Tribal Council Meeting Minutes 1 by fjzhxb

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									Tribal Council Meeting Minutes 10/23/07 Council Present: Carmen Kalama, Vice-Chairman Leslee Youckton, Treasurer Norine Wells, Secretary Francine Lester, 5th Councilmember Brian McCloud, 6th Councilmember William Wells, 7th Councilmember Guests: Mel Youckton, Melmar Corp. Mary Ann Mullins, Melmar Blair Musdock, AllVision

Norm Gallicano, AllVision Angelina Moore, RWC Geraldine Chase

Cheebo Frazier, RWC Dana Wiersma , RWC Anthony Sanchez

Meeting Called to order at 1:45 p.m. AllVision - Mel Youckton introduced representatives from AllVision; reviewed their assessment of potential sites for billboards with estimated lease income. AllVision would negotiate a management contract to ensure each billboard lease achieves the highest income for the Tribe; and AllVision would negotiate a percentage of revenue for their work. Red Wind Casino – Cheebo Fraizer 1.) Provided notice that the SafeCo suite contract expires 12/2007; Cheebo discussed other marketing options available at SafeCo field. Council declined to renew contract referred back to Casino marketing for new General Manager. 2.) Internal Revenue Service requesting Tribal representative from each BIA area office to attend a meeting to talk about tax issues. Consensus to assign to the Leslee Youckton, Treasurer and approve Council members to attend. 3.) Liaison Position – requested current status on filling position since it is responsible for STEPS training program. Discussed intent of position and keeping Council out of Casino operation. Tabled for review. 4.) Casino Loan – proposed to pay $2,000,000 toward Casino loan balance. 5.) Slot Machine Order $20,910 to pay for IT bridge to connect slots to Balley One marketing system; anything over $15,000 requires Council approval. Leslee Youckton motioned to authorize Cheebo Fraizer to sign slot machine order in amount of $ 20,910. Francine Lester seconded. 5 0 0. Motion Carried. 6.) Letter Authorizing Interim General Manager Duties – reviewed letter clarifying authority for interim general manager. Cheebo recommended amendment to part three to say “any unbudgeted expenditures exceeding $25,000 must be reported to Tribal Council prior to Interim General Manger approval. Discussed inserting language to clarify that the Casino Line of Credit is not available for any other use. Norine Wells motioned to approve Chairman to sign letter and refer letter to legal counsel for review to ensure letter complies with NIGC Settlement Agreement. Leslee Youckton. 5 0 0 Motion Carried. Consensus to draft a letter clarifying that the Casino Line of Credit is for financing the Casino and not anything else which would be a violate tribal, state and federal laws or regulations. Construction Committee – Willie W. requested clarification on status of the Construction Committee. Discussed current projects and getting a report back to Council on status of Cigarette Drive Thru and Temporary Modulars. Discussed sub-committee authority is project oversight, review contracts. The Committee does not have authority to fund projects. All projects are to submitted with a project proposal, budget, and identified funding source. Consensus for Construction sub-committee to provide

Tribal Council Approved Meeting Minutes – 11/13/07

Prepared By Norine Wells

project oversight, review contracts and proposals with approved budgets that identify funding sources. Consensus for Eletta Tiam to provide a report on the remaining balance of Bank of America loan for Administrative /Council offices and for Construction Committee to report back to Tribal Council. Rez Mart - Eletta Tiam The new cash register has been installed. The plan for Cigarette drive thru is under development but IT connection is a concern. The Assistant Rez Mart Manager recruitment is in process; the position will be advertised for two more weeks. Discussed enterprise committee oversight and lack of notice for scheduled meetings. Frankie McCloud requested a report on unrestricted money, including Centralia City Light funds. Discussed financial report provided to General Council. Eletta will update General Council report for Frankie. Tribal Administrator’s Report – Larry Lamebull Larry reviewed his report and gave updates. Larry L. stated Matthew is required by to travel for Education programs and it is in his budgets. Per Cap Letter – Reviewed draft letter to Tribal members regarding 2007 per capita payment, holiday bonus and cigarette tax distribution. Consensus for Leslee Youckton, Treasurer to sign if Chairman is unavailable. Housing Committee – Request from Housing Committee for assistance with cost for lunch during Housing Committee retreat. Discussed Tribal Council monitoring of budget expenditures. Consensus approval to pay for Housing Committee lunch up to $300 out of the Tribal Council budget. Consensus to assign monitoring of Tribal Council budget and expenditures to an Executive Secretary and provide a copy of the 2007 Council budget to all Tribal Council members. Tribal Employment – Geraldine Chase Carmen Kalama discussed this with Pam Peters and Larry Lamebull; and it appears that Geraldine had been paid. Pam Peters stated temporary employees don’t get annual leave. Richard W. stated temporary employees hired into a permanent position get annual leave and other benefits. Pam P. did not know what Geraldine’s status was when she was hired and would have to review her files. Geraldine C. provided Tribal Council with copies of letters regarding this issue which were not addressed and she did not intend to be swept aside. Geraldine C. complained that due to no paper trail to verify verbal offers of pay increases with increased duties showed Council people were not doing their job. Geraldine C. said she worked 1 day at the end of February and Anthony and Marla were brought into Cook and Assistant Cook positions; and there is no documentation of actions taken on employees. Carmen K. asked if Geraldine Chase could work the pay issue out with Larry Lamebull and Pam Peters, Human Resources Manager. Geraldine C. agreed. Brian McCloud left at 4:00 p.m. Indian Health Services Memorandum of Agreement – Joe Cushman Reviewed MoA with Indian Health Services to provide assistance with septics, wells etc. This agreement is between the Tribe and Indian Health; each individual applicant will be approved by Council to assisted as outlined in this agreement. Francine Lester motioned to approve the Resolution for the Memorandum of Agreement with Indian Health Services to provide sanitary assistance thru the Tribe. Leslee Youckton seconded. 4 0 0 Motion Carried.

Tribal Council Approved Meeting Minutes – 11/13/07

Prepared By Norine Wells

Hearing Policy and Procedures – Pam Peter Reviewed Hearing Policy and Procedures. Recommended to clarify purpose is an independent review to ensure that Tribal policy and procedures were followed and this is the final step in grievance procedures. W. asked if terminated employees have rights to appeal. Pam P. stated that terminated employees have a right to appeal and they are notified in writing on their termination letter. Leslee Youckton motioned to approve Hearing Policy and Procedures with changes. Francine Lester seconded. 4 0 0 Motion Carried. Automatic Enrollment – Reviewed resolutions. Requested Grace Hyasman to verify eligibility and blood degrees. Discussed verifying authenticity of copies submitted to verify blood degree and getting copies of Tribal enrollment records from the BIA. Consensus to request verification of George Wells’s blood degree from the Bureau of Indian Affairs for Tribal records. Grace Hyasman arrived at 4:30 p.m. Grace verified blood degrees for Tamby Mahan 13/32, Blanche Lane 43/64, Joni Miller 91/128, Tony Sorter 91/256, Lisa Sorter 91/256. Norine W. motioned to approve the automatic enrollment by Resolution #71 for Tamby Mahan Resolution #72 for Blanche Lane, Resolution #73 for Joni Miller, Resolution #74 for Tony Sorter, Resolution #75 for Lisa Sorter. Leslee Youckton seconded. 4 0 0 Motion Carried. Allen Parker Fund – Norine Wells Received notice that Allen Parker is recovering but must pay medical costs before leaving New Zealand so his family can bring him home. Mr. Parker has dedicated his work for the benefit of indigenous peoples. Discussed funding source for donation. Consensus to approve a $200 donation to Allen Parker funds from available funds. Memo requesting appointment to Gaming Commission - Stephanie Scott/Cynthia Iyall. Carmen Kalama requested the list of all Tribal members who submitted their names by deadline. Discussed reappointing Lorna Kalama due to her experience as a Commissioner. Francine L. disagreed with reappointment of Lorna Kalama because she has been on Commission too long; and requested to wait for a full Council. Norine W. did not want to wait for a full Council because same Council members will have to act since Cynthia as chair can’t vote, Brian and Carmen would have to abstain from appointing their sister. Willie Wells motioned to reappoint Lorna Kalama to the Tribal Gaming Commission and send volunteer list to the Commission for a recommendation on remaining position. Leslee Youckton seconded 3 For 1 Against 0 Abstentions. Motion Carried. General Manager Recruitment sub-committee – Reviewed written recommendation to interview 8 applicants for the General Manager position. Carmen Kalama, Brian McCloud and Leslee Youckton sit on the sub-committee. Consensus approval of General Manager Recruitment sub-committee’s recommendation and Casino will schedule interviews. Frankie McCloud asked what the policy was to use the Elders facility for sewing. Carmen K. stated that Elders do use the facility to sew and encouraged all Elders to participate together. Carmen did not agree with a continued division between Elders. Frankie said her request was to use the Elder’s Facility this week-end. Consensus to direct Larry Lamebull provide the Elder’s facility use policy for Council review next week.

Tribal Council Approved Meeting Minutes – 11/13/07

Prepared By Norine Wells

German Students Visit – Richard Wells Provided notice that German Students will be stopping by the Tribal Center for a tour and presentation. Richard said he will provide a brief Tribal history and overview of current Tribal activities. Norm Dicks Fundraiser Luncheon – Discussed Council representing the Tribe’s interest, not personal or private interests. Carmen Kalama is available to attend, if another Council member would like to attend they can let Carmen know. Consensus to contribute up to $1,000 from political contributions as recommended by Davor Gjurasic and approval for Carmen Kalama to attend with a guest if no other Council member is available to attend. Consensus to table the remaining agenda. Leslee Youckton motioned to adjourn at 5:15 p.m. Norine Wells seconded. 4 0 0. Motion Carried.

Tribal Council Approved Meeting Minutes – 11/13/07

Prepared By Norine Wells


								
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