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					UNIVERSITY OF BRADFORD ACADEMIC POLICY COMMITTEE Unconfirmed Minutes of the Library Advisory Group held on 18 October 2005 Summary of Actions
Note 2.2 Item Attendance at LAG Action Email members of LAG re poor/non-attendance Responsibility JJH/PMK

Present:

Mrs M Ainsworth, Miss N Ali, Dr R Bowen (in the Chair), Mrs S Eyre, Ms C Higgison, Mr J J Horton, Mrs G Hudson, Mr P M Ketley, Mrs R Khan. Miss P Frost

In Attendance: 1.05-06

Declaration of Interest Noted: That no declarations of interest were received. Membership and Terms of Reference Noted: 2.1 B rl iet G d s rde n mi wi e a C e oe L acd d o’ ln A su. f l v o g v n s s s Members supported their continual attendance and sought that reciprocal arrangements be made if possible. 2.2 Disappointment was expressed by the Committee at the poor attendance of key academic staff plus members of the student body. As a result, members would be contacted about their nonattendance with a view to considering a change of day/time. Wednesday lunchtime was suggested as a possible slot for future meetings. 2.3 The Terms of Reference were accepted. Apologies Received: Dr B Burkitt, Ms A Cassidy, Dr J Sweeney, Dr D Yang Minutes of the Library Advisory Group meeting held on 14 April 2005 (Document APL 2/05-06) Resolved: That the minutes of the meeting were approved as a true and accurate record. Matters Arising 5.1 Minutes, 14 April 2005 5.1.1 Dissertation Deposit: Update (Minute 17.2) Noted: 5.1.1.1 The Registrar was aware of the problems associated with the existing copyright/ownership rule which

2.05-06

3.05-06

4.05-06

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automatically grants copyright of student materials to the University. There were no current plans to amend this policy. 5.1.1.2 A document had been circulated to Departments providing advice relating to the format of the edissertation along with a disclaimer to be signed by the students confirming that the e-dissertation was identical in content and format to the marked version. 5.1.1.3 The D-space storage facility would be used since a number of available plug-ins were available with this package. 5.1.1.4 D-space had been selected as it was becoming a de facto standard and would allow interface with the British Lyt . g o i f a i’v Ge p ei t bs i o ar de r ai o l va t a cs l o r i t e s d l t r h would allow the selection of information sources that were restricted to theses and dissertations 5.1.1.5 Some Departments had expressed concern about accessibility but it was confirmed that this would be handled by LSS. 5.1.1.6Work had already been carried out on e-dissertations from the School of Health. This exercise had highlighted certain issues, particularly the fact that students tended to save their dissertation in many separate files, rather than in one larger file. 5.1.1.7 The end of November was the target time for the start of the new service. 5.1.1.8 A reminder was given about the current disposal of dissertations older than 10 years. 5.1.2 Summer Changes: Update (Minute 17.3) Noted: 5.1.2.1 Phase 1 of the KIOSK system had been introduced as part of e-strategy. A new self-service photocopying system was now operational (after a few problems) which utilised the UB student and staff card to access an electronically-held bank account. 5.1.2.2 New self-service workstations were now operational and a Return/sorter unit was currently on trial in the JB Priestley Building.

5.1.2.3 The purchase price of the return sorter unit would be c. £35K and its function would be to check the books back in, resensitize the security tattle and sort the books into pre-defined bins. Currently the library has two bins and returns them to the library shelves automatically by depositing them in the 2 bins behind the scenes. Up to 54 additional bins could be added according to need. The Return/sorter Unit would ease the burden from Library staff of checking books back in and free them up for other work. 5.1.2.4 An ergonomic shelving system which met with the Health and Safety requirements was also being considered. This would facilitate the manoeuvre of books within the Library. 5.1.2.5 There had been upgrades to Metalib and SFX3 during the summer. 5.1.2.6 Approximately 700 proximity smart cards had been rolled out to staff and it was anticipated that most students will have a smart card by the end of October 2005. 5.1.2.7 The entry control to the J B Priestley Building would be ad eres e ‘ i l i nu u gn rt t n et t t wx’ e t a rl h p y r h f,i eo e ui i n i m cards. Such cards would also ultimately be used to access lecture theatres which meant it was vital that all staff obtained one as soon as possible. The oldp ‘’ s w i e library cards were now obsolete. Existing members of staff who have not yet got a new card should do so from the Reception Office in the J B Priestley Building. 5.1.2.8 The LSS Learning Support Centre was now operational and positive feedback had been received thus far. The initial purpose of this venture was to offer a co-located Library Enquiry Point and IT Advice Service Desk. Student advisors had already been recruited and it was hoped to be able to offer a support service during the weekends. Requests had been submitted for Maths and English support and this was being considered. 5.1.2.9 A new disabled-access lift was due to be installed at the School of Management Library in the near future. 5.1.2.10There was discussion about Minute 27.3. No clear steer had been received relating to students with/without mitigating circumstances and the right to repeat a year with/without attendance.

5.1.2.11It was important that SAINT/Blackboard were updated with relevant codes so that key staff were aware of i u i t w go a h n ar a i a rt e d l u n t rei i s mc h d pg v ’ s s r te t i c d c e e n year. 5.2 Minutes, 19 October 2004 5.2.1 Replacement Library System (Minute 5), APL3/05-06 Noted: 5.2.1.1

A document relating to the SirsiDynix merger was circulated to the Committee for information. Dynix had been bought out by Sirsi during the summer. However this takeover should not create problems and there should not be any change to the current intention to upgrade to Corinthian next year.

5.2.1.2

5.2.2 Extension of UK Library Plus scheme to taught Masters (Minute 6) Noted: 5.2.2.1

This scheme had come into effect during summer 2005. There had been a modest uptake with only 15 cards issued to Bradford students plus 10 to students from other institutions. A greater uptake was expected, however, as knowledge of the scheme became more widely known.

5.2.2.2

5.2.2.3

6.05-06

Interlibrary Loans Received: Document APL 4/05-06 Noted: 6.1 The circulated document highlighted areas of high and low usage. 6.2 Life Sciences and School of Health Studies were the heaviest users of the Interlibrary Loans service 6.3 The service was most heavily used by undergraduates. 6.4 Compared to 10 years ago, usage by staff had halved with a substantial increase amongst student usage. 6.5 It was not possible to provide a breakdown for undergraduates by year of study.

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6.7

The School of Health Studies required students to quote a minimum number of references in coursework, to meet the requirements of the professional bodies. There tended to be a lot of similar and related journals from different states in the USA which might explain the high demand by students from the School of Health Studies for such loans.

7.05-06

Estates Strategy Development Noted: 7.1 LSS had been awarded £2.4 million to provide the J B Priestley Library with much-needed additional space and to re-house the Computer Suite on Floor 1 to a more secure area. 7.2 £1.2 million would be spent by Easter/summer 2006 on phase 1 which would involve relocating the Computer Suite and refurbishing Floor 01 for library purposes. 7.3 There would be a planning meeting in the near future to consider the time-scale for implementation of these changes; the architects were already in evidence.

8.05-06

RFID Noted: This item would be postponed until the LAG meeting in April 2006.

9.05-06

Copyright – extension of licence Noted: 9.1 The existing agreement with the Copyright Licensing Association(CLA) allowed multiple copies of teaching resources. An extension had been agreed during summer 2005 which allowed the digitising of certain printed materials which could then be made available electronically. The University would pay the additional subscription and the service would be adopted from February 2006. A rigorous framework of control had been set by the CLA which meant that every digitised copy must be recorded. A small working group had been set up to establish the most efficient way to handle this process across the University.

9.2 9.3 9.4

10.05-06

Periodicals and Subscriptions Noted: 10.1 A saving of £60-70K had been required which had not yet been achieved. However, by cutting binding costs, this may help underwrite this saving. 10.2 There had been a general air of resignation from staff across the University relating to the cuts needed.

10.3 The cuts in Periodicals and Journals would have a damaging effect on the Research effort at the University primarily and the situation was ironic given the amount of money being invested in E-strategy. 10.4 Assurance was given relating to the availability of items appearing on student reading lists which would be available in some form. 10.5 Concern was expressed that not all reading lists had been submitted to the Library and Bookshop prior to the start of term. 10.6 Many journals were tied up in multi-purchase deals, for example Elsevier. This meant that it was not always possible to buy individual journals. 10.7 There was no respite in sight as the latest figures for 2006 showed a likely increase of 7.6% in the purchase price of periodicals and journals. 10.8 There was discussion about the top-up fees following an enquiry from the Student Union Representative about the destination of such monies. LAG could not provide a satisfactory answer to this enquiry. 11.05-06 New Degrees: Law and Psychology Noted: 11.1 The new Law degree was in place and had received accreditation from the Law Society. 11.2 A new Law librarian had been appointed and it was felt that this member of staff and the role itself had had a major impact on the success of the validation process and will continue to be crucial as the programme develops. 11.3 50+ students had registered in Stage One and a Law development fund would be available for 2 years only. 11.4 There had been a one-off sum to increase the Psychology book stock in the Library but there was little extra money and no budget for a new Psychology Librarian. 11.5 The 74 students who had registered in Stage One of the P oD e mghiyo i sl e w au Ur sa y gg e kp nihl c yr r i t v ’r h o e e n e es t s t f l n recruitment. 12.05-06 Academic Footprint Noted: 12.1 Discussions were afoot concerning possible new degrees in English and Film Studies. Extra accreditation from professional bodies was not likely with such pathways. This led to concern about how much more the Library can absorb without additional resources being allocated. 12.2 The Committee agreed that a more rational approach was vital before new courses could be implemented. 13.05-06 Staffing

Noted: 13.1 The role played by the new Law Librarian in the implementation, validation and delivery of the new Law degree had been praised by key personnel both internally and externally. 13.2 It had not been possible to appoint a Psychology Librarian which was most unfortunate since the degree course is heavily librarybased. Existing part-time staff were coping well this year with the extra workload but problems were anticipated during the next academic year when 2 cohorts of students would be on campus. 13.3 Sarah George had been appointed as Engineering Librarian on a one year fixed-term basis to cover maternity leave. 14.05-06 Staff Student Liaison Committee Noted: 14.1 Since not all Staff Student Liaison Committees had met this academic year, there was little business to discuss. 14.2 There was an ongoing seemingly insoluble conflict about vacation loans between the undergraduates and postgraduates. 15.05-06 Distance Learning Noted: 15.1 A survey of Distance Learners had been carried out after the programme had been operational for 18 months. 15.2 There are 1300 distance learner students currently covering 32 courses. 15.3 Library services offered to Distance Learners included an enquiry service, photocopy requests, postal loans, assistance with electronic resources and help in obtaining items from other libraries and the Interlibrary Loans system. 15.4 The Distance Learning services and survey had been promoted at Induction Sessions as well as via Handbooks, Course Directors and a Web Service Sheet. 15.5 Blackboard was not used widely as it was difficult to reach non-users. 15.5 Much positive feedback had been received with 106 responses submitted via the web survey. One respondent commented that the library facilities at the University of Bradford were far better than those at both Leeds and Huddersfield. 15.6 It was concluded that improved communication was required since some Distance Learners were not aware of the services offered. 15.7 Relationships between the Library and Course Leaders would cu r r w e ts Le o e d a ash t er n ie i rs ea a ’ tn r s e o D c r i ot e n f ie n n o a n s services and an induction DVD may be made for the School of H S sa e t’ r a u Ly l d i. t ib h er

15.8 The Student Union did not currently have any extra resources that could be channelled into the Distance Learning provision but would certainly consider this should funds become available. 16.05-06 Demonstration on new return sorter unit Following the meeting, Mr Ketley would demonstrate this piece of equipment to LAG members. Library Forum No items had been received. Any Other Business Thanks were given to Dr Bowen for agreeing to Chair the meeting at very short notice. Date of Next Meeting  11 April 2006, Room 01.58, J B Priestley Building
PEF, 21.10.05

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