NASSS Business Meeting November 7, 2008 Denver, Colorado, U.S.A. NASSS Business Meeting Denver, Colorado November 7, 2008 DRAFT MINUTES To Be Approved in Ottawa, Ontario, Canada 1. Call to Order Rich King 2. Approval of the Minutes from NASSS Business Meeting, Pittsburgh, Pennsylvania, 2007 MOTION: To approve the Minutes from NASSS Business Meeting, Pittsburgh, Pennsylvania 2007. (Daniels / Riemer) CARRIED 3. SSJ By-law Changes Annalies Knoppers MOTION: To accept the proposed changes to the SSJ structure. (Knoppers / Messner) CARRIED Proposed Bylaw Change: Modify the Editorial Structure of SSJ to include a Senior Editor, Associate Editor(s), and a Past Editor. Rationale: To better distribute workload and enhance review process Editorial staff: Sociology of Sport Journal 1. Editorial staff The Editorial Staff of Sociology of Sport Journal (SSJ) will consist of a Senior Editor, minimally one Associate Editor, a Past Editor, a Book Review Editor and an Editorial Assistant. 2. Responsibilities of the Editorial Staff 2.1. Senior Editor The Senior Editor has primary responsibility for the content and direction of the journal, the staff, and all editorial decisions. S/he appoints an associate editor in consultation with a selection committee and the editorial board (see point 4). S/he is free to select and appoint an editorial assistant . S/he has the authority to delegate certain responsibilities to staff members. The Senior Editor is chair of the editorial board and is responsible for appointing its members. The Editor has full authority to set editorial policy, seeking advice from the editorial board of SSJ Board and from the board of the North American Society for the Sociology of Sport (NASSS as desired, as long as such editorial policy is consistent with the stated mission of SSJ. The Senior Editor is responsible for communicating with the managing editor of SSJ (Human Kinetics), for assigning accepted manuscripts to specific issues (currently March 15, June 15, September 15, and December 15), and for following up on recommendations for special issues. Proposals for special issues must meet the approval of the Senior Editor before they are presented to the SSJ board for approval. NASSS Business Meeting November 7, 2008 Denver, Colorado, U.S.A. The Editorial Board will meet annually at the NASSS conference. The Senior Editor is responsible for presenting an annual report about production and review processes to the Editorial Board at that time. Members of the Editorial Board shall be sent this report at least one week prior to the annual meeting. The Senior Editor will present a summary of this report at the Annual NASSS Conference. This summary will also be published in the NASSS Newsletter. Although an on line submission system (Manuscript Central) is used for journal peerreview and production processes, the Senior Editor is free to develop operating procedures for manuscript flow and decision making (within the confines of Manuscript Central). 2.2. Associate Editor Associate Editors are responsible for the review process of the manuscripts assigned to them, including selection of reviewers, evaluation of issues raised by reviewers, making decision recommendations to the Senior Editor, writing drafts of decision letters, and advising the Senior Editor on editorial policies/issues. 2.3. Past Editor The Past Editor will hold this position for 1 year so as to finish the peer-review process of the papers that were her/his responsibility and, if necessary, to take responsibility for papers that can be finished in that year. S/he will advise the rest of the staff when necessary. 2.4. Book Review Editor The responsibilities of BR Editor are: · Contact book publishers to request copies of current books in the area of sociology of sport. · Catalogue books received, · Assess the suitability of solicited and unsolicited books for review, · Maintain a detailed and current file of reviewers, · Use the NASSS newsletter to recruit reviewers, · Keep track of books in the review process, · Motivate reviewers to submit their reviews in a timely fashion · Submit accepted book reviews to the managing editor at HK. The BR Editor will be appointed by the Senior Editor who is responsible for the recruitment procedure. The length of term is similar to that of Editorial Board members. 2.4. Editorial Assistant The Editorial Assistant is responsible for carrying out the designated administrative tasks such as the initial editorial office check of manuscripts (anonymous, uploaded properly, etc.), sending requests for reviews to designated reviewers, assisting authors and reviewers in working with the on-line system, and completing all routine duties that are assigned by the Senior Editor. The Editorial Assistant is responsible for submitting a list of guest reviewers for the December issue to HK (September 15 deadline). HK provides a stipend for this work to NASSS. NASSS Business Meeting November 7, 2008 Denver, Colorado, U.S.A. 3. Editorial board. Duties of board members include reviewing at least eight papers each year (and, if applicable, their revisions) in a timely fashion (usually four weeks). If the board member attends the NASSS conference, her/his presence at the SSJ Board meeting is requested. The names of board members and their institutional affiliation will be published on the back cover of each issue of SSJ. During their term, Board members will receive a complimentary subscription to a Human Kinetics journal (SSJ or other than SSJ), and a complimentary breakfast at the annual SSJ Board meeting. 4. Review Process Manuscripts submitted to SSJ are first evaluated for appropriateness. Inappropriate manuscripts do not enter the peer review process. Following an initial review of a manuscript deemed appropriate, the Senior Editor decides who will be responsible for the peer-review process of a manuscript. The editor responsible for a manuscript assigns reviewers. After the reviews have been returned, the Associate Editor responsible for the paper rereads it, considers the reviewers¹ comments, proposes a decision, and drafts a decision letter. The Senior Editor makes the final decision about the manuscript¹s disposition and signs all decision letters. 5. Length of Terms and Selection The selection procedures for the Senior and Associate Editor shall be similar. The Senior Editor will be selected first; subsequently, s/he becomes part of the selection committee for the Associate Editor(s). Nominees for Senior Editor must have served a current or former term as member of the SSJ Board or on the Editorial Board of a similar journal. Associate Editors and the Senior Editor shall each be appointed for a minimum of two years. Longer terms are negotiable with a maximum of five years. The Past Editor shall serve for at least one year, if possible, following her/his term as Senior Editor. The SSJ and NASSS Boards and Human Kinetics must approve the selections and also, the extensions of these terms. The Senior Editor shall select the SSJ Editorial Board. This selection is subject to the approval of the board of NASSS. The Editorial Board shall number no more than fifteen persons unless the NASSS Board, SSJ board and HK approve a larger number. Each member of the Editorial Board shall serve an initial three-year term; a member may be reappointed to the SSJ Board when the previous term expires. Terms begin and end at an annual conference of the North American Society for the Sociology 4. Conference Steering Committee – By-Law Change Rich King MOTION: To accept the proposed By-law change regarding the Conference Steering Committee. (R. King / Helstein). CARRIED NASSS Business Meeting November 7, 2008 Denver, Colorado, U.S.A. Proposed bylaw change: Establish a Conference Steering Committee with a Conference Director elected by the membership Rationale: Improve the management and oversight of annual conference ARTICLE III: BOARD OF DIRECTORS Section 1: Composition of the Board of Directors. The Board of Directors is comprised of the President, the Presidentelect, Past President, Secretary, Treasurer, Diversity and Conference Climate Committee Chair, NASSS Conference Director, three (3) Members-at-Large and two (2) Graduate Student Representatives, all of whom shall serve as voting members of the Board of Directors. The Editor of the Sociology of Sport Journal, the Web Manager, the Editor of the NASSS Newsletter and the NASSS Archivist shall be ex-officio non-voting members of the Board, who are appointed by the Board for a three-year term. Section 3: Terms of Office. The Secretary, Treasurer, and Members-at-Large shall be elected by the Active Members by electronic ballot prior to an annual meeting for twoyear terms. No more than two Members-at-Large shall be elected on the same ballot. The Diversity and Conference Climate Committee Chair and the NASSS Conference Director shall be elected by the Active Members by electronic ballot prior to an annual meeting for a three year term. The PresidentElect shall also be elected by the Active Members by electronic ballot prior to an annual meeting for a one-year term. The President-Elect serves a oneyear term as President-Elect prior to assuming the presidency. He/she then serves a one-year term as President. He/she then serves a one-year term as Past President. Graduate Student Representatives shall be elected by the graduate students at the annual Conference for a two year, staggered term. Terms of office shall begin at the close of the annual meeting prior to which officers were elected and terminate at the close of the meeting prior to which their successors are elected. ARTICLE IV: OFFICERS Section 1: Officers. NASSS Business Meeting November 7, 2008 Denver, Colorado, U.S.A. The officers of the Society shall be a President, President-Elect, Past President, Secretary, Treasurer, Diversity and Conference Climate Committee Chair, NASSS Conference Director, three (3) Members-at-Large and two (2) Graduate Student Representatives. Section 14: Conference Director. The Conference Director oversees the annual conference, working with the Program Committee Chair, local host, and other constituencies to ensure it is of the highest quality for the organization. In particular, the Conference Director in cooperation with the Conference Steering Committee, researches proposed sites, accepts bids, negotiates contracts, develops a workable budget in consultation with the Treasurer, oversees registration, arranges the book exhibit, receptions, and sponsored events, and works collaboratively with local hosts and the program chair on the publication of the conference program. The Conference Director has the responsibility of long range planning and works with the Conference Steering Committee to solicit and identify future sites for the approval of the Board. ARTICLE VI: COMMITTEES Section 1: Standing Committees. The standing committees of the Society shall be the Elections Committee, Finance Committee, Convention Program Committee, Outstanding Article Award Committee, Outstanding Book Award Committee, Barbara Brown Outstanding Student Paper Award Committee and Service Excellence Award Committee, Diversity and Conference Climate Committee, the Conference Steering Committee, and the Web Committee. With the exception of the Diversity and Conference Climate Committee Chair, the chairpersons and members of all standing committees shall be appointed by the President, acting with the approval of the Board of Directors. The members of all standing Committees must be members of this Society. CUT Section 4: Convention Program Committee. At each annual meeting of the Society, the President shall appoint, subject to the confirmation of the Board of Directors, a Convention Program NASSS Business Meeting November 7, 2008 Denver, Colorado, U.S.A. Committee. The President-Elect shall be the chairperson, and select his/her committee members. This committee is responsible for organization of the next NASSS convention program. The chairperson shall appoint a convention manager to make necessary local arrangements for the annual meeting of the Society. Add: Section 4 Convention Steering Committee Conference Steering Committee has primary responsibility for the annual conference. Chaired by the Conference Director elected by the NASSS membership, reports directly to the NASSS Board, a representative from the local host institution, the program chair (president-elect), and two members appointed by the President for a one year term, the committee is responsible for organization of the next NASSS convention program. 5. Treasurer’s Report Brenda Riemer Brenda Riemer thanked Dean Purdy for 8 years of service as NASSS treasurer. She extended thanks to Esther de Blacam, Ara Cho, and Rula Sa, Eastern Michigan University students who assisted with analysis of the NASSS financial data. It was reported that the NASSS conferences has been running in the red to the amount of $2,000 $3,000USD per year for a total loss of $20,000USD. There is a need for both conference registration fees and membership dues to be raised. These amounts have been constant for at least 10 years. Financial Reports and Conference Documents will be posted on the NASSS website. MOTION: That NASSS Conference registration fees be set at $190.00 USD for professionals, $50.00USD for students, and $110.00USD for one day registrations. These are the early-bird fees and will be in effect beginning 2009 (Reimer / Malec). CARRIED MOTION: That NASSS membership fees be raised $20.00USD per year (to $95.00USD) for professional members; $30.00USD per year (to $110.00USD for SSJ mailing costs) for international professional members. Student fees will remain unchanged at $40.00USD per year. (Riemer / Laurendeau) AMENDMENT: That NASSS membership dues be frozen at the 2008 level for parttime and assistant professors. (Malec) NASSS Business Meeting November 7, 2008 Denver, Colorado, U.S.A. CARRIED Original motion as amended. CARRIED Brenda Reimer presented the Treasurer’s Report Financial Reports and Conference Documents will be posted on the NASSS website. 6. Code of Ethics William Bridel Janelle Joseph and William Bridel, graduate student representatives to the NASSS Board have been working on a Code of Ethics relating to the working relationships of graduate students, their advisors and other faculty members. A committee will be struck, composed of three NASSS professional members, Janelle Joseph, and one additional graduate student to continue to revise the document. 7. Future NASSS Conference Sites 2009 – Ottawa, Ontario, Canada 2010 – San Diego, California, USA 2011 – Minneapolis, Minnesota, USA 8. Committee Reports a. SSJ Annalies Knoppers Rich King Annual Report SSJ Editor to NASSS November 2008 1. Submission data 1. 1. Number of manuscripts submitted 2007: 209 (159 original + 50 resubmissions) 2008 (Oct. 11) 224 (138 new and 86 resubmissions) 1. 2. Number of manuscripts accepted: 2007: 28 (acceptance rate: 13.7%) 2008 (Oct. 11): 35 (acceptance rate: 21.2%) (Note: through issue 2, 2009) 1. 3. Number of manuscripts declined 2007: 118 (57.8%) 2008: (Oct. 11) 109 (57.1%) 1. 4. Number of articles published in 2007 & ytd 2007 (Volume 24): 22 2008 (Volume 25 October 8): 27 (special issue: Social construction of fat) 2009 Issue 1: (special issue): New media. Guest editor: David Leonard.) NASSS Business Meeting November 7, 2008 Denver, Colorado, U.S.A. 2. 0. Editorial Board 2. 1. Decision times :Avg. days from submission to first decision Guidelines: Assign reviewer 4-7 days Reviewer time = 4 weeks; Revision time: 6 weeks (R&R), major revisions: 4 weeks. Board members are asked to review 8 papers a year (and their revisions). Guest reviewers: 135 (2008) French abstracts: Genevieve Rail 2.2. Editorial board 2.2.1. Structure 2.2.2. Changes 2.3.1. Retiring members: Carrington, Ben U. Texas, USA; Laurel Davis-Delano, Springfield College, USA; Melnick, Merrill Brockport, USA; King, Samantha Queen’s U., Canada; Parker, Andrew, U. Gloucestershire, UK; Sam, Michael U. Otago, NZ; Theberge, Nancy U. Waterloo, Canada 2.3.2. New members beginning November 2008. Michelle Helstein, U of Lethbrigde, Canada; David Howe, U of Lougborough, UK Jason Laurendeau, U. of Lethbridge, Canada Mary MacDonald, Miami University, OH, USA Howard Nixon, Towson U., USA Richard Pringle, U of Waikato, NZ Faye Linda Wachs, Cal Pomona, USA Other members: Andrews, David, U. Maryland, USA; Bairner, Alan U. Loughborough, UK; Burrows, Lisette, U. Otago, NZ; Caudwell, Jayne, U. Brighton, UK; Chalip, Larry, U. Texas, USA; Cooky, Cheryl, CS Fullerton, USA; Daddario, Gina, Shenandoah U, USA; Douglas, Delia, Indep. Scholar, Canada; Leonard, David, Wash. State, USA; Palmer, Catherine, Durham U. UK; Silk, Michael. U. Bath, UK; Wilson, Brian, U. British Columbia, Canada 3. 0. Issues: Globalization of authors Globalization of access Submitted: October 27, 2008 Annelies Knoppers, Editor Sjoer Bergervoet, Editorial assistant 41.0 Annalies Knoppers announced that Pirkko Markula has been named the new editor for SSJ. Rich King thanked Annalies Knoppers for all of her work as SSJ editor. NASSS Business Meeting November 7, 2008 Denver, Colorado, U.S.A. b. Nominations Dayna Daniels will serve as the chair of the Nominations Committee for 2009. 9. Announcements Elizabeth Pike brought greetings from ISSA and invited everyone to the ISSA conference in Utrecht, Netherlands in July 2009. Jay Coakly reported on the inaugural meeting of the Latin American Association for the Socio-Cultural Study of Sport in October 2008. 135 scholars were in attendance. This association will publish an Open Access journal twice each year in Spanish (abstracts will be available in Portuguese and English. Their next conference will be in Conception in 2010. The Latin American Association wants to be in partnership with NASSS and proposes trading two memberships to attend each other’s conferences.. More information is available on the NASSS website. Maureen Smith reminded the membership that abstracts for the NASSH conference are due December 1, 2008. The conference will be held in Asheville, North Caroline from May 22-25, 2009. Funding for graduate students will be available. 10. Awards a. Barbara A. Brown Outstanding Student Paper Award Committee Membership Michelle T. Helstein (Chair), University of Lethbridge, Canada Michael F. Atkinson, Loughborough University, UK Emily A. Dane, St. John Fisher College, USA Andrew D. Grainger, Miami University, USA Lisa Nordeen, University of Minnesota, USA Parissa Safai, York University, Canada Elizabeth Slator, Rice University, USA Michelle Helstein thanked all the committee members for their excellent work on this committee. Submissions US* 4 9 13 Canada* 0 4 4 Other* 0 2 2 Total 4 15 19 Michelle Helstein MA PhD Total *refers to the country of the institutional affiliation of the student PhD Category Winner: Michael Friedman (University of Maryland), “The Transparency of Democracy”: Spectacle and symbolism in the design of Washington’s Nationals Park NASSS Business Meeting November 7, 2008 Denver, Colorado, U.S.A. Honourable Mentions: Travis Vogan (Indiana University), NFL Films and the Art of Selling Football Jennifer D. Carlson (University of California at Berkeley), Shoves and Kisses: Femininity and Athleticism in All-Female, Grassroots Roller Derby MA Category Winner: Lindsey Pilver (University of Massachusetts Amherst), “I am naturally competitive, but I am o.k. with being in the middle.” Identity negotiation and the conflicting discourses of female college athletes b. SSJ Award Ted Butryn Ted Butryn thanked the members of the SSJ award committee for their hard work. Winner: Lisa McDermott Honorable mention : Dionigi & O’Flynn c. Diversity and Conference Climate Committee Othello Harris Othello Harris announced that Gary Sailes has generously endowed the diversity scholarship that is awarded to a graduate student. The winner of this year’s DCCC scholarship is Keyoung-yim Kim from the University of Toronto. d. Book Award Brenda Riemer Brenda Riemer, committee chair, thanked all the members of the committee: Jennifer Sterling, Fred Mason, J. Johnston Stickney, and Kyoung-yim Kim. The committee received nominations for 5 books.: Earl Smith's Race and Sport was deemed the "winner". e. NASSS Distinguished Contribution Nancy Spencer Nancy Spencer, committee chair, thanked the committee members: Ben Carrington and Amanda Paulie. The committee received five excellent nominations and chose two recipients: Jennifer Hargreaves and Richard Lapchick NASSS Business Meeting November 7, 2008 Denver, Colorado, U.S.A. 11. Passing the Gavel Rich King Rich King passed the NASSS virtual gavel to incoming president Bob Reinhart. Robert Reinhart thanked all the members of the conference committee, Rich King, and Amy Hribar for all their work on the conference. 12. Adjournment.