Institutional Organization and Governance Structure of AAU by klutzfu55

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									    Institutional Arrangement and Governance
                  Structure of AAU
The following academic and administrative setup and governance structure of AAU is
informed by the following authoritative documents and sources of information:

    The Proclamation to Re-establish Addis Ababa University
    The Revised Higher Education Proclamation
    The Five Year Strategic Plan of AAU
    New designs for Core and Support Work Processes prepared by BPR teams
    Existing best practices in American, European and African Universities
     studied during the benchmarking exercises and afterwards
    Reactions to an earlier draft and suggestions from academic units and staff
     both individually and collectively.

1. Academic Organization
Academic organization refers to the placement of teaching-learning and research
programs in the system in general and in academic units in particular. It also refers to
the differentiation of functions and definition of relationships among academic units.
Academic units at AAU and their respective responsibilities in the system will be as
follows:

1.1. Academic Units (Teaching-Learning/Research)
Academic units at AAU consist of Program units, Departments, Faculties, Schools,
Institutes and Centers.

1.1.1. Departments and Program Units:
1.1.1.1. Definition:

Departments and Program Units will be maximal/primary units for the organization
and conduct of academic work and minimal/secondary units for academic
administration. There are a number of points on which the two units overlap and
differences between them are not categorical. However, they differ generally on the
basis of the following:

                       Departments generally run two or more academic programs
                       while program units run individual programs.

                       Departments generally engage in both undergraduate and
                       graduate education while Program Units run programs at either
                       the graduate or undergraduate level.

                       Departments run programs organized around one discipline or
                       two closely related disciplines while programs generally run
                       multidisciplinary or cross-disciplinary programs.
                      Departments generally carry out most or all of their academic
                      functions with fulltime (in-house) academic staff while
                      Program Units generally run their programs with academic staff
                      on temporary or joint appointment.

However, these generic points of difference may not be enough to determine whether
or not an academic unit should be a program unit or a department. When it becomes
necessary to make such a determination, an additional set of criteria should be taken
into account. The most important among these will be the profile of the academic unit
in terms of teaching staff, the diversity of programs and the ratio of teaching staff to
students. As a minimal point of departure, to qualify for a status of a department, a
program unit may need to have full time faculty holding graduate degrees that can
carry at least 85 percent of all its programs without dependence on external sources or
joint appointments. It would also need to run both undergraduate and graduate
programs (unless, of course, it is designated as a graduate school only) and attain a
student-teacher ratio that is comparable to the average in the Faculty or School of
which it is a member.

1.1.1.2. Areas of Responsibility

Departments and Program Units will be responsible for the following aspects of the
newly designed processes of Teaching-Learning (including aspects of HRM that a
have direct bearing on that core process), Research and Community Services:

       Teaching-Learning:

            Organizing and proposing courses, curricula and programs
            Undertaking regular and periodic review of programs
            Implementing decisions of the School/Division/Institute on the reform
             of programs and of the Senate on the disestablishment of existing
             programs
            Organizing and delivering courses of instruction, including the
             selection and assignment of instructors and course teams
            Regulating assessment of student work by instructors or course teams
            Evaluating course/module delivery by instructors or course teams
            Organizing academic advice for undergraduate students who major in
             the discipline (s) they house
            Selection of graduate students
            Organizing and conducting orientation for incoming graduate students
            Determining academic status and enrolment of graduate students
            Organizing academic advice for graduate students




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Research

    Developing strategic plan for research in consonance with the
     University Research Plan
    Establishing and prioritizing thematic research agenda of the
     department/program unit
    Organizing concept notes and proposals for research and stakeholder
     deliberations on them.
    Organizing peer reviews of developed research proposals
    Evaluating and recommending academic staff and graduate student
     research for funding
    Regulating the implementation of approved and funded research by PIs
    Developing the research database of the Department/Program Unit
    Deciding on the utilization of budgetary allocations for procurement
    Undertaking all other academic and administrative activities defined
     for them in the Senate Legislation and College by-laws.

Community Services:

    Organizing and conducting academic programs in continuing and
     distance education settings
    Arranging for release of academic staff for community services
    Keeping records of community service in each academic staff’s
     portfolio
    Developing guidelines for the recognition and reward of academic staff
     for involvement in community Service

Human Resources

    Recruitment and selection of academic staff
    Evaluating academic staff productivity and recommending promotions,
     recognitions and rewards
    Recommending terms and conditions of employment and termination
     of academic staff
    Investigating violations of standards of academic work and
     administering or recommending disciplinary measures as per
     applicable legislation

Budget

    Deciding on the disbursement of budget allocated for the
     department/program unit




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1.1.2. Schools, Faculties and Institutes
1.1.2.1. Nomenclature and Definition

The term “School” will generally designate academic units that house professional
disciplines; “Faculty” generally designates units that house academic disciplines.
“Institute”, in some cases, designates units that have a combination of academic and
professional focus and in some cases units that function both as centers of research
and teaching and learning.

Schools, Faculties and Institutes will be minimal/secondary units for academic work
and optimal/central units of academic administration.

Except in those cases where a school or institute (usually in the professional areas)
houses a single field of study (like law, social work, journalism, etc), a faculty/school
or institute would have a minimum of two departments and an indeterminate number
of program units under it.

1.1.2.2. Areas of Responsibility

Schools, Faculties and Institutes will be responsible for the following aspects of the
newly designed core and support processes in the system of academic administration:

       Teaching-Learning

            Approving courses, curricula and programs
            Organizing and administering school/faculty/institute-wide programs
             such as undergraduate honors
            Organizing the review of programs by external bodies
            Approving recommendations that arise out of review of programs
            Organizing and conducting orientation for incoming undergraduate
             students
            Organizing academic counseling services for undergraduate students
            Determining academic status, enrolment and transfer of undergraduate
             students
            Approving and granting academic degrees and diplomas

       Research

              Approving research projects and recommending their funding
              Approving employment of academic staff
              Making budgetary allocations to departments and program units
              Coordinating School/Faculty/Institute-wide positions on academic and
               administrative matters and making representations on College and/or
               University-level legislative or consultative bodies.




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       Community Services:

            Organizing outreach and internship programs that relate to and benefit
             from disciplines and programs housed in the School/Faculty and
             Institute

        Human Resources

            Finalizing the employment and termination of academic staff as per
             applicable legislation
            Finalizing promotions, recognitions and rewards for academic staff as
             per applicable legislation
            Investigating violations of standards of work and conduct by academic
             staff and administering or recommending disciplinary measures as per
             applicable legislation.

       Administration:

            The employment, promotion and termination of administrative and
             support staff as per applicable regulations
            The administration of property and physical space.

       Budget

            Deciding on the disbursement of budget allocated for the
             faculty/school/Institute activities
            Allocating budget for departments and program units

1.1.3. Colleges
1.1.3.1. Definition:

Colleges are settings or forums in which Schools, Faculties and Institutes that share
similarities or common elements in terms of their areas of focus or future
development formulate common academic policies and coordinate and harmonize
their academic programs. They serve as units of coordination for the development of
interschool or interfaculty programs, availability of academic programs for students
across disciplines, and for the galvanization of academic resources to meet shared
objectives. Colleges will also serve as settings for a coordinated delivery of
administrative services.     In those cases where Schools and Institutes are not
organized into Colleges, such services will be provided by conveniently located
service centers.

In both the academic and administrative areas, the powers of colleges will be limited
to those that have been defined for them by university legislation or delegated to them
collectively by the schools, faculties and institutes that they coordinate and service.
In general, the relationship of colleges to the schools, faculties and institutes related to
them will be horizontal, not vertical. They will have little or no executive powers or
roles in day-to-day academic work and administrative decision-making.



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1.1.3.2. Areas of Responsibility

Colleges will be responsible for the following aspects of the newly designed core and
support processes

        Academic coordination and development

            Coordinating the formulation of college-wide policy, bylaws and
             procedures on all areas of academic activity including courses,
             curricula and research
            Promoting interdisciplinary intercourse and integration among
             academic staff and academic units in the College
            Encouraging and inculcating the culture of research through training
             on interdisciplinary and thematic research
            Popularizing and disseminating research products through college open
             days, press releases, exhibitions, etc.
            Coordinating college-wide positions and representations in University
             level legislative and consultative bodies (like the Senate and the
             University Council).

        Support Services

            Providing coordinated services in the areas of personnel management,
             budget administration, finance and procurement as per applicable laws
             and regulations.

Note:

For Schools / Faculties / Institutes that are not organized into Colleges, activities and
areas of responsibility defined for Colleges will be covered by Schools / Faculties /
Institutes themselves.

1.1.4. University-wide Programs and Support Centers
1.1.4.1. Definition:

University-wide Programs and Support Centers coordinate and/or run specific
programs or support services that are University-wide or extra-mural in nature. They
will be directed centrally (with branches, desks or chapters in the various campuses,
faculties, schools and institutes as necessary) and relate to other academic units either
as responsibility centers or as providers of support services. As responsibility centers,
they may coordinate or, in some cases, directly run academic programs or
instructional activities. As service providers, they respond to needs of academic units
and individual members of the academic community in such areas as library services,
teaching and learning support, student employment and career services,
extracurricular activities, etc. The following is the list of University-wide programs
and support centers:




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         1.  Center for Language Learning
         2.  Center for General Education Programs
         3.  Center for Honors Programs
         4.  Center for Preparatory Programs and Academic Skills Enhancement
             (Academic English, Research and Computational skills)
         5. Center for Teaching and Learning Support
         6. Center for Performance Evaluation and Quality Assurance
         7. Center for Information Technology
         8. University Libraries and Academic Documentation
         9. Center for Extra-Curricular Activities and Sports
         10. Center for National Service, Internship, Placement and Career
             Development
         11. Center for Students with Disabilities
         12. Center for Student Orientation, Guidance and Counseling

1.1.4.2. Areas of Responsibility    (Descriptions correspond to the list above)

           1. Organize and run non-degree courses on a variety of Ethiopian and
               foreign languages
           2. Coordinate and/or conduct courses of instruction that meet the
               requirements of General Education as determined by University-wide
               policy and bylaws of Colleges and Schools
           3. Coordinate, monitor and support academic programs and
               administrative arrangements for honors programs; support and
               facilitate communal activities of honors students
           4. Organize and run pre-enrolment diagnostic tests and intervention
               programs to enable and prepare graduate students for courses of study;
               Organize and run university-wide basic courses for undergraduate
               students in communication and computational skills as well as national
               and global issues
           5. Provide a range of support services and resources for academic units,
               academic staff and students who seek to improve their instructional
               and learning abilities
           6. Organize and carry out centralized tests, exams and evaluations;
               coordinate and facilitate appraisals, assessments and reviews of
               academic programs; assemble data on academic personnel, programs
               and resources
           7. Coordinate, facilitate, monitor and develop programs and activities to
               enhance internet and intranet connectivity and information systems
           8. Coordinate, facilitate, monitor and administer system libraries and
               documentation centers; provide library and archival services; recruit
               and recommend the employment and promotion of professional
               librarians
           9. Coordinate and facilitate student groupings, associations and clubs;
               support and promote civic engagement by students; coordinate and
               promote sports and physical education throughout the community.
           10. Coordinate the University-wide National Service Program; support and
               coordinate internship programs; organize and run programs that
               provide career advice and job placement for students and prospective
               graduates


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           11. Organize support and services for students with disabilities; Promote
               awareness about disability and ensure equal access and other forms of
               accommodation of students with disabilities in academic and service
               settings throughout the community.
           12. Organize and provide programs to enhance the social wellbeing of
               students through guidance, counseling and orientation services.


1.1.5. Central University Offices and Services
1.1.5.1. Definition

       There will be central offices of the University that will be responsible for
       administrative activities and services that either cannot be delegated to
       academic units or need to be coordinated centrally. These offices will carry
       out their tasks in consultation with academic units whose recommendations or
       capacities they will have to take into account in making their decisions or
       carry out their activities. They may, for this reason, set up coordinating
       offices, service centers or desks in the various academic units or campuses of
       the University, as the case may be. The following is the list of services or
       activities for which there will be central offices or service-centers.

              1.   Undergraduate Admissions and Placement
              2.   Graduate Admissions and Placement
              3.   Enrolment and Alumni Records Management (Registrar)
              4.   Student Services (Dormitories, Cafeterias and Health Services)

1.1.5.2. Areas of Responsibility (Descriptions correspond to the list above)

           1. Coordinate and process the recruitment, admission, placement and
              orientation of undergraduate students
           2. Coordinate and Process graduate admissions
           3. Process registration and course enrolment; schedule classes and exams;
              assemble and maintain student records; provide dispatch of academic
              record services to Alumni
           4. Coordinate or provide basic services to students such as dormitory,
              cafeteria and health services.




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2. List of Academic Units of Addis Ababa University

College of Social Sciences and Humanities
     Faculty of Social Sciences
     Faculty of Humanities
     Faculty of Language Studies

College of Management, Information and Economic Sciences

     School of Business and Management
     School of Economics
     School of Commerce
     School of Information Sciences

College of Natural Sciences
     Faculty of Life Sciences
     Institute of Computer and Mathematical Sciences
     Faculty of Chemical and Physical Sciences
     Institute of Geophysics, Space Science and Astronomy


College of Education and Behavioral Studies

     Graduate School of Education
     Institute of Psychology
     Institute of Educational Research

Graduate School of Development Studies
     Institute of Gender Studies
     Center for Regional and Local Development Studies
     Center for Rural Developmental Studies
     Center for Environment, Water and Development
     Center for Population Studies

Graduate School of Governance Studies
     Center for Peace and Security Studies
     Center for the Study of Federalism
     Center for Human Rights Studies




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School of Law

School of Journalism and Communication

School of Social work

Institute of Ethiopian Studies

Institute of African Studies

Ethiopian Languages Research Institute

College of Performing & Visual Arts
      Yared School of Music
      School of Fine Arts and Design
      School of Theatrical Arts


College of Health Sciences

Institute of Architecture, Building Construction and Urban
Design

Institute of Technology: Engineering




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3. Governance Structure
Academic governance refers to the manner in which executive, legislative and
regulatory bodies established at each of the three levels (i.e. at the University level, at
School/Faculty/Institute level, and at Department/Program Unit level) relate to each
other both vertically and horizontally. The executive branch consists of offices and
officers that constitute the University administration (all the way from the President to
Deans and Heads of Departments or Program Units) and the Consultative/Advisory
Bodies that are established to support and assist them. Legislative and regulatory
bodies take the form of assemblies of Staff and the standing or ad hoc committees that
they establish to follow up and regulate major arenas of academic work and
relationships. In short, the elements involved in University academic governance are
staff assemblies (and the Committees that they form at various levels) and executive
officers (and the Consultative/Advisory Bodies that support and assist them).

In both vertical and horizontal relationships, governance is about the distribution of
decision-making powers and accountability among the executive and
legislative/regulatory bodies. The challenge, of course, is how to work out a balance
between power and accountability and avoid the dislocations that too much
centralization or too much decentralization entails in both the vertical and horizontal
directions.

Below is the list of executive officers and staff assemblies that the system of academic
governance at AAU will be composed of, as well as the consultative and regulatory
bodies through which they will operate, along with brief descriptions of their
respective areas of responsibility.

3.1. Administration
The University administration in general consists of academic and administrative
office holders who make up the executive branch at all levels. Officers at each level,
starting with the President, operate with the support of subordinate office holders who
report directly to them and, in many cases, benefit from the collective wisdom of
consultative/advisory bodies made up of the officers that report to them and
representatives of staff and students.

3.1.1. The President:
             The President is the Chief Executive Officer of the University exercising
             all the powers vested in him by Law.

             Office of the President

             The Office of the President will be organized under a director to assist
             the President carry out his responsibilities of overseeing matters related
             to academic programs and personnel, student affairs, research,
             University finances, property and audit, legal as well as public and
             external affairs. The office will also organize and archive the records of
             the Board and of the Academic Senate.


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          Advisory / Consultative Bodies

          The President will seek the collective advice of two bodies constituted
          by Law to provide such advice and express views on administrative and
          academic matters of strategic nature. They are:

            The Managing Council (Art. 56 of HE Proclamation)

            Consists of the President, Vice Presidents, Chief Academic Officer for
            Student Affairs and other pertinent officers that the President may
            choose to include.

            The University Council (Art. 57 of HE Proclamation)

            Consists of “core members of the Managing Council, all deans,
            directors, members of the senate standing committee, the chief
            librarian, the registrar, other key academic officers, service department
            heads and…academic staff and student representatives”


3.1.2. Vice-Presidents:
          Vice Presidents will be responsible to the President and carry out
          responsibilities delegated or assigned to them by him/her. There will be
          four Vice-Presidents with responsibilities in the following major areas of
          activity:

                    Academic Affairs
                    Research & Dean of Graduate Studies
                    Business and Development
                    External Relations, Strategic Partnerships and Planning


3.1.3. Chief Academic Officers
          Chief Academic Officers are directly answerable to and carry out
          executive work delegated or assigned to them by the respective Vice
          Presidents. They work with the Vice Presidents as a team and deal with
          specific areas of activity that fall within the mandate of the respective
          Vice Presidents. The rationale behind the organization of these offices at
          this level is that they co-ordinate and oversee work in the three core
          processes in the University system: Teaching-Learning (divided into
          undergraduate, graduate and continuing education), Research and
          Community Services. A reasonable subdivision of major activity areas
          under these core processes necessitates the following five officers at the
          level of Chief Academic Officer:




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                    Academic Programs and Staff Affairs
                    Student Affairs
                    Continuing and Distance Education

                    Research
                    Program Development and Graduate Admissions


3.1.4 Chief Managing Officers
Chief Managing Officers oversee important university-wide support services and
work processes. They are answerable to the Vice President for Business and
Development and carry out executive work delegated or assigned to them by him/her.
The following will be the activity area that will be coordinated and run by Chief
Managing Officers:

                    Planning, Budget, Procurement and Finance


3.1.5. Other Senior (University-level) officers
                   Academic

                      The University Librarian
                      The University Registrar
                      Director of Undergraduate Admissions and Placement
                      Dean of Students

                   Administrative

                      Director of Student Services
                      Director of Human Resources Management
                      Director of Planning and Budget
                      Director of Procurement and Finance
                      Director of Property Administration and Maintenance
                      Director of University Enterprises and Resource Generation

                   External Relations and Partnership

                      Director of International Relations
                      Director of Alumni Affairs
                      Director of Regional, Federal and Intergovernmental Affairs
                      Director of Office for Visiting Scholars
                      Director of Community Services and Outreach


                 University Community Affairs and Support Systems

                    Director of ICT
                    Director of AAU Press


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                      Director of Natural and Cultural Heritage Management
                      Director of Office for Buildings, Grounds and Infrastructure
                      Director of the Gender Office
                      Director of the Office for HIV Prevention
                      Director of Office for Equity, Diversity and Multiculturalism
                      Director of Community Standards, Safety and Security
                      Director of Ethics Office
                      The University Ombudsman


3.1.5. College Directors
      The College Director will direct and supervise college level activities as
      defined under 1.1.3.2 above. Primarily, the College Director will be the
      officer in charge of policy formulation and coordination of activities that
      would lead to greater integration and harmonization of academic programs
      across the College. In academic administration, the authority of the College
      Director will be limited to inter-school or inter-faculty matters that have been
      delegated to him by the member schools/faculties and institutes. The College
      Director will also be responsible for organizing and directing administrative
      support services for the College.

      Advisory/Consultative Bodies

             The College Council

              The College Director will operate with the support and advice of the
              College Council that will consist of Deans, Associate and/or Assistant
              Deans as well as chief administrative officers of Faculties, Schools
              and Institutes that constitute the College.

      3.1.5.1. Institutes of Technology

      In the Institutes of Technology, the Scientific Director will hold a position
      that corresponds to that of the College Director. However, the position of the
      Scientific Director will be an executive position the scope and limitations of
      which will be determined by a separate constitutive act.

      3.1.5.2. College of Health Sciences

      In the College of Health Sciences, the College Director will hold an Executive
      office with the rank of Vice-President. The scope and limitations of his/her
      powers will be determined in a separate constitutive act.




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      3.1.5.3.College of Performing and Visual Arts

      In the College of Performing and Visual Arts the position of the College
      Director will be an executive position the scope and limitations of which will
      be determined in a separate constitutive act.


3.1.6. Deans of Schools, Faculties and Directors of Teaching Institutes
      The Faculty/School Dean or the Institute Director will be the chief executive
      officer of the Faculty, School or Institute. S/he will exercise authority over all
      academic and administrative matters in the Faculty/school/Institute as listed
      under 1.1.2.2 above.

             Advisory/Consultative Bodies

             Faculty/School/Institute Managing Council

             The Dean of a Faculty/School and Director of a teaching Institute will
             operate with the help of the Faculty/School/Institute Managing Council
             that will serve her/him as an advisory body and a clearing-house for
             decision-making on academic and administrative matters. It will be
             made up of the Assistant and Associate Deans and Major Academic
             and Administrative Officers of the Faculty/School/Institute.

             Faculty/School/Institute Council

             This will be the body that will be comprised of members of the
             Faculty/School/Institute Managing Council, Heads of Departments and
             Program units, representatives of academic and administrative staff
             nominated by the Faculty/School/Institute staff assembly,
             Faculty/School/Institute Gender Officers and elected representatives of
             students. [This will be an institution similar to the present Academic
             Commission (AC) except that it will operate more as a consultative
             body rather than as a decision-making organ per se].


3.1.7. Directors of Research Institutes and University-Wide Programs
             The position of directors of research Institutes (most of which also
             conduct academic programs) parallels those of Faculties/School Deans
             and Directors of teaching Institutes. They will function through
             similar consultative/advisory bodies. Directors of Institutes that run
             University-wide programs and support services will have positions that
             parallel those of research institutes, but will function through an
             administrative council that will be made up of Associate Directors and
             other administrative officers.




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3.1.8. Heads of Departments and Program Units
              Department or Program Unit Heads will have executive authority over
              academic matters that lie within their mandate as stated under 1.1.1.2.

              Advisory/Consultative Bodies

              Department/Program Unit Council

              Heads of Departments and Programs will operate through a managing
              council that will be made up of deputy heads (where this applies),
              heads of streams and members of Staff nominated by the full
              Assembly of the Department or Program Unit.


3.2. Academic Assemblies
3.2.1. The University Senate
The Senate is the highest and the most authoritative assembly of the academic staff of
Addis Ababa University and functions as the legislative and regulatory body on
academic and community matters. Its membership and powers are defined in the HE
Proclamation. It meets periodically to make decisions on academic matters and to
approve or amend the University Legislation and bylaws of Colleges. It will set up
regulatory bodies that it deems to be necessary for the normal and fruitful conduct of
academic business when it is not in session.

Senate Committees

These committees will be established by the full Assembly of the University Senate
and will be responsible only to it. Neither their mandate nor their membership can be
changed without the consent of the full Assembly.


         The Senate Standing Committee: Operates as a clearing-house for the Senate
         and meets periodically to deliberate on issues that will go before the full
         senate and makes recommendations to it. It approves policy and sets
         guidelines on all cross-cutting academic programs such as Instructional
         Apprenticeship Program and advices the president on how they may be
         conducted

         Undergraduate Council:        Formulates policy and guidelines on all
         undergraduate programs, including courses, curricula, student admissions
         and placement. It determines the standards, contents and administration of
         all undergraduate programs, including preparatory, General Education and
         undergraduate honors programs; Authorizes the establishment of new
         undergraduate programs and the review and disestablishment of established
         programs as per rules and regulations set by the Senate.




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       Graduate Council: Formulates policy and guidelines on all matters related
       to graduate programs; determines standards of graduate programs;
       authorizes the establishment of new degree programs and the review and
       disestablishment of existing programs as per rules and regulations set by the
       Senate

       Council on Research: Establishes guidelines on the formulation of research
       agendas and priorities as per university policy. It advises the President
       regarding research, budgetary allocations for research, the award of research
       grants and the operation of research units.

       Committee on Libraries, Computing and Information Technology:
       Formulates guidelines on academic information and communication; advises
       the President on all matters regarding the AAU Libraries, computing and IT.

       Committee on Staff Appointments, Recognitions and Promotions:
       Formulates guidelines and procedures governing employment and promotion
       of academic staff; processes and recommends promotions as per the
       regulations of the Senate; formulates guidelines for and coordinates the
       recognition and award of distinguished work and services of academic
       personnel

       Committee on Academic Freedom and Staff Welfare: Formulates guidelines
       and procedures and advises the President on ways of creating and sustaining
       an open and free academic environment in the University; it also provides
       advice regarding compensations and benefits for Staff, including such
       matters as salary and other entitlements such as insurance and housing.

       Committee on Diversity and Equal Opportunity: It formulates guidelines to
       ensure and promote fairness regarding academic and administrative staff
       employment as well as student admission. It advises the President on ways
       of advancing Staff and student diversity.

       Committee on Academic Standards and Quality Assurance: It formulates
       guidelines to ensure quality in all academic programs, and when approved
       by the Senate, regulates practice. It advises the President on ways of
       ensuring the quality of learning, instruction and research.

       Committee on Planning and Budget: It formulates guidelines on planning
       and budgetary requests and disbursement and, when approved by the Senate,
       regulates implementation.

3.2.2. The Faculty/School/Institute Academic Assembly
     The Assembly of the Academic Staff of the School/Faculty/Institute is the
     highest legislative and regulatory body at the level of the
     School/Faculty/Institute. Its function is to meet on regular intervals and
     deliberate and make decisions on academic and administrative matters at the
     School/Faculty/Institute level. It will regulate the conduct of academic
     business to ensure that it is done in line with the Senate Legislation and the


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      bylaws of the College. The Assembly will set up Standing Committees to
      exercise its regulatory powers when it is not in session.

      Standing Committees of the Faculty/School/Institute Academic Assembly

             These committees will be established by a full academic assembly of
             the Faculty/School or Institute and will be responsible to it. Neither
             their mandate nor their membership can be changed without the
             consent of the full assembly. They will be chaired by an elected by an
             independently elected member of the committee, not by the dean or
             director. The office of the Dean of the Faculty/School and Director of
             the Institute works with the committees and facilitates their functions
             and implements their recommendations; but the committees will not be
             subject to the direct authority of his office. These committees will be
             the following:

                    Staff Affairs Committee
                    Student Affairs Committee
                    Academic Standards and Curriculum Committee
                    Budget and Planning Committee


3.2.3. The Department/Program Unit/ Academic Assembly
      The Full Assembly of the academic staff in the department/ program unit is
      the body that exercises general oversight over academic business in the unit.
      Like the University Senate and the academic assembly of the faculty/school, it
      meets at regular intervals to deliberate on and make decisions on academic
      matters. When it is not in session, the assembly functions through standing
      committees that exercise oversight on core areas of academic activity.


Standing Committees of the Department/Program Unit Academic Assembly

      These committees will be established by a full Assembly of the academic staff
      of the Department or Program Unit and will be responsible to it. Neither their
      mandate nor their membership can be changed without the consent of the full
      assembly of the Academic staff of the Department or the Program Unit. The
      office of the Department Program Unit head works with the committees,
      facilitates their functions and implements their recommendations; but the
      committees will not be subject to the direct authority of his/her office

                    Staff Affairs Committee
                    Student Affairs Committee
                    Academic standards and Curriculum Committee




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