EDI X12 865 Purchase Order Change AckRequest – Seller by pharmphresh28

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									EDI X12 865 Purchase Order Change Ack/Request – Seller Initiated –
Foodlink Online Specification
1.0      OVERVIEW
This document supports the Purchase Order Change Acknowledgement/Request – Seller Initiated Transaction Set
X12 865 for use within the context of an EDI environment. The transaction set can be used to provide the information
required for the customary and established business and industry practice relative to a purchase order change.

 Segment: ISA Interchange Control Header
 Level: Header                                            Usage: Mandatory
 Purpose: To start & identify an interchange of zero or more functional groups and interchange-related control
          segments.

 Element     Data        Data Element              Description              Data   Usage    Length    Special
             Element       Name                                             Type                      Relationship
             Number
 ISA01       101         Author Info Qualifier     “00”                            M        1/1
 ISA02       102         Author Information        Field left blank                M        10/10
 ISA03       103         Security Info Qualifier   “00”                            M        2/2
 ISA04       104         Security Information      Field left blank when           M        10/10
                                                   ISA03 is “00”
 ISA05       105         Interchange ID            Outbound - “ZZ”                 M        2/2
                         Qualifier                 Inbound – TBD
 ISA06       106         Interchange Sender        Outbound –                      M        15/15
                         ID                        “FOODLINKONLINE”
                                                   Inbound - TBD
 ISA07       105         Interchange ID            Outbound - TBD                  M        2/2
                         Qualifier                 Inbound – “ZZ”
 ISA08       107         Interchange               Outbound – TBD                  M        15/15
                         Receiver ID               Inbound -
                                                   “FOODLINKONLINE”
 ISA09       108         Date                      YYMMDD The submit               M        6/6
                                                   date
 ISA10       109         Time                      HHMM The submit time            M        4/4
 ISA11       110         Code Value                “U”                             M        1/1
 ISA12       111         Inter Ctrl Version        Version Number of               M        5/5
                         Number                    envelope
 ISA13       112         Inter Ctrl Number         Transmission Number             M        9/9
 ISA14       113         Acknowledgement           “0” No Acknowledgement          M        1/1
                         Requested                 Requested;
                                                   “1” Interchange
                                                   Acknowledgement
                                                   Requested.
 ISA15       114         Test Indicator            “T” or “P”                      M        1/1
 ISA16       115         Component Elem            “>”                             M        1/1
                         Sepera




                          Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                        Page 1 of 1
Segment: GS Functional Group Header
Level: Header                                            Usage: Mandatory
Purpose: To indicate the beginning of a functional group and to provide control information.


Element     Data            Data Element           Description       Data   Usage     Length   Special
            Element         Name                                     Type                      Relationship
            Number
GS01        479             Functional ID Code     “PC”                     M         2/2
GS02        142             Application Sends      FOODLINKONLI             M         2/15
                            Code                   NE
GS03        124             Application Recs       Same as ISA08            M         2/15
                            Code
GS04        373             Date                                            M         8/8
GS05        337             Time                                            M         4/8
GS06        28              Group Control                                   M         1/9
                            Number
GS07        455             Responsible            “X”                      M         1/2
                            Agency Code
GS08        480             Ver/Release ID         “004010”                 M         1/12
                            Code



Segment: ST Transaction Set Header
Level: Header                              Max Use: 1                                   Usage: Mandatory
Purpose: To indicate the start of a transaction set and assign a control number.


Element     Data            Data Element           Description       Data   Usage     Length   Special
            Element         Name                                     Type                      Relationship
            Number
ST01        143             TS ID Code             “865”                    M         3/3
ST02        329             TS Control Number                               M         4/9



Segment: BCA- Beginning Segment For Purchase Order Change acknowledgement
Level: Header                             Max Use: 1                               Usage: Mandatory
Purpose: To indicate the beginning of the Purchase Order Change Transaction Set and transmit identifying
numbers and dates.


Element     Data            Data Element         Description         Data   Usage     Length   Special
            Element         Name                                     Type                      Relationship
            Number
BCA01       353             TS Purpose           “01” Cancellation   ID     M         2/2
                            Code                 “04” Change
                                                 “06” Confirmation
BCA02       587             Ack Type             “AT” Accepted       ID     O         2/2
BCA03       324             PO Number                                AN     M         1/22
BCA06       373             Date                                     DT     M         8/8
BCA10       373             Date                                     DT     O         8/8
BCA13       92              PO Type Code         “SA”                ID     O         2/2
BCA15       640             Transaction Type                         ID     O         2/2
                            Code




                         Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                       Page 2 of 2
Segment: PER Administrative Communications Contact
Level: Header                               Max Use: 3                               Usage: OPTIONAL
Purpose: To identify a person or office to whom administrative communications should be directed.


Element     Data            Data Element          Description       Data   Usage   Length   Special
            Element         Name                                    Type                    Relationship
            Number
PER01       366             Contact Funct        "BD" Buyer         ID     M       2/2
                            Code                 Name
                                                 "SU" Supplier
                                                 Name
PER02       93              Name                 Buyer Name         AN     O       1/60
                                                 Supplier Name
PER03       365             Comm Number          "TE" Telephone     ID     C       2/2
                            Qual                                                            P0304
PER04       364             Comm Number          Telephone          AN     C       1/80
                                                 Number                                     P0304



Segment: FOB F.O.B Related Information
Level: Header                              Max Use: >1                               Usage: OPTIONAL
Purpose: To specify transportation instructions relating to shipment.


Element     Data            Data Element          Description       Data   Usage   Length   Special
            Element         Name                                    Type                    Relationship
            Number
FOB01       146             Ship Method Of       ‘PP’ Prepaid       ID     M       2/2
                            Payment              Seller
                                                 ‘PB’ Prepaid
                                                 Customer
                                                 Pickup/Backhaul
FOB02       309             Location Qualifier   "DE" Destination   ID     C       1/2      C0302
                                                 "OR" Point of
                                                 Origin
FOB03       352             Description          Name Of FOB        AN     O       1/80     C0302
                                                 Point




                         Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                       Page 3 of 3
Segment: SAC Service, Promotion, Allowance Or Charge Information
Level: Header                    Max Use: 1               Usage: OPTIONAL                   GROUP: SAC
Purpose: To specify allowances, charges, or services.

Element   Data          Data Element         Description         Data       Usage     Length     Special
          Element       Name                                     Type                            Relationship
          Number
SAC01     248           Allow Chrg           "C" Charge          ID         M         1/1
                        Indicator            “A” Allowance
SAC02     1300          Ser/Pro/All Chg      Charge Code         ID         C         4/4        R0203
                        Code
SAC03     559           Agency Qual          “AB” Assigned by    ID         P         2/2        P0304
                        Code                 Buyer
                                             “AS” assigned by
                                             Seller
                                             “A4” Assigned by
                                             Carrier
SAC04     1301          Agn Ser/Pro/All      Agency assigned     AN         C         1/10       P0304
                        Chg Code             Charge code
SAC05     610           Amount               Amount              N2         O         1/15
SAC09     355           Unit Basis/Meas      See APPENDIX A      ID         C         2/2        P0910
                        Code
SAC10     380           Quantity             Charge Quantity     R          C         1/15       P0910




Segment: ITD Terms Of Sale/Deferred Terms Of Sale
Level: Header                        Max Use: 5                                       Usage: OPTIONAL
Purpose: To specify terms of sale.


Element   Data          Data Element           Description       Data   Usage       Length     Special
          Element       Name                                     Type                          Relationship
          Number
ITD01     336           Terms Type Code        ‘01’ Basic        ID     O           2/2
                                               (Normal or
                                               standard terms
                                               apply)
ITD02     333           Terms Basis Date       "1" Ship Date     ID     O           1/2
                        Code                   "15" Receipt of
                                               Goods
ITD03     338           Terms Disc Percent     Percent of        R      O           1/6        L03040513
                                               Discount
ITD04     370           Terms Disc Due         CCYYMMDD          DT     C           8/8        L03040513
                        Date
ITD05     351           Terms Disc Days        Discount Days     N0     C           1/3        L03040513
                        Due                    Due
ITD06     446           Terms Net Due          CCYYMMDD          DT     O           8/8
                        Date
ITD07     386           Terms Net Days         Terms Net Days    N0     O           1/3
ITD08     362           Terms Disc Amount      Terms Discount    N2     O           1/10       L08040513
                                               Amount




                     Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                   Page 4 of 4
Segment: DTM Date/Time Reference
Level: Header                             Max Use: 10                                          Usage: OPTIONAL
Purpose: To specify pertinent dates and times.


Element     Data             Data Element            Description       Data      Usage       Length     Special
            Element          Name                                      Type                             Relationship
            Number
DTM01       374              Date/Time Qualifier    "002" Delivery     ID        M           3/3
                                                    Requested
                                                    "118" Requested
                                                    Pick-up
DTM02       373              Date                   Delivery           DT        C           8/8        R020305
                                                    Requested Date
                                                    Requested Pick-
                                                    up Date
DTM03       337              Time                   "A" Actual         TM        C           4/8        R020305
                                                    Departure Time



Segment: N9 Reference Identification
Level: Header                  Max Use: 1000               Usage: OPTIONAL                        GROUP: N9
Purpose: To transmit identifying information as specified by the Reference Identification Qualifier.



Element     Data           Data               Description              Data      Usage       Length     Special
            Element        Element                                     Type                             Relationship
            Number         Name
N901        128            Reference          ‘P8’ - Pickup Number     ID        M           2/3
                           Ident Qual         ’VN’ - Vendor Number
                                              ‘2I’ - Tracking Number

N902        127            Reference          Pickup Number /          AN        C           1/30       R0203
                           Ident              Tracking Number



Segment: N1 Name
Level: Header                 Max Use: 1                   Usage: MANDATORY                             GROUP: N1
Purpose: To identify a party by type of organization, name, and code.


Element     Data Element     Data Element            Description                 Data    Usage        Lengt     Special
            Number           Name                                                Type                 h         Relationship
N101        98               Entity ID Code         "ST" Ship To                 ID      M            2/3
                                                    "BT" Bill To
                                                    "SF" Ship From
                                                    ‘CA’ Carrier
N102        93               Name                   Name                         AN      C            1/60      R0203
N103        66               ID Code Qualifier      "1" Duns                     ID      C            1/2       P0304
                                                    "9" Duns + 4
                                                    “91” Assigned by Seller Or
                                                    Seller’s Agent
                                                    "92" Assigned by Buyer or
                                                    Buyer's agent
N104        67               ID Code                Duns/Duns + 4/ WHCode        AN      C            2/80      P0304
                                                    User Code




                        Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                      Page 5 of 5
Segment: N3 Address Information
Level: Header                 Max Use: 2                    Usage: OPTIONAL                   GROUP: N1
Purpose: To specify the location of the named party.


Element     Data            Data Element         Description          Data   Usage   Length   Special
            Element         Name                                      Type                    Relationship
            Number
N301        166             Address              Address              AN     M       1/55
                            Information




Segment: N4 Geographic Location
Level: Header                Max Use: >1                Usage: OPTIONAL                       GROUP: N1
Purpose: To specify the geographic place of the named party.



Element     Data            Data Element         Description          Data   Usage   Length   Special
            Element         Name                                      Type                    Relationship
            Number
N401        19              City Name            City                 AN     O       2/30
N402        156             State or Prov Code   State or Province    ID     O       2/2
                                                 Code
N403        116             Postal Code          Postal Code          ID     O       3/15
N404        26              Country Code         Country Code         ID     O       2/3




Segment: N1 Name
Level: Header                Max Use: 1                 Usage: MANDATORY                      GROUP: N1
Purpose: To specify the geographic place of the named party.


Element     Data            Data Element         Description          Data   Usage   Length   Special
            Element         Name                                      Type                    Relationship
            Number
N101        98              Entity ID Code       ‘BY’ Buyer Code      ID     M       2/3
                                                 ‘VN’ Seller Code
N102        93              Name                 Name                 AM     C       1/60     R0203
N103        66              ID Code Qualifier    “1” Duns             ID     C       1/2      P0304
                                                 "9" Duns + 4
                                                 “91” Assigned by
                                                 Seller Or Seller’s
                                                 Agent
                                                 "92" Assigned by
                                                 Buyer or Buyer's
                                                 agent
N104        67              ID Code              Duns/ Duns + 4/      AN     C       2/80     P0304
                                                 User Code /
                                                 Company Code /




                        Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                      Page 6 of 6
Segment: POC- Line Item Change
Level: Detail               Max Use: 1                        Usage: MANDATORY                  GROUP: POC
Purpose: To specify changes to a line item.


Element      Data    Data Element            Description                      Data   Usage    Length    Special
             E.N.    Name                                                     Type                      Relationsh
                                                                                                        ip
POC02        670     Change/ Resp Type       “AI” Add Additional Item(s)      ID     M        2/2
                     Code                    “DI” Delete Items
                                             “RZ” Replace All Values
                                             “OA” Original Confirmation of
                                             Revised Announcement
                                             “RE” Replacement Item (item
                                             substitution)
POC03        330     Quantity Ordered        Current amount                   R      C        1/15      C030405
POC04        671     Quantity to Receive     Quantity to be subtracted or     R      C        1/9       C030405
                                             added to the quantity ordered,
                                             based on the code POC02
POC05        355     Composite Unit of       See APPENDIX A                   ID     M        2/2       C030405
                     Mea
POC06        212     Unit Price              Unit Price                       R      C        1/17      C0706
POC07        639     Basis Unit Price Code   "FX" Fixed Price                 ID     O        2/2       C0706
POC08        235     Product/ Service ID     “VN” Vendor (seller’s) Item      ID     C        2/2       P0809
                     Qualifier               Number;
                                             “PI” Purchaser’s Item Code;
                                             "UA" UPC/EAN Case code;
                                             "UK" UPC/EAN Shipping
                                             Container Code
POC09        234     Product/ Service ID     Vendor’s item code;              AN     C        1/48      P0809
                                             Purchaser’s Item Code;
                                             UPC Case Code;
                                             UPC/EAN Shipping Container
                                             Code
POC10        235     Product/ Service ID     “VN” Vendor (seller’s) Item      ID     C        2/2       P1011
                     Qualifier               Number;
                                             “PI” Purchaser’s Item Code;
                                             "UA" UPC/EAN Case code;
                                             "UK" UPC/EAN Shipping
                                             Container Code
POC11        234     Product/ Service ID     Vendor’s item code;              AN     C        1/48      P1011
                                             Purchaser’s Item Code;
                                             UPC Case Code;
                                             UPC/EAN Shipping Container
                                             Code
POC12        235     Product/ Service ID     “VN” Vendor (seller’s) Item      ID     C        2/2       P1213
                     Qualifier               Number;
                                             “PI” Purchaser’s Item Code;
                                             "UA" UPC/EAN Case code;
                                             "UK" UPC/EAN Shipping
                                             Container Code
POC13        234     Product/ Service ID     Vendor’s item code;              AN     C        1/48      P1213
                                             Purchaser’s Item Code;
                                             UPC Case Code;
                                             UPC/EAN Shipping Container
                                             Code
POC14        235     Product/ Service ID     “SR” Substitute Product Number   ID     C        2/2       P1415
                     Qualifier
POC15        234     Product/ Service ID     Substitute item code             AN     C        1/48      P1415
        Note: In case of product substitution, POC08 to POC13 will contain the original item code while POC15 will
        contain the item code for the item that is being substituted.



                         Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                       Page 7 of 7
Segment: PID Product/Item Description
Level: Detail               Max Use: 1                   Usage: OPTIONAL                          GROUP: PID
Purpose: To describe a product or process in coded or free-form format.


Element    Data            Data Element            Description       Data   Usage       Length    Special
           Element         Name                                      Type                         Relationship
           Number
PID01      349             Item Desc Type          "F" Free-form     ID     M           1/1
PID05      352             Description             Description       AN     C           1/80      R0405



Segment: SAC Service, Promotion, Allowance Or Charge Information
Level: Detail               Max Use: 1                Usage: OPTIONAL                             GROUP: SAC
Purpose: To specify allowances, charges, or services.


Element    Data            Data Element          Description         Data       Usage     Length    Special
           Element         Name                                      Type                           Relationship
           Number
SAC01      248             Allow Chrg            "C" Charge          ID         M         1/1
                           Indicator             “A” Allowance
SAC02      1300            Ser/Pro/All Chg       Charge Code         ID         C         4/4       R0203
                           Code
SAC03      559             Agency Qual           “AB” Assigned by    ID         P         2/2       P0304
                           Code                  Buyer
                                                 “AS” assigned by
                                                 Seller
                                                 “A4” Assigned by
                                                 Carrier
SAC04      1301            Agn Ser/Pro/All       Agency assigned     AN         C         1/10      P0304
                           Chg Code              Charge code
SAC05      610             Amount                Amount              N2         O         1/15
SAC09      355             Unit Basis/Meas       See APPENDIX A      ID         C         2/2       P0910
                           Code
SAC10      380             Quantity              Charge Quantity     R          C         1/15      P0910



Segment: DTM Date/Time Reference
Level: Detail                 Max Use: 10                                                        Usage: OPTIONAL
Purpose: To specify pertinent dates and times.


Element    Data            Data Element            Description       Data   Usage       Length    Special
           Element         Name                                      Type                         Relationship
           Number
DTM01      374             Date/Time Qualifier     "002" Delivery    ID     M           3/3
                                                   Requested
                                                   "118" Requested
                                                   Pick-up
DTM02      373             Date                    Delivery          DT     C           8/8       R020305
                                                   Requested Date
                                                   Requested Pick-
                                                   up Date
DTM03      337             Time                    "A" Actual        TM     C           4/8       R020305
                                                   Departure Time




                        Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                      Page 8 of 8
Segment: QTY Quantity
Level: Detail                  Max Use: 1                  Usage: OPTIONAL                          GROUP: QTY
Purpose: To transmit identifying information as specified by the reference identification qualifier.


Element     Data            Data Element          Description         Data   Usage    Length    Special
            Element         Name                                      Type                      Relationship
            Number
QTY01       673             Quantity Qualifier   8B Weight            M      ID       2/2
                                                 Qualifier
QTY02       380             Quantity             Weight               C      R3       1/15      R0204
QTY03       355             Unit/Basis Meas      UOM                  O      ID       2/2
                            Code                 LB / KG



Segment: N9 Reference Identification
Level: Detail                  Max Use: 1                  Usage: OPTIONAL                        GROUP: N9
Purpose: To transmit identifying information as specified by the Reference Identification Qualifier.


Element     Data            Data Element          Description         Data   Usage    Length    Special
            Element         Name                                      Type                      Relationship
            Number
N901        128             Reference Ident      ‘P8’ Pickup          ID     M        2/3
                            Qual                 Reference
                                                 Number / ’VN’
                                                 Vendor Number
N902        127             Reference Ident      Pickup Number        AN     C        1/30      R0203




Segment: N1 Name Information
Level: Detail                 Max Use: 1                   Usage: OPTIONAL                      GROUP: N1
Purpose: To identify a party by type of organization, name, and code.


Element     Data            Data Element          Description         Data   Usage    Length    Special
            Element         Name                                      Type                      Relationship
            Number
N101        98              Entity ID Code       "SF" Ship From       ID     M        2/3
                                                 “ST” Ship To
N102        93              Name                 Warehouse            AN     C        1/60      R0203
                                                 Name
N103        66              ID Code Qualifier    “1” Duns             ID     C        1/2       P0304
                                                 "9" Duns + 4
                                                 “91” Assigned by
                                                 Seller Or Seller’s
                                                 Agent
                                                 "92" Assigned by
                                                 Buyer or Buyer's
                                                 agent
N104        67              ID Code              WHDuns/Wareho        AN     C        2/80      P0304
                                                 use Code




                         Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                       Page 9 of 9
Segment: CTT Transaction Totals
Level: Summary               Max Use: 1                     Usage: OPTIONAL                       GROUP: CTT
Purpose: To transmit a hash total for a specific element in the transaction set.


Element     Data             Data Element         Description         Data   Usage       Length   Special
            Element          Name                                     Type                        Relationship
            Number
CTT01       354              Number of Line       Number of PO1       N0     M           1/6
                             Items                segments
                                                  present in the
                                                  transaction set.




Segment: SE Transaction Set Trailer
Level: Header                                Max Use: 1                                    Usage: MANDATORY
Purpose: To indicate the end of the transaction set and provide the count of the transmitted segments (including
the beginning (ST) and ending (SE) segments).


Element     Data             Data Element         Description         Data   Usage       Length   Special
            Element          Name                                     Type                        Relationship
            Number
SE01        96               Number of Inc                                   M           1/10
                             Segments
SE02        329              TS Control Number    The same as                M           4/9
                                                  ST02




Segment: GE Functional Group Trailer
Level: Header                                              Usage: MANDATORY
Purpose: To indicate the end of a functional group and to provide control information.


Element     Data             Data Element         Description         Data   Usage       Length   Special
            Element          Name                                     Type                        Relationship
            Number
GE01        97               Number of TS         Total number of            M           1/6
                             Segments             transactions sets
                                                  in the
                                                  interchange
GE02        28               Group Ctrl Number    Same as GS06               M           1/9




                         Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                      Page 10 of 10
Segment: IEA Interchange Control Trailer
Level: Header                                            Usage: MANDATORY
Purpose: To define the end of an interchange of zero or more functional groups and inter-change related control
Segments.


Element     Data             Data Element         Description        Data    Usage     Length    Special
            Element          Name                                    Type                        Relationship
            Number
IE01        116              Number of TS         The count of GS            M         1/5
                             Segments             segments within
                                                  the transmission
IE02        112              Inter Ctrl Number    The same                   M         9/9
                                                  number as ISA13
                                                  for this
                                                  transmission




       2.0 PROCESSING INFORMATION
           1) Each document will carry information pertaining to one PO only.
           2) This document will be used only for seller-initiated changes, not for buyer-initiated changes. Foodlink
              Online uses X12 860 for any buyer-initiated changes.
           3) For entire po cancellation, BCA01 will be “01” at the header level and all lines will have POC02 as “DI”.
           4) This document will also be used for seller acceptance of buyer-initiated changes.
           5) Business Rules/Validations/Setup tasks can be added depending on specific implementations of this
              document. Any crossing over of these will result in an error in transmitting or processing document
              information.




       3.0 SETUP TASKS
       These are the set of tasks that need to be done on the Foodlink Online system before any transaction is ready
       to be tested. Depending on the agreed elements for this interface, the setup tasks may or may not
       include all of the below. Failure/incorrectness/invalidity of any of these configurations will be captured as an
       Error.

           1)   Item Codes need to be entered in CA for all items that will be ordered.
           2)   Warehouse Codes/ship Codes need to be entered in CA for all Warehouses.
           3)   Company DUNS Number should be entered.
           4)   Charge Codes need to be entered in CA for all charge categories.
           5)   User Codes need to be entered in CA for all active users.
           6)   Partner Codes should be entered in CA for all partners participating in the transaction.
           7)   All other Identifiers Example: UPC Codes for Items, required for the transaction need to be entered in
                CA




                         Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                      Page 11 of 11
    4.0 TRIGGERS
    PO Change/Cancel (Outbound w.r.t Foodlink Online):

        1) Seller negotiates on the purchase order in Foodlink Online.
        2) Seller cancels a line or the entire purchase order in Foodlink Online.
        3) Seller acceptance of buyer-initiated changes.

    PO Change/Cancel (Inbound w.r.t Foodlink Online):

            Foodlink Online receives an X12 865 document from the Trading Partner (Selling Company).




    5.0 Business Rules
    Following is a list of existing business rules. New Business rules may be added as and when necessary.

    PO Change/Cancel – Seller Initiated (Outbound w.r.t Foodlink Online):

 S.        Business Rules &               Foodlink Online Description /              Doc.        Identifiers
No      Validations Description                    IM Notification                   level
1      Purchaser item code          The Purchaser's item code is not set up         Line     1. PO Number
       must be set up correctly     correctly in the Foodlink Online Corporate               2. Item Desc.
       in CA.                       Admin function. Check/Notify Corporate                   3. Item Code
                                    Administrator / Customer’ Technical
                                    Support.
2      PO Charge Code must be       The PO Charge Code is not set up                Header   1. PO Number
       set up correctly in CA.      correctly in the Foodlink Online Corporate      /Line    2. Item Code
                                    Admin function. Check/Notify Corporate                   3. Charge Code
                                    Administrator
3      Vendor Company               The Vendor Company Code/DUNS is not             Header   1. PO Number
       Code/DUNS must be set        set up correctly in Foodlink Online. Check               2. Vendor DUNS
       up correctly.                / Notify Corporate Administrator.
4      Ship To Code/Duns must       The Ship To Code/Duns is not set up             Header   1. PO Number
       be set up correctly in CA.   correctly in the Foodlink Online Corporate               2. Ship To
                                    Admin function. Check/Notify Corporate                   Code/Duns
                                    Administrator
5      Ship From Code/Duns          The Ship From Code/Duns is not set up           Header   1. PO Number
       must be set up correctly     correctly in the Foodlink Online Corporate               2. Ship From
       in CA.                       Admin function. Check/Notify Corporate                   Code/Duns
                                    Administrator
6      Buyer User Code must be      The Buyer User Code is not set up               Header   1. PO Number
       set up correctly in CA.      correctly in the Foodlink Online Corporate               2. Buyer Code
                                    Admin function. Check/Notify Corporate
                                    Administrator
7      Bill To Code must be set     The Bill To Code is not set up correctly in     Header   1. PO Number
       up correctly in CA.          the Foodlink Online Corporate Admin                      2. Bill To Code
                                    function. Check/Notify Corporate
                                    Administrator/ Customer’ Technical
                                    Support.
8      Line UOM Code must be        The Line UOM Code is not set up                 Line     1. PO Number
       set up correctly in CA.      correctly in the Foodlink Online Corporate               2. Item Desc.
                                    Admin function. Check/Notify Corporate                   3. Line UOM Code
                                    Administrator




                      Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                   Page 12 of 12
9       Vendor Item Code must         The Vendor's Item Code is not set up            Line       1. PO Number
        be set up correctly in CA.    correctly in the Foodlink Online Corporate                 2. Item Desc.
                                      Admin function. Check/Notify Corporate                     3. Vendor Item
                                      Administrator                                              Code
10      Carrier Code must be set      The Carrier Code is not set up correctly in     Header     1. PO Number
        up correctly in CA.           the Foodlink Online Corporate Admin                        2. Carrier Code
                                      function. Check/Notify Corporate
                                      Administrator/ Customer’ Technical
                                      Support.
11      UPC Case Code should          UPC Case Code is not set up correctly for       Line       1. PO Number
        be set up correctly for the   the line item in Foodlink Online Corporate                 2. Item Desc.
        Line Item.                    Admin function. Check/Notify Corporate                     3. UPC Case Code
                                      Administrator

12      Either Purchaser item         The Purchaser's item code and Seller’s          Line       1. PO Number
        code or Seller item code      item code are not set up correctly in the                  2. Item Desc.
        must be set up correctly      Foodlink Online Corporate Admin                            3. Purchasers Item
        in CA.                        function. Check/Notify the buyer.                          Code/Sellers Item
                                                                                                 code
13      Buyer Company DUNS            The Buyer Company DUNS is not set up            Header     1. PO Number
        must be set up correctly      correctly in Foodlink Online. Check /                      2. Buyer DUNS
        in CA.                        Notify the Buyer.
14      UPC/EAN Shipping              UPC/EAN Shipping Container Code is not set      Line       1. PO Number
        Container Code should be      up correctly for the line item in Foodlink                 2. Item Desc.
        set up correctly for the      Online Corporate Admin function.                           3. UPC/EAN
        Line Item.                    Check/Notify Corporate Administrator                       Shipping Container
                                                                                                 Code




     PO Change/Cancel – Seller Initiated (Inbound w.r.t Foodlink Online):

 S.        Business Rules &               Foodlink Online Description /              Doc.          Identifiers
No      Validations Description                     IM Notification                  level
1       Each document must            The PO Number in the incoming                 Header     1. Buyer Code
        contain a valid PO            document must not be Null or Empty.                      2. Ship To Code
        Number                        Check/Notify customer‘s technical                        3. Delivery Date
                                      support.
2       Ship To Code/Duns must        The Ship To Code/Duns in the                  Header     1. PO Number
        be valid and setup on         incoming document does not match the                     2. Ship To
        Foodlink Online.              Ship To Code/Duns setup on Foodlink                      Code/Duns
                                      Online. Check/Notify the corporate                       3. Pickup Number
                                      admin and customer ‘s technical
                                      support.
3       Buyer user code must be       The Buyer user code in the incoming           Header     1. PO Number
        valid and setup in            document does not match the Buyer                        2. Buyer Code
        Foodlink Online.              code set up on Foodlink Online.                          3. Ship To Code
                                      Check/Notify the corporate admin and
                                      customer‘s technical support.
4       Purchaser’s Item Code is      Either the item does not exist on the         Line       1. PO Number
        invalid/does not exist.       PO or No valid item found for the                        2. Purchaser’s Item
                                      Purchaser’s Item Code sent in the                        Code
                                      incoming document. Notify Customer's                     3. Ship To Code
                                      Technical Support.
5       Item code must                The Item code in the incoming                 Line       1. PO Number
        correspond to a valid item    document does not match the Item set                     2. Item Code
        associated to the Buyer.      up for the Buyer on Foodlink Online.                     3. Ship To Code
                                      Check/Notify the corporate admin and
                                      customer ‘s technical support.




                       Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                    Page 13 of 13
6    Order quantity must not      The order quantity in the incoming        Line     1. PO Number
     be Zero or blank.            document must not be zero or blank.                2. Item Code
                                  Notify customer‘s technical support.               3. Delivery Date
7    The delivery date must       The Delivery Date in the incoming         Line     1. PO Number
     not be blank or invalid.     document is blank or invalid.                      2. Delivery Date
                                  Check/Notify customer ‘s technical                 3. Item Code
                                  support.
8    Ship From Code/Duns          The Ship From Code/Duns in the            Header   1. PO Number
     must correspond to a         incoming document does not match                   2. Ship From
     valid warehouse              any warehouse set up for the Buyer on              Code/Duns
     associated to the Buyer.     Foodlink Online. Check/Notify the                  3. Buyer Code
                                  corporate admin and customer ‘s
                                  technical support.
9    Either Purchaser item        Either the item does not exist on the     Line     1. PO Number
     code or Seller item code     PO or No valid item found for the                  2. Item Desc.
     must be set up correctly     purchaser’s item code and seller’s item            3. Purchasers Item
     in CA.                       code sent in the incoming document.                Code/Sellers Item
                                  Notify Customer's Technical Support.               code
10   Tracking Number is           The Tracking Number in the incoming       Header   1. PO Number
     invalid / does not exist.    document does not match any PO                     2. Tracking Number
                                  Tracking Number in Foodlink Online.                3. Ship To Code
                                  Notify Customer's Technical Support.
11   Vendor Company               The Vendor Company Code/DUNS in           Header   1. PO Number
     Code/DUNS must be set        the incoming document does not match               2. Vendor DUNS
     up correctly.                any Vendor setup on Foodlink Online.
                                  Notify Customer's Technical Support.
12   Buyer Company DUNS           The Buyer Company DUNS in the             Header   1. PO Number
     must be set up correctly     incoming document does not match                   2. Buyer DUNS
     in CA.                       any Buyer Company setup on Foodlink
                                  Online. Notify Customer's Technical
                                  Support.
13   UPC/EAN Shipping             Either the item does not exist on the     Line     1. PO Number
     Container Code is            PO or No valid item found for the                  2. UPC/EAN Shipping
     invalid/does not exist.      UPC/EAN Shipping Container Code sent in            Container Code
                                  the incoming document. Notify                      3. Ship From Code
                                  Customer's Technical Support.
14   The delivery date cannot     The Delivery Date in the incoming         Header   1. PO Number
     be blank or null.            document is blank or null. Check/Notify            2. Delivery Date
                                  customer technical support.                        3. Ship To Code
15   The pickup date cannot       The Pickup Date in the incoming           Header   1. PO Number
     be blank or null.            document is blank or null. Check/Notify            2. Pickup Date
                                  customer technical support.                        3. Ship From Code
16   The pickup date cannot       The pickup date in the incoming           Header   1. PO Number
     be later than the delivery   document is later than the delivery                2. Pickup Date
     date.                        date. Check/Notify customer technical              3. Delivery Date
                                  support.
17   Vendor Item Code             Either the item does not exist on the     Line     1. PO Number
     Invalid/Absent               PO or No valid item found for the                  2. Item Code
                                  Vendor’s Item Code sent in the                     3. Ship From Code
                                  incoming document. Notify Customer's
                                  Technical Support.




                     Foodlink Online LLC. 21250 Hawthorne Blvd Suite 400, Torrance, CA 90503
                                                  Page 14 of 14

								
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