employment Services Handbook                            page 13-17
                               Learning Disability Screening and Evaluation

13.8.1        Keys to Success Employment Plans Developed
              06/02 - 12/02

    Clients who had Employment Plans developed by Keys to Success prior to January
    2003 were not given vocational interest testing or two additional LD tests now
    required for Community Colleges. If a client in this group requests an Employment
    Plan modification, the following must be done:

    WHO           ACTION

    Employmen     Reviews the Employment Plan.
    t Counselor
    I/II (EC)     If the Employment Plan...                Then refer the client to...

                  Did not include a career                 Assessment for vocational interest testing
                  recommendation and vocational            using an “Assessment Services Referral”
                  interest testing was not done by KTS     form (SCD 1770) as well as following each
                  for clients with or without LDs,         office procedures:
                                                           • San Jose - Call 793-1200 to schedule
                                                             an appointment.
                                                           • South County - [Refer to “Assessment
                                                             Chapter”.]
                                                           • North County - [Refer to “Assessment
                                                             Chapter”.]]

                  Included referring the client to a       KTS by calling (408) 793-8625 so that two
                  community college, but the client has    additional tests can be given.
                  LDs and needs additional testing to
                  begin classes,

    Assessment    • Performs interest vocational testing
    Counselor     • Sends a draft of the revised Employment Plan to KTS for clients with LDs. (A
                    new WTW 2 can be completed or comments can be made on the KTS
                    Employment Plan.)

                  Note: If the client does not have LDs, the Assessment Counselor will revise the
                  Employment Plan without submitting it to KTS.

    Keys to       • Reviews the draft Employment Plan within 5 working days which may require a
    Success         phone consultation with the client
                  • Makes any necessary changes
                  • Returns the revised Employment Plan to the assigned EC.

    EC            • Reviews Plan with the client and obtains the client’s signature
                  • Implements the new Employment Plan.




                                        Update # 2007-04                                 Revised: 02/06/07
page 13-18                           CalWORKs Employment Services Handbook
Learning Disability Screening and Evaluation

13.8.2              Keys To Success Employment Plans Developed
                    01/03 - Present

       Clients who were evaluated by KTS from January 2003 to present had vocational
       interest testing provided by KTS. If one of these clients requests a modification of
       their Employment plan or WTW plan, the following must be done:

         WHO          ACTION

         EC           Reviews the Employment plan or WTW plan.

                      If a client with LDs has problems          Then the EC will...
                      with...

                      The activity,                              Refer the client to KTS using an
                                                                 “Education and Training Services
                                                                 Referral” (SCD 1757). [Refer to “Referral
                                                                 Process to Keys to Success”, page
                                                                 13-19.]

                      The service provider,                      Review the matrix and choose an
                                                                 alternate provider.

                      Refers clients without LDs to Assessment using an SCD 1770. [Refer to “Referral
                      Procedures For Continuing Clients”, page 8-11.]

         Keys to      • Consults with the client to determine an appropriate activity
         Success      • Makes necessary revisions to the Employment Plan/WTW plan
                      • Sends the revised plan to the EC.

         EC           • Reviews the Employment Plan/WTW plan with the client and obtain the client’s
                        signature
                      • Has client sign a WTW 2, if appropriate.




Revised: 02/06/07                             Update # 2007-04
CalWORKs Employment Services Handbook                            page 13-19
                               Learning Disability Screening and Evaluation

13.8.3         Referral Process to Keys to Success

    The chart below explains the direct referral process to Keys to Success for an
    Employment Plan modification:

     WHO          ACTION

     EC           • Calls Keys to Success at (408) 793-8625 to schedule an appointment for
                    modification of the client’s Employment Plan/WTW plan.
                  • Completes an “Education and Training Services Referral” (SCD 1757) with the
                    appointment date and indicates in the comments section this is an Employment
                    Plan modification (Indicate how many months remain on the clients WTW and
                    CalWORKs clock)
                  • Follows procedures in Section 8.6 to determine if the Employment Plan
                    modification should be a single or concurrent activity
                  • Makes appropriate computer entries
                  • Completes and has the client sign a WTW 2 and checks “Assessment” as the
                    activity.

     Keys to      • Completes the modification to the WTW plan within 30 days
     Success      • Forwards a copy of the revised WTW plan to the EC.


    Note:
        If a client attended the Keys to Success program but was not found to have a
        learning disability, any modification of their Employment Plan must be done
        through the normal process. [Refer to “WTW Plan Modification,” page 8-4]

    Non-Compliance

    A client who is referred to Keys to Success for a modification of his/her
    Employment Plan is subject to non-compliance procedures for failure to attend.




13.9 Documentation
    ECs must enter the LD screening and/or evalutation results on the [Competencies]
    tab from the Maintain Employment Services Information window in CalWIN.




                                      Update # 2007-04                             Revised: 02/06/07
page 13-20                           CalWORKs Employment Services Handbook
Learning Disability Screening and Evaluation




13.10Scanning
       The LD Screening tool and any other related material, such as evaluations, are to
       be scanned in IDM in Faster F2. The KTS plan is to be filed in Fastener F6.




Revised: 02/06/07                    Update # 2007-04

								
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