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					PRESENTING INFORMATION
ENTRY LEVEL

PRESENTING INFORMATION ENTRY LEVEL

INTRODUCTION
OCN (or Open College Network) is a scheme based on several different levels, and is available in many different subject areas. To be successful in the chosen area, you are expected to produce a portfolio of your work, ensuring that you cover all of the criteria specified by the OCN. You will need a folder to present your work, but do not spend a lot of money on it, as no extra marks will be awarded! You will be provided with a list of the criteria, and it is suggested that once a criteria has been met, you put the date of completion at the side. This will save time when the course end approaches, believe me! Ensure that the following points are adhered to:  Make sure that every criterion a piece of work meets is written on the printout, or even typed before you print. Remember that some pieces of work may meet more than one criterion.  You must make sure that all of your work has your name and date on it – you can write it on afterwards if you forget to type it.  You are expected to use the spell-check and to proofread all of your work. Any errors after marking should be amended and reprinted but place the originals in your portfolio too to show progression.  To do a screen dump – ensure that whatever you want is on-screen. Click the print screen key on the keyboard. Go to the START menu, programs, Word. Go to the EDIT menu, paste. Your ‘snapshot’ will appear. Type your name, date, and criterion and then go to FILE and print. You DO NOT need to save the screen dumps.  You can use the following exercises or you can produce a project, as long as the entire criterion is met in full.  Remember that you can ask your friendly tutor for assistance at any time!  HAVE FUN! Bev J Goodchild 07/03 OCN – POWER ENTRY LEVEL 2

PRESENTING INFORMATION ENTRY LEVEL CRITERION 1.2 EXERCISE 1 Before we start, be aware of your own health and safety – don’t slouch in your seat, don’t touch wires etc, ensure your bags etc are well below your work area. Go to start, programs, MICROSOFT POWERPOINT. Click on BLANK DOCUMENT. This will open your software for you.

1.1A, B

At the next window, click OK, and the template for the first slide will appear. 4.3 In the top box, click with your mouse, and the enter the following text, in capitals; MY PETS Click in the box below, and enter your name.

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PRESENTING INFORMATION ENTRY LEVEL 4.1 Click on the INSERT menu, and then onto NEW SLIDE

Click OK, and the next slide template will appear. Click on the top box, and enter the title PETS I HAVE NOW Click on the box below and type in I have a dog called Jack I have a cat called Bella I have a goldfish called Jet You should find that bullets automatically appear for you. Click on the INSERT menu, and then onto NEW SLIDE. Keep the same template as before ie the 2nd one. Click OK. On this slide, give a title of PETS IN THE PAST, and in the box below, type the following information: A dog called Sandy A goat called Billy A horse called Ned 1.1D You need to save your work – ensure your floppy disk is in the CPU (ask your tutor if you don’t have a floppy disk). Go to the FILE menu, click save as.

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PRESENTING INFORMATION ENTRY LEVEL Change to 3 ½ floppy in the SAVE IN box (click down-arrow) and name the file Print 1. Click SAVE.

10.1

You will print the presentation now, with all 3 slides on one sheet. Go to the FILE menu, clicking PRINT, click on the down-arrow at the side of PRINT WHAT, and choose HANDOUTS. Click the down-arrow at the side of SLIDES PER PAGE, click on 3.

After printing, ensure each piece of paper has your name, date, and the following criteria written on the top copy. 1.1a, b, d, 1.2, 4.3, 4.1, 10.1 Hand to your tutor at the end of the session for marking WITH your assessment record. Bev J Goodchild 07/03 OCN – POWER ENTRY LEVEL

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PRESENTING INFORMATION ENTRY LEVEL 1.1e Close down the system in the correct sequence. Ie, go to FILE, CLOSE, FILE, EXIT. START, SHUT DOWN, OK. EXERCISE 2 1.1c Re-open the presentation saved as PRINT 1. To do this, open up Microsoft PowerPoint, click OPEN EXISTING PRESENTATION

You should find that your file is in the list – click on it, and then onto OK. Click on the SLIDE SORTER VIEW ICON (bottom left on the screen)

This will show all of the slides.

We will now apply a design template – Bev J Goodchild 07/03 OCN – POWER ENTRY LEVEL

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PRESENTING INFORMATION ENTRY LEVEL 3.2 7.3 On the common task toolbar, click the down-arrow. Click APPLY DESIGN TEMPLATE. Choose any design by clicking on the design name (try a few) then click APPLY.

4.2

You need to insert a new slide at the end of your existing presentation. Click on the SLIDE SORTER VIEW icon. Click to the right of your 3rd and final slide, go to INSERT menu, and select the slide template showing text and a cartoon.

The new slide will appear with the design you chose already on. Double-click on the new slide – this will make it active and fill the screen.

In the title box, type the title FUTURE PETS. Bev J Goodchild 07/03 OCN – POWER ENTRY LEVEL 7

PRESENTING INFORMATION ENTRY LEVEL In the left-hand box below, type in A crocodile called Snappy A snake called Slither A donkey called Deano 8.1 In the right-hand box, double-click on the cartoon icon. Type in an Appropriate word, such as crocodile, snake, donkey, dog etc. Select Your clipart by clicking on it, then click the top icon that appears.

Your chosen clipart should appear on your presentation in the right-hand box on the 4th slide. We have entered the wrong name for the donkey – change it from Deano to Dean – click after the ‘o’ and press the backspace key on your Keyboard. Change the title on the 4th slide to POSSIBLE FUTURE PETS – click before the word ‘FUTURE’ and type in ‘POSSIBLE’ 4.4

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PRESENTING INFORMATION ENTRY LEVEL 1.1d Save your presentation as PRINT 2 – FILE, SAVE AS, change to 3 ½ floppy if not already showing, type in PRINT 2, click on SAVE. Print your presentation as a 3-slide per page handout. Write your name, date an each sheet, and on the top copy write the following criteria: 1.1e, c, d. 3.2, 4.4, 7.3, 8.1, 10.1 Hand in to your tutor for marking WITH your assessment record. EXERCISE 3 4.5 Make sure your presentation is in SLIDE SORTER VIEW. Click at the left of your first slide (a line should appear where you clicked). Now click on the SLIDE SHOW ICON at the bottom left of your screen

10.1

Your presentation will start – to move to the next slide, click your mouse. However, this is a little boring – let’s add a little action, called transitions and effects. 9.1 Return to SLIDE SORTER VIEW if not already in it. Click on the 1st slide once. Click the down-arrow at the side of TRANSITION – choose an action. You will find that a quick preview will appear on screen for a second.

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PRESENTING INFORMATION ENTRY LEVEL Now click on the down-arrow at the side of EFFECT, and choose one. Repeat for all slides individually – it is up to you whether you choose different transitions and effects for individual slides or have the same for each slide. 4.5 7.2 Now try running the presentation again – better? You need to change the background colour rather than use the design you chose earlier – go to FORMAT, BACKGROUND. Click the down-arrow at the side of colour

Select a colour by clicking on it, then click APPLY TO ALL. Your Presentation should have retained the design, but changed the colour.

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PRESENTING INFORMATION ENTRY LEVEL 7.1 Change the alignment of the text on the 2nd slide to centre the text under the title on that slide. - in SLIDE SORTER VIEW, double-click the 2nd slide. Click in the text box under the title. Highlight the text (click & drag the mouse over the text to send it black). Now go to FORMAT, ALIGNMENT, click on CENTRE

5.1

Open each slide individually (double-click the 1st slide in SLIDE SORTER VIEW). Highlight the title and make it BOLD and UNDERLINED. To do this click on the B icon to bold and the U icon to underline on the top toolbar.

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PRESENTING INFORMATION ENTRY LEVEL 5.2 Change the text on the last slide under the title box to a different text colour. -highlight the text, click on FORMAT, FONT, click on the down-arrow at the side of COLOUR, choose RED, OK.

1.1d

Save your presentation as PRINT 3 – FILE, SAVE AS, change to 3 ½ floppy if not already showing, type in PRINT 3, click on SAVE. Print your presentation as a 3-slide per page handout. Write your name, date an each sheet, and on the top copy write the following criteria: 4.5, 9.1, 7.1, 7.2, 5.1, 5.2, 1.1d, 10.1 Hand in to your tutor for marking WITH your assessment record. Exit the software. EXERCISE 4

10.1

6.1 6.2

Retrieve the presentation saved as PRINT 3. On the 4th slide, below the existing text, add ‘a tortoise called Teddy’ On the 2nd slide delete the text ‘A cat called Bella’ On the 2nd slide alter the first sentence so that it reads ‘A mongrel dog called Jack’

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PRESENTING INFORMATION ENTRY LEVEL 8.1 On the 2nd slide, insert a clipart and position it under the text about the goldfish - go to INSERT, PICTURE, CLIPART, type in GOLDFISH, hit the enter key, click on the picture, then click the top icon to insert it into your presentation. Click on the cross at the top right of the clipart window to close it. 8.2 Now click on that clipart and whilst holding the mouse down, drag the picture to the bottom right of the 2nd slide. Delete the clipart on slide 4 – click on the clipart with the mouse, hit the backspace key. In SLIDE SORTER VIEW, change the type of transition and effect for slide 2 and 4. Run the presentation. Save your presentation as PRINT 4. Print your presentation as a 3-slide per page handout. Write your name, date an each sheet, and on the top copy write the following criteria: 6.1, 6.2, 8.1, 8.2, 8.3, 9.1, 4.5, 1.1d, 10.1 Hand in to your tutor for marking WITH your assessment record. Exit the software. EXERCISE 5 There is another way of starting a presentation, which is by using the Microsoft PowerPoint AutoContent Wizard. Follow the instructions on the next page to use the AutoContent Wizard.

8.3 9.1

4.5 1.1d

10.1

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PRESENTING INFORMATION ENTRY LEVEL

3.1 When opening Microsoft PowerPoint, click on AutoContent wizard

At the next window, click NEXT. Ensure that General and Generic are selected, click NEXT. Click ON-SCREEN PRESENTATION, NEXT Type in ‘my presentation’ in the first box. Click in the second box for the FOOTER, and type in ‘Your Name’ (your actual name I mean!). Click NEXT, and then FINISH. Click on slide 2 at the left side

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PRESENTING INFORMATION ENTRY LEVEL This will make that slide active. Highlight the text under INTRODUCTION.

4.3

Type in your name. Hit the return key. Enter your age. Hit the return key. Enter your gender. Click on slide 3 at the left side, delete the text under the slide heading. Type in MY FAMILY Click on slide 4 – delete the text under the slide title. Type in your marital status. Hit the return key. Tell us how many children you have and their ages. Hit the return key. Tell us what they are doing ie college, working, married etc. Click on slide 5 at the left side, and hit the backspace key. Repeat until all other slides other than the first 4 are deleted. Save your file as PRINT 5. Print your file as a 4-slide per page handout. Write your name and date on the printout, and the following criteria. 3.1, 1.1d, 10.1, 4.3 REMEMBER – YOU CAN ADD TRANSITIONS & EFFECTS ETC THE SAME AS YOU HAVE ALREADY DONE. GIVE IT A WHIRL. SCREEN DUMPS Some evidence can only be achieved by doing screen dumps. Do the following exercises. You do NOT need to save your screen dumps. 1.1 A Load a presentation application –

1.1d

Go to Start, programs, PowerPoint, but don’t click on PowerPoint. Take a Screendump ie Click the print screen key on the keyboard. Go to the START menu, programs, Word. Go to the EDIT menu, paste. Your ‘snapshot’ will appear. Type your name, date, and criterion and then go to FILE and print.
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PRESENTING INFORMATION ENTRY LEVEL

You DO NOT need to save the screen dumps.

1.1

b

Create a new file –

Open PowerPoint Click once at side of blank document Take a screen dump of this Click the print screen key on the keyboard. Go to the START menu, programs, Word. Go to the EDIT menu, paste. Your ‘snapshot’ will appear. Type your name, date, and criterion and then go to FILE and print. You DO NOT need to save the screen dumps.
Retrieve existing files –

1.1

c

With PowerPoint open, click at side of existing files then your file Take a screen dump of this Click the print screen key on the keyboard. Go to the START menu, programs, Word. Go to the EDIT menu, paste. Your ‘snapshot’ will appear. Type your name, date, and criterion and then go to FILE and print. You DO NOT need to save the screen dumps.
Save under a given filename –

1.1

d

Open your presentation done earlier Go to file, save as & click once Take a screen dump of this window Click the print screen key on the keyboard. Go to the START menu, programs, Word. Go to the EDIT menu, paste. Your ‘snapshot’ will appear. Type your name, date, and criterion and then go to FILE and print. You DO NOT need to save the screen dumps.
Close down the system –

1.1

e

Open your presentation done earlier Go to file AND run your mouse over CLOSE but do NOT click Take a screen dump of this Click the print screen key on the keyboard. Go to the START menu, programs, Word. Go to the EDIT menu, paste. Your ‘snapshot’ will appear.
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PRESENTING INFORMATION ENTRY LEVEL

Type your name, date, and criterion and then go to FILE and print. You DO NOT need to save the screen dumps.
9.1 Use simple slide transition effects –

Open print 4 of your earlier presentation Go to SLIDE SORTER VIEW and click on the first slide This should show the transition and effect chosen on the toolbar Take a screen dump of this Click the print screen key on the keyboard. Go to the START menu, programs, Word. Go to the EDIT menu, paste. Your ‘snapshot’ will appear. Type your name, date, and criterion and then go to FILE and print. You DO NOT need to save the screen dumps.

2.1

You need to complete the question and answer sheet on the final pages of this booklet – ask your tutor for a copy – please do not write in the booklet.

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PRESENTING INFORMATION ENTRY LEVEL

Well done! You have now fulfilled all the criteria for the OCN Presenting Information Entry Level. Hand into your tutor for marking. You MUST write a consecutive page number on each of your prints and enter the page number relating to the criteria specified on the criteria record sheet Eg
CRITERIA

EVIDENCE

TUTOR

DATE

1 1.1 1.1 1.1 1.1 1.1 1.1 1.2

Prepare a spreadsheet system ready for use and perform simple file operations Follow set instructions to: a Load a spreadsheet application Pages 1,4,6 BJG 18/7/03 b Create a new file Pages 4,7,2 BJG 17/7/03 c Retrieve existing files Pages 6.8 BJG 18/7/03 d Save under a given filename Page 5 BJG 17/7/03 e Close down system Page 8 BJG 24/8/03 Operate safely Page 9 BJG 22/8/03

Remember to place all work in a folder, including the criteria record sheet – hand your portfolio to your tutor for safekeeping until the moderation in June/July.
All you have to do now is complete the following question and answer sheet, which also needs to be marked and then placed in your portfolio.

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PRESENTING INFORMATION ENTRY LEVEL

PRESENTING INFORMATION LEVEL 1
1 What do you understand by the following terms

 SLIDE ………………………………………………………………………………………………………… ……………………………………………………………………………………………………………………….

 TRANSITION…………………………………………………………………………………………….. ……………………………………………………………………………………………………………………….

 SLIDE SHOW ………………………………………………………………………………………….. ……………………………………………………………………………………………………………………….

Your name ………………………………………………………………………………………………. Today’s date ………………………………………………………………………………………….. Your class ……………………………………………………………………………………………….. Criterion 2.1 Bev J Goodchild 07/03 OCN – POWER ENTRY LEVEL 19


				
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