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ALLEN COUNTY BOARD OF MENTAL RETARDATION_1_

VIEWS: 7 PAGES: 12

									January 24, 2007 01-07 02-07 03-07 Approval of the Agenda Election of Officers Establishment of Meeting Schedule for 2007

04-07 Approval of the Minutes of the December 20, 2006 Board Meeting Concur with Payment of Bills, pages 1-16, 18-23, 26-34, and 36-45 Approval of Hire of Leah Rankin as Bus Aide – 9 Month Position Approval of Transfer of Tim Richards from Bus Driver - 9 Month to Bus Driver -12 Month Approval of Transfer of Kathy Clawson from Workshop Asst/Bus Aide PM to Bus Driver – 9 Month Approval of Transfer of Betty Bowman from Bus Aide – 40 Hour to Bus Aide – 48 hour, 9 Month 05-07 Concur with Payment of Bills, pages 17, 24, 25, and 35 06-07 Approve Direct Service Contracts 07-07 Approve Intra-Fund Transfers Approve Inter-Fund Transfers 08-07 Accept the Following Policy for First Reading: 8.11 Major Unusual Incidents/Unusual Incidents Adopt Program Calendar for 07 – 08 and Modify the Program Calendar for 06 – 07 Approve Expenses for Staff Appreciation Dinner Approval to Allocate Funds for the Nonfederal Share of Medicaid Services Approve the Following Substitute Position Descriptions TR-107 Bus Driver Substitute CS-103 Cafeteria Worker Substitute MT-105 Custodial Worker Substitute TR-105 Driver-Community Placement Substitute CS-301 Early Intervention Specialist Substitute CS-113 Educational Aide Substitute CS-114 Educational Aide/Bus Aide Substitute AS-121 Employment Specialist Substitute CS-310 Instructor Substitute AS-312 Nurse Substitute AS-207 Secretary/Receptionist Substitute AS-107 Shipping and Receiving Substitute TR-111 Vehicle Maintenance Substitute AS-103 Workshop Assistant/Bus Aide Substitute
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09-07 10-07 11-07 12-07

ALLEN COUNTY BOARD OF MENTAL RETARDATION AND DEVELOPMENTAL DISABILITIES
SUPPORTING THE CHOICES OF PEOPLE THROUGH COMMUNITY PARTNERSHIPS AND QUALITY SERVICES

MINUTES January 24, 2007 4:45 p.m. Organizational and Regular Meeting Administration Building Location - 2500 Ada Road Lima, OH 45801 OATH OF OFFICE Robert Honigford has been re-appointed to the Board by Judge David Kinworthy. His term commenced on January 1 and will end December 31, 2010. Mr. Honigford was initially appointed to this position on January 27, 2000 to fill a vacancy. He was reappointed to his first full term in December 2002. He is a practicing attorney in Lima. Additionally, he was a public accountant in private business. He provides valuable insight to the Board on the Finance Committee and in dealing with various legal issues. Commissioner Dan Reiff administered the oath of office to Mr. Honigford. I. Roll Call

The Allen County Board of Mental Retardation and Developmental Disabilities met in regular session on Wednesday, January 24, 2007. Vice-President Goodin called the meeting to order at 4:45 p.m. with the following roll call response: Mr. Charles Fuller, excused Mr. Robert Honigford, present Dr. Jon Rockhold, excused II. Mrs. Gina Goodin, present Mr. Gregory Miller, present Mr. Edward Healey, present Mrs. Kathryn Williams, present

Revision and Acceptance of the Agenda

RESOLUTION 1-07: Mr. Honigford moved to approve the agenda. Mr. Healey seconded the motion to approve the agenda. Mr. Healey, yes Mrs. Williams, yes Mr. Honigford, yes Mrs. Goodin, yes Mr. Miller, yes

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III.

Organizational Business A. Election of Officers

NOMINATING COMMITTEE RECOMMENDATION 02-07: The Nominating Committee recommended and so moved the election of the following slate of officers for 2007: President Vice President Recording Secretary Mr. Honigford moved. Mr. Healey seconded the motion. Mr. Healey, yes Mrs. Williams, yes B. Mr. Honigford, yes Mrs. Goodin, yes Mr. Miller, yes Jon Rockhold Greg Miller Kathy Williams

Establishment of Meeting Schedule for 2007

Superintendent Baldridge proposed the Board not meet in June and August. Superintendent Baldridge also proposed the meeting in January be delayed by one week. SUPERINTENDENT’S RECOMMENDATION 03-07: Superintendent Baldridge recommended the following Board Meeting schedule: All meetings begin at 4:45 p.m. in the Administration Building February 28, 2007 March 28, 2007 April 25, 2007 May 23, 2007 July 25, 2007 September 26, 2007 - Joint Meeting with Marimor Industries, Inc. October 24, 2007 November 28, 2007 December 19, 2007 January 30, 2008* * Organizational Meeting for 2008 Mr. Healey moved to accept the recommendation of the Superintendent. Mrs. Williams seconded the motion to accept the recommendation of the Superintendent. Mr. Honigford, yes Mr. Healey, yes Mr. Miller, yes Mrs. Goodin, yes Mrs. Williams, yes

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IV.

Correspondence

Superintendent Baldridge shared with the Board thank you cards received from Judy Carpenter, Cassie Lewis, Steve Guyton, and Marimor Staff for the Staff Appreciation Dinner. V. VI. Hearing of the Public Reports A. Staff Report – Jeannie Stahl presented the results of the survey regarding Adult Day Support/Adult Vocational Habilitation which was recently completed by the Service and Support Department. Best Practice/Planning Considerations – Superintendent Baldridge will talk about the Tangible Personal Property situation and how that will effect our Board if legislative action is not taken to correct the problem at the next Board meeting.

B.

VII.

Consent Agenda

SUPERINTENDENT’S RECOMMENDATION 04-07: Superintendent Baldridge recommended the Board consent to the following items: A. Approval of the minutes of the December 20, 2006 regular meeting of the Allen County Board of MR/DD. Concurrence with the payment of bills for programs operated by the Allen County Board of MR/DD, pages 1 – 16, 18 – 23, 26 – 34, and 36 – 45. Personnel Report 1. New Hires a. Leah Rankin was hired as a Bus Aide-9 Month effective January 12, 2007 at AFSCME Salary Step 2. 2. Transfers a. Tim Richards transferred from Bus Driver-9 Month to Bus Driver-12 Month effective December 21, 2006 at the same AFSCME Salary Step. b. Kathy Clawson transferred from Workshop Asst/Bus Aide PM to Bus Driver9 Month effective December 21, 2006 at the same AFSCME Salary Step. c. Betty Bowman transferred from Bus Aide-40 hour to Bus Aide-48 hour, 9 Month, effective January 2, 2007 at the same AFSCME Salary Step.

B.

C.

Mr. Miller moved to accept the recommendation of the Superintendent. Mr. Honigford seconded the motion to accept the recommendation of the Superintendent.
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Mr. Miller, abstain on section A, yes on sections B and C Mr. Healey, yes Mr. Honigford, yes VIII. Exception Agenda

Mrs. Williams, yes Mrs. Goodin, yes

SUPERINTENDENT’S RECOMMENDATION 05-07: Superintendent Baldridge recommended the Board consent to the following items: 1. Concur with the Payment of Bills for programs operated by the Allen County Board of MR/DD, pages 17, 24, 25 and 35.

Mr. Miller moved to accept the recommendation of the Superintendent. Mrs. Williams seconded the motion to accept the recommendation of the Superintendent. Mrs. Williams, yes Mr. Miller, yes IX. Superintendent's Report A. Fiscal – December Revenue Fund 2018, General Fund 1. 2. Local Property Tax a. Personal Property Tax Fees for Service/Local a. Transportation Fees - Enrollee b. Sales Cafeteria c. Other Enrollee Fees d. Services - Supported Employment e. Services – Transportation f. Services – Tuition g. Services – Other State and Federal Revenue a. Dept. of Ed. Funding-School Age b. Dept. of Ed. Funding-Preschool c. Dept. of Ed. Transportation d. HMG GRF e. HMG TANF f. HMG Part C g. HMG Grants h. Federal School Breakfast i. Federal School Lunch j. Other – MR/DD
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Mr. Healey, yes Mrs. Goodin, abstain

Mr. Honigford, yes

155,170.26 2,939.42 2,374.69 25.00 5,432.69 364.50 2,328.63 30,426.60 63,427.61 11,155.28 8,372.91 3,088.26 37,287.05 5,003.46 178.39 1,373.82 2,379.79 41,104.09

3.

4.

k. Title XIX l. Title XX Other Revenue a. Refunds b. Other Receipts c. Employee Portion of Hospitalization d. Employee Optional Life e. Sundry Revenue

285,630.44 9,569.00 1,489.38 484.00 23,033.32 1,489.38 1,085.36

Fund 2075, Family Resource Services 1. Reimbursements 293.54

Fund 2930, Unspecified 1. 2. Donations Interest 2,266.66 629.61

Fund 4018, Permanent Improvement 1. Local Property Tax a. Personal Property Tax

13,493.07

B.

Administrative 1. 2. 3. 4. 5. Children’s Services Report Adult Services Report Community Support Services Report with LODDI, Inc. Minutes of December 18, 2006 Help Me Grow Report Human Resource Report - HR Newsletter

X. XI. XII.

Old Business Board Discussion Committee Reports A. Ethics Council – Met January 24, 2007 1. Approve Direct Service Contracts

ETHICS COUNCIL’S RECOMMENDATION 06-07: The Ethics Council recommended and so moved that the following direct service contracts be approved as presented:

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Agency Sunshine of NW Ohio

Duration 31 Days

Amount $116.56 HPC $ 25.79 Room & Board $ .38 per ml. Transport $ 18.00 per Hour

RMS of Ohio Mr. Honigford moved.

69 Days

Mrs. Williams seconded the motion of the Ethics Council. Mr. Healey, yes Mr. Miller, yes B. Mr. Honigford, yes Mrs. Goodin, yes Mrs. Williams, yes

Finance Committee – Met January 23, 2007

FINANCE COMMITTEE’S RECOMMENDATION 07-07: The Finance Committee recommended and so moved the Board approve the following: 1. Intra-Fund Transfers $5.00 From 10010117-175001, Administration, Medical Premiums To 10010117-175003, Administration, Life Insurance Premiums From 10010131-340005, Administration, Services – Consulting To 10010193-930001, Administration, Transfer – Out From 20020121-219099, Plant Maintenance, Materials and Supplies Sundry To 20020131-330612, Plant Maintenance, Repairs Electrical From 30030117-170005, Children’s Services, Support, Salary – Employees To 30030117-170043, Children’s Services, Support, Salary – Temp. Employees From 30030117-170005, Children’s Services, Support, Salary – Employees To 30030117-171001, Children’s Services, Support, PERS From 30030117-170005, Children’s Services, Support, Salary – Employees To 30030117-171002, Children’s Services, Support, STRS From 30030217-170005, Children’s Services, Early Intervention, Salary – Employees To 30030217-172001, Children’s Services, Early Intervention, Medicare From 30030317-170005, Children’s Services, Preschool, Salary – Employees To 30030317-171002, Children’s Services, Preschool, STRS From 50050117-170042, Transportation, Salary – Bus Drivers To 50050117-170046, Transportation, Salary – Temp. Bus Drivers
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$2,187

$1,000

$10,000

$800

$1,050

$40

$400

$2,000

$6,000

From 50050117-170042, Transportation, Salary – Bus Drivers To 50050117-170047, Transportation, Salary – Employees Community Place From 50050117-170042, Transportation, Salary – Bus Drivers To 50050117-170048, Transportation, Salary – Temp. Community Placement From 40184141-410101, Permanent Improvements, Building To 40184131-330617, Permanent Improvements, Repairs – Sundry Building From 40040131-340599, Adult Services, Support, Contract Services To 40040621-219099, Adult Services, Supported Employment, Materials & Supplies

$50

$1,000

$150

2.

Inter-Fund Transfers $10,000 From 10010194-940001, General Fund, Advance Out To 24600492-590902, Early Childhood Sp. Ed. IDEA, FY-07, Advance In From 10010194-940001, General Fund, Advance Out To 24690492-590902, Special Ed. Part B, IDEA FY06, Advance In From 10010193-930001, General Fund, Transfer Out To 24690491-590901, Special Ed. Part B, IDEA FY06, Transfer In

$15,000

$2,187

Mr. Miller moved. Mr. Honigford seconded the motion of the Finance Committee. Mr. Healey, yes Mrs. Williams, yes C. D. E. Personnel Committee Planning Committee Policy Committee – Met January 22, 2007 1. Accept Policy for First Reading 8.11 Major Unusual Incidents/Unusual Incidents Mr. Honigford, yes Mrs. Goodin, yes Mr. Miller, yes

The Major Unusual Incident Rule has changed resulting in a need to modify our policy to come into compliance with the new rule. POLICY COMMITTEE RECOMMENDATION 08-07: The Policy Committee recommended and so moved to accept the following policy for first reading:

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8.11 Mr. Healey moved.

Major Unusual Incidents/Unusual Incidents

Mrs. Williams seconded the motion of the Policy Committee. Mr. Healey, yes Mrs. Williams, yes XIII. New Business A. Adopt Program Calendar for 07 – 08 and Modify the Program Calendar for 06 – 07 Mr. Honigford, yes Mrs. Goodin, yes Mr. Miller, yes

Marimor Education Association and Adult Service staff have provided input regarding the program calendar for next year. It is ready for Board adoption. Additionally, the 06 – 07 calendar needs to be changed regarding the time of graduation. The calendar calls for graduation on May 25 at 7:00 p.m. 50% of our graduates would be unable to attend if we left the time as it is. (There are two graduates.) Peggy has spoken with both families and 1:00 p.m. on that same day works for both families. SUPERINTENDENT'S RECOMMENDATION 09-07: Superintendent Baldridge recommended the Board adopt the proposed Program Calendar for July 2007 – June 2008 as presented. Further, Superintendent Baldridge recommended the Board change the time of graduation on May 25, 2007 from 7:00 p.m. to 1:00 p.m. Mr. Healey moved to accept the recommendation of the Superintendent. Mr. Miller seconded the motion to accept the recommendation of the Superintendent. Mr. Honigford, yes Mr. Healey, yes B. Mr. Miller, yes Mrs. Goodin, yes Mrs. Williams, yes

Approve Expenses for Staff Appreciation Dinner

Last month, the Board approved expenses for the staff appreciation dinner at a cost not to exceed $2,800. That dollar amount was based on 180 participants which seemed to be a high number based on previous years. The numbers have exceeded expectations. Therefore it is necessary to request an additional $100. SUPERINTENDENT'S RECOMMENDATION 10-07: Superintendent Baldridge recommended the Board approve an increase of $100 for the staff appreciation dinner, held on January 19, 2007. Mr. Honigford moved to accept the recommendation of the Superintendent. Mr. Healey seconded the motion to accept the recommendation of the Superintendent. Mr. Miller, yes Mr. Honigford, yes Mrs. Williams, yes Mrs. Goodin, yes
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Mr. Healey, yes

C.

Allocate Funds for the Nonfederal Share of Medicaid Services

State law requires the Board to adopt a resolution annually specifying the amount of funds that will be used in the next year for the nonfederal share of Medicaid services. This resolution is based on the budget adopted November 29, 2006. Within this dollar amount, $323,000 is for day habilitation/day array, $313,155 is for targeted case management over a 16 month period, and $325,000 is for residential services. SUPERINTENDENT'S RECOMMENDATION 11-07: Superintendent Baldridge recommended the Board allocate the sum of $961,155 for 2007 to be used to pay the nonfederal share of the Medicaid Home and Community Based services and Case Management services provided to individuals who the Board determines are eligible for Allen County Board of MR/DD services in accordance with §5126.041 O.R.C. The payment of the nonfederal share represents an ongoing financial commitment for such services by the Allen County Board of MR/DD as required by §5126.057 O.R.C. Mr. Miller moved to accept the recommendation of the Superintendent. Mrs. Williams seconded the motion to accept the recommendation of the Superintendent. Mrs. Williams, yes Mr. Miller, yes D. Mr. Healey, yes Mrs. Goodin, yes Mr. Honigford, yes

Approve Substitute Position Descriptions

For a number of positions, we have different requirements for substitutes as compared to permanent employees. These position descriptions have not all had Board approval. SUPERINTENDENT'S RECOMMENDATION 12-07: Superintendent Baldridge recommended the Board approve the following position descriptions: TR-107 Bus Driver Substitute Eliminates academic skill requirement. Hours flexible

CS-103

Cafeteria Worker Substitute Eliminates academic skill requirements Eliminates OH Dept. of Health PIC training Reduces Experience and Training requirements Custodial Worker Substitute Eliminates academic skill requirements Flexible Hours Driver-Community Placement Substitute Eliminates academic skill requirements Early Intervention Specialist Substitute Eliminate academic skill requirements Substitute Grade of EI Specialist Certification Flexible Hours
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MT-105

TR-105

CS-301

CS-113

Educational Aide Substitute Eliminates academic skill requirements Eliminates prior experience requirement Flexible Hours Educational Aide/Bus Aide Substitute Eliminates academic skill requirements Eliminates prior experience requirement Flexible Hours Employment Specialist Substitute Eliminates academic skill requirements Eliminates prior experience requirement Eliminates requirement for an Associates Degree Instructor Substitute Eliminates academic skill requirements Eliminate “Highly Qualified” Requirement Change licensure to Substitute Teacher Flexible Hours Eliminate academic skill requirements

CS-114

AS-121

CS-310

AS-312

Nurse Substitute

AS-207

Secretary/Receptionist Substitute Eliminate academic skill requirements Flexible Hours Shipping and Receiving Substitute Eliminate academic skill requirements Vehicle Maintenance Substitute Eliminate academic skill requirements Eliminate the CDL License Requirement Eliminate annual driver’s abstract Workshop Assistant/Bus Aide Substitute Eliminate academic skill requirements

AS-107

TR-111

AS-103

Mr. Healey moved to accept the recommendation of the Superintendent. Mrs. Williams seconded the motion to accept the recommendation of the Superintendent. Mr. Healey, yes Mrs. Williams, yes Mr. Honigford, yes Mrs. Goodin, yes Mr. Miller, yes

XIV. Other Items to Come Before the Board

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XV.

Adjournment

Mr. Healey moved to adjourn the meeting at 6:00 p.m. Mr. Honigford seconded the motion to adjourn. Mr. Healey, yes Mrs. Williams, yes Mr. Honigford, yes Mrs. Goodin, yes Regular Board Meeting February 28, 2007 at 4:45 p.m. Allen County Board of MR/DD Administration Building 2500 Ada Road, Lima, OH Mr. Miller, yes

________________________________________ Chris Calvelage, Clerk

________________________________ Kathy Williams, Recording Secretary

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