OSCAR Applicant User Guide by techmaster

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									OSCAR Applicant User Guide
(Version 4.0)




                                           May 3, 2008

                         U.S. District Court for the District of Columbia
                                 333 Constitution Avenue, NW
                                    Washington, DC 20001


         This “For Official Use Only Instruction Manual” has been prepared solely for the benefit of
         OSCAR users. By accepting delivery of this Manual, the recipient hereby agrees that the
         Graphics contained information in this Manual, in whole or part, is Copyrighted and proprietary to
         Symplicity Corporation.
                                                               OSCAR Applicant User Guide 4.0


                               TABLE OF CONTENTS

System Overview                                                                     3
OSCAR’s New Look in Version 4 – Informational Website                               4
Access OSCAR                                                                        5
       Help Desk                                                                    5
       Using OSCAR’s On-line Help Feature                                           5
       OSCAR Informational Resources                                                6
       Hardware and Software Requirements                                           6
       Basic User Interactions                                                      6
       Key System Terms                                                             7
       Application Status Codes                                                     10
       Document Codes                                                               10
       Overview of the Application Steps in OSCAR                                   11
       System URL                                                                   12
       Obtaining an OSCAR Account                                                   13
OSCAR Home Page                                                                     15
       Forgot Password                                                              15
       Logging Into the OSCAR System                                                16
       Main Navigation                                                              17
       Home Page                                                                    18
Update My Profile                                                                   19
       Changing My Password                                                         20
       Deactivating My Account                                                      20
Manage Documents                                                                    21
       Uploading a Document from a .PDF File                                        23
       Viewing, Editing, and Deleting Documents                                     24
       Creating a Cover Letter Using the OSCAR Online Editor                        25
       Creating Grade Sheets Using the Online Form                                  27
My Recommendations                                                                  31
       My Recommenders                                                              31
       Deleting Recommenders                                                        34
       Status of Recommendation Letters                                             35
       Deleting/Changing a Recommender from an Application                          36
Judges                                                                              37
       Review a Judge                                                               39
       Review a Clerkship                                                           40
       Search for Clerkships                                                        41
       Folders                                                                      43
Applying to a Clerkship Position                                                    49
       Editing Applications                                                         52
       Finalize and Release an Application                                          54
       Review Applications                                                          55
       Withdrawing an Application                                                   56
       Deleting a Draft Application                                                 57
Logging Out                                                                         58




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                                                                    OSCAR Applicant User Guide 4.0


System Overview
The Online System for Clerkship Application and Review (OSCAR) is a web-based system
that enables clerkship applicants to review judges and clerkship opportunties, as well as,
the lack of opportunities in a judge organization. For clerkship opportunities that have E-
mail, fax, or U.S. Mail methods of application, the applicant can review the clerkship
description and application requirements in the system. If the judge is recruiting online,
applicants can file complete online applications, and request recommenders to file letters of
recommendation, through this system.

To use OSCAR, applicants must go to the OSCAR website and create a profile with contact,
background, and educational information. From that point, users can upload their
application materials, research clerkship vacancies, and submit electronic applications. This
user manual provides guidance to applicants in performing these functions:

         •        Obtaining a password
         •        Logging into the system
         •        Updating their profiles in OSCAR, which contains general contact information
                  and education
         •        Changing of passwords via the My Account tab
         •        Uploading and managing documents (resume, cover letters, and writing
                  samples, and grade sheets)
         •        Identifying recommenders and submitting recommendation requests
         •        Researching clerkship opportunities
         •        Creating and managing clerkship folders
         •        Building and submitting applications—Note: You must build an
                  application for your recommendation requests to be made available to
                  your recommenders. You must also FINALIZE AND RELEASE your
                  applications to be viewable by the judge

Note: All files uploaded on OSCAR must be in PDF format; all other document
formats are unacceptable. OSCAR now requires applicants to type their grades in
the online form provided for grade sheets and located under My Documents.




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                                                                     OSCAR Applicant User Guide 4.0




OSCAR’s New Look in Version 4 – Informational Website
OSCAR Version 4 has a new look. Users can access the new informational website to access
information and conduct preliminary clerkship searches without logging into the system.
OSCAR now serves as a centralized resource for notice of available clerkships, clerkship
application information, and law clerk employment information. From the informational
website page, users can access the following:

    •    Visitors to the website can search and view clerkships, as well as print and export to
         an Excel spreadsheet their selected list of clerkships without logging in.
    •    Judges, law school administrators, recommenders, and applicants who have accounts
         can directly log into the system here to engage in their law clerk application process.
    •    New applicants can register for an account by completing the online registration
         form.
    •    User guides, tip sheets, FAQs, tutorials, etc. are available and located under the
         Links section.




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Access OSCAR
Help Desk

Call the OSCAR Help Desk at (202) 354-3005 between 8:30 am and 5:00 pm (Eastern
Standard Time), Monday through Friday, for telephone assistance in using OSCAR.
Questions can also be directed via email at oscar-support@ao.uscourts.gov.


Using Oscar’s On-line Help Feature

OSCAR provides an online “Help” feature for you to access when you have system
questions. The Help feature is located under Quick Links on the Home page. Topic specific
help is also available on each screen by clicking on the “Help” button located towards the
top right of the screen.

    o    Click on the “Help” button from any screen.
    o    A new window will display that lists all HELP questions/answers related to that
         section of the system.
                                                       Click HELP to see
                                                       available help topics.




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                                                                   OSCAR Applicant User Guide 4.0




OSCAR Informational Resources

After logging into the system, OSCAR displays a home page with a section titled “Quick
Links.” Quick links are navigational resources that “quickly” link the user to a
resource/target navigation. Note, the quicklink resource list may be updated periodically.

For Applicants, Quicklinks provide the user with direct access to the weblog, information on
coverting documents to .PDF documents, frequently asked questions, user guides, pending
recommendations, folders, and Federal Law Cler Hiring Plan.




Hardware and Software Requirements

The following hardware and software are needed for the OSCAR system.
   • A personal computer running a standard operating system such as Microsoft
        Windows.
   •     High-speed Internet is recommended. A dial-up modem connection will probably be
        too slow for effective use of OSCAR.
   • For optimal interface performance, use current browser resources (e.g., Internet
        Explorer 7.0 or more current, Firefox 2.0 or more current).
   • You will also need access to Adobe Acrobat Reader 6.0 or 7.0 (Download links for
        Adobe Acrobat Reader are presented in the system).

Basic User Interactions

Users normally interact with the OSCAR system in four ways:
       •     Entering information in data fields
       •     Using the mouse to click on hyperlinks
       •     Selecting command buttons to direct system activities
       •     Uploading of files/documents




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Key System Terms

Term                    What to Look for:       Description
Accessible Mode                                 Disables select interface
                                                enhancements to ensure users of
                                                assistive technologies have full and
                                                equal access to all aspects of this web
                                                site.
Copy to Folder                                  Available for the user to copy a
                                                clerkship/judge to a folder.
Add New                                         Allows applicants to add a new item.

Apply Search                                    Button where the user clicks to apply
                                                the desired search.
Back                                            Returns the user to the previous
                                                OSCAR screen. (Note: Use the Back
                                                button within OSCAR, NOT the Back
                                                button on your browser.)
Batch Options                                   Reveals a pull-down menu of
                                                operations that will be put forward for
                                                all of the checked (√) items on the list
                                                displayed on the screen. The
                                                operations that the user can select
                                                include Replace Resume/Cover Letter,
                                                Add to Uploaded Documents, Add to
                                                New Folder, Add to Existing Folder,
                                                Remove from Existing Folder, Delete
                                                Folder, and Release for Viewing.
Browse                                          Used to search for a file on your
                                                system for upload to OSCAR.
Build an Application                            Users see this header over the section
                                                where they build an application.
Cancel                                          Return to previous page without
                                                saving changes.
Change Folders                                  Allows user to copy a clerkship from
                                                one folder to another folder.
Change Password                                 Button allows the user to change
                                                his/her system-generated OSCAR
                                                password.
Clear                                           Clears selected search criteria.

Confirm                                         If you are satisfied with your
                                                documents and recommender
                                                selections, click this button to send
                                                recommendation requests to your
                                                listed recommenders. You may edit
                                                any part of the application, including
                                                the attached documents, until you
                                                choose to finalize the application.
                                                Once you click on the Confirm button,
                                                you must go back into the application
                                                and click on the Finalize Application

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                                              button or the judge will never be able
                                              to see your application.
Copy to Folders                               Allows user to copy a clerkship into a
                                              folder for future reference.
Create Application                            Stores application materials as a draft
                                              and allows you to trigger
                                              recommendation letter requests to
                                              your listed recommenders.
Deactivate Account                            Button is available to deactivate your
                                              OSCAR account. It is required that
                                              you select the “reason.”
Delete                                        Button deletes an item.

                          or


Finalize Application                          Unless you click on this button when
                                              your application is ready, the judge
                                              will never be able to see it. Remember
                                              that once you click on Finalize
                                              Application, you will no longer be able
                                              to make any changes to your
                                              application.
Help                                          Opens the OSCAR Help topics Window.
                                              (Note: The Help button is located at
                                              the top right of the screen with a
                                              question mark.)
Jump                                          Moves directly to and displays the
                                              selected page (in a multi-page list).
New                                           As application materials are being
                                              added to an application, option allows
                                              the user to create new documents
                                              with an online tool.
Next                                          Shows the next page (in a multi-page
                                              list).
Previous                                      Shows the previous page (in a multi-
                                              page list).
Required Field                                Indicates entry into the field is
                                              required before save/submit can be
                                              used.
Return to Judge Details                       From Build Application, allows user to
                                              return to Judge Details.
Save                                          Saves your work and leaves you on
                                              the page.
Select                                        Option allows the user to select an
                                              existing document (from the system
                                              documents for application).
Submit                                        Saves your work and brings you back
                                              to the relevant list.
Update Application                            Use to confirm changes made to your
                                              application packet,
Update Profile                                Saves changes to your profile.



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Upload                                 Button allows the user to upload a
                                       .PDF document to the system.
Withdraw                               Removes application after viewable by
                                       judge. You will not be permitted to
                                       resubmit or reapply to this clerkship.




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Application Status Codes

OSCAR displays application status codes that represent if the user has applied to a
clerkship, withdrawn, placed an application in draft, or a judge requested an updated
document to an application.

Term                                What to Look for:          Description
Finalized                                    F                 Finalized, already applied to
                                                               a clerkship
Withdrawn                                   W                  Withdrew an application
Draft                                       D                  Draft application for later
                                                               submission
Update                                       U                 Request by a judge to the
                                                               applicant to update an
                                                               application document


Document Codes

OSCAR displays icons that represent the various document types in the system.


Code:                                     Icon:            Description:
Cover Letter                                               Applicant’s Cover Letter

Law Grade Sheet                                            Law School Grade Sheet


Undergraduate Grade Sheet                                  Undergraduate Grade Sheet


Other Grade Sheet                                          Other Grade Sheet


Resume                                                     Resume


Writing Sample                                             Applicant’s Writing Sample




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Overview of the Application Steps in OSCAR

Step One - Upload Documents:

•        Upload the documents you plan to submit (cover letter, resume, grade sheet(s), and
         writing sample(s)) in the My Documents section.

Step Two - Set Up Recommenders:

•        Use the My Recommendations section to select your recommenders ahead of time.
         NOTE: You must actually CREATE AN APPLICATION in order for the
         recommendation requests to be created for your recommenders. This
         triggers the Evite email to the recommender if you are the FIRST applicant
         to request a recommendation letter from that recommender. Most often
         faculty recommenders have already received their Evite email with login information.

Step Three - Research and Manage Clerkships:

•        Use the search functions in the Judges section to identify clerkship positions for
         which you wish to apply.
•        Use the folder functions in Judges section to save/organize your search results.

Step Four - Submit Applications:

•        If the judge is using the online method of application, follow this framework. From
         the main navigation “Judges”, the “Judges List” tab, click on the link (judge name) to
         which you wish to apply. This takes you to the “Judge Details.” Their clerkship
         opportunities show on the right side of the page. Click “Build Application” to start to
         compile your application.
•        Upload each document that you are required to submit to that judge. (Note: Judges
         required documents are indicated).
•        Identify your recommenders for that application.
•        Click “Create Application” to store application materials as a draft. Once saved as
         draft, use the “Confirm” button to trigger recommendation letter requests to your
         listed recommenders.
•        If you are satisfied with your documents and recommender selections, click this
         button to send recommendation requests to your listed recommenders. You may edit
         any part of the application, including the attached documents, until you choose to
         finalize the application. Once you click on the Confirm button, you must go
         back into the application and click on the Finalize Application button or the
         judge will never be able to see your application.
•        “Finalize Application” sends your application to the judge. Remember that once you
         click on Finalize Application, you will no longer be able to make any changes to your
         application.

Note: If a judge is not using online application process, compile your application outside the
Oscar system and submit the materials to the judge per their indicated submission method
(e.g., E-mail, FAX, or U.S. Mail).




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System URL

Users may access OSCAR through the following website:

https://oscar.uscourts.gov

You may want to bookmark this site in your browser for easy access.




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                                                                  OSCAR Applicant User Guide 4.0




Obtaining an OSCAR Account

This section provides instructions for obtaining a username and password to gain access to
the OSCAR system. When you first login to the site (OSCAR website:
https://oscar.uscourts.gov), click on the “Applicant Registration” tab at the top of the
page.




    Click the
    “Applicant
    Registration”
    tab.




This will open the Applicant Registration Screen:




                                                        Complete all required
                                                        fields (marked with a red
                                                        asterisk).




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Applicant Registration form Continued:


                                                     Make note of your username in particular,
                                                     as it is required in order to use the
                                                     password reminder feature.




                                                                                  Set Receive Emails to YES to
                                                                                  receive automated emails of new
                                                                                  clerkship opportunities. Frequency
                                                                                  allows you to establish the
                                                                                  frequency of notification.



                                                                         For the “Law Review/Journal” field,
                                                                         if yes is selected, enter journals
                                                                         separately in the “name of Journal”
                                                                         field. Use the add another journal
                                                                         button to add additional journals.




                        Once all required fields have          You will be required to verify
                        been completed, click “Submit”         the account information
                                                               entered.



After you hit “Submit,” the system will log you directly into the system.




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OSCAR Home Page
Forgot Password

         Use the “Forgot Password” button on the home page (https://oscar.uscourts.gov) to
         get password assistance.

         Note: If you forget your username, contact the OSCAR Help Desk by calling 202-
         354-3005 or send an email to oscar-support@ao.uscourts.gov.


Forget Password Screen:




                                                                         If you forget your
                                                                         password, enter your
                                                                         username, and click
                                                                         “Forgot Password.”



Note: The OSCAR Help Desk does not have the ability to retrieve forgotten passwords.
Users must use the Forgot Password feature. If a user forgets his or her username, call the
OSCAR Help Desk at 202-354-3005 or send an email to oscar-support@ao.uscourts.gov.




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       Logging Into the OSCAR System

       From your Internet browser, go to the OSCAR website (https://oscar.uscourts.gov) and
       enter your username and password. Click “Go” to logon.




Enter your username, and
click “Go”.




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Main Navigation

The main navigation allows a user to navigate “Home,” manage “My Profile”, manage “My
Documents”, manage “My Recommendations”, review “Judges” (Clerkships), and update
“My Account.”

Main Navigation:




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Home Page

From the Home Page, you may also view “Announcements” posted by the OSCAR
administrator.

Quick Links provides hyperlinks for users to easily access weblog, converting documents to
.PDF format, frequently asked questions, user guides, pending recommendations, folders
(the place where you can save your clerkship search results), and the Federal Law Clerk
Hiring Plan. Note the Quick Link resource list may be updated periodically.

Home Page:




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Update My Profile
Users can view and edit their applicant data (background and education information that
was entered during the OSCAR account registration). Your profile is viewable to judges as
they review your applicant materials (resume, cover letter, writing sample, grade sheets,
and letters of recommendation). Click on “My Profile” on the main navigation to make any
necessary changes and click “Update Profile.”

Update My Profile:




                    Make any necessary changes
                    and click “Update Profile.”




                                          OSCAR displays a completion
                                          status that lists the fields that
                                          are completed.




                                                                  Set Receive Emails to YES to
                                                                  receive automated emails of new
                                                                  clerkship opportunities (not shown).

Class Rank is one of the fields under My Profile. Your law school administrator certifies class
rank for your law school. Based on the certification, the class rank that is applicable for
your school will be available to you. For schools that rank, applicants can select one of the
following class rank criteria: 5%, 10%, 15%, 20%, 25%, 30%, 33%, 50%, and below 50%.

For Schools that Do Not Rank. OSCAR will automatically display “School Does Not Rank” in
their applicants’ profiles. To ensure equitable treatment of those applicants, OSCAR was
configured so that a search on any percentage ranking will return all applicants from those
schools that do not rank. These applicants will be identified in a search result by the words
“School does not rank” in the class rank column.

For Schools that Partially Rank. Applicants may select 5%, 10%, 15%, 20%, 25%, 30%,
33%, 50%, below 50%, and “I am not ranked.” Ranked students from those schools will be
returned with a search on a percentage ranking; unranked students will not (although they
will show up in other searches, e.g., by law school). Unranked students from those schools
will be identified in a search result by the words “Student is not ranked” in the law school
column.
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Changing My Password

To change your password, click on the “My Account” main navigation and type the new
password in twice and click “Change Password.”


Deactivating My Account

The “Deactivate Account” button is for applicants who would like to delete their OSCAR
account once they are finished using the system. To deactivate your account, click on the
“My Account” main navigation, select the reason for the “deactivation” (“hire” or other”) and
then click “Deactivate Account.” Deactivating an account automatically deletes the user's
profile, application documents, and applications. At this point, the user will now longer
receive any OSCAR email as well.

Changing My Password/Deactivate Account:




                        Type the new password in
                        twice and click “Change
                        Password.”



                                                                After successfully changing
                                                                your password, a message
                                                                stating “Your password has
                                                                been updated” should appear
                                                                in red writing.




                                 When deactivating your
                                 account, you must enter a
                                 reason code as well—“Hired”
                                 or “Other.”




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Manage Documents
Applicant Documents can be reviewed from the main navigation “My Documents.”

Applicants may upload multiple versions of application documents (resumes, cover letters,
and writing samples) so that they can customize their applications. Applicants must enter
their grades in the OSCAR online grade sheet form and OSCAR will convert the grade forms
into .PDF documents. OSCAR has several explicit requirements pertaining to any documents
uploaded to the system.

         •        ALL DOCUMENTS UPLOADED TO THE SYSTEM MUST BE IN .PDF
                  format. The only exceptions to this are cover letters created in the
                  online editor.

         •        OSCAR DOES NOT ACCEPT ANY SCANNED DOCUMENTS (e.g.,
                  transcripts and writing samples). Applicants must enter their grades
                  in the online grade sheet form in order to generate a law school,
                  undergraduate, or other grade sheets.

         •        FILE SIZE LIMTS: The document size of resumes, cover letters, and
                  writing samples uploaded must not exceed 300 kilobytes.

At the time you actually build and submit an online application to an OSCAR judge
(explained in further detail below), you will be able to select a particular uploaded version of
each document type to attach to that application for that judge.

Theoretically, you may submit a different version of each of your documents to each judge
to whom you are applying. However, OSCAR is configured in such a way that you may only
have a certain number of each document type uploaded at any one time. Therefore, if you
are applying to a large number of OSCAR judges, you may need to upload your documents
and build your online application in stages.

When you click on the My Documents tab, OSCAR will display the document upload limits.
The first number shown after each document category is the number of documents you
have uploaded. The second number is the maximum number of versions of a particular
document type you are permitted to have in your uploaded files at any one time: up to 3
resumes, up to 25 cover letters for letters uploaded as a .PDF file, up to 3 writing samples,
up to 2 law school grade sheets (for transfer students), up to 3 undergraduate grade
sheets, and up to 3 other grade sheets. (NOTE: OSCAR provides an online editor that
allows applicants to actually create cover letters in the system. If you use the
online editor, there is no cover letter limitation.)

The 25-cover letter limitation does not mean that you may not apply to more than 25
judges. Nor does it mean that, in the event you decide to apply to more than 25 judges,
you cannot use a different version of your cover letter to build and submit your applications
for each judge to whom you are applying. It does, however, mean that you may only build
and submit 25 applications at a time. After you submit your first 25 applications and select
the versions of the documents to be attached to each application, you will need to go back
to your uploaded documents folder and delete the previously uploaded 25 cover letters.
Then, you will need to upload the cover letters for the next (up to) 25 judges to whom you
are applying before you actually build and submit applications for these additional judges.
Note: Deleting the old letters from your uploaded documents file WILL NOT delete
the cover letters from the applications you have already submitted.
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Additional Note: You will be able to edit your applications and attach different or
revised versions of application documents up until the time you FINALIZE THE
APPLICATION AND RELEASE IT to the judges for viewing (i.e., up to the point
when you select “finalize application”).

An alternate method to the 25-cover letter limitation is using the OSCAR Online Editor to
create a generic cover letter that can be used for ALL clerkship applications. Applicants may
use the merge codes provided under “Judge Merge Fields” to customize the cover letter with
each judge’s information when attached to the application(s).

My Documents:




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Uploading a Document from a .PDF File

To upload a document, go to the main navigation “My Documents.” Click on the “Add New”
button. Note on the right side of the page, you can see the Current Document tallies by
document type.

Adding a New Document:




                        Click “Upload” to
                        complete the process.


                                                Enter a unique name for
                                                the Document Label.



                                                 Choose a Document
                                                 Type: Resume, Cover
                                                 Letter, Writing Sample,
                                                 Law Grade Sheet, Other
           Click “Browse” and select             Grade Sheet.
           the file. All files must be
           in .PDF format.




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Viewing, Editing, and Deleting Documents

After uploading documents, you may go back to “My Documents” to verify that the
document in .PDF format was uploaded correctly and free of errors. Within OSCAR, you may
not edit a document that was uploaded as a .PDF file (except for cover letters created using
the OSCAR online editor). To edit a document, you must use your word processing software,
save the edited document in .PDF format, delete the older version from “My Documents,”
and upload the new one (see section above).

Note: Editing documents WILL NOT replace the previous documents in already
submitted applications or materials tied to draft applications. You must go back to
the application and substitute the edited document.

To delete a document, click on the Delete icon within My Documents. OSCAR will display
a message that states “Are you sure you want to delete this document?” Click OK or
Cancel.

Image of Document Deletion Warning:




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Creating a Cover Letter Using the OSCAR Online Editor

To create a cover using the Online Editor, click on the “My Documents” Tab on the
navigation bar. Then click on the [Add New] button. When you first open the new document
form, enter a label and select the “Cover Letter” document type. This then allows you to
select the option to use the “online editor” to create the letter. For your convenience, the
judge address block and salutation line for your letters are already pre-filled into the online
editor box with the merge fields below.

[honorable_judgename]
[formatted_address]

Dear Judge[judge_lname]:

If you do not wish to use the pre-filled merge fields in the online editor box, you may copy
and paste any of the fields listed below, under Judge Merge Fields in the address block or
body of your letter. OSCAR provides the following five preset mail merge fields that users
may use in their cover letters. To use the merge fields, highlight the merge field and copy it
into the online editor.

         •        [judge_fname] – judge first name
         •        [judge_lname] – judge last name
         •        [Formatted_judgename] – includes first name, last name, and
                  generation/suffix (e.g., Jr.)
         •        [honorable_judgename] – includes first name, last name, and
                  generation/suffix (e.g., Jr.) with the title “The Honorable”
         •        [Formatted_address] – includes the judge’s address lines 1,2 and 3; city;
                  state; and zip code

Note: Copying and pasting from a Word or WordPerfect document into the online editor may
result in formatting issues due to hidden characters and format items in Word or
WordPerfect documents. We recommend that you type the text in the online editor and use
the online editor for merging and formatting. However, if you choose to copy and paste, we
suggest that you use the Paste as Plain Text tool:

Click “T” icon          - Note - may take a few seconds for pop-up box to display.

You can then insert the text from the pop-up box into the online editor box, then add/edit
text or make formatting changes. By pasting the document in plain text format, most (but
not necessarily all) of the hidden characters will be stripped out.

Another option would be to paste the text to Notepad first, which you can find from the
Windows Start menu under Programs/Accessories. Pasting to Notepad will strip most
(though not necessarily all) of the hidden characters. Then copy and paste the text from
Notepad to the online editor and then add/edit text or make formatting changes.

Note: Use the Shift Enter Key to eliminate double spacing.

Note: Cover letters created using the Online Editor may be edited as many times as needed
versus uploading the cover letter as a file, which cannot be edited, only deleted and
replaced.

(Note: Pressing SHIFT Enter on your keyboard will allow you to single space between the
lines.)
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Click on the “Upload” button when you have completed your letter. (Note: This cover letter
can be used for all your applications. The merge functions will automatically replace the
judge’s information on each application submitted under the Clerkships tab.)

Cover Letter Online Editor and Judge Merge Fields:




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Creating Grade Sheets Using the Online Form
With the release of OSCAR Version 4, applicants will enter their grades through an electronic
form provided under the My Documents tab. OSCAR provides an electronic form for three
different types of grade sheets: Law School, Undergraduate School, and Other Grade (for
advanced degrees). You can create up to 2 law school grade sheets (for transfer students),
3 undergraduate grade sheets, and 3 other grade sheets.

To create a grade sheet, you will need to enter the data from your transcript into the data
fields provided in the electronic form. Once completed and uploaded, OSCAR will convert the
electronic form into a .PDF document. After the conversion, you will be able to view the final
form (as the judge will see it) and be able to reopen the form and make adjustments to the
final document.

NOTE: Judges participating in OSCAR are aware that these are unofficial transcripts. Judges
can always request a formal transcript later on in the hiring process.

1. Click on the My Documents tab, located at the top of the screen.
2. When the screen refreshes, scroll down past the Documents List and click on the Add
   New button in the lower left-hand corner.
3. The screen will change again, taking you to the Document Details tab. Enter a file
   name in the Document Label field.
4. Then select the Document Type: Law Grade Sheet, Undergraduate Grade Sheet, or
   Other Grade Sheet from the pull-down menu.




5. OSCAR refreshes and displays an electronic form.




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6. Select your school name from the School Name pick list.




7. At the Grading System Description, enter the narrative from your transcript of your
   school's grading system. Note: When the grade sheet is uploaded, this grading system
   description will automatically be displayed on the last page of the system-generated
   .PDF document.




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8. In the Semester/Quarter box, enter the appropriate information regarding the first
   grading period on your transcript.

         o   The Session: field is the label for that semester or session.




         o   The Ordering: field allows you to select the order of the Semester/Quarter's
             displayed. Note: The ordering of the fields will affect the final display of the
             Semesters/Quarters in the .PDF document. For example, at the first session,
             identify your first law school semester as “1” in the first session, second semester
             as a “2,” etc.




         o   Based on the type of grading system, enter the appropriate data in the Course
             Name, Professor Name, Grade Earned, Credit Units, and Comments fields
             as appropriate.




         o   To create additional rows to enter your data, click on the Add Course Row
             button.




         o   To add supplemental comments that are not course-specific notes, term GPA,
             cumulative GPA, or an award, enter this data in the Narrative text box listed
             below the Add Course Row button. NOTE: If your grade sheet only contains
             narrative descriptions, skip steps 3 and 4 and only use the Narrative text
             boxes.




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         o   You can use the x Delete Course Row button at the end of a line to remove that
             course row.




9. To create the next Semester/Quarter, click on the Add Session button. OSCAR will
   refresh and append a new, blank Semester/Quarter box, with the same fields listed
   above, for you to enter your data for the next semester/quarter.




10. Click one of the Upload buttons, located on the top-left and bottom-left of the screen.
    NOTE: Click the Upload button at frequent intervals to prevent loss of work by
    system timeouts or network interruptions.




11. If you would like to preview your work, viewing it as the judge will see it, click on the
    small .PDF icon when you are returned to the Documents List tab.




12. To edit your work, click on the Label.
13. Finally, to delete the document, click on the Delete icon    .




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My Recommendations

Applicants must identify all their recommenders before submitting applications—
this is a similar function to uploading your application documents ahead of time. “My
Recommendations” tab is where you go to select your recommenders (“My Pool of
Recommenders” tab) and to check the status of your recommendation letters (“Status
of Recommendation Letters” tab).

My Recommenders

OSCAR recognizes two types of recommenders in the system: (1) faculty recommenders
and (2) non-faculty recommenders.

         •        Faculty Recommenders – Users select their faculty recommenders from a
                  dropdown picklist of recommenders already uploaded by the law school under
                  Choose Existing Recommenders.
         •        Non-Faculty Recommenders – Users enter the name and contact
                  information (recommender email address, phone number, and assistant’s
                  email address) of their non-faculty recommenders under Create New
                  Recommender.

For each law school participating in the OSCAR program, the law school administrator is
required to upload a master directory that contains a list of faculty recommenders for the
law school. Applicants select their faculty recommenders from the master directory pick list
located in the drop down menu under Choose Existing Recommender. (Note:
Recommenders cannot be deleted once the application(s) has been submitted and
are viewable to judges.)

Creating/Selecting a Recommender:

Check the Choose Existing Recommender drop-down
menu to select your faculty recommenders that were
previously uploaded by your school. Select them and
click [Add to My Recommenders]. If not, enter their
information in the ‘Create New Recommender’ form and
click [Save] to add them.




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Setting Up Your Recommenders

To set up a recommender in the
system, go to the main
navigation “My
Recommendations” and click
on the “My Pool of
Recommenders” tab. Check to
see if your intended
recommenders are among those
whose contact information has
already been entered by your law
school. Do this by clicking on the
pull-down menu in the "Choose
Existing Recommender" section.
For each of your recommenders
listed, click on his or her name
and then click the "Add to My
Recommenders" button.




ONLY if your recommender is not among those
listed by your school – use the “Create New
Recommender” option. Enter the unlisted
recommenders (non-faculty) by filling in the fields
in the "Create New Recommender" section. Be sure
to review your entries -- especially the email
address -- carefully before clicking "Save.”

The recommenders you select and/or add will be
displayed at the bottom of the screen in the
"Current Recommenders" section. (For
recommenders you select from the pull-down
menu, the phone number and assistant email will
not be displayed to you publicly but are stored
within OSCAR already.)




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OSCAR automatically sets each of your current recommenders as "Default Recommenders,"
which means that their names will automatically populate the recommender fields for each
of your applications. You can change their "default" status by clicking on the boxes to the
left of their names in the "Current Recommenders" section below and then choosing "Unset
as Default Recommender" from the Batch Options pull-down menu. Note: When creating
individual applications, you continue to have the option of deleting one or more of
your default recommenders and/or adding one or more non-default
recommenders from your pool.

NOTE: You have just created your pool of recommenders above. You still need to
CREATE the clerkship application in order to generate the recommendation
requests for the recommender and to trigger the Evite email to the recommender
if you are the FIRST applicant to request a recommendation letter from that
recommender. Most often faculty recommenders have already received their Evite
email with login information. See page 48 to learn about creating the application.

Current Recommenders:




                        To set/unset a default
                        recommender, check off the
                        desired recommender and use
                        Batch Options to manipulate
                        the setting.




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Deleting Recommenders

To delete the names of recommenders from your list of Current Recommenders, click on
the delete icon in the column located to the left of the recommender’s name. Deleting a
recommender will cause pending recommendation requests to be deleted as well. It will not
change any requests that have already been sent.

Deleting a Recommender:
                                Click the delete icon to
                                remove a recommender
                                from the list.




                        To set/unset a default
                        recommender, check off the
                        desired recommender and use
                        Batch Options




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Status of Recommendation Letters

Under the main navigation “My Recommendations,” OSCAR provides a tab titled “Status of
Recommendations.” This tab is where you can view the status of all your recommendations
requests.

Go to “My Recommendations” and click on the “Status of Recommendation Letters”
tab. The “Complete” column indicates the status of the letter of recommendation.
Completed letters will display a green check mark in the Complete column. Incomplete
letters will display a red asterisk . The Application Status column displays the following
icons based on the status of your applications: "F" for Finalized, "D" for Draft Submission,
"W" for Withdrawn, and “U” for updated application based on judge request.

Status of Recommendation Letters:




               To perform a search on completed or pending letters of
               recommendation, use the ‘Recommendations Complete’
               search. Applicants may also search for recommendations by
               keyword, which queries the recommender’s name. Once
               search criteria have been entered, click “Apply Search.”



Note: The Clear button resets the search criteria. You must click on the Clear button after
you have completed your search to erase your previous search criteria.




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Deleting/Changing a Recommender from an Application

You can delete or change a recommender from an application as long as the application has
not been released to the judge. Note: To change a recommender, ensure that the
recommender you want to substitute is already selected and listed under your Current
Recommenders list under the My Pool of Recommenders tab.

Go into the application(s) you wish to update under the main navigation “Judges,” and click
on the term length (link) to the draft application.

To change/update recommenders, simply scroll to the “recommenders” section of the
application, and check/un-check the recommenders and click Update Application. When
the confirmation page appears showing the changes, click OK to proceed with changes.

Change/Update/Delete Recommender:




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Judges
The “Judges” main navigation is the area where the applicant actually searches for clerkship
positions and applies online. Applicants can perform the following functions:

         •        View clerkships
         •        Perform advanced searches for clerkships
         •        Flag clerkships and move them to folders
         •        Apply to clerkship positions
         •        Review their applications
         •        Release their finalized applications

When the “Judges” main navigation is opened, the user is on the “Judges List” tab. From
this page, users may perform several basic searches that center on judge type, keywords,
clerkship status, currently hiring, application submitted, application withdrawn and
posted/last modified date for open or closed positions. Click on “Apply Search to execute a
search. Note: The Clear button resets the search criteria.

The search on Clerkship Status will provide you with a list of “Available,” “Filled,” or
“Expired” positions. “Expired” positions are positions that the OSCAR system automatically
closed after 6 months.

The search on Currently Hiring will provide you with a list of all judges who have posted one
or more positions.

Judge List Page Search Fields:




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The “Judges List” page displays an alphabetical listing of all judges participating in OSCAR.
The user can review the judge’s profile data and all of the judge’s clerkships by clicking on
the last name of the judge. To only review a particular clerkship for the judge, click on the
term of the clerkship position.

Note, if the judge has provided this information as part of their profile, the list will also
provide information if they are not hiring (e.g., the period of non-hire).

Judges List – Non-Hire Display:




Users can add an individual clerkship to a folder by clicking on the Copy to Folders link in
the Clerkship Information section.

If the student has an application for a clerkship, the system displays an icon adjacent to the
clerkship term, with the letter “F” for finalized (applied), “D” for draft submission, and “W” if
the user has withdrawn an application. The icon “U” will only be displayed when an
applicant has already finalized and released the application to the judge and the judge has
requested the applicant to update his/her application.

Judges List – Previous Application Display:




The Judge List has a Batch Options feature that allows you to select multiple clerkships
(using the check box in the left-hand most column) and perform the following actions:

    •    Replace Resume/Cover Letter – Replace the resume or cover letter with the
         chosen selections.
    •    Copy to New Folder – Copy the clerkship to a new folder. A new window will
         display, prompting you for a folder name.
    •    Copy to Existing Folder – Copy the clerkship to an existing folder.
    •    Remove from Existing Folder – Remove the clerkship from the folder in which it
         currently resides.
    •    Delete Folder – Delete a folder.
    •    Finalize Application– Release the application materials to the judge(s).




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Review a Judge
To review a Judge in more detail, go to the “Judges List” in the main navigation “Judges.”
Click on the Judge’s name in the list to review judge details. This will take you to the
“Judge Details” tab.

The left side of the Judge Details tab displays the following judge information: judge’s
name, location, court, judge type, and status. Additionally, the acceptable methods of
application will be listed.

To the right, each clerkship for the judge will be listed. If closed to submission, this
information will be indicated. If the position is one where you have already applied, or have
a draft application in the system, the system will allow you to review your application
materials (present button to access the application). If you are able to apply for the
clerkship, the system will present button to start application process.


The bottom left of the screen displays the Method of Application, which is how the judge is
accepting applications. Judges have the option of selecting Online, U.S. Mail, Fax, and
Email. For judges who choose online applications, they prefer to receive applications
electronically via OSCAR.




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Review a Clerkship

To review a clerkship, go to the Judges List in the main navigation “Judges.” Click on the
clerkship term (e.g., 1-year, 2-year, career, or temporary) located under a judge’s name to
review details about the clerkship. This will take you to the Clerkship Details tab where you
can view the details of the clerkship position

The Clerkship Details tab displays the
following judge information: judge’s
name, location, court, judge type, and
status. The Position Information section
displays the term, start/end dates,
description document requirements,
number of recommendations required,
and any other requirements. Please
note: Judges may have multiple
positions and you must apply to all
positions in order to be considered for
each of them.

From the Clerkship Details tab, on the
right side of the page (not shown here),
information is displayed about applying for
the clerkship (if not open to application,
that information is presented).

Note: To view all clerkship positions for a
judge, click “Return to Judge Details.”
                                                                      OSCAR Applicant User Guide 3.0




Search for Clerkships

The OSCAR system has an Advanced Search feature that allows users to perform searches
for clerkships on application method, city, state, specialty court, circuit code, district code,
judge type, clerkship status, clerkship term, year start, judge application preferences,
application submitted, application withdrawn, open and closed date, and posted/last
modified date for open or closed positions. Users also have the ability to perform a keyword
search for a match on a judge name or the city.

Note: Please be aware that your search results are only temporary and will disappear once
you either perform another search or log out of your current OSCAR session. In order to
save your results (or selected clerkships from your search results page), you will need to
save them in a folder before logging out or moving on to another search. OSCAR’s
electronic folder system enables you to save and organize the clerkships you select from
multiple searches over multiple sessions. Instructions for creating folders and managing
their contents can be found in the next section (“Creating Folders and Moving Clerkships”).

Note: Circuit and District Code Explanations
The CIRCUIT CODE is simply the numeral for the particular circuit or "DC" or "FED".
So, for example, the CIRCUIT CODE for the First Circuit is "1". For a list of circuits and
which states they cover, click here. Please note that district judges, magistrate judges,
and bankruptcy judges (as well as circuit judges) all sit within a particular circuit so, if
necessary, use the "judge type" search field to narrow your search to a particular type
of judge.

The DISTRICT CODE is the two-letter abbreviation for the particular state followed by
the abbreviation for the particular district. So, for example, the DISTRICT CODE for the
Southern District of New York is "NYS". The DISTRICT CODE for the District of
Massachusetts is "MA". For a list of districts and which cities they cover, click here.
Please note that magistrate judges and bankruptcy judges (as well as district judges)
all sit within a particular district so, if necessary, use the "judge type" search field to
narrow your search to a particular type of judge within a particular district.

The JUDGE TYPE includes District Judge, Magistrate Judge, Bankruptcy Judge, Circuit
Judge, and Special Master.

Users may perform two types of searches. The “And” search requires search results to
match all criteria selected (e.g., selecting “New York” as the state and “District Judge” will
yield all clerkships located in the state of New York for district judges). The “Or” search will
return results that match any criteria (e.g., selecting “New York” and “District Judge” will
yield all clerkships in the state of New York and all clerkships for district judges). Note:
OSCAR automatically defaults to an “And” search.

Notes Keyword Searches:

Users have the ability to perform keyword searches for a match on a judge name or the city
from within the Keyword field.




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To use the advanced search feature, go to the main navigation “Judges” and sub-tab
“Advanced Search.” Enter your search criteria selections and hit “Submit.”

(Note: The Clear button resets the search criteria. You MUST click on the Clear
button after you have completed your search to erase your previous search
criteria.)

Advanced Search Entry Screen:




Search results will display on a new tab “Search Results” :




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Folders

Applicants may manage their clerkships by “filing” them into folders, one at a time or in
batches (see the following page). The folders may be labeled as the applicant wishes.
(Example: An applicant may categorize clerkships as “Circuit,” “California,” “1-year Term,”
etc. and sort the clerkships into folders.)

Copying Clerkships into Newly Created or Existing Folders:

Go to the “Judges List” on the Judges main navigation. If you click to the “copy to folders”
button presented for a clerkship, the presented form will allow you to copy the clerkship into
either an existing (previously named) folder or a newly created folder (named during the
process).

Form Display when “Copy to Folder” Button is Selected:




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To place several clerkships into a folder at once, use the ‘”Batch Options” box to select
(checkmark) the clerkships. Then use the “Batch Option” tool to copy the selected clerkship
to a new folder (batch option “copy to new folder”), or the batch option to “copy to existing”
(will need to select the folder name from the sub-list of previously named folders
presented).

Batch Option Display if Copying to Existing Folder:




Adding a Judge’s Clerkship Position to a New Folder:




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Modify Clerkship Folders

Go to the “Judges List” on the Judges main navigation. If you click on the “Change Folders”
button presented for the filed clerkship, the presented form will allow you to copy the
clerkship into either an existing (previously named) folder or a newly created folder (named
during the process). If you want to remove the clerkship from the existing folder, uncheck
the select the folder (check box by folder name).

Form Display when “Change Folders” Button is Selected:




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To add or remove several clerkships from folders, use the ‘”Batch Options” box to select
(checkmark) the clerkships. Then use the “Batch Option” tool to copy the selected clerkship
to a new folder (batch option “copy to new folder”), or the batch option to “copy to existing”
(will need to select the folder name from the sub-list of previously named folders
presented). Similarly, you can use the “Remove From Existing Folders” option to remove
clerkships from a folder.

Batch Option Display if Copying to Existing Folder:




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Viewing the Contents of Folders

Once you have created one or more folders, you may view a complete list of all the
clerkship positions you have placed in any folder by clicking on the Folders tab of the Judges
main navigation. At the top of the list, you will see several search criteria that will allow
you to view subsets of judges from your folders: Folders, Judge Type, Keywords, Clerkship
Status, Currently Hiring, Applications Submitted, and Applications Withdrawn. To use any
of these criteria, you must choose the criterion and then click on the “Apply Search” button.

The search on Clerkship Status will provide you with a list of “Available,” “Filled,” or
“Expired” positions. “Expired” positions are positions that the OSCAR system automatically
closed after 6 months.

The search on Currently Hiring will provide you with a list of all judges who have posted one
or more positions.

To clear your search criteria and return to your list of all clerkship positions in all folders,
click on the “Clear” button in the upper right.

Display of the Folders Tab:




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Deleting a Folder

From the Judges List tab, or the Folders tab, of the Judges main Navigation, click on Batch
Options, select the batch option “Delete Folder,” and select the folder for deletion. At the
prompt “Are you sure you want to delete this folder? This cannot be undone!” click OK.”

Note: Deleting a folder or a clerkship does not remove the clerkship from the main Judges
List. It simply removes the clerkships from the deleted folder.




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Applying to a Clerkship Position
The Clerkships and Folders sections are where applicants can identify the clerkship positions
to apply to, select uploaded versions of their application documents to attach to their
applications, identify the recommenders, and create/submit the applications.

In order to submit an application, OSCAR requires the user to upload the resume.
The minimum requirement for submitting an application in OSCAR is a resume; if
no resume is attached to an application, it will not be created or submitted to a judge until
the resume is added.

Applicants should upload their application documents to OSCAR before starting any
applications. Applicants need to CREATE the clerkship application in order to generate the
recommendation requests for the recommender and to trigger the Evite email to the
recommender if you are the FIRST applicant to request a recommendation letter
from that recommender. Most often faculty recommenders have already received
their Evite email with login information.

OSCAR releases applications to judges based on the status of the applicant:

         •        Alumni – applications are released immediately or the applicant can use the
                  Draft status until the letter of recommendation is uploaded or all required
                  information has been added to the applications. NOTE: ALUMNI MUST
                  FINALIZE AND RELEASE THE APPLICATION FOR IT TO BE VIEWABLE
                  TO THE JUDGE.

         •        Students – students can create applications and save them in the Draft
                  status. Students MUST FINALIZE AND RELEASE THEIR APPLICATIONS
                  FOR THEM TO BE VIEWABLE TO THE JUDGES ON SEPTEMBER 3, 2008.
                  If the student finalizes and releases the applications prior to
                  September 3rd, OSCAR will store them and then automatically release
                  them on that date.

Note: Once an applicant creates and finalizes (submits) an application, recommenders
cannot be changed; recommenders are now locked. However, those applications that are
confirmed, but not finalized, can be edited and recommenders changed. This is true up
until the application is finalized.

Applicants also have the option of DELETING applications prior to being finalized and
released to the judge for viewing. However, if the application has already been released to
the judge, the student will only have the option of WITHDRAWING the application and will
not be able to reapply to the withdrawn clerkship.




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To apply, from either “Judges List” or              Build Application Form:
“Folders” tabs in the main navigation
“Judges”, click on the link (term) to the
clerkship position that you would like to
apply.

This opens the “Clerkship Details” tab. On
the right section of the page, the system
will present the “Build An Application”
resource.

The First Step of the process is to select
the documents for the application. Select
the desired document from the various drop-
down menus. The [new] option, allows you
to enter/upload a new document.
Indicate the appropriate recommenders.

Note the Judges preferred application
methods will be presented on the left side
of the page.

Clerkship Section on Requirements:




At the bottom of the form click “Create
Application” to enter the application in the
system.

Create Application Button:




                                                    .



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After you select create application, you
will be able to CONFIRM the application.      Stage where you Confirm Application:

On the confirmation page, you can review
the documents submitted and
recommenders chosen.

Click “Confirm” to create the application
and to generate the requests for
recommendations. Click “Cancel” to go
back to the application package. Note:
As described below, you will be able to
change documents attached to an
application up until the application is
finalized (viewable to judges).




NOTE: You can review your application
packet as the judge will see it by clicking
on the .PDF icon located under the
Application Documents section. The
recommendation letters will not be
viewable within the packet.
                                                                  OSCAR Applicant User Guide 3.0




Editing Applications

Applicants have the ability to change document materials (resume, writing sample, law
school grade sheets, undergraduate grade sheets, other grade sheets, and cover letters)
already attached to an application and modify their selection of recommenders while in
DRAFT Status—which is prior to the application being finalized and released to the judge
for viewing. Note: Prior to changing the application, the user must upload the
revised document or new documents under the My Document section.

Simply revising the version in your uploaded documents files (in My Documents) will have
no effect on the versions you have already attached to submitted applications. If you want
to make changes to DRAFT applications by uploading a new resume or cover letter, you may
make the change via Batch Options on the list of Judges or click into each application and
attach the revised version. NOTE: Applicants can only use the Batch Options to upload a
new resume or cover letter to applications. To change writing samples or grade sheets, you
will need to make the change in the individual applications.

Replacing Resume/Cover Letter via Batch Options

Go to the “Judges List” under the main navigation Judges. Use the “Batch Options” box to
select (checkmark) the clerkships that you would like to update with a new cover letter or
resume. Then use the “Batch Option” tool to update the document by selecting “Replace
Resume/Cover Letter”).




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Changing Documents Individually

To edit documents individually, go to the “Judges List” under the main navigation Judges.
Click on the link to the Clerkship Details (the term, e.g., “2 Years”) from the list of
clerkships that are in “D” status you would like to modify.




Go to the documents field that you would
like to modify and click on the dropdown
list to select the document to include in
the application. Note: For documents
already uploaded to the application,
OSCAR shows “leave current” next to the
dropdown list. If the user would like to
change that document, click on the pull
down list.

If you previously submitted your
applications without attaching any version
of a particular document type, OSCAR will
display [select] rather than [leave
current]. You will need to click on the
dropdown list for each document type you
wish to update and select the updated
document.

Click on “Update Application” to save edits.
The Clerkship Details screen will appear
notifying the user of the changes made and
requesting confirmation. Click “CONFIRM”
to confirm the change.




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Finalize and Release an Application
Once an application is complete and confirmed, the user will see the option to “finalize
application” on the Clerkship Details, “Build Application” section of the page (at bottom of
section). Using this option releases the application to the Judge for review. Unless you
click on this button when your application is ready, the judge will never be able to
see it. Remember that once you click on Finalize Application, you will no longer be
able to make any changes to your application.




Another option is to FINALIZE your applications in a batch method. To do this, click on
the “Applications” tab and select the applications to be finalized by clicking in the check box
next to each of the judges or clicking on the [+] plus sign to SELECT ALL, go to Batch
Options, and select “Finalize Applications.”




For Official Use Only                   Page 54 of 58
                                                                   OSCAR Applicant User Guide 3.0


Review Applications

To review applications (both Finalized and Draft Status), go to the “Applications” tab under
the main navigation Judges. On the Applications tab, you use the Batch Options to finalize
and release your applications for viewing or you can withdraw applications from this tab.


Applications List:




                    Click the “Yellow “folder” icon to review
                    all materials in one package.




For Official Use Only                          Page 55 of 58
                                                                   OSCAR Applicant User Guide 3.0


Withdrawing an Application

Applicants may withdraw an application from a judge. The Withdraw button only
appears after the application(s) have been finalize (released to judges). Prior to
that, the Delete option is available. To withdraw an application, go to the “Judges List”
under the main navigation ”Judges.” Click on the link to the Clerkship Details (the term,
e.g., “2 Years”) from the list of clerkships that are in “F” status that you would like to
withdraw from consideration.




Once the Clerkship Details page is open, click on the “Withdraw” button at the bottom of the
Build an Application sidebar.

Withdrawing an Application:




                          After withdraw is selected, OSCAR
                          will display a warning message
                          stating “This application is viewable
                          by the judge. If you choose to
                          withdraw it, you will not be
                          permitted to resubmit or reapply to
                          this clerkship.” Click “OK” to
                          confirm.




Note: OSCAR will then display the         icon in the Status column from the Clerkships
screen to denote an application withdrawn. Applicants can withdraw an application at
anytime after release to the judge. When an applicant withdraws an application, OSCAR
automatically deletes that application from the judges’ list to which that application was
initially made. Please take caution when withdrawing applications because you
cannot reapply to a clerkship that was previously withdrawn.
For Official Use Only                  Page 56 of 58
                                                                      OSCAR Applicant User Guide 3.0




Deleting a Draft Application

To delete a Draft ( “D”) Application, go to the “Applications” tab of the “Judges” main
navigation. Click on the “Delete” button to delete the draft application. The delete button is
also available from the “Clerkship Details” when the application is in Draft status.

Once delete is clicked, a message appears stating “This application is not yet viewable by
the judge. If you choose to delete it, you may reapply at a later time.” Click OK to
proceed.

Deleting a Clerkship Application from the Build Application Screen:




For Official Use Only                  Page 57 of 58
                                                                       OSCAR Applicant User Guide 3.0




Logging Out

To log out of the system, click on “Logout” link located at the top right of the screen. Users
may log out of the system from any OSCAR screen.

Log Out Screen:




                                           Click “Logout” to log out
                                           of OSCAR.




For Official Use Only                  Page 58 of 58

								
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