BUTLER COUNTY BOARD OF MENTAL RETARDATION

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BUTLER COUNTY BOARD OF MENTAL RETARDATION AND DEVELOPMENTAL DISABILITIES Janet Clemmons Center 282 N. Fair Avenue Hamilton, Ohio June 14, 2007 6:30 p.m. BOARD MEETING MINUTES

I.

CALL TO ORDER The meeting was called to order by Board President Imogene O'Lenick.

II.

ROLL CALL Kim Katterheinrich Linda Good Utawna Leap Imogene O'Lenick Kathy McMahon-Klosterman Craig Moon Dennis Rogers Present Present by phone Present Present Absent - excused Present Present

The group participated in reciting the Pledge of Allegiance led by Sharon Frederick. Imogene O'Lenick read the Mission Statement: To support individuals so they can successfully live, work and learn in the community. The group participated in a moment of silent reflection in memory of Toni Grubbs, an individual residing at Camelot Lake and former participant in the MRDD adult program; and Brandie McKenzie, a staff person at Middletown Enrichment Center, who passed away and to remember consumers, families and staff who have experienced serious illness. III. ADOPTION OF AGENDA Kim Katterheinrich made a motion to approve the Order of Business as submitted. Linda Good seconded the motion. The motion passed unanimously. IV. APPROVAL OF MINUTES Dennis Rogers made a motion to approve the minutes of the May 10, 2007 Board meeting as submitted. Craig Moon seconded the motion.

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The motion passed unanimously. V. PROGRAM REPORT 1. Peter Bloch, Jewish Vocational Services Mr. Bloch expressed gratitude to Chris Hurr and staff of MRDD for their assistance through a difficult period of 2-3 weeks of transitioning. He gave a brief history of JVS and an update on how things were going since the transition.  JVS was founded in 1940 to help find immigrants work and they have evolved into an agency to serve. They help people pursue what they want to do. Their focus is on work, but they do have adult day services for senior folks who don’t wish to work. Currently, JVS is serving 200+ a day in the Cincinnati area in various programs. As far as the transition, Mr. Bloch noted that they had accomplished in 6 weeks what usually would take 6 months. They have a great staff, totally focused on seeing that consumers didn’t see a break in service. This was a mission based decision and they have worked hard to see a seamless transition. JVS took over the programming of Connex, but their financial issues will remain Connex’s issues to work out. JVS is now looking at what the new entity looks like financially and programmatically and how to integrate into their agency. He assured that there is no need to worry about massive layoffs or loss of services, although some Connex management staff may go because there isn’t a need to have them all now. Overall, they are pleased with services being provided and the WAY services are being provided. One of the issues that has come up: Connex provided life insurance; JVS can’t do it and right now there is nothing they can do about it. They are sensitive to it, but not sure they can resolve it. While JVS is very focused on consumers, options, and choice, it has to happen in a businesslike way. Some things will have to be different from Connex – they were incurring significant financial losses and JVS can’t do that. Board members asked if people have been notified that life insurance is not being continued so that they can make other arrangements. Probably not – it’s probably known, but there has been no official notification. Mr. Bloch will make sure that notification is sent out. Dennis Rogers and Kim Katterheinrich both commented that JVS had done a great job taking over and they were hearing nothing but good things from everyone involved. Mr. Bloch also gave credit to Connex staff – they are mostly still in place and working well with JVS long term staff who is helping also. Imogene O'Lenick noted that as a parent, she thinks its great and she felt it was significant that JVS’ decision was a “mission” based one. Mr. Bloch commented that they are glad to have a big presence in Butler County – had this not happened, they might never have had the opportunity. Please call him if anyone has questions.

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2.

Update on Annual Action Plan Goals for 2007 Chris Hurr explained that last year we told stories as an update for our annual goals; this year we’re trying to do more measurable goals. We will eventually try to do both and we still want to get some stories together to share in publications for this year. She noted that while we wanted to put together measurable goals, we needed something

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the public could understand – not just what sounds good, but data to back up our goals. Chris reviewed the 2007 Annual Action Plan Goals and updates – a copy of the document is included with these minutes. See the document for details reviewed. VI. AUDIENCE TO VISITORS None requested. VII. COMMITTEE REPORTS 1. Finance Committee: met Thursday, June 14 at 5:00 p.m. at Janet Clemmons Center. Dennis Rogers reported all items were reviewed and approved.  2. Vouchers and Expenditure Reports were included in Attachment #1.

Personnel Committee: met Thursday, June 14 at 5:15 p.m. at Janet Clemmons Center. Kim Katterheinrich reported all items were reviewed and approved.  Personnel actions and current staff vacancies were included in Attachment #2.

3.

Program Committee: met Thursday, June 14 at 5:30 p.m. at Janet Clemmons Center. Linda Good reported all items were reviewed and approved. James Henrie reported that he had received his grant and had purchased a lap top computer and has been working on a web site. James has also participated in focus groups with Teresa Brand and is working on the self-advocates’ retreat. He also has a DJ business.

4.

Evaluation of Superintendent Committee: met Thursday, June 14 at 5:45 p.m. at Janet Clemmons Center. To be discussed in executive session.

VIII.

EXECUTIVE SESSION Linda Good made a motion to go into Executive Session to review the Superintendent’s evaluation with her. Dennis Rogers seconded the motion. The motion passed unanimously with a roll call vote as follows: Kim Katterheinrich Linda Good Utawna Leap Imogene O'Lenick Craig Moon Dennis Rogers Yes Yes Yes Yes Yes Yes

After the Executive Session, Linda Good made a motion to go back into regular session. Dennis Rogers seconded the motion. The motion passed unanimously. IX. OLD BUSINESS 1. Dennis Rogers made a motion to ratify current expenditures as reviewed and approved by the Superintendent, as reviewed and endorsed by the Finance Committee.

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Linda Good seconded the motion. The motion passed unanimously. 2. Utawna Leap made a motion to ratify agreements approved by the Superintendent from 5/1/07 through 5/31/07 included in Attachment #3, in accordance with Administrative Policy #1.00, as reviewed and endorsed by the Finance Committee. Kim Katterheinrich seconded the motion. The motion passed unanimously. X. NEW BUSINESS 1. Craig Moon made a motion to approve Resolution #2007-06-01 (Attachment #4) for the Butler County Commissioners and Butler County United Way Family Resource Center Project, as reviewed and endorsed by the Program Committee. Linda Good seconded the motion. The motion passed unanimously. 2. Dennis Rogers made a motion to approve Resolution #2007-06-02 (Attachment #5) for the Transportation Alliance of Butler County, as reviewed and endorsed by the Program Committee. Linda Good seconded the motion. The motion passed unanimously. 3. Kim Katterheinrich made a motion to postpone approval of Superintendent Christina Hurr’s evaluation until the August Board meeting as recommended by the Evaluation of the Superintendent Committee. Utawna Leap seconded the motion. The motion passed unanimously. 4. Dennis Rogers made a motion to approve calendar for MRDD Early Intervention Program for 2007-2008 program year (Attachment #7), effective 7/1/07, as reviewed and endorsed by the Program Committee. Utawna Leap seconded the motion. The motion passed unanimously. 5. Kim Katterheinrich made a motion to approve payment of tuition, travel, hotel, and meals for a four-day P.L.A.Y. Project training session in Ann Arbor, Michigan 9/28/07 – 10/1/07 for 2 EI staff members (Cindy Davis and Chris Robinson) and for 2 additional staff members who will audit the training (Mary May and Gina Frankenfield), at a cost of $12,408.00, as reviewed and endorsed by the Finance Committee.

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Dennis Rogers seconded the motion. The motion passed unanimously. 6. Kim Katterheinrich made a motion to approve abolishing one (1) Early Intervention Assistant position from the table of organization, effective 6/30/07, as reviewed and endorsed by the Personnel Committee. NOTE: The position is vacant due to a retirement. The intent is that the budget from this abolished position will be reallocated to fund a .5 EI Specialist position which has already been approved by the Board. Craig Moon seconded the motion. The motion passed unanimously. 7. Kim Katterheinrich made a motion to approve the following amended Personnel Policies, effective 6/14/07, as reviewed and endorsed by the Personnel Committee. A. #2.14, Evaluation of Applicants (Attachment #8), to specify actions to be taken in the event there is a potential problem with a candidate’s criminal background report; #2.55, Staff/Consumer Relationships (Unusual Incidents) (Attachment #9), to implement requirements of HB79 requiring the Board and its employees to report “professional misconduct” of any Department of Education certificated individual to the Department of Education.

B.

Craig Moon seconded the motion. The motion passed unanimously. 8. Linda Good made a motion to approve new Program Policy # 6.8.10, Individual’s Right to Refuse Treatment, (part of the Health and Medical policy) (Attachment #10), effective 6/14/07, as reviewed and endorsed by the Program Committee. Dennis Rogers seconded the motion. The motion passed unanimously. 9. Linda Good made a motion to approve the following agreements, as reviewed and endorsed by the Finance Committee: A. (#0607-05) New agreement with Quest for Independence, effective 6/1/07 through 12/31/07, for day habilitation services and transportation for 1 individual not on a waiver, at a cost of $77.05 per day for day habilitation services and $19.90 per day for transportation (1 way), total cost not to exceed $15,500.00 for the length of the agreement; (#0607-11) New master agreement with ResCare Ohio Sonny Spot Adult Day Program, effective 6/1/07 through 12/31/07, for day program services for nonwaiver eligible individuals at a rate of $77.05 per day and $39.80 for roundtrip transportation to program (currently serving 2 individuals at a cost of

B.

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$42,066.00); C. (#0607-03) Renewal agreement with Butler County Educational Services Center (fiscal agent), effective 7/1/07 through 6/30/08, for collaborative fee agreement in support of the Family and Children First Council, at a total cost not to exceed $20,000.00 for the length of the agreement, which is an increase of $2,000.00 over the previous agreement; (#0607-04) Renewal agreement with University Hospital dba Health Alliance of Greater Cincinnati, effective 7/1/07 through 12/31/07, for psychiatric/neurologic services, at a total cost not to exceed $36,000.00 for the length of the agreement, which is the same cost as the previous agreement; (#0607-08) Renewal master agreement with Universal Transportation Systems (UTS), effective 7/1/07 through 6/30/08, for demand response transportation at the rates listed in Attachment #11; (#0607-09) Renewal master agreement with Butler County Regional Transit Authority (BCRTA), effective 7/1/07 through 6/30/08, for demand response transportation, at rates listed in Attachment #12; (#0607-13) Renewal agreement with Butler County Educational Services Center (fiscal agent), effective 7/1/07 through 12/31/07, for an Interagency Agreement for multi-systemic therapy services and individual case support for children whose service needs require the resources of multiple child-serving systems, at an amount of $20,000.00 to be used as a “restricted use contribution” ; Item removed – will be placed on August agenda. (#0507-06A) Amendment to agreement with Jewish Vocational Services, effective 5/1/07 through 12/31/07, for day habilitation and transportation services for 45 individuals, to continue transportation and increase rate from $22.00 to $29.20 per day/round trip, increasing cost by $123,270.00, bringing total amount to $437,150.00; (#0407-11A) Amendment to agreement with Ohio Department of MRDD, effective 4/13/07 through 12/31/07, for residential placement for one individual at Southwest Ohio Developmental Center, at a rate of $236.64 per day for 1:4 supervision, and an additional rate of $345.89 per day ($14.42 per hour if less than 24 hour support is needed) for 1:1 supervision, total daily rate not to exceed $582.53 (for 263 days), total cost of the agreement not to exceed $153,205.39; NOTE: This contract was originally approved for the $345.89 rate by mistake. We understood that the 1:1 rate was the daily fee when in fact the 1:1 rate is added to their usual daily rate. This contract also allows for a 1:1 hourly rate if the individual doesn’t need that level of support 24 hours. K. (#0906-03A) Amendment to agreement with Indiana Developmental Training Center, effective 9/22/06 to extend end date through 6/25/07, for residential services for one individual, and to increase daily rate to $330.26 (3% increase) beginning 1/1/07 through 6/25/07, total cost of the agreement is $89,893.60. (increase of $58,125.76).

D.

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F.

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H. I.

J.

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NOTE: This agreement was extended while the individual completed an appeal through Indiana Medicaid – we have been extending month to month until the appeal was decided. Kim Katterheinrich seconded the motion. The motion passed unanimously with a roll call vote as follows: Kim Katterheinrich Linda Good Utawna Leap Imogene O'Lenick Craig Moon Dennis Rogers 10. Yes Yes Yes Yes Yes Yes

Dennis Rogers made a motion to approve the following agreements, as reviewed and endorsed by the Program and Finance Committees: A. (#0607-12) Renewal agreement with Alexson Holdings, Inc., dba Fairfield Center, effective 7/1/07 through 8/31/07 (44 program days), for day habilitation services for 102 slots per day at a rate of $37.63 per slot (does not include transportation), at a projected cost to Alexson of $168,883.44 (#0607-14) Renewal agreement with Butler County Educational Services Center, effective 7/1/07 through 6/30/08, for use of space at Janet Clemmons Center for Head Start, including 4 classrooms, kitchen and shared food storage area, and other space as needed and available, at a cost to be determined by the Superintendents (ESC pays MRDD);

B.

Craig Moon seconded the motion. The motion passed unanimously. 11. Craig Moon made a motion to approve the following agreements with school districts for preschool and for ancillary support services which will be provided as requested by each individual district for the 2007-2008 school year, effective 7/1/07 through 6/30/08, as reviewed and endorsed by the Program and Finance Committees. A. (#0607-15) with Edgewood City School District:  Edgewood will continue to operate their own preschool services;  MRDD will provide $35,000.00 for continued support of the district’s preschool program; (#0607-16) with Fairfield City School District:  Fairfield will continue to operate their own preschool services;  MRDD will provide $75,000.00 for continued support of the district’s preschool program; (#0607-17) with Hamilton City School District:  Hamilton will continue to operate their current preschool services;  MRDD will provide an $130,000.00 for continued support of the district’s preschool program;

B.

C.

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D.

(#0607-18) with Lakota Local School District:  Lakota will continue to operate their own preschool services;  MRDD will provide $145,000.00 for continued support of the district’s preschool program; (#0607-19) with Madison Local School District:  Madison will continue to operate their own preschool services;  MRDD will provide $5,000.00 for continued support of the district’s preschool program; (#0607-20) with Middletown City School District:  Middletown will continue to operate their own preschool services;  MRDD will provide $40,000.00 for continued support of the district’s preschool program; (#0607-21) with Monroe Local School District:  Monroe will continue to operate their own preschool services;  MRDD will provide $15,000.00 for continued support of the district’s preschool program; (#0607-22) with New Miami Local School District:  MRDD will provide $5,000.00 for continued support of preschool education for children in the district; (#0607-23) with Ross Local School District:  Ross will continue to operate their own preschool services;  MRDD will provide $30,000.00 for continued support of the district’s preschool program; (#0607-24) with Talawanda City School District:  Talawanda will continue to operate their own preschool services;  MRDD will provide $20,000.00 for continued support of the district’s preschool program.

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I.

J.

NOTE: All districts are given the opportunity to request ancillary support services from MRDD, pending staff availability, at the following rates: Speech Therapy, $35.00 per hour; Occupational and Physical Therapy, $50.00 per hour; Nursing, $50.00 per hour; and Behavior Supports, $50.00 per hour. Linda Good seconded the motion. The motion passed unanimously with a roll call vote as follows: Kim Katterheinrich Linda Good Utawna Leap Imogene O'Lenick Craig Moon Dennis Rogers Yes Yes Yes Yes Yes Yes

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XI.

SUPERINTENDENT’S REPORT 1. 2. Superintendent’s Monthly Activity Report – included in Board packets. Director and Supervisor Reports – some included in Board packets – these were optional this month. A. B. C. D. E. F. G. H. I. 3. Adult Services and Connex Group Report Children’s Programs and Services Report Ancillary Services/Training Report Service and Support Administration Report Medicaid Administration Report Quality Assurance Report Partnerships for Housing Report Transportation and Facility Services Report Human Resources and Community Outreach Report

Upcoming Events A. Blues and Bikes – Saturday, June 16 – Roll out at 12:00 p.m. and Blues Concert begins at 4:00 p.m. in Downtown Middletown (benefits Middletown Parent Group) Fun in the Summer Dance, sponsored by GE – Wednesday, June 27 a Tori’s Station from 6 – 8:30 p.m.

B.

4.

Scheduled dates for August Committee Meetings: A. Finance Committee meeting: Thursday, August 9 at 5:00 p.m. at Janet Clemmons Center. Personnel Committee meeting: Thursday, August 9 at 5:15 p.m. at Janet Clemmons Center. Program Committee meeting: Thursday, August 9 at 5:30 p.m. at Janet Clemmons Center.

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C.

5. XII.

Date for next regular meeting Thursday, August 9 at 6:00 p.m. at Janet Clemmons Center.

EXECUTIVE SESSION Kim Katterheinrich made a motion to go into executive session to discuss legal issues. Linda Good seconded the motion. The motion passed unanimously with a roll call vote as follows: Kim Katterheinrich Linda Good Yes Yes

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Utawna Leap Imogene O'Lenick Craig Moon Dennis Rogers XIII. ADJOURNMENT

Yes Yes Yes Yes

There being no further business before the Board, Kim Katterheinrich made a motion to adjourn. Linda Good seconded the motion. The motion passed unanimously.

__________________________________ Imogene O'Lenick, Board President

_________________________________ Dennis Rogers, Recording Secretary


				
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