ACCOMMODATION RESERVATION & AUTHORISATION FORM Breathing New Life into Maternity Care 1st to 4th July 2010 Alice Springs, Australia Please ensure you are registered for the conference prior to sending this form. Special accommodation rates are only available to delegates registered for the conference and must be booked under the delegates name. Surname: ________________________________________ First Name: ___________________________________ Home Address: _________________________________________________________________________________ Postcode: _______________ Email: _________________________________________________________________ Contact Numbers – Mobile: __________________________ Work: ________________ Fax: _________________ Arrival Date: _______________________ ETA: ____________________ Departure Date: _____________________ Special Requests: _______________________________________________________________________________ Number of Adults: __________ Children (4-12): _________ Please book the following accommodation: Prices are per room per night. All rooms are non smoking. Lasseters Hotel, 93 Barrett Drive, Alice Springs Delux room only - $A135 Single (incl one breakfast) - $A156 Double/ Twin (incl two breakfasts) $A171 Suite room only - $A220 Single (incl one breakfast) - $A238 Double/ Twin (incl two breakfasts) $A256 Voyages Alice Springs Resort, 34 Stott Street, Alice Springs Standard room only - $A135 Single Double Twin Superior room only - $A152 Single Double Twin Deluxe room only - $A200 Single Double Twin Include breakfast Full Continental Crowne Plaza Alice Springs, 82 Barrett Drive, Alice Springs Twin Superior room only - $A145 Single Double Twin King Superior room only - $A145 Single Double Twin Include breakfast Full Continental All prices quoted are in $AUD and include GST. Credit card details must be provided to guarantee room booking. Card Type: MasterCard Visa Amex Card Name: ___________________________________ Signature: __________________________ Card No: ___ ___ ___ ___ / ___ ___ ___ ___ / ___ ___ ___ ___ / ___ ___ ___ ___ Expiry Date: ___ ___/___ ___ Guest information and credit card details will be provided to the hotel. Payment is not processed by conference organiser. Accommodation: To confirm your accommodation a credit card number (to be provided to the hotel) is required. Forms not accompanied with credit card details cannot be processed. All incidentals will be payable by you upon check-out. If you do not arrive on the day specified you will be charged for the booking. Notification of accommodation cancellations must be received by the Conference Office in writing 45 days prior to the booking commencement date. If notification is not received prior to this date, the hotel reserves the right to charge a cancellation fee, to your credit care, equal to the total number of room nights cancelled. Changes to bookings within the 45 day cut off period may be possible. Guests must directly contact their hotel of choice. Changes are dependent of availability and may incur a charge. Please return to: Remark Pty Ltd PO Box 10 Petersham NSW 2049 Fax: +61 2 9517-2662 E-mail: firstname.lastname@example.org Telephone: +61 2 9517-3664 Accommodation Special accommodation room rates have been negotiated for the conference and are subject to availability. The venues have offered these rates for extended stays so that you may take advantage of these savings for your pre and post conference stay in Alice Springs. Please read the following information carefully and complete the accommodation booking section on the registration form. Lasseters Hotel Book by 27th March 2010 93 Barrett Drive, Alice Springs Lasseters Hotel Casino is nestled under the renowned MacDonnell ranges. A premium 4 ½ star hotel that boast modern facilities and a wide range of activities to ensure your stay in Alice Springs is a memorable one. All rooms and suites are non-smoking and boast a private balcony or courtyard with magnificent views of the MacDonnell Ranges, pool, golf course or famous Todd River. Offering a total of 127 spacious guest rooms and 13 elegantly appointed suites all featuring individually controlled airconditioning and offer LCD Austar TV, in-house movies, mini bar, high speed broadband connection, STD/IDD direct dial telephones, tea and coffee making facilities, ironing facilities, and 24 hour room service. 24-hour reception, well equipped hotel gymnasium, tennis court and lovely pool area, and guest laundry. There are two fabulous restaurants, The Juicy Rump – for the best steaks in the Territory, and Samphire – which is open for breakfast and dinner. Delux rooms single/double/twin Inc. breakfast for 1 Inc. breakfast for 2 Suites single/double/twin Inc. breakfast for 1 Inc. breakfast for 2 $A135 per room per night $A156 per room per night $A171 per room per night $A220 per room per night $A238 per room per night $A256 per room per night Voyages Alice Springs Resort Book by 27 March 2010 34 Stott Terrace, Alice Springs Voyages Alice Springs Resort is only a five minute walk away from the town’s bustling cultural, shopping and business district. The hotel is a 4 ½ star resort offering The hotel offers a total of 139 elegantly appointed rooms and suites featuring mini bars, ironing facilities, hairdryers, television and in house movies, internet access and many other features. Barra of Todd Restaurant and Bar is Alice’s seafood restaurant and offers delightful seafood cuisine. The Barra Bar overlooks the pool and often has local entertainment. For the energetic guests there are bikes available for hire. The pool is outdoors, so you would need to be a brave soul to swim in winter. Interconnecting rooms are available. Where two rooms are booked the charge will be for the room types which connect. Contact the conference managers to discuss your requirements. Breakfast is not included in room rat. However for budgeting convenience the rates are: Full breakfast $A26, Continental breakfast $A21. Standard rooms Superior rooms single/double/twin $A128 per room per night single/double/twin $A152 per room per night Deluxe rooms single/double/twin $A200 per room per night Crowne Plaza Alice Springs Book by 27th March 2010 82 Barrett Drive, Alice Springs Crowne Plaza Alice Springs is located on Barrett Drive just 5 minutes walk from the Alice Springs Convention Centre. The hotel combines luxury, elegance and resort style facilities and is conveniently located adjacent to the international standard gold course and is only 7 minutes to the town centre. The hotel offers 236 rooms and 7 suites. The hotel restaurant, Balloons, is open for breakfast and dinner and offers a wide range of cuisines. Also found here is the world renowned and award winning Hanuman which offer Indian, Thai and Nonya cuisine - a must if you stay here. Interconnecting rooms are available. Where two rooms are booked the charge will be for the room types which connect. Contact the conference managers to discuss your requirements. single/double King Superior single/double/twin Inc. breakfast for 1 Inc. breakfast for 2 $A145 per room per night $A145 per room per night $A155 per room per night $A165 per room per night Remark is unable to accept new or changes to existing room bookings after the accommodation booking deadlines. From this time, bookings should be made directly with the hotel or via an accommodation reservation website. Delegates are advised to read the cancellation policy. • Rates are per room per night, in Australian dollars, and include GST • Room numbers are limited so book well before the deadline • Your credit card details are required and will be passed on to the hotel to secure your booking. The hotel may process the debit immediately or wait until check-out • If charges are to be the responsibility of a third party, eg the guest’s company, please provide the organisers with a letter from the third party stating what charges are to be covered, eg accommodation only, meals, mini bar, phone, fax, internet, laundry, all charges, etc • A tax invoice/receipt will be issued by the hotel on check-out • Cancellations and alterations up to the deadline are made by Remark and will incur a booking change fee of up to $25 • Guests wishing to cancel or alter bookings after the deadline should contact the hotel directly. These, and “no-shows”, may incur penalties at the hotel’s discretion, possibly up to 100% of the accommodation stay • If you wish to check-in before 1500 hours you must book and pay for the night before • If you wish to check-in after 6pm you must indicate your arrival time on the form to avoid a “no-show” room release penalty Accommodation booking deadlines: Please note that once all reserved accommodation is full delegates will need to contact the hotel directly with any changes to their booking. Cancellation Policies Registration Cancellation Policy Cancellation of a registration must be notified in writing to Conference Management. Cancellations prior to 1st June 2010 will receive a refund less $88 administration fee. No refund will be given for cancellation after 1st June 2010, however substitutions will be possible. Accommodation Cancellation Policy Individual guests will be subject to the following and all associated fees will be charged to the guest credit card: • Date change (duration of booking will be charged) • • • Early checkout (remainder of booking will be charged) Incidental charges (including those supplied by an external source) The following cancellation policy applies to individuals guest reservations within 45 days of arrival (inclusive): Any cancellation of accommodation made between 45 and 15 days (inclusive) of the Guest’s arrival shall entail payment of compensation of 1 night of accommodation (charged to the guest credit card at 45 days). The cost of the cancelled service will be charge to the credit care provided at booking to guarantee the reservation. Any cancellation of accommodation made between 14 days and the Guest’s arrival, shall entail payment of compensation of 100% or the cost of cancelled services. This includes rooms booked for pre and post the dates of the main group. 100 % of the cost of the cancelled services will be charge to the credit card provided at time of booking to guarantee the reservation. Should a Guest ‘No Show’ for their reservation, compensation of 1 Nights accommodation fee will apply and be charged to the guest credit card provided at time of booking to guarantee the reservation.
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