Inter-fund Cash Transfers (Resolution Number 2009-25) Inter-fund by klutzfu58

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									                                      Minutes of the Regular Board Meeting
                                                      of the
                                   BRENTWOOD UNION SCHOOL DISTRICT
                                                Board of Trustees
                                               September 9, 2009

0.   Closed Session, 6:00pm, District Service Center, 255 Guthrie Lane, Brentwood, California.
     0.1       Closed Session: Conference with Employee Negotiator

1.   The open session meeting of the Brentwood Union School District Board of Trustees was called to order by Mr.
     Hilburn at 7:11pm at the Brentwood Union School District, 255 Guthrie Lane, Brentwood, California.

2.   ROLL CALL
     Present:              Mr. Larry Hilburn, President; Mr. Emil Geddes, Clerk Mrs. Tobi Benz; Mr. Carlos Sanabria
                           and Mrs. Lori Strauss.
     Absent:               None
                           Kiana Nunez, student from Loma Vista Elementary School led the group in the Pledge of
                           Allegiance.

3.   AGENDA REVIEW
     The agenda was approved as submitted.

4.   SPECIAL PRESENTATIONS/CORRESPONDENCE//SUPERINTENDENT/STAFF COMMENTS
     o   Merrill M. Grant, Ed.D., Superintendent welcomed students and parents from Loma Vista Elementary
         School – Leopards Live! Students Austin Bustillos, Matthew D’Amico, Lacey Helming, Kiana Nunez,
         Liz Packer, Jamie Rodrigues and Jordyn Foley were introduced along with their teacher, Danielle Childs.
         They shared poems by Alan Katz. Jordyn Foley read a letter related to participating in “Kids helping
         Kids” and she made a donation to the Loma Vista music program in the amount of $40.66.
     o   Merrill M. Grant, Ed.D., Superintendent announced that the Teacher of the Year event is scheduled for
         September 24, 2009 and asked Board members wanting to attend to contact Margaret Kruse.
     o   Mary Black, Assistant Superintendent of C&I reported that we had a fantastic Staff Development Day on
         August 26th with 98% of staff in attendance.
     o   Mary Black, Assistant Superintendent of C&I noted that the API data will be posted on September 10th.
         She will send out preliminary information via email and will present the data formally at the next board
         meeting on September 23rd.
     o   Merrill M. Grant, Ed.D., Superintendent reported that district representative had recently attended the Inter
         Agency meeting, noting it was a positive evening with colleagues from the City of Brentwood and the
         Liberty Union High School District.
     o   Merrill M. Grant, Ed.D., reported on the first Parent Leader meeting of the 09-10 school year. It was a
         well attended meeting, with all schools represented. This meeting provides a forum to share issues of
         mutual concern.
     o   Emil Geddes thanked staff for the information related to the recent student issues. He appreciates being
         kept in the loop as they are often the conduit to the community.

5.   CONSENT ITEMS
     5.0 Approval of the Minutes of the meetings on August 12, 2009
     5.1 Approval of Budget Increases/Decreases and Transfers to the 2008-09 Budget and approval of
           Inter-fund Cash Transfers (Resolution Number 2009-25)
     5.2   Approval of Budget Increases/Decreases and Transfers to the 2009-10 Budget and approval of
           Inter-fund Cash Transfers (Resolution Number 2009-28)
     5.3   Approval of Warrants in Batch Numbers 020, 320, 520, 527, 529, 720, 726
     5.4   Acceptance of donation of equipment and supplies from Longs/CVS
     5.5   Approval of Field Experience Participant/Student Teaching Agreement between
           CalStateTEACH and the Brentwood Union School District.
     5.6   Approval of 2009-10 Addendum to NMAS-JPA Master Claiming Agreement.
     5.7   Approval of Brentwood Union School District’s Wellness Guidelines on Physical Activity and Nutrition.
     5.8   Approval of Interdistrict Transfers.
     5.9   Approval of Board Policy, Board Bylaw, Exhibit & Administrative Regulation.
           BP 1340                Access to District Records
           AR 1340                Access to District Records
           BP 1310                Public Access to District Records – Delete this Policy

     Mrs. Benz moved, seconded by Mr. Sanabria to approve items 5.0-5.9. The roll call vote was: Hilburn, aye;
     Sanabria, aye; Benz, aye; Geddes, aye; Strauss, aye.

6.   HEARINGS AND APPEALS

     6.0       Public Hearing – Notification of compliance with education code section 60119 for funds received under
               the pupil textbook and instructional materials incentive program grades K-12, and/or funds for
               instructional materials from any state source, fiscal year 2009-2010. (This public hearing relates to
               Resolution Number 2009-29 or item 7.5 below.) The public hearing was opened by Mr. Hilburn at
               7:33pm. Mrs. Black provided the Board with an overview of the reason for this hearing. There being no
               further public comment, the hearing was subsequently closed at 7:35pm.



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7.   PRESENTATIONS, REPORTS AND OTHER ACTION ITEMS

     7.0   Mr. Hilburn announced that there was nothing to report from closed session.

     7.1   Mr. Sanabria moved, seconded by Mr. Geddes to approve the personnel doc as presented. Certificated
           New Hires: None. Classified New Hires: Monica Javier, Occupational Therapist 60% FTE; Sandra
           Marques, Spec. Ed. Aide 2.5hrs. Resignations/Retirements: Stephanie Ceminsky, MS VP; Marcy
           Humphrey, Food Service Assistant; Tiana Picazo, Food Service Assistant. Requests for Unpaid Leave of
           Absence: None. Requests for Job Share Assignments: None. Other: None. Information Only: None.
           The roll call vote was: Benz, aye; Hilburn, aye; Sanabria, aye; Strauss, aye and Geddes, aye.

     7.2   Jan Steed, Director of Student Services reported that there are 8309 students enrolled currently based on
           today’s data. This reflects an increase of 52 students since the August 10th report.

     7.3   Mr. Geddes moved, seconded by Mrs. Strauss to approve a credential waiver for Stephanie Kleiman,
           Speech/Language Pathologist at Garin School through February 1, 2010. The roll call vote was: Benz,
           aye; Hilburn, aye; Sanabria, aye; Strauss, aye; and Geddes, aye.

     7.4   Mrs. Strauss moved, seconded by Mrs. Benz to approve Resolution #2009-27, a resolution authorizing
           teacher assignments in departmentalized classes as allowed in Ed. Code 44258.2 and 44258.3. The roll
           call vote was: Benz, aye; Hilburn, aye; Sanabria, aye; Strauss, aye; and Geddes, aye.

     7.5   Mrs. Benz moved, seconded by Mrs. Strauss to approve Resolution #2009-29, a Resolution regarding
           sufficiency of instructional materials. The roll call vote was: Benz, aye; Hilburn, aye; Sanabria, aye;
           Strauss, aye; and Geddes, aye.

     7.6   Merrill M. Grant, Ed.D., Superintendent updated the Board on the current status of the 09-10 goals related
           to Student Academic Achievement. As part of the evaluation process, principals are bringing in goals
           related to the district topics. Data will be compiled to support site efforts. It is expected that these goals
           will be complete in October/November. Goals will then be shared with the community.

     7.7   Scott Anderson, Chief Business Official provided the Board with a thorough review of the unaudited
           actuals. Mr. Geddes moved, seconded by Mr. Sanabria to approve the unaudited actuals for the 2008-2009
           fiscal year. The roll call vote was: Benz, aye; Hilburn, aye; Sanabria, aye; Strauss, aye; and Geddes, aye.

     7.8   Mr. Sanabria moved, seconded by Mr. Geddes to approve Resolution #2009-30, a resolution adopting the
           Gann Limit. The roll call vote was: Benz, aye; Hilburn, aye; Sanabria, aye; Strauss, aye; and Geddes,
           aye.

     7.9   Scott Anderson, Chief Business Official provided an update related to the various construction projects in
           the district. Staff met recently at OPSC regarding Mary Casey Black Elementary to discuss stick built vs.
           modular construction. Both designs are DSA approved. However, the hardship funding we received from
           the state was for modular construction. We are exploring options as the current bidding climate is such
           that stick built construction may be an option for the district. We will expect to receive a letter soon from
           OPSC in order to determine if a change in the type of construction would be feasible. Related to the 4th
           middle school site, a draft purchase agreement is being reviewed by the property owner. We are now
           waiting for their response. The EHMS Theater project continues to move along nicely and is on track for
           completion. It was suggested that the construction subcommittee meet in the near future to discuss: the
           removal of the Bristow Theater at EH and the Redevelopment money received from the City of
           Brentwood.

     7.10 Merrill M. Grant, Ed.D., Superintendent placed this item on the agenda to consider the conversations
          taking place related to a potential parcel tax. The general consensus seems to be point toward delaying
          any efforts toward a parcel tax to Fall of 2010 or Spring of 2011, possibly later. It really depends on the
          economic situation at the time. Currently there is too much ambiguity with regard to a campaign at this
          time. The Board agreed, at this time it seems to be best to delay.

     7.11 First reading of Board Policy, Board Bylaw, Exhibit & Administrative Regulation
          BB 9250       Remuneration, Reimbursement and Other Benefits
          BP 5030       Student Wellness

8.   Public Comment/Oral Communication

     8.0   Public Comment – None
     8.1   Announcement—Next Regular Board Meeting – Wednesday, September 23, 2009

9.   Adjournment

     9.0   Mr. Hilburn adjourned the meeting at 8:40pm.




     ________________________________                         _______________________________
     Secretary                                                Clerk
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