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									                                                            Induction Checklist




                                                                                                                              PD24 (Jan 2004)




Induction Checklist for Library Staff



                                                                                                         Personnel Division

This document is designed to help in the induction of newly recruited staff to the University. It
covers the main areas of information needed by new members of staff. The individual’s line
manager/supervisor or other appointed person is responsible for ensuring that all items are
completed as part of the individual’s Induction Programme.


Your name ........................................................................................................................................

Your supervisor’s/line manager’s name ..........................................................................................

Job title .............................................................................................................................................

Date of appointment .........................................................................................................................


Please tick against each item as it is covered.

1     Introduction

                                                                                                      Completed               Date
a) Welcome to the department / section
b) Brief description of the organisation
c) Introductions to key staff, with contact details (e.g.
   maintenance / stores / security / accounts)
d) Keys, security card etc. issued
e) Location of toilets, cloakrooms, lockers etc.
f) Location of departmental canteen or kitchen
g) Departmental policy on smoking
h) Post and telephone arrangements
                                         Induction Checklist


i)   Location of notice boards
j)   Email account set up, use demonstrated
k) Demonstration of access to and use of Internet
l)   Location and demonstration of use of equipment (e.g.
     photocopiers, PCs, printers)

2    Documentation

                                                               Completed   Date
   Formal letter of appointment and associated documents:
a) a
   )
    Job description or role profile
      Probationary arrangements
      Schedule of salaries
      Assistant Staff Handbook or Staff Guide for Academic,
       Academic-Related and Research Staff
      Dealing with Bullying and Harassment
      Leaflet on data protection
      Little Green Safety Handbook
      University Card application
    University Library Reader’s Card application (form 5.4
      and written confirmation of post for Assistant Staff)
b) P45, NI number and bank details supplied by you
c) Departmental handbook or other information (e.g. Library
   Staff Manual)
d) Departmental safety policy
e) Library Disaster Plan
f) Cambridge Libraries Directory (print and online)
g) Cambridge Libraries Structure (attached)
h) How the University Works (online)
i)   List of useful URLs (attached)
j)   Job descriptions of staff you have responsibility for
k) Appraisal explained and date for first one agreed


3    Fire, Safety and Security
                                                               Completed   Date
a) Tour of building and access arrangements
                                        Induction Checklist


b) Fire alarm system
c) Fire exits
d) Evacuation procedure and assembly point (for fire or
   serious incident)
e) Action in event of fire
f) Location and use of fire-fighting equipment
g) Fire/security marshals
h) Safety representatives (incl. Departmental Safety Officer)
i)   Safety rules and your responsibilities
j)   Reporting accidents
k) Location of first-aid boxes and qualified staff
l)   Safe working with computers
m) Security procedures

Please note that there may be other health and safety arrangements relevant to your specific job.
Please check with your supervisor or colleagues.
4 Working arrangements
                                                                      Completed   Date
a) Starting and finishing times, hours of work, breaks
b) Annual leave and procedures for booking leave
c) Bank holiday arrangements
d) Absence through sickness – action to be taken
e) Overtime/shift arrangements (where relevant)
f) Use of telephone and any other facilities
g) Policy on the use of email and the Internet



5    Pay arrangements
                                                                      Completed   Date
a) Rate of pay
b) Time and method of payment
c) Procedure for querying tax or other problems
d) Procedure for payment during sickness absence
a) Contributory         Pension       Scheme                  (CPS)
   or Universities Superannuation Scheme (USS)
                                       Induction Checklist


6   University facilities
                                                                 Completed      Date
a) University Sports and Social Club
b) University Centre
c) University Card
d) Fenners Gym and sports facilities



7   Welfare
                                                                 Completed      Date
a) University Welfare Adviser
b) Car parking arrangement (if any) and / or cycle parking
c) Information on trades union representatives
d) House purchase loans from Loan Fund II
e) Travelling Expenses Fund and Foreign Travel Fund
f) Childcare provision

8   Induction and training

                                                                 Completed      Date
a) Attendance at the general induction course organised by
   Staff Development
b) Departmental Staff Development Co-ordinator
c) Staff Development Directory
d) Computing Service IT Training
e) Mentor
f) Job-specific training needs
    Please list below any training needs which have been identified and the training provision
    (e.g. course, coaching) which has been arranged

Training need                  Provision arranged                  Date completed
Voyager systems
AACR2
MARC21
LCSH
Manual Handling and / or other
Health & Safety
Copyright
Data Protection
ATHENS authentication
UL electronic resources
                                   Induction Checklist




For more information on any of the points listed here, please speak to your supervisor, the
Administrator in your department or visit the University website, www.cam.ac.uk.
                                      Induction Checklist


LIST OF USEFUL URLS

Cambridge Libraries Directory: available from www.lib.cam.ac.uk

Cambridge University Library website: www.lib.cam.ac.uk

Cambridge University Reporter and Newsletter: www.cam.ac.uk
Click on ‘News & Events’; links to Reporter, Newsletter and Newsgroups are on the right hand side
menu

Computing Service www.cam.ac.uk/cs/
See ‘Help Desk’, ‘Advice & Support’ (includes further ‘Advice for New Users’ and ‘Training
Courses’ links) and ‘Online Documentation and FAQs’ (click on the ‘Getting Started’ link from the
left hand side menu).

Employee Benefits: Personnel Division www.admin.cam.ac.uk/offices/personnel
Includes a link to ‘Job Opportunities’, then click on ‘benefits’

Equality     &     Diversity:   Personnel    Division   www.admin.cam.ac.uk/offices/personnel
Includes links to: Women's Forum, Race Equality Policy and Action Plan, Gender Equality Action
Plan, Disability and Employment Policy, Disability Resource Centre, Childcare Office, Career
Break Scheme, Flexible Working Policy, Dealing with bullying and harassment, Maternity Leave,
Paternity Leave, Parental Leave, Springboard Women's Development Programme, Navigator Men's
Development Programme, and Employment Guidance

How the University Works: University of Cambridge website www.cam.ac.uk
Click on ‘The University & its Departments’, then on ‘How the University Works’ from the ‘About
the University’ menu. See also ‘History of the University’ menu for a link to ‘A brief history of
Cambridge University’

Library Staff Development website: http://www.lib.cam.ac.uk/GBCLStaffDev/index.html

Personnel Division www.admin.cam.ac.uk/offices/personnel

Safety Division www.admin.cam.ac.uk/offices/safety/

Staff Development www.admin.cam.ac.uk/offices/personnel/staffdev/ See in particular their course
on Government of the University (a series of lunchtime seminars), for possible induction purposes.

Staff Handbooks: Personnel Division www.admin.cam.ac.uk/offices/personnel
Includes a link to ‘Advice & Help’ (for the Assistant Staff Handbook and ‘Staff Guide for
Academic, Academic-Related, and Research Staff’).

Union Catalogue Project: available from www.lib.cam.ac.uk

University of Cambridge website: www.cam.ac.uk
See ‘Current Staff & Students’ link for useful URLs under the headings: General & Admin
(includes link to Statutes & Ordinances), Academic, Support & Welfare, Recreation, IT Services &
Information, and Local Issues & Information. See also ‘Information for Staff’ link from left hand
side menu of the ‘Information for Current Students & Staff’ page

								
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