EMERGENCY PROCEDURES QUICK REFERENCE GUIDE

EMERGENCY PROCEDURES QUICK REFERENCE GUIDE Emergency Numbers: Campus Safety: ……………………………………………………2222, 911 or 111 Environmental Health & Safety …………………………………2252 Physical Plant - Work Control Desk ……………………………2253 SPILL RESPONSE In case of a oil or other hazardous material spill: • Immediately notify the Director of Environmental Health & Safety. After hours, call Campus Safety, who will contact the EH&S Director. The EH&S Director will evaluate the situation, and will request assistance from outside emergency responders, if necessary. • Restrict access to impacted and threatened areas. • Keep unprotected personnel upwind of spill area. • Avoid contact with spilled product. • Eliminate ignition sources that may be present. • Consider potential mixing of incompatible materials. • Use explosion-proof and spark-proof equipment where necessary. • Evacuate the area, if necessary. • If it can be done safely, prevent released material from entering sewers and confined spaces by use of booms, dikes and absorbent pads. Spill kits are staged at the following locations: LOCATION OF SPILL KITS AND ABSORBENTS LOCATION OF SPILL KITS AND/OR ABSORBENT MATERIALS Physical Plant Garage Physical Plant Hazardous Waste Storage facility Power House Harris Kitchen Chemical stockroom, Hale Laboratory Chemical stockroom, New London Hall Bill Hall Hazardous Waste Storage facility Olin Science Center, Chemical Stockroom Cummings Art Center Hazardous Waste GENERAL CONTENTS OF SPILL KIT Magnetic rubber storm drain covers, booms, pigs, and cart of Speedi-Dri. Spill pillows, spill socks and a pail of Speedi-Dri. Speedi-Dri, spill pillows, absorbent pads and spill socks. Speedi-Dri, spill pillows, absorbent pads, and spill socks. Speedi-Dri, baking soda, absorbent pads, spill socks Speedi-Dri, baking soda, absorbent pads, spill socks Speedi-Dri, baking soda, absorbent pads, spill socks Speedi-Dri, baking soda, absorbent pads, spill socks Speedi-Dri, baking soda, absorbent pads, spill socks LOCATION OF SPILL KITS AND ABSORBENTS LOCATION OF SPILL KITS AND/OR ABSORBENT MATERIALS Storage facility Campus Safety Laboratories throughout the Campus GENERAL CONTENTS OF SPILL KIT Speedi-Dri, spill pillows and spill socks in each of two vehicles Speedi-Dri, baking soda, absorbent pads, spill socks If there is a spill of a hazardous chemical in a laboratory or other academic location (e.g., Art studio, etc.), the responsible faculty member is responsible for cleaning the spill, if the spill meets ALL of the following criteria: • The physical (e.g., fire) and health (e.g., corrosive) hazards of the spilled material are known. • The faculty member has the expertise necessary to address the spill safely. • The necessary supplies and equipment are available. • The necessary safety/personal protective equipment is available and used. • If these requirements are unable to be met, or if there is an immediate health threat or a large quantity (>1 liter) of flammable or highly hazardous material is involved, the responsible faculty member should evacuate the area, and contact the Director of EH&S, at ext. 2252, or by calling Campus Safety. • In the event of a radiological spill, remain calm. Remove contaminated clothing, gently wash contaminated skin with soap and water. Blot the skin dry. Remain in the lab and call the Director of Environmental Health and Safety. After hours, call Campus Safety. FIRE AND EXPLOSION • Immediately initiate building evacuation and Campus Safety notification, by pulling an alarm. • If you know how to do so without endangering yourself or others, and only if you are confident that you will be successful, attempt to extinguish the flames. (Connecticut College policy states that individuals are not required to fight fires. Those that choose to fight small, incipient stage fires must be trained in the proper use of fire extinguishers.) • If the fire is large or spreading, shut down any equipment which may add fuel to the fire. Do not turn off any fume hoods in the immediate area, as they will tend to keep the area free of smoke and fumes. Leave the fire area and prevent the fire’s spread by closing the doors behind you. • Evacuate all rooms, closing all doors to confine the fire and reduce oxygen – DO NOT LOCK DOORS! • Once outside proceed to the “Designated Assembly Area” for that building. Check in with the Housefellow, Supervisor or faculty member who will be taking roll. • Keep roadways, fire lanes, hydrants and walkways clear for emergency vehicles and crews. • Await the arrival of Campus Safety and the New London Fire Department Be prepared to inform them of the exact location, details of the fire, and chemicals that are stored and used in the area. DO NOT RE-ENTER THE BUILDING for any reason, until the all clear is given. • A Command Post may be set up near the emergency site. Keep clear of the Command Post unless you have official business. Note: Do Not Panic. If you become trapped in a building during a fire, hang an article of clothing from the window as a marker for rescue crews. If there is no window, stay near the floor where the air will be less toxic. Shout at regular intervals to alert emergency crews of your location. EXPLOSION OR AIRCRAFT CRASH ON CAMPUS In the event a mishap occurs such as an explosion or crashed aircraft at Connecticut College take the following action: • Take cover under tables, desks and other objects for protection against falling glass or debris. • Report the emergency to Campus Safety at extension 111, 2222 or 911. • Pull the fire alarm to initiate building evacuation. • A Command Post may be set up near the disaster site. Keep clear of the Command Post unless you have official business. • Do not return to an evacuated building unless told to do so by the Fire Department. Important: As previously mentioned, after any evacuation, report to your designated assembly point. Stay there until an accurate headcount is taken and the Incident Commander (IC) tells you it is safe to leave. The IC or designated employee will take attendance and assist in the accounting for all building occupants. MAJOR UTILITY FAILURE If a major utility failure occurs during regular working hours (8:30 AM through 5:00 PM, Monday through Friday), immediately notify Physical Plant at extension 2253. If the utility failure occurs after hours, weekends, or on holidays, notify Campus Safety at extension 111, 2222 or 911. If an emergency exists, activate the building fire alarms. • Gas Leak - IMMEDIATELY cease all operations, and evacuate the building! DO NOT Switch on or off, any lights or electrical equipment. Remember, electrical arcing can trigger an explosion! Call Campus Safety at extension 111, 2222 or 911, from a phone outside of the gas leak area. • Electrical/Light Failure - Emergency lighting systems should provide sufficient illumination to exit buildings in an orderly manner. • Elevator Failure - If you are trapped in the elevator, use the emergency phone to directly notify Campus Safety. If the elevator does not have an emergency phone, turn on the emergency alarm to signal for help. Both are located on the elevator front panel. • Plumbing Failure/Flooding - Cease using all electrical equipment. Notify Campus Safety. If necessary, vacate the area. • Steam Line Failure - Immediately notify Campus Safety at extension 2222 or operations at extension 2253. • Ventilation Problem - If smoke odors come from the ventilation system, immediately notify the Campus Safety department at extension 111, 2222 or 911, and Physical Plant at extension 2253. Activate the alarm system. Cease all operations and evacuate the building until the all clear is given. • Telephone System Failure - Utilizing alternate means of reporting (cell phones, radios or in person), notify Campus Safety at extension 2222. SEVERE WEATHER AND NATURAL DISASTERS Hurricanes Hurricane Center/Tropical Prediction Center. These forecasts give projected storm paths as well as coastal city strike probabilities for a wide region. A hurricane “watch,” means that hurricane force winds may threaten the watch area within 48 – 72 hours. A hurricane “warning” means hurricane conditions are likely within 24 hours. • Complete preparations in a timely fashion, to allow all non-essential personnel time to go home and prepare for the storm. • Open on-campus shelters and designate essential personnel to work during the storm. • Departments with outdoor equipment shall secure all loose or fragile objects that may become a hazard in high winds. The Athletics Department should evacuate the waterfront, moving boats and equipment inside the main athletic center building. • Secure valuable records, computers, and scientific equipment. • Physical Plant should ensure that emergency generators are operational. • Instruct students and essential personnel to remain inside designated shelter areas during the storm. • Physical Plant personnel will supply tape and plastic to the occupants of buildings. • Dining Services will remain available to provide food service to non-evacuees. Thunder/Lightning Storm • When thunderstorms threaten, seek shelter in a fully enclosed building or car. Avoid water, metal objects, contact with other people, and open spaces. • If caught outdoors away from enclosed shelter, crouch down with feet together and hands on knees. • Avoid water, open windows and electrical appliances. This includes staying off the telephone! Tornadoes If a tornado "warning" is issued, it means that a tornado has actually been spotted, or is strongly indicated on radar, and it is time to go to a safe shelter immediately. • The basement level of all campus buildings is the designated tornado shelter. If your building does not have a basement, go to small interior rooms at the lowest possible level, such as bathrooms, halls or closets on the first floor. • Avoid halls that open to the outside, elevators, auditoriums, gyms, and other large, open spaces. • Wherever you seek shelter, crouch down, and make as small a "target" as possible. If you have something to cover your head, do so, otherwise, use your hands. • Stay away from glass walls and windows. Remain calm. If indoors, stay indoors. EARTHQUAKES • Because of falling objects, the most dangerous thing to do during the shaking of an earthquake is to try to leave the building. • Take cover under a piece of heavy furniture or against an inside wall and hold on. • Stay away from shelves, glass windows, and heavy equipment. • If outdoors, move quickly away from buildings, utility poles and other structures. Remember, utility lines should always be treated as if they are “hot” or energized. • If in a moving vehicle, move to a clear area away from buildings, trees, overpasses, or utility wires, stop and stay in the vehicle. Once the shaking has stopped, proceed with caution. Avoid bridges or ramps that might have been damaged by the quake. • Stay out of damaged buildings. Return only when authorities say it is safe. • Provide assistance to the injured. Give first aid where appropriate. Do not move seriously injured persons, unless they are in immediate danger of further injury. Call for help. Note: Be prepared for aftershocks, since they can cause additional damage, and may bring weakened structures down. Aftershocks can occur in the first hours, days, weeks, or even months after the quake, and may be as strong as the original temblor. BOMB THREATS If a bomb threat directs you to an actual package or other suspicious object, do not pick up, open or handle the object! Clear the area and immediately call the Campus Safety Office at extension 111, 2222 or 911. If you receive a telephonic bomb threat: • Ask the caller: When is the bomb going to explode? Where is the bomb located? What kind of bomb is it? What does it look like? Why did you place the bomb? • Keep talking to the caller as long as possible and record the following: Time of call. Age and sex of caller. Speech pattern, accent, possible nationality, etc. Emotional state of the caller Background noise. • Report the incident by immediately calling extension 111, 2222 or 911. Campus Safety will request off-campus assistance. • Conduct a cursory inspection for suspicious objects, and report their location to Campus Safety. DO NOT TOUCH SUSPICIOUS OBJECTS! Do not open drawers, cabinets, or turn lights off. • If an emergency exists, activate the building alarm and report the emergency by phone. SUSPICIOUS PACKAGES Infectious, toxic or explosive letters or packages may have one or more of the following characteristics: • Return address or name is unfamiliar. • Addressed to someone no longer with the college, or are otherwise outdated. • Have no return address, or have one that cannot be verified as legitimate. • Are of unusual weigh, given their size, or are lopsided or oddly shaped. • Are marked with restrictive endorsements, such as “Personal” or “Confidential.” • Have protruding wires, strange odors or stains. • Excessive non-metered (stamps) postage. • Show a city or state in the postmark that doesn’t match the return address. If you receive a suspicious letter or package: • Do not attempt to open the parcel. Do not shake, sniff or empty the contents. • Isolate the parcel. Place it in a plastic trash bag or other type of container, to prevent leakage of contents. • Leave the room, close and lock the door to prevent others from entering. Inform others to stay out of the secured room. • Wash your hands with warm soap and water to prevent spreading any contamination to your face, the telephone or others. • After washing, contact Campus Safety at extension 111, 2222 or 911. Campus Safety will notify the appropriate civil authorities, and ensure that the scene is secured pending their arrival. HOSTILE INTRUDERS • Run away from the threat if you can, as fast as you can. Do not run in a straight line. Keep vehicles, bushes, trees and anything that could possibly block your view from the hostile person(s) while you are running. • If you can get away from the immediate area of danger, summon help and warn others. • Lock classroom, office or dormitory doors. If possible cover any windows or openings that have a direct line of sight into the hallway. If a phone is available, dial extension 111, 2222 or 911. • Do not sound the fire alarm. A fire alarm would signal the occupants to evacuate the building and thus place them in potential harm as they attempt to exit. • Turn off lights and all audio equipment. • Try to remain as calm as possible. • Keep everyone together. • Stay out of open areas and be as quiet as possible. • If you are caught by the intruder and are not going to fight back, obey all commands and do not look the intruder in the eyes. New London Police Response Officers from the New London Police Department will automatically assume control of the scene upon their arrival. In these situations, time may be of the essence, and it is very important that faculty, staff and students obey all orders and instructions immediately. EVACUATION PROCEDURES Building Evacuation • When the building evacuation alarm is activated, leave by the nearest marked exit and alert others to do the same. Assist the handicapped in exiting the building. • Once outside, proceed directly to the “Designated Assembly Area” for the affected building. (See attached “Designated Assembly Area” list.) • Attendance will be taken by faculty, supervisors and/or Housefellows. These individuals will report to Campus Safety or the Incident Commander (Senior off-campus responder.) with the names of individuals not accounted for. • Keep streets, fire lanes, hydrant areas and walkways clear for emergency vehicles and personnel. • Report to a Campus Safety Officer with the names and room numbers of any residents who are unaccounted for, or are known (or presumed) to be elsewhere. Campus Safety will attempt to contact these individuals. • Instruct residents to remain outside until Campus Safety sounds the “All Clear.” Ensure that residents stay clear of emergency equipment and vehicles. In case of inclement weather, Campus • Stay calm, and do not interfere with emergency responders. • DO NOT attempt to reenter the building for any reason, until the “All Clear” is sounded by Campus Safety. Campus Evacuation Although highly unlikely, unforeseen on-campus or off-campus events may require the evacuation of the entire campus. News and instructions from civil authorities will be broadcast via the local Emergency Alert System. The decision to evacuate all (or part) of the campus will be made by the President in consultation with civil authorities. • Civil authorities will initiate any order to evacuate the campus/New London, and will activate the Emergency Alert System siren. After consultation with civil authorities, the President will order the campus evacuation, which will be disseminated by telephone and email. Additionally, Campus Safety will broadcast evacuation information via loudspeakers. • Students with vehicles should provide transport to those students without vehicles of their own. Campus Safety will provide instructions regarding student transport. • Those students without vehicles, and who are not able to arrange transport, will gather at either Harkness Chapel or Fanning Hall. From this location, those needing a ride will be assigned departing staff and faculty vehicles with space available, or will be assigned to a campus vehicle. • Campus Safety will conduct a room-by-room check to ensure that all buildings have been evacuated. • The designated Evacuation Assembly Center and host community for individuals evacuating from New London, is Windham High School, in Windham CT. Evacuation instructions and directions are found in the attached “Emergency Planning Zone (EPZ) Evacuation Map.” Evacuation Checklist In the event of a campus evacuation, use the following checklist to ensure you are protected and prepared: • Take clothing (3 changes), toilet articles, necessary medications, important papers and valuables (money, credit cards, jewelry, etc.). Supplies such as sleeping bags, a portable radio, flashlight and batteries may also be taken. • Keep phone lines open for emergency use. • Assist other members of the campus community without transportation. If you do not have your own transportation, make plans to ride with someone who has transportation. • While evacuating, keep car windows and vents closed, and air conditioners turned off. • Proceed directly to the designated Evacuation Assembly Center at the Windham High School, in Windham. • Drive safely. Stay tuned to your Emergency Alert System radio station for further information. • New London’s Emergency Operations Center will monitor wind direction and will broadcast any Evacuation Assembly Center changes. Sheltering In Place If local or state officials determine that people cannot be safely evacuated from an area or it is safer to remain indoors, Connecticut College may order internal sheltering for Connecticut College employees, students, visitors, and patients. The following procedures should be followed during internal sheltering: • Go indoors and close all windows and doors. Turn off fans and heating and air conditioning that require outside air, and close any other air intakes; • Stay off the phone. Keep phone lines open for emergency communication; • Cover all open food containers. The food, water and milk supplies that are covered inside (at home or at the office) are safe for consumption; • Remain indoors until officially notified the emergency is over; • Stay tuned to the local radio or television stations for emergency information; and stay in place and await additional information. Emergency Response Team September 2003 Emergency Response Team Role Emergency Director Alternate Emergency Director Emergency Response Coordinator Dispatcher Damage Control Officer President Vice President for Administration Director of Campus Safety Campus Safety & Communication Officer Director of Physical Plant Work Number 2666 2046 Name Norman Fainstein Ulysses B. Hammond Title Home Phone Listed in printed copies of the ICP, and on file with Campus Safety. James N. Miner Senior Campus Safety Officer at Gatehouse (rotates) James W. Norton 2251 2222 2268 Emergency Response Team September 2003 Emergency Response Team Role Hazardous Materials and Oil Spills Coordinator Public Information Officer Student Liaison Work Number 2252 Name Steven R. Langlois Title Director of Environmental Health and Safety Associate Vice President for Advancement and Communications Dean of Student Life Home Phone Patricia Carey David Milstone 2393 2826 CONNECTICUT COLLEGE INTERNAL RESOURCE NUMBERS September 2003 Name Dave Baratko Bruce Carpenter Maria Cruz-Saco Mary Devins Molly Helms W. Lee Hisle Fran Hoffmann Father Larry LaPoint Wendy Mahon Title Senior Media Services Technician Director of Technical Support Dean of College Associate Director of CISLA Chaplains’ Office Vice President for Information Services Dean of the Faculty Chaplains’ Office Assistant to the President Director of Events Martha Merrill Catherine Moffett Fred Paxton Sara Radlinski Dean of Admissions Director of Student Health Dean of International Studies/Professor of Government/Director of CISLA Director of Children’s School Director, Lyman Allyn Museum Fran Shields Janet Spoltore Director of Athletics Director of Counseling Services Director of Dining Services Work Number 2693/2698 5242 2035 Home Phone 2023 2450 2650 2030 2452 2211/2666 2314/5462 2217/2202 2275 2298/2024 2922 443-2545, x-111 2753 2692 2752 Listed in printed copies of the ICP, and on file with Campus Safety. OUTSIDE EMERGENCY RESPONSE AGENCIES Agency City of New London Fire Department (also serves as Local Emergency Planning Committee) Emergency Operations Center- Responsible for declaring a local state of emergency Director of Emergency Management (Reid Burdick) New London City Manager (Richard Brown) New London City Fire Chief/Chairman of Local Emergency Planning Committee (Ronald Samul) Police City of New London Police Department CT Sheriff’s Office- New London County Waterford Police Department Local Law Enforcement and Health Agencies New London Department of Health and Social Services Local Ambulance Services New London Waterford Hospital(s) Lawrence and Memorial Hospital Backus Hospital Emergency Responder(s) Fleet Environmental Services, LLC. (24-hour emergency response) Day Phone Number 447-5268 24-Hour Phone Number 911 (Emergency) 442-0343 447-5201 447-5291 443-4236 - 447-5269 (860) 443-2252 442-9451 447-5233 911 (Emergency) (860) 447-0218 911 (Emergency) - 447-5268 443-6302 (860) 442-0711 (860) 889-8331 (800) 562-7611 911 (Emergency) Emergency Numbers: (860) 442-0711 (860) 889-8331 (800) 562-7611 Designated Assembly Areas Athletic Center (All buildings) Abbey House Jane Addams House Horizon Admission Building Becker House Bill Hall Blackstone House Blaustein Humanities Center Katharine Blunt House Branford House Burdick House Vinal Cottage Woodworth House Children’s School Crozier-Williams Cummings Arts Center Earth House Fanning Hall Freeman House Hale Laboratory Hamilton House Harkness Chapel Harkness House Harris Refectory Hillyer Hall Holmes Hall Freshman parking lot (North of Dayton Arena) Parking lot, behind bldg. College Green, east of bldg. Chapel Green, north of bldg. Parking lot, west of bldg. College Green, west of bldg. Quad Green, west of bldg. College Green, north end Larrabee Green (Across street from Cro Lawn area, across the street, west of Blaustein Shain Library front lawn Parking lot, north of bldg. Lawn area, north of bldg. Parking lot, north of bldg. Lawn area, south of tennis courts College Green, west of bldg. Parking lot, west of bldg. College Green, west of bldg. College Green, east of bldg. Lawn area, south of Olin. (Near Gatehouse) Parking lot, north of bldg. (North Lot) Chapel Green, north end College Green, east of building Lawn area, south of bldg. (Front entrance) Lawn area, across the street, east of Burdick Parking lot, across the street, west of bldg. Knowlton House Lambdin House Larrabee House Lazarus House Lyman Allyn Museum Marshall House Morrison House New London Hall Nichols House Olin Science Center Palmer Auditorium Park House Plant House Power House Service Building Shain Library Smith House Strickland House Strider House Unity House Warnshuis Health Center Windham House Winslow Ames House Winthrop Annex Winthrop Hall Wright House 360 Mohegan Avenue College Green, east of bldg. Parking lot, east of bldg. Larrabee Green (Across from Cro.) Lawn area, across the street, next to Health Center Lawn area, front of bldg. Parking lot, north of bldg. (North lot) Parking lot, east of bldg. College Green, north end (east of bldg.) South lot, east of bldg. Lawn area, south of Olin. (Near Gatehouse) College Green, west of bldg. Parking lot, west of bldg. Shain Library front lawn Lawn area, across the street, east of Burdick Gravel parking lot, north of bldg. Shain Library front lawn Across the street, Shain Library front lawn, northeast corner South lot, east of bldg. Parking lot, west of bldg. (Across from Hamilton House.) Lawn area, west of bldg. Lawn area, south of bldg. (Next to Windham House) College Green, northwest corner South lot, east of bldg. Parking lot, west of bldg. Parking lot, west of bldg. Parking lot, west of bldg. Parking lot, west of bldg.