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NOMINATIONS UNDER RIGHT TO INFORMATION ACT, 2005
Sr. No. 1. Officer Additional Director of Agriculture (Extension) Designated as First Appellate Authority under Section 19(1) State Public Information Officer under Section 5(1) Office address Directorate of Agriculture, Haryana, Krishi Bhawan, Sector-21, Panchkula – 134112 Directorate of Agriculture, Haryana, Krishi Bhawan, Sector-21, Panchkula – 134112 Office of the Deputy Director of Agriculture concerned Directorate of Agriculture, Haryana, Krishi Bhawan, Sector-21, Panchkula – 134112 Directorate of Agriculture, Haryana, Krishi Bhawan, Sector-21, Panchkula – 134112 Office of the SubDivisional Agricultural Officer concerned Telephone No. 01722563004 Fax No. 01722584761, 2563242 e-mail agriharyana2009@gmail.com Website www.agriharyana.nic.in

2.

Joint Director of Agriculture (Plant Protection)

3.

4.

Deputy Director of Agriculture in every District Deputy Director of Agriculture (HQ)

State Public Information Officer under Section 5(1) Assistant State Public Information Officer under Section 5(2) Assistant State Public Information Officer under Section 5(2) Assistant State Public Information Officer under Section 5(2)

PBX 0172-do-do2571544, 2571553, 2576984, 2568914 Available on the website under “Contact Us”.

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Assistant Director (Admn)-I

6.

Sub-Divisional Agricultural Officer in every Sub-Division

PBX 01722571544, 2571553, 2576984, 2568914 PBX 01722571544, 2571553, 2576984, 2568914 -

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1

Haryana Government Administrative Reforms Department Notification
The 28th October, 2005 No. 5/4/2002-1AR. In exercise of the powers conferred by sub-section (1) read with sub section (2) of section 27 of the Right to Information Act, 2005 (Central Act 22 of 2005), the Governor of Haryana hereby makes the following rules providing for information under the said Act, namely:-

1. Short title and commencement. (1) These rules may be called the Haryana Right to Information Rules, 2005. (2) They shall come into force on the date of their publication in the official Gazette. 2. Definitions. (1) In these rules, unless the context otherwise requires, (a) “Act” means the Right to Information Act, 2005 (Central Act 22 of 2005). (b) “Commission” means the Haryana Information Commission. (c) “Form” means a form, appended to these rules. (d) “section” means the section of the Act. (2) The words and expressions used in these rules, but not defined, shall have the same meanings as assigned to them in the Act.

3. Application for obtaining the information. (1) A person, who desires to obtain any information admissible under the Act, shall make an application in Form A to the State Public Information Officer/ State Assistant Public Information Officer along with a fee specified in rule 5 of these rules.
sections 2(m) and 27

(2)

On the receipt of an application, made under sub-rule (1), the State Public Information Officer/ State Assistant Public Information Officer shall give a receipt in token thereof to the applicant.

4. Deposit of Fee. (1) The fee shall be deposited with the State Public Information Officer/ State Assistant Public Information Officer either in cash against proper 2

receipt or by treasury challan.
section 6

(3) The amount of fee shall be credited to the receipt head/ account number of the concerned public authority. (3) On receipt of an application, submitted under sub-rule (1) of rule (3), the State Public Information Officer/ Assistant State Public Information Officer shall scrutinize the application and shall assess how much fee is required to be paid by the applicant for obtaining the information. (4) The fee assessed under sub-rule (3), shall be informed to the applicant by the State Public Information Officer/ State Assistant Public Information Officer in Form B within a period of seven days from the receipt of application. (5) In case the applicant fails to deposit the requisite fee within a period of fifteen days after the issuance of the intimation given to him under sub-rule (4), it shall be construed that the applicant is no longer interested in obtaining the information, sought for, and his application shall be deemed to have been filed. 5. Quantum of fee.
(1)

An application for obtaining any information under sub-section (1) of section 6 shall be accompanied with a fee of Rs.50.
sections 6 and 7

(2)

For providing an information under sub-section (1) of section 7, the fee shall be charged from the applicant at the following rates, namely:(a) Rs.10 for each page in A-4 or A-3 size paper, created or copied; and (b) If information is to be provided on a large size of paper than that of specified in clause (a), the actual cost price of such a paper shall be charged.

(3)

For providing information under sub-section (5) of section 7, the fee shall be charged from the applicant at the following rates, namely:(a) (b) (c) Rs.50 for providing information in a floppy; Rs.100 for providing information in diskette; and If information sought is of such a nature, which is contained in a

printed document of which a price has been fixed, then that information shall be provided after charging the price, fixed for that printed document. 3

However, if only an extract or page of such a printed document is asked for, then a fee of Rs.10 per page shall be charged. (4) No fee for inspection of record shall be charged, if such an inspection is made for one hour only. However, if inspection is make for a period of more than one hour, then a fee of rupees ten shall be charged for every fifteen minutes in excess of first hour. Every fraction of the period above fifteen minutes, shall be construed as a complete period of fifteen minutes and it shall be charged as full period of fifteen minutes. 6. Procedure to be followed in deciding appeal. Before deciding an appeal the commission shall, -(a) (b) serve notice to the concerned persons; entertain any evidence in support of appeal, which may be oral or in writing from the concerned persons; (c) (d) (e) examine on oath or by having affidavits from the persons concerned; pursue or inspect the documents or any records or copies thereof; inquire through the authorized officer the facts of an appeal or may require facts in detail, if it so deems appropriate, hear the State Public Information Officer or any other senior officer who had decided the first appeal, as the case may be; and (f) receive evidence on affidavits from the State Public Information Officer or any senior officer who had decided the first appeal or from any other person from whom the evidence may be deemed necessary. 7. Mode of serving notice. The commission may serve notice to the persons concerned in any of the following modes, namely:(a) (b) (c) by hand delivery (dasti) through process server: or by registered post with acknowledged due; or by publication in the newspaper.
section 19(10)

8. Orders by the Commission. (1) The commission shall make order in writing and pronounce the same in the presence of the concerned parties. (2) The party concerned may, obtain the copy of the order from the Commission.

4

Form A [See rule 3 (1)] To The state Public Information Officer/ State Assistant Public Information Officer (Name of the office with address) 1. 2. 3. Full name of the applicant: Address: Particulars of information required:(i) (ii) (iii) (iv) Subject matter of information* The period to which the information relates**. Description of the information required***. Whether information is required by post or in person (the actual postage charges shall be included in addition to the fees.) (v) In case by post (Ordinary, Registered or Speed)

Place: Signature of the applicant. Date: * Broad category of the subject to be indicated (such as Grant/ Government land/ Service matters/ Licenses etc.) ** Relevant period for which information is required to be indicated. *** Specific details of the information are required to be indicated.

ACKNOWLEDGEMENT
Received your application dated _____________, vide Diary No. ___________ dated ______________. The state Public Information Officer/ State Assistant Public Information Officer

5

Name of the Department/Office

Form B
[See rule 4 (4)] From The state Public Information Officer/ State Assistant Public Information Officer (Name of the office with address) Name and address of the applicant.____________________________

Please refer to your application dated ________________ addressed to the undersigned requesting information regarding. The additional fee for supplying this information to you is Rs. _______________. You are hereby informed to pay the fee at this office either in cash or in a government treasury through challan and send a copy of the challan to this office within a period of fifteen days and collect the information on ______________. The amount of fee shall be deposited in the receipt head/ account No. ( to be intimated to the applicant by the concerned department.)

State Public Information Officer/ State Assistant Public Information Officer

Financial Commissioner and Principal Secretary To Government, Haryana, Administrative Reforms Department.

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DUTIES OF DIRECTOR OF AGRICULTURE
As per the requirement of Circular letter No. 5/4/2002-IAR, dated 30.07.2005 from the Financial Commissioner and Principal Secretary to Government, Haryana, Agriculture Department, the following information is furnished under the right to information act, 2005.

1.

PARTICULARS OF THE ORGANISATION, FUNCTIONS AND DUTIES OF THE DEPARTMENT ARE AS UNDER: -

The organisational setup of the agriculture department, Haryana is given at Annexure -A FUNCTIONS The Department of Agriculture with its headquarter at Krishi Bhawan, Sector-21, Panchkula, is headed by the Director of Agriculture-cum-Cane Commissioner at the State level. A team of officers at the headquarters assists him. Besides, the State has been divided into Zones, districts, sub-divisions, blocks and villages for carrying out different activities smoothly. The main objective of the department is to disseminate the production technology developed at the research centre to the farmers at the base level so as to enable them to raise their economic level. Thus, services are provided by the Department for the benefit of the farmers. These services are provided with the help of State Govt., Govt. of India and World Bank assisted schemes and projects. DUTIES The main functions of this department are:A) Director of Agriculture 1. The Director of Agriculture, Haryana is the Head of the Agriculture Department in the State. He is also the Chief Technical Advisor to the State Government. 2. The Director of Agriculture is empowered to deal with all professional questions such as work plans for agriculture production and other crop protection measures. 3. The Director of Agriculture supervises the formulation of work plans and submission of the completed plans to the government for sanction. He is responsible for the final checking of the control farms for work plans 7

sanctioned by the government 4. The Director of Agriculture is responsible to submit to the government, the consolidated budget, the appropriation proposals and the Annual

Administrative Report. 5. The Director of Agriculture enjoys the powers for posting and transfers/ promotions of the non-gazetted officials, both at the headquarters and at the field. 6. The Director of Agriculture, as head of the department, controls all agricultural affairs and issues, as he may consider necessary. 7. The Director of Agriculture corresponds direct with Commissioners/ Secretaries to the Government on all administrative matters concerning agriculture. The issues of personnel, finance, policy matters which affect the department or the State as a whole, are referred to the Secretary Agriculture. 8. The Director of Agriculture formulates and submits to the Government all proposals regarding appointment, promotion and transfer of all gazetted officers of the agriculture department.

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AGRICULTURE EXTENSION
(i) The particulars of its organisation, functions and duties: Organisation a Headquarter Level ADA (Extn.), DDA (Agro), DDA (Trg.), AO (WB), AIO, 3 TAs, Superintendent, 3 Assistants, Clerk, Steno, Peon. b District Level DDA assisted by Two TAs, Superintendent/ Dy.

Superintendent, Accountant, Clerk, Steno, Peon. c Sub-Divisional Level SDAO assisted by 2 SMSs (Subject Matter Specialist) and one TA. (i) Functions and Duties: This branch handles Agriculture Extension Project presently financed by the Central and the State Governments. The Project aims at increasing crop yields by narrowing the gap between what farmers can achieve and their existing crop yield levels. The task is achieved by constituting an effective agricultural

extension service with in-built mechanism of removing critical constraints for tapping yield resources.

The Training & Visit Approach The Agricultural Extension System in Haryana has been reorganized and strengthened so as to provide an efficient and time bound management system of delivery of technical messages to the farmers every fortnight on fixed days. The regular field oriented training is imparted to the village level extension staff every fortnight by the team of SMSs provided at Sub-divisional level. The trainings of SMSs are also organised periodically. The whole system of Extension is based on popular approach known as "Training and Visit System" of Extension. The extension workers work under the single line command of the department of agriculture under an intensive time bound management system. The approach requires working through contact farmers

selected from all socio-economic groups and aim at reaching large number of 9

farming families quickly with well identified technical messages covering the entire growth period of crops. The latest research findings are communicated to a

particular group/ village through the repeated fortnightly fixed visits. The extension worker‟s mind is not burdened with all the sundry details and is rather focused on few impact practices, which he is supposed to communicate to farmers in a fortnight. (ii) Power & duties of Officer s: Duties of the Deputy Directors Agriculture The Deputy Director of Agriculture is responsible for implementation of agricultural production programmes and coordination of the functions under the T&V System of Extension in his district. While performing these duties, he is mainly responsible for:1. Ensuring that all instructions regarding agricultural production

programmes & guide-lines for Training & Visit system are quickly communicated to all the concerned functionaries in the district. ensures timely action on these instructions/ guidelines. 2. Ensuring that the trainings of field functionaries under T&V system are regularly held every fortnight at sub divisional level and to see that these functionaries are punctual in attending these trainings. 3. Ensuring that SDAOs & SMSs attend the monthly workshops held for two days at four Regional Research Stations of CCS HAU. 4. Working out the schedule of the visits of SMSs to the Regional Research Stations at least for two days in a month. While working out these He

programmes, he sticks to the guidelines given by the State HQ. 5. Deputing the field functionaries in his district for in-service trainings as per guidelines from HQ. 6. Ensuring the participation of extension workers in the fortnightly training sessions and that these sessions are conducted as per guidelines of the State HQ. During these sessions, he will especially see that impact points relevant to a particular fortnight are thoroughly rehearsed. 7. Devoting two days every week (8 days in a month) exclusively for guiding & supervising the T&V programme in the field. During these visits, he will ensure that (a) SDAOs/ SMSs as well as BAOs are regularly supervising programmes as per guidelines & schedule of their work (b) the field 10

functionaries are aware of the impact points & they have effectively transmitted the same to the farm level. 8. Frequent orientation of the field functionaries to work under the new approach of T&V System. 9. Ensuring adequate linkage with the research institutions (in the region) & KGKs at District level. As Chairman of the district level technical

committee (constituted under the extension project), he will ensure regular meetings & smooth functioning of this committee. 10. Creating healthy relationship & team spirit in the district & sub divisional teams & will ensure that resources like transport facilities are provided to the sub divisional teams for effective supervision of the T&V programme. 11. Examining the reporting of incidence of insects, pests & occurrence of natural calamities immediately and submission of reports to the State HQ. In the event of serious outbreak of insects/ pests, he will apprise the State HQ through fax or telephone and will take necessary remedial steps. 12. Over all impact of the T&V system in the district & functioning of various supervisory officers as per their job chart. 13. Monitoring inputs support supplies i.e. seed, fertilizers, pesticides, electricity, canal water, credit & diesel etc. in the district & will regularly send these reports as per guidelines. In case of any serious situation, he will inform the HQ on phone or through telegram. He is responsible for ensuring adequate liaison with the input agencies in the district. 14. Ensuring effective feed back of farm problems worth focusing the attention of research programmes and will be responsible for timely conducting, adequate care & timely transmission of results of minikit/ adaptive trials. Duties of Sub-Divisional Agriculture Officers The Sub Divisional Agriculture Officer is responsible for implementing Agricultural Production Programme and coordinating the functions under the Training & Visit System of Extension in his sub-division. duties, he is mainly responsible for :1. Implementation of all instructions regarding Agricultural Production Programme. He is also responsible for issuing guidelines for training and visits quickly to all the concerned functionaries in the sub division. 2. Regularly attending the monthly workshop for two days held at Haryana Agricultural University campus and ensuring effective feed back of 11 While performing his

farmers‟ problems concerning all disciplines i.e. Agronomy, Plant Protection, training etc during these workshops. 3. Ensuring that the fortnightly training sessions are held regularly and all field functionaries i.e. ADOs, BAOs & S.M.S.s participate & are present throughout the session. 4. Making satisfactory arrangements for conducting the fortnightly training sessions and preparation of handouts in advance and that the impact points relevant to his sub division are duly emphasized. 5. Ensuring that the fortnightly training programme is well supported with the audio-visual aids & the sites for imparting practical trainings in the field are well identified & selected in advance. 6. Ensuring that the fortnightly training is distinctly divided into four sessions i.e. (a) Review of last training (b) Current training (for coming fortnight) (c) Communication session (d) Input supplies review session and see that all these sessions are conducted as per guidelines given from H.Q. 7. Ensuring that BAOs & SMSs regularly supervise the field operations at village level in systematic manner. He will ensure that all ADOs and all the units are adequately covered by the supervisory staff i.e. BAOs and SMSs during their field visits and no part of the sub division is left uncovered. In the process, he will ensure:(a) That each BAO is covering the area of all the 8 ADOs in a two weeks period. (b) BAOs (c) once (d) That all the groups/ units of all the ADOs are supervised by once in four months. That each BAO circle is visited by SDAO/ SMS's invariably in a fortnight. That the SDAOs/ SMSs visit the area of all the ADOs once in four months. 8. Ensuring that field days are regularly organized at various stages of the crop at the sites and successful demonstrations are laid out at the farmers‟ fields and ensure adequate & effective participation of farmers during these field days. 9. Having a thorough knowledge of input supply situation in the sub division and reviewing the position in the fortnightly training sessions by inviting input supply agencies in the training sessions and also through his personal contacts with the concerned agencies. 12

10.

Reporting incidence of insects, pests, diseases and occurrence of natural calamities immediately to the DDA and in case of serious occurrence, he will send a report direct to State HQ also.

11.

Creating healthy relationship and team spirit in the sub divisional team and ensuring that resources like transport facilities are equally shared among all the members of the team.

12.

Making himself capable to identify the potential of adoption of various practices by different groups of farmers and responsible for overall impact of training and visit in the entire sub division. Duties of Block Agricultural Officers The BAO will be responsible for the supervision of ADOs in the block.

While performing his duties, he will ensure that:1. He has a good knowledge of agricultural practices of his area (within a period of one month) cropping pattern, resources, agro-climatic conditions & a detailed knowledge about the resources, crops being grown and practices adopted by the contact farmers selected by the ADOs. 2. 3. He attends the fortnightly sub divisional trainings regularly. The extension workers are visiting their villages/ units according to their day fixed programme and the same is known to the farmers in the villages. 4. The ADOs have a pre-fixed assembly place in the village and to ensure participation of farmers in discussion. 5. 6. The whole unit/ group is equally covered by the ADOs during their visits. The extension workers are visiting the fields of the farmers regularly as per fixed schedule. 7. The selection of the contact farmers is as per requirement of programme and the guidelines given in which all categories/ groups viz. small, marginal and others are given due representation. 8. Besides meeting contact farmers, he will ensure that they are also effectively communicating messages to other farmers in these villages. 9. The impact points on various crops are effectively communicated to the farmers and the farmers have good awareness about these. 10. The ADO is involving the contact farmers effectively to spread technology to other farmers and also joins when the improved practices are explained to contact farmers. 13

11.

The contact farmers are adopting improved practices in their fields under the supervision of ADOs.

12.

The neighbour farmers are aware of the demonstrations laid out at the contact farmers‟ fields.

13.

ADOs are paying adequate attention to small farmers and are able to modify recommendations suiting to their requirements as per their resources & skill.

14.

ADOs, while giving recommendations, are laying due emphasis on simple management practices (low cost practices) which can be easily adopted by the farmers.

15.

ADOs are giving adequate attention to minikit adaptive trials and also crop cutting experiments as per the requirements of their duties.

16.

He has a good knowledge of his Circle regarding successes achieved by the farmers in adopting the improved technology. He should also be able to explain these success stories of one ADO to others for mutual benefits of all the ADOs.

17.

Good demonstration sites are selected for various practices laid out at farmer's field by the ADOs and will ensure that the field days are organized at these places at various stages of crop growth. While

organizing field days, he should see that farmers of other groups and even from areas of other ADOs participate in these field days. 18. The reports on inputs supplies, insect/ pest/ disease incidence and appearance of any natural calamities are submitted to his superiors as per requirement of the situation and in the fortnightly training sessions. Indo Italian Project Rewari To assist the farmers of selected blocks of agriculturally backward southwestern districts of Haryana, the Indo Italian Agricultural Development Project was started from Kharif Season 1985-86. The aim of the Project was to raise the productivity of Millets (Bajra Crop) and to increase the area and production of Horticulture, Vegetables and green fodder crops with a view to improve the economic condition and quality of diet of weaker sections of the society including small and marginal farmers. At present, the project is in operation in development blocks of Khol, Bawal, Jattusana, Nahar and Rewari of Rewari District; Mohindergarh & Kanina of Mohindergarh District and Dadri-I, Dadri-II & Badhra of District Bhiwani. The achievement of the project in providing technical and financial assistance to the farmers of agriculturally backward areas of the state, particularly 14

the small & marginal farmers, has been very encouraging. project has been extended from time to time.

In view of this, the

The project is being run with the interest accrued on the revolving fund of Rs 2.00 Crore which has been created out of the assistance received from the Italy Government through Government of India. 1. Charge of the Project Director of the Indo Italian Agrcultural Development Project, Rewari has been given to the Deputy Director of Agriculture, Rewari. Additional charge of TA of the Project has been given to TA of DDA, Rewari. Kisan Puraskar The State Government has instituted Kisan Puraskar for the farmers who have made outstanding contribution in agriculture production. The Puraskars are awarded at the State Level and district level with prizes of Rs.1.00 lakh and Rs.25000/- respectively. (iii) The procedure followed in the decision making process, including channels of supervision and accountability The whole programme is effectively supervised and monitored at Circle, Sub divisional, District, Zonal and State level. A full time Additional Director of

Agriculture (EXT) under the Director of Agriculture is responsible for day-to-day administration and control of extension programmes. At the H.Q., a team of Two DDAs and a monitoring and evaluation unit assists ADA (EXT.). The Additional Director of Agriculture (EXT) supported by a team of DDA (Agro), DDA (Trg.) & Evaluation Unit at HQ is responsible to the Director of Agriculture for achieving the over all objectives of the Extension Project & also of the new approach "Training & Visit". He will ensure the effective guidance &

supervision of the whole extension service and will also be responsible for implementing various components of extension project. ADA (EXT) and team of DDAs in various disciplines i.e. Agronomy, Training at the H.Q. will ensure adequate strengthening of linkage of extension with research scientists & their programme. ADA (Ext) with a team of DDAs is also responsible for preparation & operation of seasonal (Kharif & Rabi) action programmes. (iv) Norms set by it for the discharge of its functions All employees are required to discharge their duties as per the norms of State Government. (v) Rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions 15

All employees are required to follow the prescribed rules and Government instructions issued from time to time. (vi) Statement of the categories of documents that are held by it or under its control The main objectives of approach are briefly given below:1. To utilize the services of extension workers for a single purpose under an intensive time bound management system. 2. To improve the skills of extension workers and imbibe in him the confidence for conveying the message effectively. 3. To motivate the farmers for adopting improved technology for increasing production. 4. Close liaison between research and farmer through extension workers, application of research findings and feed back. (vii) Particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or administration thereof No member of public is consulted as no policy formulation is required. Agriculture Information Services In order to acquaint the farmers of the State about the latest happenings in the field of Agriculture, the scheme of Agriculture Information Services was introduced in 1966 which are still in operation because of their effectiveness. The Information Service has created a link between the farmers and the Department for promoting food production and thus has become backbone of the Agriculture Department. The Agriculture Information Services rendered by the Department has also helped in inculcating the habit in the farming community of the State to adopt latest innovative and improved techniques of cultivation. The main activities of the Branch are as follows: 1. Composing and editing of: a. Activity notes b. Periodical Reports c. Administrative Report d. Rabi and Kharif Production Program e. Quarterly Magazine 2. Participation in: a. Seminars b. Trade Fairs/ Exhibitions c. Agricultural Officers‟ Workshop 3. Mass media program a. Print Media . i. Preparation of Advertisements b. Electronic Media (Radio and TV) i. Preparation of Radio Jingles 16

4. Library 5. Printing Press at Rai 6. Computer Cell The annual budget for 2007-08 allotted to the Branch was Rs 24 lakh under Agribusiness component of MMM scheme which has been almost fully utilized. 1. Composing and editing: Activity notes, periodical reports, Administrative Report, Rabi Production Program, Kharif Production Program are being prepared by the Branch as the regular departmental publications. Besides, a quarterly magazine titled „Krishi Agradoot‟ is published. 2. Seminars, Trade Fairs/ Exhibitions, Agricultural Officers‟ Workshop – Rabi, Agricultural Officers‟ Workshop – Kharif are the regular events wherein the Branch is involved. 3. Mass Media Program The information regarding new crop varieties and their newly evolved agronomic practices etc, new innovative farm management practices, fertilizers, pesticides, storage, marketing and all other agriculture related aspects are publicized through various media of extension programs like printing of publicity material, holding of exhibitions and film shows etc. The advertisements are prepared and got published in the leading hindi newspapers and magazines etc for dissemination of the information and sensitizing the farmers. The awareness messages in the form of „Radio Jingles‟ are broadcast over the All India Radio also. 4. Library There is a department Library with about 6000 books on different subjects. The Library provides a very conducive ambience for reading. It is heartening to state that the agricultural scientists, engineers and Hydrogeologists are making use of the literature available in the Library. 5. Printing press A printing Press is located at Rai (Sonipat). Various Periodical Reports, booklets, brochures etc are printed here in the Press. 6. Computer Cell The Department is striving hard to keep pace with the fast developing Information Technology. There is a Computer Cell having 3 latest Computers with all necessary peripherals. The offices are connected through LAN and internet connectivity. There are about 17 Laptops, 139 PCs, 2 LCD projectors, 29 Fax machines and 16 Photocopiers which have been provided at the State and District Head Quarters. The Department is having its own website – www.agriharyana.nic.in. The website is being maintained by the Department itself and hosted by National Informatics Centre. Manpower 17

Branch In-charge(AIO) : Agriculture Information Officer Supporting staff :SN Designation 1 2 3 4 5 6 Technical Assistant Deputy Superintendent Assistant Librarian Photographer Hindi Translator 1 1 2 1 1 1

No of Posts

Note:- The information pertaining to the remaining points is given at the end of this manual as it is common to all the branches of the department.

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QUALITY CONTROL & FERTILIZER
(i) Particulars of its organisation, function and duties: Organisation Head Quarter Level: Joint Director Agriculture (Quality Control), Deputy District Attorney, Technical Assistant (Quality Control), Technical Assistant (Fertilizer), Deputy Superintendent, 3 Assistants, 2 Stenographers, 1 Clerk, 2 Peons. i) Notified Authorities and Licensing Officers:

All the Deputy Directors of Agriculture vested with the powers of Notified Authority in respect of Fertilizers and of Licensing Officer in respect of Insecticides for their respective jurisdiction. ii) Insecticide Inspectors: ADA(General), Addl. Cane Commissioner, JDA(QC),

ADA(Ext),

JDA(Cash Crops), JDA(PP), JDA(Cotton), all DDAs, all SDAOs, all Subject Matter Specialists, all Quality Control Inspectors (QCIs), all Assistant Plant Protection Officers (APPOs) and all Block Agriculture Officers (BAOs) having the basic qualification of graduation in Agriculture notified for their respective jurisdiction. iii) Insecticides insecticides: Inspectors to inspect manufacturers of

ADA(Ext), ADA(General), Addl. Cane Commissioner, JDA(QC), JDA(PP), DDA(PP), all DDAs notified for their respective jurisdiction. iv) Fertilizer Inspectors:

ADA(Ext),

ADA(General),

Addl.

Cane

Commissioner,

JDA(QC),

JDA(Cash Crops), JDA(PP), JDA(Cotton), all DDAs, all SDAOs, all SMSs and all QCIs having the basic qualification of graduation in Agriculture notified for their respective jurisdiction.

Laboratories: State Pesticide Testing Laboratories: Karnal  Senior Analyst (InSirsa Rohtak  Senior Analyst (In-  Senior 19

Analyst

(In-

      

charge) 4 Analysts (Tech. Assists), 4 Jr. Scientific Assistants 3 Lab Attendants 1 Steno Typist 1 Clerk-cum-Typist 1 Peon 2 Sweeper-cumchowkidar

      

charge) 4 Analysts (ADOs) 4 Jr. Scientific Assistants 3 Lab. Attendants 1 Steno Typist 1Clerk-cum-Typist 1 Peon 1 Sweeper-cumchowkidar

     

charge) 4 Analysts (TAs) 4 Jr. Scientific Assistants 2 Lab. Attendants 1 Clerk-cum-Typist 1 Peon 1Sweeper-cumchowkidar

Fertilizer Quality Control Laboratories: Karnal  Senior Analyst (Incharge),  4 Analytical Asstts. (ADOs)  1 Jr. Scientific Assistant  3 Lab. Attendents  1 Steno Typist,  1 Clerk-cum-typist,  2 Peon,  1 Sweeper-cumchowkidar Functions and Duties: 1. Hisar  Senior Analyst (Incharge)  4 Analytical Asstts. (ADOs)  1 Jr. Scientific Asstts.  3 Lab Attendants  1 Steno Typist  1 Clerk-cum-Typist  1 Peon  1 Sweeper-cumChowkidar Rohtak  Senior Analyst (Incharge),  4 Analytical Asstts. (ADOs)  1 JSA,  1 Accountant,  2 Lab Attendants  1 Clerk-cum-Typist  1 Peon  1 Sweeper-cumChowkidar

Monitoring of availability and distribution of chemical fertilizers, accessible at www.urvarak.co.in Verification of subsidy claim bills of „P‟ & „K‟ fertilizers. The verification of „P‟ & „K‟ fertilizers except SSP is done on line through web based Fertilizer Monitoring System (FMS) which is accessible at

2.

www.urvarak.co.in 3. Quality Control work relating to fertilizers and pesticides.

Fertilizers: Commonly used chemical fertilizers in the State are Urea, DAP, CAN, MOP, SSP, Complex (NPK 12:32:16 & 20:20:0). Governing Acts: To regulate the sale, the price and the quality of fertilizers, the following central enactments are applicable: 1. Essential Commodities www.agricoop.nic.in 20 Act, 1955, accessible at

2. 3.

Fertilizer (Control) Order, 1985, accessible www.agricoop.nic.in/sublegi/FertilizerControlOrder.htm Fertilizer (Movement Control) Order, 1973.

at

Arrangement of Fertilizers: Fertilizers have been categorized in two groups:Controlled Fertilizers – Urea Decontrolled Fertilizers – DAP, MOP, SSP, AS, AC & Complexes. Controlled Fertilizers: 1. 2. Now a day, only urea fertilizer is covered under this category. This is the major nitrogenous fertilizer, which is applied by the farmers to the crops. Before the commencement of each season, requirement of urea is assessed keeping in view all the relevant factors. The requirement, so determined, is put forward to Govt. of India for making the allotment of Urea fertilizer for the ensuing crop season. After approval of assessed demand, the allocation for supplying the urea to the State is made in favour of various manufacturers/ suppliers/ importers by the Govt. of India. Decontrolled Fertilizers: The Govt. of India had withdrawn the control over movement of many nitrogenous, phosphatic and potassic fertilizers such as DAP, CAN, SSP, MOP, AS, AC and Complexes w.e.f. 24.8.1992. The demand for each crop season is determined keeping in view all the relative factors viz. likely area under various crops during the coming season, consumption during the last corresponding crop season, availability prospects etc. The State Government has identified HAFED as the State Nodal Agency for effective import of DAP and MOP fertilizers through central agencies like M/s Indian Potash Limited and M/s Material and Minerals Trading Corporation Ltd. Subsidy: The Govt. of India is providing subsidy on phosphatic and potassic fertilizers sold by the manufacturers/ suppliers/ importers. Regulatory functions: The Certificate of Registration for manufacture of NPK mixture/ Micro Nutrient mixtures unit in the state are granted/ renewed by the Director of Agriculture. Authorization Certificate is deemed to have been granted/ renewed automatically by the concerned Dy. Directors of Agriculture on receipt of documents from the dealers and in case of any dispute, appeals can be preferred to the 21

Appellate Authority i.e. Director of Agriculture. To ensure the availability of quality fertilizers and uniform distribution, the Fertilizer Inspectors are appointed / notified by the State Govt. from amongst the officers of the Department. They are empowered to draw the samples, search and seize the material, checking the records etc. of the fertilizer dealers. The district-wise and month-wise targets of sampling are fixed for each season. The Fertilizer Inspectors draw the samples from the manufacturing units, storage and selling points, as per the procedure specified in the Fertilizer (Control) Order, 1985. The samples so collected are sent to the State Fertilizer Quality Control Laboratories for analysis. Fertilizer Quality Control Laboratories: There are three Fertilizer Quality Control Laboratories in the State located at Karnal, Hisar and Rohtak each having analyzing capacity of 1700 samples per year. The samples are tested in these labs and results thereof are sent to the concerned Dy. Directors of Agriculture for further action. Pesticides Governing Acts: To regulate the import, manufacture, sale, transport, distribution and use of insecticides, the following central enactments are applicable: 1. 2. Insecticides Act, 1968, accessible at www.cib&rc.nic.in Insecticides Rules, 1971, accessible at www.cib&rc.nic.in

Insecticides Inspectors: As per provision of the Insecticides Act 1968, Insecticides Inspectors are appointed by the State Govt. through notification from amongst the officers of the Department. These inspectors are empowered with the powers of drawing samples, search and seizure of the material, inspection of records etc. The district wise and month wise targets of the samples are fixed from the State Headquarters. The Inspectors draw the samples from the manufacturing, storage and selling points of institutional agencies & private traders, as per the procedure laid down under the Act. The samples drawn by the inspectors are sent to the State Insecticide Laboratories for chemical analysis.

Insecticide Quality Control Laboratories: There are three State Pesticides Testing Laboratories located at Karnal, Sirsa and Rohtak each having an analyzing capacity of 1100 samples per 22

year. After testing the samples in these laboratories, the results are communicated to the respective Deputy Directors of Agriculture for taking necessary action under the provisions of the Insecticides Act, 1968 and Insecticides Rules, 1971. Powers and duties of Officers: a. Assessment of requirement of fertilizers and making arrangement for their supply. b. Planning & execution of quality control work in Haryana State. c. To make timely arrangement for the supply of quality agricultural inputs. d. To maintain close coordination with agricultural input supplying agencies. e. Preparation and submission of reports related to quality control to State Govt. & Govt. of India. f. Supervision of Staff. Powers and duties of its officials and employees: a) Maintenance of office record. b) Submission of files to senior officers. (iii) Procedure followed in the decision making process including channels of supervision and accountability: On receipt of any documents in the branch, the same is processed by the assistant/ Technical Assistant and put to the senior officer through branch incharge, head of the section, Director of Agriculture, FC & PS, A.M. and C.M., as the case may be, for taking appropriate decision. All Assistants/ Technical Assistants are accountable for the duties assigned to them as per the State Govt. Instructions. (iv) Norms setup by it for the discharge of its functions: All employees are required to discharge their duties as per the norms of the State Govt. (v) The rules, regulations, instructions, manuals and record held by it or under its control or used by its employees for discharging its functions: Every employee is required to consult Insecticides Act, 1968; FCO 1985; ECA; Insecticides Rule, 1971; the other governing acts/ orders/ manual/ instructions and records wherever required in the discharge of functions/ duties. (vi) Statement of the categories of documents that are held by it or are under its control: 1. 2. 3. Monitoring and distribution plan of chemical fertilizers. Quality Control of agricultural inputs. Documents related to insecticides Act, 1968; FCO 1985; 23

ECA, 1955. 4. 5. 6. 7. Fertilizer subsidy verification. Schemes related to quality control. Laboratories. Issue of consents for launching prosecutions under Insecticides Act, 1968. 8. 9. (vii) Record pertaining to personnel management. Record pertaining to disciplinary actions.

Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof: No member of the public is consulted in relation to the formulation of policy or administrative guidelines to advise the State (viii) Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; The State has constituted the State Fertilizer Committee with the following functions:a) to advise the State Government regarding the grades/ formulations of mixtures of NPK fertilizers, mixtures of micro-nutrients and combinations thereof suitable for the State of Haryana. b) establishment of laboratories in the manufacturing units to maintain quality. c) prescribing procedure for drawl of sample and methods of analysis of samples; d) to advise the State Government on any matter pertaining to the manufacture of mixtures of NPK fertilizers, mixtures of micro-nutrient fertilizers and combinations thereof referred it by the State Government from time to time.

The proceedings of the meetings of this Committee are accessible for public. The proceedings of the last meeting of the Committee held on 5.2.2008 are given hereunder :-

24

PROCEEDINGS OF THE MEETING OF STATE FERTILZER COMMITTEE HELD ON 5.2.2008 AT 12.00 NOON AT CHANDIGARH UNDER THE CHAIRMANSHIP OF SHRI RAJ KUMAR, IAS, FINANCIAL COMMISSIONER & PRINCIPAL SECRETARY TO GOVERNMENT HARYANA, AGRICULTURE DEPARTMENT

List of participants is attached. At the outset, the Chairman welcomed participants and asked Director Agriculture to take up the issues agenda-wise, which were discussed as under :1. Confirmation of the proceedings of the last meeting held on 10.10.2002: The last meeting of the Committee was held on 10.10.2002 and the proceedings of the meeting were circulated to all concerned vide letter No.1013133/TA(F) dated 14.11.2002. Since no comments were received from any of the members, the proceedings of the last meeting were confirmed. 2. De-notification of physical mixtures of grades of 15:15:15, 15:20:20, 10:10:0, 20:10:10 and 16:9:0 Director Agriculture explained that the State Government had notified seven grades of NPK mixtures vide notification dated 30.12.1983. Government of India advised State Governments to denotify the grade of physical mixtures which were identical or similar to the grades of complex fertilizers and which had nutrient contents less than 35 units in case of NPK and 25 units in case of NP/ NK/ PK mixtures. Accordingly, the Committee in its last meeting held on 10.10.2002 had decided to denotify such grades and to keep only two grades viz NPK 12:32:0 and 15:15:7.5. As per decision, the matter was referred to State Government for issuing notification in this regard, but Govt. of India deferred the above guidelines from time to time and asked for the reaction of the State Government vide letter dated 11.9.2006. The reaction of the State Government was sent to Govt. of India

vide letter dated 2.11.2006 suggesting that the State is agreeable to keep only two grades of NPK mixtures of 12:32:0 and 15:15:7.5, but nothing could be heard from Govt. of India. Since the grades namely 15:15:15 and 20:10:10 are identical to the grades of physical mixtures of complex fertilizers and 10:10:0 having units less than 25 and the grades of 15:20:20 and 16:9:0 are not being manufactured and therefore may be deleted from the notified grades. It was unanimously decided to delete these grades and to notify only two grades viz 12:32:0 and 15:15:7.5. 3. To consider the sale of mixtures of micronutrients with or without NPK. 25

Director Agriculture explained that a representation has been received from the Indian Micro Fertilizers Manufacturers‟ Association, Pune suggesting that the sale of mixtures of micro nutrient fertilizers should be allowed in the State and suggested the representative of the Association to express their view point. Dr. S.S. Ranade explained that the soils have started showing symptoms of deficiency of more than one micronutrient and therefore State should consider notifying mixtures of micronutrient fertilizers to boost the crop production in Haryana State. He further said that even if the farmers do not come forward to use mixtures of micronutrient fertilizers, atleast they should not be deprived of the availability of these micronutrients. Dr. Mohinder Singh and Dr. Ram Kala, Senior Soil Chemists, CCS HAU, Hisar informed that 12.7% soils of Haryana are deficient in Zinc + Ferrous, 3.1% in Zinc + Menganese, 4.8% in Ferrous + Menganese and 2.7% in Zinc+Ferrous+Menganese. In case physical mixtures of micronutrient fertilizers are made available to the farmers, farmers would be required to pay additional cost for the micronutrient which may not be required in their soils. They also said that all the micronutrient mixtures are not compatible and the mixtures of Boron and Copper in some areas of the State might cause injury to plants. In certain cases the mode of application is also different. The representative of the Association said that the products backed by technological perfection will not create any injury to the plants. After detailed discussions, it was decided that :(i) A Sub-committee consisting of Dr. V.S. Raperia, ADA(Soil Conservation), Dr. Mohinder Singh and Dr. Ram Kala, Senior Soil Chemists, CCS HAU, Hisar, Dr. S.S. Ranade and Mr. M.E. Hedge, representatives of IMMA may be constituted, which will study the products and their cost benefit ratio on different crops and will submit the report with crop specific recommendations preferably within 30 days but not later than April, 2008. The members of the Committee may meet at mutually agreed convenient place for finalizing the report. (ii) It was also decided that the Association will lay out demonstrations on principal field and horticultural crops of the State in collaboration with the Scientists of CCS HAU, Hisar and field functionaries of Department of Agriculture and Department of Horticulture. The demonstrations will be laid out on farmers‟ field. The complete data of the demonstrations will be maintained and the results analyzed for productivity and cost benefit ratio. 26

The report of the Sub Committee will be presented to the State Fertilizer Committee for consideration. The nutrient data with respect to Haryana State available with the IMMA should be made available to the Department of Agriculture and CCS HAU, Hisar. (iii) Chairman advised the Scientists of CCS HAU, Hisar to visit Maharashtra State and study the use and impact of mixtures of micronutrient fertilizers. 4. Any Other Item with the permission of the Chair :

(i)

The issue of subsidizing the cost of single micronutrients under the

State Plan scheme was discussed. It was informed that about 9000 MT Zinc Sulphate is consumed in the State annually. The Scientists of CCS HAU, Hisar said that the deficiency is more in the South-West tract of the State and all the farmers are not applying Zinc Sulphate to overcome the deficiency. Chairman desired that effort of the Department should be to cover the entire deficient area and provide Zinc Sulphate on subsidy for larger area and in case need be the reduction in subsidy from 50% to 25% may be considered. Director Agriculture suggested that the subsidy available under National Food Security Mission may be clubbed to cover larger areas and after studying the issue comprehensively, a recommendation regarding the level of subsidy would be made. The meeting ended with a vote of thanks to the Chair.

LIST OF PARTICIPANTS
Sr.No. 1. 2. 3. 4. 5. 6 7 8 9 Name of the Officer Ms. Sumita Misra, IAS Dr. Mohinder Singh Dr. Ram Kala Dr. S.S. Ranade Mr. M.E. Hedge Mr. D.N. Solunke Dr. V.S. Raperia Sh. Yash Pal Verma Sh. S.L. Punia Designation/ Representing Director Agriculture, Haryana Sr. Soil Chemist, CCS HAU,Hisar -doIndian Micro Fertilizers Manufacturers‟ Association -do-doAdditional Director of Agriculture (Soil Conservation) Haryana Joint Director Agriculture (Quality Control), Haryana Technical Assistant (Fertilizer) Deptt. of Agriculture, Haryana

(xii)

Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes: 27

The State Government does not provide any subsidy on fertilizers. The subsidy on fertilizer is provided by Govt. of India directly to the manufactures or importers under retention price for urea and special concession scheme for phosphatic and potassic fertilizers. All phosphatic and potassic fertilizer have been decontrolled by Govt. of India since 1992 but a scheme called Special Concession Scheme is being implemented for providing subsidy on their fertilizers since then. The level of concession (subsidy) is announced by Govt. of India for all phosphatic and potassic fertilizers from time to time.
Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department.

28

Integrated Scheme of Oilseeds, Pulses, Oil palm & Maize (ISOPOM)
(i) Particulars of its organisation, function and duties:

(a) Organisation: State Headquarter: Director of Agriculture is the overall controlling officer. Supporting staff: 1 Joint Director of Agriculture: Responsible for the implementation and supervision of various activities of the scheme and to review the progress of

Scheme from time to time. Dy. Supdt.: To process the matter relating to financial aspects of the Scheme. 1 Technical Assistant: To process the matter relating to physical & financial aspects of the Scheme 1 Assistant: To process the matter relating to financial aspects of the Scheme 1 clerk to assist the Assistant and Dy. Supdtt. in discharging their assignment. District and Sub-Divisional Level: i. ii. iii. iv. Deputy Director of Agriculture at district level. Sub Divisional Agriculture Officer at Sub Division level. Block Agriculture Officer at block level. Agricultural Development Officers at the village level.

(b) Function and Duties: Function: Implementation of ISOPOM scheme in the state is done in accordance with guidelines of GOI.

Duties: 1. To arrange the funds from GOI and obtain the State‟s sanction with matching share. 2. 3. 4. 5. 6. (ii) To assign physical and financial target to the district level field officers. To review and monitor the progress of scheme. Timely arrangement of inputs. Timely reporting on implementation system. To chalk out any strategy as per the circumstances. Power and Duties of its Officers and Employees: a) Maintenance of official record. b) Submission of files to senior officers.

29

(iii)

Procedure followed in the decision making process including channels of supervision and accountability: The proposals are invited from the field officers for implementing the Scheme

in efficient and effective ways, which are reviewed by JDA at HQ and Director Level, if need be the matter under question is taken up with Secretary Agriculture, Agriculture Minister and Chief Minister. Advice of experts of SAU is also taken from time to time. The clarifications and opinions of Govt. of India are taken from time to time and scheme is implemented in accordance with guidelines provided by Govt. of India. The DDA/ JDA (CC), Director, Secretary Agriculture, supervise the scheme work. Accountability is shared by the officer of each rank as per his/ her jurisdiction of work assignment. (iv) Norms setup by it for the discharge of its functions: At the state Headquarter, the entire work of the Scheme is discharged by JDA(CC) under the supervision and guidance of the Director at directorate level and Secretary at Secretariat level. At Field/ District level, the work is discharged by ADO under the supervision and guidance of sub division officer and Deputy Director of Agriculture. (v) Rules, regulations, instructions, manuals and record held by it or under its control or used by its employees for discharging its functions: The scheme is implemented by functionaries in accordance with guidelines of the scheme framed by GOI. (vi) Statement of the categories of documents that are held by it or are under its control: All matter/ material to the implementation of scheme viz: Scheme guidelines, physical and financial reports/ data, arrangement/ consumption of inputs etc. Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof: Experts of university/ Research centers are consulted in formulation and execution of Action Plan of the scheme. (viii) Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; A Committee of experts at National level (NALMOT) has been constituted to supervise and monitor the implementation of Scheme. Meetings are held as per the requirement. The minutes are prepared to make available to its members. 30 (vii)

(xii)

The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes: The inputs/ materials/ equipments are made available to the farmers on

subsidized costs and if need be, farmer‟s share is collected. The final reports relating to beneficiaries are made available at the end of the financial year. Majority of inputs/ materials/ equipments are supplied through demonstration plots.
Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department.

31

COTTON SCHEME ON MINI MISSION –II OF TECHNOLOGY MISSION
(i) The particulars of its organisation, function and duties:

(a) Organisation A. iiiState Headquarter: Director of Agriculture, overall controlling officer. Supporting staff: 1 Joint Director of Agriculture (CC) - Responsible for implementation and compilation of progress of the Scheme. iiiDy. Supdt.: To process the matter relating to financial aspects of the scheme. iv1 Technical Assistant: To process the matter relating to physical & financial aspects of the scheme. v1 Assistant: To process the matter relating to financial aspects of the scheme. vi1 clerk to assist the Assistant and Dy. Supdt. in discharging their assignment. B. iiiField Level: 1 Joint Director of Agriculture (Cotton) stationed at Sirsa. Supporting staff: 1 Technical Assistant- To process the matter relating to physical and financial aspects of the scheme. iiiivvAccountant: 1 - To process matter relating to financial aspects of scheme. Steno Typist: 1 - To perform typing work of the office of JDA (Cotton). Clerk: 2 - To assist the accountant in processing and maintaining the records of the office. viviiDriver: 1- To ply the office Jeep. Peon: 2 - To help the staff in discharging their office assignment.

(b) Function and Duties: Function: Implementation of Mini Mission of TMC centrally sponsored scheme in the (ii) state in accordance with guidelines of Mission (GOI). The Power and Duties of its Officers and Employees: Directorate of Agriculture- Crop Production Branch (CP)Duties: 32

1.

To arrange the funds from GOI and receive the State‟s sanction with matching share.

2.

To assign physical and financial target to the district level field officers for execution.

3. 4. 5. 6. (iii)

To review and monitor the progress of scheme. Timely arrangement of inputs. Timely reporting on implementation system. To chalk out any strategy as per the circumstances. Procedure followed in the decision making process including channels of supervision and accountability: The proposals are invited from the field officers for implementing the scheme

in efficient and effective ways, which are further reviewed at the end of JDA (Cotton), JDA at HQ and Director Level. If need be, the matter under question is considered with Secretary Agriculture, Agriculture Minister and Chief Minister level in the state. The advices of the Experts of SAU and other outsider experts are also taken from time to time. The clarifications and opinions of Govt. of India are taken from time to time and scheme is implemented in accordance with guidelines of the mission. The scheme/ mission work is supervised by the DDA/ JDA (HQ)/ JDA (Cotton), Director, Secretary Agriculture and the special team of SALMOT and NALMOT. Accountability is shared by the officer of each rank as per his/ her jurisdiction of work assignment. (iv) Norms setup by it for the discharge of its functions: At the state headquarter; the entire affairs of the scheme are discharged by concerned JDA under the supervision and guidance of the Director at directorate level and Secretary at Secretariat level. At Field/ district level, the work is discharged by ADO under the supervision and guidance of DDA. DDAs. Zonal level work is discharged by JDA (Cotton) Sirsa.

(v)

Rules, regulations, instructions, manuals and record held by it or under its control or used by its employees for discharging its functions: Functionaries discharge the work of the scheme in accordance with

guidelines of the scheme supplied by GOI. (vi) Statement of the categories of documents that are held by it or are under its control: 33

All matter/ material related to the implementation of scheme Viz: Scheme guidelines, physical and financial reports/data, arrangement /consumption of inputs etc. (vii) Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof: Experts of university/ Research centers are consulted in formulation and execution of scheme policies. (viii) Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; A Committee of experts at State level (SALMOT) and at National level (NALMOT) has been constituted to supervise and monitoring the execution of Scheme. Meetings are held as per the requirement. The minutes of meeting are sent to its members. (xii) Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes: The inputs/ materials/ equipments are made available to the farmers on subsidized costs and if need be, farmer‟s share is collected there from. The final reports relating to beneficiaries are made available after close of the financial year.

Guidelines for implementation of Mini Mission-II (MM-II) of Technology Mission on Cotton (TMC) during 2005-06 and 2006-07

Background The Centrally Sponsored Scheme of “Technology Mission on cotton” was launched in February, 2000 with the objective to increase cotton production, productivity and improvement in cotton quality. Since then, the TMC is being implemented through its four Mini Missions (MM) for achieving the above objectives. Mini Mission-I deals with the research and development of cotton production technologies and Indian Council of Agricultural Research (ICAR) is the nodal agency for its implementation. Mini Mission-II deals with extension & development activities for increasing production and productivity, 34

which is being implemented by the Department of Agriculture & Cooperation. Mini Mission-IV is looking after the modernization of ginning and pressing factories. The Mini Mission-III & IV are implemented by the Ministry of Textiles.

MINI MISSION-II OF TECHNOLOGY MISSION ON COTTON Aim and Objectives The MM-II is a Centrally Sponsored Scheme which aims to increase production and productivity of cotton to meet domestic and export demands of the country. This will also help in the reduction of the cost of cultivation and pesticide consumption for enhancing competitiveness in the international market.

Area of Operation The scheme will be implemented in 13 States viz. Punjab, Haryana, Rajasthan, Uttar Pradesh, Madhya Pradesh, Gujarat, Maharashtra, Karnataka, Andhra Pradesh, Tamil Nadu, Orissa, West Bengal and Tripura. Other non-

traditional States may also be covered, provided they have the potential for cotton production.

The scheme will be implemented in project mode with the convergence of scheme components so that the impact of the scheme is clearly seen. Each project area may have a compact area selected by the States based upon low productivity, biotic/abiotic problems etc. where all components of MM-II by all nodal agencies may be implemented. State will co-ordinate with all the nodal agencies involved in implementation of the scheme in their State. During 10th Plan, besides States, ICAR, Kristi Vigyan Kendryas‟(KVKs), State Agriculture Universities (SAUs), various other organizations have also been included like Cotton Corporation of India (CCI), Cooperatives, NGOs, Private

Sector etc. for the implementation of scheme and these agencies should implement the programme with technical guidance of ICAR, SAUs, KVKs, Subject Matter Specialist of State Agriculture Department etc., if required. The State Department of Agriculture need to monitor and inspect the activities undertaken by other implementing agencies.

Implementing Agencies. The scheme will be implemented by Department of Agriculture & Cooperation through State Governments. Some components of the scheme like FLD, production 35

of seeds, maintenance of nucleus & breeder seeds, IRM, setting up of bio-agent production units, training etc. will be implemented by Department of Agriculture & Cooperation directly through ICAR, State Agriculture Universities (SAU), Cotton Corporation of India (CCI), Kristi Vigyan Kendryas (KVK), Cooperatives, Industries, Farmers Associations, NGOs etc. State Governments may also involve these

agencies in the implementation of the scheme.

Funding pattern Component-wise funding pattern has been given in the Annexure-I. Most of the components implemented by the States are to be funded on 75:25 basis by the Government of India and States. However, some of the components to be

implemented directly through ICAR, CCI etc. will be funded on 100% basis by the Government of India.

Components and pattern of assistance. The various components of the scheme and pattern of assistance are given in Annexure-I. The guidelines for implementation of the components of the scheme will be as below:-

1. 1.1

Seed Supply of Breeder Seed In order to improve the chain of seed production, incentives will be provided

to the State Seeds Corporations, SFCI, NSC, Registered Seed Growers‟ Associations through the State Departments of Agriculture and NSC, SFCI and other central organizations by Department of Agriculture & Cooperation for the purchase of breeder seeds on reimbursement basis for production of foundation seed. Subsidy will be shared by Centre and States on 75:25 basis as indicated in Annexure-I. In case of central organizations, total subsidy will be provided by Government of India. However, the subsidy will be given for varieties/parental lines of hybrids which are not older than 15 years. The State Governments will reimburse the full cost of the breeder seed purchased by the above institutions as per the indent placed by them. Notified private bred varieties and parents of hybrids of above mentioned age limit will also be eligible for this incentive.

36

1.2

Production of foundation seed Incentives will be given to seed producing agencies like SFCI, NSC

directly by Department of Agriculture & Cooperation and to State Seed Corporations, Seed Growers Associations/Cooperatives through State

department of agriculture @ 50% of cost limited to Rs.50/- per kg for the production of foundation seed from breeder seed of eligible varieties/hybrids, as indented by a particular State. For this purpose 100% funds will be provided by Government of India. The entire quantity of foundation seed produced and supplied for further multiplication will qualify for availing incentives. For availing the assistance, the seed producing agencies will submit their proposal along with the certificate for the year in question from seed certification agency to the State Department of Agriculture for reimbursement of the assistance. Central Seed producing agencies will submit their proposal along with the certificate from seed certification agencies to Directorate of Cotton Development, Mumbai for reimbursement of the assistance. 1.3 Production of Certified seed For production of indented quantity of certified seeds of eligible

varieties/hybrids also, incentives will be given to seed producing agencies on the similar line as in case of production of foundation seed. It will be 100% funded by the Government of India. Only the quantity of certified seed supplied to the farmers will be eligible for this assistance. For availing the assistance,

the seed producing agencies will submit their proposal along with the certificate for the year in question from seed certification agency to the State Department of Agriculture for reimbursement of assistance. Central organizations will

submit their proposal to Department of Agriculture & Cooperation through Directorate of Cotton Development, Mumbai. 1.4 Distribution of Certified Seed In order to popularize the use of seeds of new

varieties/hybrids,assistance&Rs.2000/- per quintal will be provided for the distribution of certified seeds of varieties/hybrids which have been notified during the last 15 years. The State Department of Agriculture may distribute the certified seed directly or through other agencies like State Seed Corporations, Central Seed Producing Agencies, Cooperative Societies/Federations etc. for claiming the subsidy under the scheme. Besides, the State may also distribute the certified parental lines for production of hybrid seeds by the farers, who are already trained to produce hybrid seeds by themselves. The State

Governments may procure seeds from any source including private sector. In 37

case of non-availability of eligible varieties for a particular area, State Governments may submit a proposal to Department of Agriculture &

Cooperation with full justification for relaxation of the age limit. The State Governments should plan their seed production programme to ensure that seed multiplication chain is maintained and quality seed is available to farmers at reasonable prices. Efforts also be made for the popularization of area-specific varieties.

1.5

Maintenance of Nucleus and Breeder Seeds In case of cotton, it has been experienced that due to lack of maintenance

of both nucleus and breeder seed, the genetic purity of some varieties has deteriorated over the years. This not only resulted in loss of productivity

potential of the original variety/hybrid, but also in deterioration of the lint quality as well. Therefore, ICAR and SAUs will be assisted for maintenance of Nucleus and Breeder seeds of varieties/parental lines of hybrids irrespective of age limit. The assistance will be provided @ Rs.6.00 lakh per centre per annum as block grant basis. This component will be 100% funded by Government of India. Central Institute for Cotton Research (CICR), Nagpur will be the nodal agency for the implementation, coordination and monitoring of this component. The existing staff at different centres involved in breeder seed production will be utilized for the programme. No separate staff and incentives will be provided. Only SRF or skilled helper may be engaged for a fixed period. The CICR, Nagpur will issue technical instructions/detailed guidelines to the implementing agencies with a copy to Agriculture Commissioner and Directorate of Cotton Development, Mumbai. The various ICAR/SAU centres identified for the

programme are given below. However, these centres may be increased or decreased as per the requirement. Sr. No. 1 2 3 Punjab Agriculture University, Ludhiana. Haryana Agriculture University, Hisar Central Institute for Cotton Research, Regional station, Sirsa 4 5 Rajasthan Agriculture University, Sriganganagar Jawaharlal Nehru Krishi Vidyapeeth, Khandwa Rajasthan Madhya Punjab Haryana Haryana Name of University / Institution State

38

Pradesh 6 7 8 9 10 11 Gujarat Agriculture University, Surat Punjabrao Deshmukh Krishi Vidyapeeth, Akola Marathwada Agriculture University, Parbhani Mahatma Phule Krishi Vidyapeeth, Rahuri Central Institute for Cotton Research, Nagpur Andhra Pradesh Agriculture University, Lam (Guntur) Gujarat Maharashtra Maharashtra Maharashtra Maharashtra Andhra Pradesh 12 13 Tamil Nadu Agriculture University, Coimbatore Central Institute for Cotton Research, Regional station, Coimbatore 14 University of Agricultural Sciences, Dharwad Karnataka Tamil Nadu Tamil Nadu

The ownership of any durable assets created with this assistance etc. will vest in the Government of India. The payment towards SRF/helper will be governed by the rates applicable under ICAR norms. The break up of the above grant is given below and increase in pay of SRF/helpers will be adjusted within the total allocation to the centre. Particulars Recurring Contingencies Ø SRF / skill helper (two) @ Rs.6000/- per month Ø Input to be used for nucleus and breeder seed Ø POL charges Ø Operational charges (irrigation, implements, equipments, ginning, Delinting cloth bags, polythene bags, gunny bags, closing machine, tags, small processing plants etc.) Non Recurring Contingencies Ø Electronic balance Ø Storage cabinet Ø Any other need based items Total Amount (Rs.) 216000 25000 20000 200000

50000 70000 19000

6,00,000 1.6 Setting up of Seed Delinting Plants. The establishment of seed Delinting plant by seed producing agencies of

States, National/State Seed Corporations, Cooperatives, registered Seed Growers Societies and private sector etc. is considered essential for the improvement of quality of planning material. The use of fuzzy seeds i.e. seeds with linters affects germination rate and also carries insect pests and diseases, 39

resulting in reduction of yield. Therefore, assistance will be given for the establishment of seed Delinting plants @ 50% of the cost limited to Rs.40 lakh for medium size plants (100-150 quintal per day capacity) or smaller unit on prorata basis. It will help in ensuring delinted seed to the farmers. Preference may be given for environmental friendly technology in setting up such Delinting plants. The assistance will be shared on 75:25 basis by the Government of India and State Governments. However, in case of private

sectors assistance will be provided on back-ended subsidy basis. 2. 2.1 Plant Protection Famers‟ Field Schooln(FFS) It is a season long programme to impart training to the farmers for one day in a week throughout the season in various aspects of production and protection technologies. Two facilitators, who have undergone season long training of Training of Facilitator (ToF), will run each FFS. 30 cotton growers from a particular village will be selected as trainees under FFS.

About 2 acres land of one of the participants or other farmers land will be used as FFS field for raising cotton or this may be done in IPM demonstration area. The training is field oriented discovery based, learning by doing and participatory. FFS is a “learning field” where farmers conduct experiments and comparison trials. The training curriculum will be based on local needs. FFS will be run only in the morning and for about 4-5 hours. The total number of sessions will be 20, of which first 16 sessions are weekly and rest 4 sessions are fortnightly. Agro-Eco-System Analysis (AESA) is one of the main FFS activity through which farmers take crop management decision. At the end of FFS farmers will be able to grow healthy crop by conserving natural enemies of crop pests and become experts in taking right crop management decision. The cost of this component will be shared between Government of India and State on 75:25 basis. The detail of item wise break-up of Rs.17,000 per FFS is given below. Sl.No. 1 Particulars Honorarium for 2 facilitatators @ Rs.75 per FFS session/ facilitators for 20 sessions. 40 Rs. 3000

2 3

FFS training materials and supplies Tea/snakes for trainees and trainers @ Rs.10 per participants per FFS for 20 sessions.

4000 6000

4

Field day/Misc. expenditure Total

4000 17000

2.2

Season-long training of facilitators (ToF) : It will be a season long training of 120 days with 2 – 3 small

breaks. It is fully residential and the training center must have good class room and communication facilities and hostel accommodation. A two ha. land with irrigation facilities suitable for raising cotton is essential along with the training facilities. The ToF will be run by 6 facilitators (Master trainers) in specified districts under the guidance of a coordinator with 30 trainees in each training centre. The trainees will be selected from the State Department of Agriculture, NGOs, KVKs, Agri-business/clinic, Seed Growers Associations, Cooperatives, inputs suppliers, University staff etc. The training will be fully field oriented, participatory, discovery based “learning by doing”, and non-formal education approach. The ToF curriculum covers all aspects of crop management. A ToF will comprise of 15 pairs of facilitators and each pairs of facilitator will conduct 4 FFS in a season. Thus a total of 60 FFS will be conducted under one ToF. The total cost of conducting one such ToF is Rs.10.00 lakhs. The item-wise detailed break-up is given below:

Sr. No. 1 2 3 4 5 6 7 8 9 10

Item Honorarium for technical coordinator @ 250 x 1 x 120) Honorarium for 6 facilitators @ 150x6x120 Packet allowance for trainees @ 50x30x120 Payment for supporting staff @ 80xc2x120 Hostel charges @ 40 x30x120 Field charges – 2 ha. @ 15000 x 2 Food arrangement @ 75x40x120 POL, hiring and minor repairing charges Training materials Honorarium to guest for special topics @ 400 x 20 41

Amount (Rs.) 30,000 1,08,000 1,80,000 19,200 1,44,000 30,000 3,60,000 50,000 20,000 8,000

11 12 13

Field orientation programme @ 15000 x 2 Study tour for trainees Miscellaneous expenditure Total Insecticide Resistance Management (IRM) :

30,000 8,000 12,800 10,00,000

2.3

This component is to be implemented in 26 specified districts which may vary in future depending on pest situation. The Insecticide Resistance Management (IRM) module developed by the Central Institute for Cotton Research (CICR), Nagpur, will be replicated in 20 villages in each district with the help of unemployed youths having Agriculture Diploma/B.Sc. (Agriculture) / M.Sc. (Agriculture), skilled helpers and field workers. It will be implemented by the CICR, Nagpur through SAUs, ICAR and recognized agriculture organizations in collaboration with the State Department of Agriculture. It is 100% funded by the Government of India. The expenditure involved in each district is towards salary for one project officer, one helper and twenty five field workers for six months. Each district will be provided funds for monitoring, training of field workers, conveyance / travel, stationery and other contingencies. Besides, there will be monitoring at National and State levels, for which fund will be provided for conveyance/monitoring purposes. Further, funds will be provided to CICR, Nagpur and Directorate of Cotton Development, Mumbai towards making media materials, workshop, seminars, training of project officers, visit of farmers to IRM villages etc. The staff engaged will be purely on daily basis for the maximum period of six months. Under the MM II, there are large number of sub-components for the management of insect pest and diseases in cotton such as surveillance, FFS, ToF, supply of sprayers / dusters, pheromone traps, light traps, bio-agents etc. All these activities should be coordinated in these villages except FFS & ToF. Since IRM is being implemented in these villages, surveillance of insect pest and diseases component need not be carried out there. CICR will circulate guidelines and modules for each activity with financial ceiling as well as the IRM module for the implementation of IRM. The ownership of all durable goods/items/equipments will vest in Government of India, but will remain under the custody of the implementing agencies. Annexure – I 42

DEPARTMENT OF AGRICULTURE & COOPERATION (CROPS DIVISION) Components and Pattern of Assistants for MM II of TMC during the rest of the period of 10th Plan S.No. 1.0 1.1 Name of the Patten of Assistant Pattern of component Sharing Seed Supply of breeder Full cost to 75 : 25 seed reimburse for the varieties not older than 15 years Production of 50% cost 100% foundation seed reimbursement limited to Rs.50/kg. Production of 25% cost 100% certified seed reimbursement limited to Rs.15/kg.. Distribution of Rs.20/kg. 75:25% certified seed Maintenance of Full cost 100% Nucleus and Breeder seed Setting up of seed 50% of the cost 75 : 25% delinting plant limited to Rs. 80 lakh for big, Rs.40.00 lakh for medium or smaller unit on pro-rate basis as back ended assistance. Plant Protection Farmers‟ field @ Rs.20,000/- per 75:25 school (FFS) FFS (training of 30 farmers for a season) Season long Rs.10.00 lakh per 100% training of ToF for training facilitators period of six months Insecticide Full cost 100% Resistance Management Seed treatment with 50% limited to 75:25% chemicals Rs.40/- per kg. Establishment / 50% of cost limited 75:25% strengthening of to s.40 lakh for bio-agent labs by new lab and Rs.20 states lakh for 43 Beneficiary

Seed producing agencies / seed growers association etc.

1.2

Seed producing agencies, seed grower association, cooperatives etc. -do-

1.3

1.4 1.5

Farmers ICAR/SAUs

1.6.

Seed producing agencies, cooperatives / private sector

2. 0 2.1

Farmers

2.2

Facilitators

2..3

ICAR/SAUs

2.4 2.5

Farmers State Deptt. of Agril.

2.6

2.7

2.8

2.9

2.10

2.11

3.0 3.1

3.2

4.0 4.1

strengthening existing lab. (smaller units on pro-rate basis) Establishment / 50% of cost limited 100% strengthening of to s.40 lakh for bio-agent labs by new lab and Rs.20 ICAR/SAU/DBT/IPM lakh for centers strengthening existing lab. (smaller units on pro-rate basis) Establishment / 50% limited to 50:50 (GOI strengthening of Rs.50 lakh as back beneficiary bio-agent labs by ended subsidy for private sector equipments Surveillance and Rs.1.00 lakh per 75 :25% monitoring of major cotton disease and pests district per season Distribution of 50% of the cost 75 : 25% Pheromone / light limited to Rs.300 traps per ha.for pheromone traps and Rs.1000 per light trap Supply of bio-agent 50% of the cost 75:25% / bio-pesticides limited to Rs.900 per ha. Supply of sprayers 50% limited to 75:25% Rs.800/ manual; Rs.2000/power and Rs.10000/tractor operated Water Saving Devices Sprinkler sets 50% of cost limited 75:25% to Rs.15000/- per ha. to SXC/ST/small / marginal and women and 33% limited to Rs.10000/- ha. to others. Drip Irrigation 50% cost limited to 75:25 Rs.25,000 per ha. to farmers but 60% cost limited to Rs.30,000 per ha, top farmers in watershed areas. Human Resource Development State Level Training Training of 100% 44

SAUs/ICAR/KVKs/ Cooperatives

Private sector

State Deptt. of Agri.

Farmers

Farmers

Farmers

Farmers

Farmers

Extension workers, dealers,

4..2

4.3

5.0 5.1 5.2

5.3

6.0 6.1

6.2

6.3.

to Extension Extension workers` Workers, Dealers, NGOs, Ginners etc., @ Rs.15000 per training of two days for 30 trainees. National Level Rs.40000/per 100% Training of Trainers training of 30 trainers for three days Training of As per CIRCOT 100% ginneries by proposal CIRCOT Front Line Demonstration ( FLD ) FLD on Production Rs.2000/- per 0.4 100% Technology ha. FLD on farm Full cost limited to i) 75:25 implements Rs.1.00 lakh per demonstration. ii) 100% Centre for implements, electrostatic / boom sprayers including Rs.5000 for conducting demonstration FLD on IPM Rs.2.00 lakh per 100% technology demonstration of 50 ha. / whole village or at least 10 ha. if required on pro-rata basis. Other Components Contingencies / @ Rs.1.00 lakh 75%25 staff at state per cotton districts headquarter including staff at state headquarter.. Electronic / Print On actual basis 100% Media / Information Technology / Mass Media Supporting Workshops, foreign visits, strengthening of DOCD / Crops Division and other misc. contingencies New Interventions As per State 75:25% specific need with maximum limit of 10 % of total allocation Annexure – II 45

NGOs, ginners etc.

Master Trainers

Ginneries

ICAR/SAUs/NGOs/KVKs/CCI, Industries, cooperatives State Deptt. of Agri. ICAR/SAUs/NGOs/KVKs/CCI, cooperatives

ICAR/SAUs/KVKs/ NGOs/CCI

States

States, NGOs, Crops Division and DOCD of DAC, Cooperatives, Farmers Associations etc.

Farmers

Format of Monthly Progress Report (MPR) Physical and Financial Progress of MM II of TMC for the month of _____________ __________ State:---------------------------State: ______________________

46

Components

Unit

Progress Physical Financial Target Achievement Allocation Expenditure Central State Total Reasons Share share for shortfall

I. Seed Supply of Breeder Seed Distribution of Certified Seed Setting up of Seed Delinting Plants II. Plant Protection Farmers‟ Field School Season Long Training of Facilitators Seed Treatment with chemicals Establishment of Bio-agent labs by States Establishment of Bio-agent labs by private sector Surveillance and Monitoring of Insect pests and Diseases Distribution of Pheromone Traps Distribution of Light Traps Supply of Bioagent / biopesticides Supply of Manual Sprayers Supply of Power sprayers

Qtls. Qtls. Nos.

No. No.

Qtls.

No.

No.

Dists.

Ha.

No. Ha.

No.

No.

47

Supply of Tractor operated sprayers III. Water Saving Devices Sprinkler sets Drip Irrigation Sets IV. Others Contingencies / staff at headquarter Electronic print media, workshop, seminars, etc. New Interventions Total

No.

Nos. Nos. Ha.

(Rs. in lakhs) Fund released:a) GOI to state Rs. b) State to district Rs. Signature of designated officer

48

Annexure III PROFORMA FOR WEEKLY COTTON SITUATION REPORT Name of the State: _________________________ Week ended on _____________________ Year 2004 - 2005 a) Area Target for cotton during 2004-05 (in „000 ha.) _________________________ b) Production Target for cotton during 2004-05 (in „000 bales) _________________________ c) Reasons for shortfall_______________________________________________________________ ___________ II. a) Final Estimate of cotton area during 2003-04 (in „000 ha.) _________________________ b) Final Estimate of cotton production 2003-04 (in „000 bales) _________________________ III. Week ending area covered (in „000 ha.) a) This year (2004-05) _________________________ b) Last year (2003-04) _________________________ IV a) Estimated cotton production during 2004-05 (in „000 bales ) ________________________ b) Reasons for shortfall_________________________ I. V. Weather condition and rainfall during the week and its impact on cotton crop in the State (please add a brief write up)-----------------------------------------------VI. Major varieties / hybrids cultivated during this year : ______________________

VII Crop Stages – Sowing, vegetative growth, flowering, boll formation, bill bursting, Picking _______________ a) Pest situation _____________________ (please add a brief write up) b) Disease situation_________________________ c) Please give district-wise area affected and production losses if situation is above ETL ___________________ d) The measures taken by the State Govt. to control the situation_________________________ IX Total area affected by drought / flood / cyclone or any other natural calamities (in ha.). Give district-wise area if possible. X Inputs supply position (short / normal) in respect of seed, fertilizer, irrigation, power, diesel, p.p.chemicals, VIII

49

weedicides and other _________________________. XI XII Any other relevant information on cotton crop : _________________________ Cotton Price Situation : Variety This year 2004-05 Last Year 2003-04

XIII

The contact person for supply of above information:

Name : _______________________________________________ Designation : _______________________________________________ Address ` : _______________________________________________ _______________________________________________ _______________________________________________ Tel No. : _______________________________________________ Fax No. : _______________________________________________

Area of Operation The scheme will be implemented in 13 States viz. Punjab, Haryana, Rajasthan, Uttar Pradesh, Madhya Pradesh, Gujarat, Maharashtra, Karnataka, Andhra Pradesh, Tamil Nadu, Orissa, West Bengal and Tripura. Other non-traditional States may also be covered, provided they have the potential for cotton production.

The scheme will be implemented in project mode with the convergence of scheme components so that the impact of the scheme is clearly seen. Each project area may have a compact area selected by the States based upon low productivity,

50

biotic/abiotic problems etc. where all components of MM-II by all nodal agencies may be implemented. State will co-ordinate with all the nodal agencies involved in

implementation of the scheme in their State. During 10th Plan, besides States, ICAR, Kristi Vigyan Kendryas‟(KVKs), State Agriculture Universities (SAUs), various other organizations have also been included like Cotton Corporation of India (CCI), Cooperatives, NGOs, Private Sector etc. for the implementation of scheme and these agencies should implement the programme with technical guidance of ICAR, SAUs, KVKs, Subject Matter Specialist of State Agriculture Department etc., if required. The State Department of Agriculture need to monitor and inspect the activities undertaken by other implementing agencies.

Implementing Agencies. The scheme will be implemented by Department of Agriculture & Cooperation through State Governments. Some components of the scheme like FLD, production of seeds, maintenance of nucleus & breeder seeds, IRM, setting up of bio-agent production units, training etc. will be implemented by Department of Agriculture & Cooperation directly through ICAR, State Agriculture Universities (SAU), Cotton Corporation of India (CCI), Kristi Vigyan Kendryas (KVK), Cooperatives, Industries, Farmers Associations, NGOs etc. State Governments may also involve these agencies in the implementation of the scheme Guidelines of Technology Mission on Cotton 2.3 Insecticide Resistance Management (IRM) – 100% Govt. of India This component is to be implemented in 26 specified districts which may vary in future depending on pest situation. The Insecticide Management )IRM) module developed by the Central Institute for Cotton Research (CICR), Nagpur, will be replicated in 20 villages in each district with the help of unemployed youths having Agriculture Diploma / B.Sc. (Agriculture) / M.Sc. (Agriculture) skilled helpers and field workers. It will be implemented by the CICR, Nagpur through SAU‟s, ICAR and recognized agriculture organization in collaboration with the State Department of Agriculture. It is 100% funded by the Government of India. The expenditure involved in

51

each district is towards salary for one project officer, one helper and twenty five field worker for six months. Each district will be provided funds for monitoring training of field workers, conveyance / travel, stationery and other contingencies. Besides, there sill be monitoring at Nation and State levels, for which fund will be provided for conveyance / monitoring purposes. Further, funds will be provided to CICR, Nagpur and Directorate of Cotton Development, Mumbai, towards making media materials, workshop, seminars, training of project officers, visit of farmers to IRM villages etc. The staff engaged will be purely on daily baiss for the maximum period of six months. Under the MM II, there are large number of sub-components for the management of insect pest and diseases in cotton such as surveillance, FFS, ToF, supply of sprayers / dusters, pheromone traps, light traps, bio-agents etc. All these activities should be coordinated in these villages except FFS & ToF . Since IRM is being implemented in these villages. Surveillance of insect pest and diseases component need not be carried out there. CICR, Nagpur will circulate guidelines and modules for each activity with financial ceiling as well as the IRM module for the implementation of IRM. The ownership of all durable goods / items / equipments will vest in Government of India, but will remain under the custody of the implementing agencies. 2.4 Seed Treatment with Pesticides : Application of seed treatment with chemicals viz., Stretocyclene, Bavistin, Thiram, Thiram, Trichoderma or insecticides etc., protect seed emergence and seedlings from wilt causing organisms. Seed treatment of the sucking pest susceptible varieties provides protection against the jassid infestation as well as Cotton Leaf Curl Virus infection and delay first spray. By adopting this simple technique, adequate plant stand can be ensured to obtain higher productivity by 5 to 10% without much cost. Under this component, assistance will be provided to the farmers @ 50% of cost limited to Rs.40/- per kg. It is added that seed producing agencies involved in distribution of certified seed should avail this subsidy, so that all the certified seed distributed to the farmers could be treated with chemicals. The certified seed packets must be labeled in local language in this regard. 2.5 Establishment of Bio-agent Production Units :

52

(a) Under MM II the State Governments will be assisted for the establishment of bio-agent production units for different kinds of bio-agents used primarily in cotton crop as per assistance indicated in the Annexure – I. The State Governments may renovate the existing buildings to be used as production unit and avail assistance for installing equipments as mentioned below for a unit capable of producing bio-agent for an area of about 10,000 ha. The scheme does not provide for any fund for recurring expenditure and salary of the staff deployed by the State Governments. Part of this expenditure could be recouped by the sale of bio-agents and all expenditure for this purpose will be borne by the State Governments. The State Governments, if desire, may lease out the facilities to any private organizations of repute after setting up the same having regard to the performance of such parties. The details of the equipments as recommended by Directorate of Plant Protection, Quarantine & Storage, Ministry of Agriculture, Faridabad are given below :

53

Bio-agent Production Unit (Out put for 10,000 ha.) S.No. Item No. Cost (Rs. / unit) 20 8 2 2 2 2000 50,000 20,000 40,000 80,000 Amount (Rs.)

1 2 3 4 5

6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26

Equipments Heat Converter Air conditioner with cooling and heating arrangements with four KVA stabilizer Refrigerator 300 ltrs. Capacity with one KVA stabilizer Hot air oven BOD Incubator with temp. Humidity and Photo period provision with 1 KVA stabilizer Centrifuge Laminar flow station Autoclave Cortical Semi-automatic Corcyra rearing system Steel Racks (7x3x18) (with 6 compartments) Crysopa Cages Laboratory tables Laboratory stools Hygrometer (dial type) Thermometer (dial type) Mixture-cum-grinder Cictra egg laying cages UV chamber with UV tube light Exhaust fan Vaccum Cleaner Water Distillation Unit Microscope (Research with accessories) Stereo Binocular Microscope Top Loading Electronic Balance Glassware (Petri Dishes, Jars, Flasks etc.) Miscellaneous Lab Items Total

40,000 4,00,000 40,000 80,000 1,60,000

2 1 1 100 20

8,000 24,000 20,000 5,000 1,000

16,000 24,000 20,000 5,00,000 20,000 20,000 35,000 5,000 4,000 4,000 4,000 10,000 3,000 10,000 2,000 2,000 1,00,000 50,000 35,000 60,000

20 1,000 5 7,000 20 250 10 400 10 400 2 2,000 50 200 2 1,500 10 1,000 1 2,000 1 2,000 1 1,00,000 1 50,000 1 35,000 -

- 3,50,000 - 20,00,000

(b)

The agencies like ICAR, SAUs, KVKs, Registered Cooperatives will also be

assisted to set up such bio-agent production units. In case of these organizations, 100% funding will be done by the Govt. of India as per the pattern of assistance

54

indicated in Annexure – I. The proposals in this regard may be submitted through concerned State Governments. (c) Private sector including NGOs are also allowed to set up these units. However,

they will be provided assistance @ 50% of the cost limited to Rs.20 lakh as credit-linked back-ended subsidy through nationalized banks on equipment and accessories as indicated above. The State Governments will have power to approve such proposals. The States will monitor the implementation of this component and the subsidy will be released to the banks by the State Governments after completion of the production units as per the pattern of assistance given in Annexure – I.

2.6 Surveillance and Monitoring of disease and pests : The detection of pests and diseases for their management at threshold level is of paramount importance for reducing crop losses. Surveillance and monitoring are the most important aspects in pest management. Pest scouting should be done at weekly intervals on a random sample of 20 plants per acre in the early state of the crop. The weekly surveillance and monitoring report on the situation of insect pests and diseases will help the district level extension workers in taking proper decision on crop protection schedules and remedial measures. 2.7 Distribution of pheromone traps / light traps : Pheromone / light traps are the key components of cotton IPM and are mostly utilized for monitoring the pests population so that timely actions are taken. Light trap is an old and proven technology to attract insect pests, which are nocturnal. But the efficiency of light trap depend on its design and quality of light source provided therein. 2.8 Supply of bio-agents / bio-pesticides and sprayers : Release of bio-control agents, parasitoids during 36-65 days after sowing to manage whitefly population, release of chrysoperla predator @ 50,000 per ha. at 30-60 days to control nymph and adult population and release of egg of bollworm parasioids. Trichogramma, Trichoderma and Microbial insecticides such as HaNPV, Bt for the management of eggs are beneficial to cotton crop. Apart from this, use of bio-pesticides like neem oil, neem derivatives, sesame oil, repelling and karanj oil have proved effective against American bollworm. Since, MM II intends to popularize IPM, assistance

55

will be provided to the faremers for the use of bio-agents @ 50% of cost limited to Rs.900/- per ha. Assistance will also be given for the supply of sprayers of various types.

3. Water Saving Devices : In order to enhance cotton area under irrigation, as well as to improve water use efficiency, particularly in the water scarce areas, assistance will be provided to farmers for installation of water saving devices such as sprinkler and drip irrigation systems. The State Governments may make sure that ISI marked material is supplied to the farmers. Besides, farmers and extension workers need to be educated about the proper use as well as maintenance of these equipments. Farmers, who have already been covered under other scheme of the Govt. of India / State Government should not be provided assistance to avoid duplication. 4. Human Resource Development: Cotton being long duration crop, cotton extension requires a higher level of knowledge for dissemination of technologies. Cultivation of cotton has become complicated over the years due to presence of many varieties, pests and insecticides. Therefore, under the MM II due attention has been given to I part proper training to Trainers, Extension workers / dealers / NGOs/Ginners and others, who are directly or indirectly involved in transfer of technology programme. The training of farmers on production and plant protection including contamination free cotton and other technologies are to be imparted under FFS, as indicated at Serial No.2.1 above. The training of extension workers/NGOs/KVKs/Cooperatives, Growers‟

Associations, ginners etc., is also necessary for the upgradation of their knowledge, skill and acquisition of newer technologies. Apart from this, training of input dealers is also essential as these dealers are the first contract persons to provide technical guidance about the inputs available with them to the farmers. District level state officials, scientists of KVKs/NGO, reputed dealers, representatives of Cooperatives, CCI etc., will participate in the State level training programme. State Department of Agriculture in association with the Directorate of Cotton Development will conduct such training programmes involving ICAR / SAUs. Efforts

56

may be made to adopt new approach in the training methodology along with the practical training for their skill improvement. The break-up of Rs.15,000 per training is given below :

Particulars Honorarium to the resource persons (10 persons @ Rs.400/-) Training kits and material to 30 participants @ Rs.75/Stationery / audio – visual aids field units (vehicles to hire) Field visit (hiring of vehicles Refreshment (40 persons including resource persons @ Rs.50/ per person per head – two lunch and one dinner) Total :

Amount (Rs.) 4,000 2,250 1,000 1,750 6,000 15,000

The research system is continuously generating newer technology including transgenic cotton for which extension agencies are to be trained by the master trainers / scientists. State level senior agriculture officers, subject matter specialists / extension officials of different cotton growing states, senior scientists of

KVKs/NGOs/Cooperatives/CCI/representatives of industry will participate in the training who are in turn will train their down the line extension functionaries. This will develop a crore team of expert trainers at State level. Therefore, it is proposed to conduct National Level Training of Trainers‟. Directorate of Cotton Development, Mumbai, will organize such trainings in collaboration with the ICAR/SAUs/National Institutions. The break-up of the item of expenditure for each training session is given below : S.No. 1 2 3 4 5 6 7 Item of expenditure Rs. Amendment for hall with audit-visual aids for 2 days 5,200 Honorarium @ Rs.400/- per trainers (12 Nos.) 4,800 Training materials 30 trainees @ Rs.150/4,500 Refreshment and food @ Rs.100/- per day (2 days, 40 nos. 8,000 including trainers) POL / transport / hiring of vehicle 5,000 Stationery and publication of training reports 10,000 Field visits 2,500 Total 40,000

5. Front Line Demonstrations (FLD) Front Line Demonstration (FLD) will be conducted for transfer of modern / improved cotton production and protection technologies including farm implements / 57

machinery as well as improved cotton varieties and hybrids. Demonstrations of high yielding varieties and hybrids suited for various agro-climatic conditions, approved transgenic cotton, integrated nutrient management integrated pest management, use of bio-fertilizer, bio-pesticides, water management, inter-cropping system etc., have helped the farmers to increase yields and reduce the use of pesticide and production cost significantly. Apart from this, the best feature of FLD is the feedback for the cotton scientists from cotton farmers and the rapid spread of technology. Therefore, under MM II, assistance will be provided to ICAR, SAUs, KVKs, CCI, HGOs, industries, cooperatives etc. for organizing FLDs. There will be three types of FLD as below : i) FLD on production technology : The ICAR and CCI will be the main nodal agencies for conducting FLD on production technology including Bt cotton and its detection kits @ Rs.2000/- per acre (0.4 ha). ICAR will involve its institutions, SAUs and KVKs in organizing the FLDs. CCI will implement FLDs through, industries, and cooperatives. It will be on 100% funding by Government of India towards the supply of essential inputs, POL and contingencies. Out of Rs.2000/-, Rs.1400/- will be used for essential inputs for demonstration and the rest Rs.600/- will be utilized for POL, hiring of vehicles, Kisan Melas / printed materials, reports and demonstrators boards etc. ii) FLD on farm implements : The ICAR and CCI will be the main nodal agencies for conducting FLD on production technology including Bt cotton and its detection kits @ Rs.2000/- per acre (0.4 ha.). ICAR will involve its institutions, SAUs and KVKs in organizing the FLDs. CCI will implement FLDs through its institutes, KVKSs and SAUs, while CCI will get it done through their own staff and cooperatives. However, all the implements / equipments must be recommended by ICAR / SAU. Bt detection kits needs also be demonstrated. The area under demonstration should not be less than 25 ha. The demonstration on farm implements by State Department of Agriculture will be shared on 75 : 25 basis between Government of India and State Governments. In case of others, 100% funding will be done by Government of India. The various farm implements recommended by Central Institute of Agricultural Engineering (CIAF), Bhopal, are given bellow : 1) Manually Operated Equipments :

58

(i) Naveen dibbler; (ii) Peg type dry land weeder; (iii) single wheel hoe; (iv) manually operated knapsack sprayer; (v) cotton seed sorter; (vi) ultra-low volume sprayer; (vii) cotton seed delinter; (viii) cotton seed treating drum. II. Animal drawn equipments : (i) Animal drawn patella harrow; (ii) animal drawn cultivator; (iii) animal drawn cotton planter (CICR); (iv) Jyoti planter; (v) TNAU, sweep; (vi) Brahma animal drawn sprayer. III. Power tiller operated equipments : (i) Power tiller operated weeder; (ii) power tiller operated boom sprayer. IV. Engine operated equipments : (i) Self propelled high clearance sprayer, (ii) Motorise knapasack sprayer (Mist blower); (iii) cotton / castor / arhar stalk shredder; (iv) Lilliput gin (for cotton ginning) V. Tractor drawn equipments : (i) Tractor drawn mould borad plough; (ii) tractor drawn rovator; (iii) CIAE,

Tractor drawn pneumatic cotton planter; (iv) Tractor operated cultivator; (v) Tractor operated aero blast sprayer / electrostatic sprayers / boom sprayers; (vi) cotton stalk puller / up rooter (plough); (vii) cotton stalk puller up rooter (wheel type); (viii) tractor operated roto slasher. (iii) FLD on IPM technology : In order to popularize the location-specific IPM modules, FLD on IPM technology will also be assisted. The component will be impleented in while village upto 50 ha. or in a smaller area of 10 ha., if required. ICAR/SAUs/KVKs/reputed NGOs/Cooperatives/CCI are eligible to conduct such demonstrations with whom sufficient technical manpower is available. ICAR will get it done through ICAR institute, KVK and SAU, while CCI wil conduct through cooperatives, industries and CCI. In case of NGOs, the IPM will be implemented by States. The item wise break-up for IPM demonstration is given below :

Item Input cost (Rs.1000/- per ha.) Light traps / IPM kits / pheromone traps / bio-agent / bio-pesticides etc. POL / hiring of vehicle for monitoring surveillance 59

Amount (Rs.) 50,000 38,000` 7,000

Post harvest management (ginning, grading, testing etc.) Literature / pamphlets / display materials

2,000 3,000

(iv) All FLds : The following guidelines be followed for conducting the above all categories of FLDs : a) It should be a joint effort among coordinating extension unit of SAU, State Department of Agriculture and Directorate of Cotton Development and their field agencies. Reputed NGOs who have experience in agriculture extension with technical manpower, may also be involved wherever possible. b) The main emphasis of the demonstrations should be to enhance the production of cotton in low productivity areas / problematic areas, where total improved package be demonstrated. If required, demonstration on specific problem may be conducted. c) A list of beneficiaries and their; plot numbers should be compulsorily notified in the local Block Development / Panchayat Office. Farmers should be selected in consultation with local agriculture officers and Panchayat. d) FLDFs should be conducted under the supervision of scientists / subject matter specialist by all implementing agencies and should be dovetailed with FFS, wherever possible. e) It is expected that the concerned officers / scientists of ICAR and State Government will inspect and monitor various crucial aspects of the FLDs. All necessary assistance should be extended to facilitate such inspection and gist of inspection reports may be included in Annual Reports. f) Bench Mark Survey has to be conducted before talking up the trial which will include information on the crops and cropping system of the area including inter cropping. The average yields levels of the cotton and the local practices adopted in terms of irrigation use of fertilizer, plant protection etc. Information on the cost of cultivation may also be collected for the area as a whole. An impact analysis after the harvest may be collectedfor the area as a whole An

60

impact analysis after the hjarvest may be carried out in the light of reduction in pesticide use, reduction in cost of cultivation, awareness in modern technology etc. Analysis of the yield levels in the control plots along with the earlier production levels should also be carried out. g) Detailed guidelines in this regard will be issued by the concerned nodal agencies. 6. Other components 6.1 Contingencies / staff to the implementing States Assistance will be provided to the State Governments to meet the contingencies for the implementation / monitoring / surveillance of the scheme including staff at headquarters on 75 : 25 cost sharing basis between Government of India and State Governments. These funds will be utilized for the implementation and monitoring of the scheme throughout the cotton areas. The expenses related to SALMOT may also be incurred from the contingency head by the States. The State Governments may send 20 – 25 cotton farmers within State and outside the State including 3 – 4 extension workers on tour to expose them to improved / modern cotton production technologies. The States may utilize the funds on the tour of farmer as per the norms of other schemes of the State / Central Governments. The State contingencies grant will also cover traveling allowance, POL charges, maintenance / hiring of vehicles, training aids like slide / overhead projector and other miscellaneous expenditure for the quick movement of field staff. The field officials having no telephone facilities may use contingency fund for informing higher officer through telephone / fax etc. if disease / pest situation builds up. Monitoring is the key for the success of the scheme and hence, the State Governments must make maximum use of this component. The KVKs/NGOs/Cooperatives/Farmers Association/Mills/CCI engaged in MM II implementation will be provided maximum of 10% of the total allocation as contingencies grant including the contingencies built in the components like FLDs. The Directorate of Cotton Development will implement NALMOT visits, which will be100% funded by Government of India. The contingency is given to the states for effective implementation and monitoring of the scheme, which is Rs.1.00 lakh per district having sizeable cotton area.

61

6.2

Electronic Print Media / Information Technology / Mass Media / Workshops, foreign visits, strengthening of Directorate of Cotton Development / Crops Division and other miscellaneous contingencies. This will be 100% funded by the Government of India and the actual cost for the

preparation of literature, consultancy services, evaluation / special studies, workshops, seminars etc., will be met by Govt. of India under this component. Besides, making audio / video materials on cotton, preparation of software particularly for information flow for surveillance purpose, and monitoring of scheme is essential. State Level Seminar may also be organized by the implementing agencies inviting farmers / extension workers / dealers / NGOs / KVKs and others. The State Governments and the National Research Systems (ICAR / SAUs) may also submit their proposal in this regard to Department of Agriculture and Cooperation through Directorate of Cotton Development. Reputed NGOs/Cooperatives/Farmers‟ Association, etc., could also be considered for financial support in this regard. The Directorate of Cotton Development in turn will take final approval from the Department of Agriculture and Cooperation. The productivity level in many cotton growing countries of the world is much higher than obtained in India. It is important that in order to get familiarized with their technology as well as improve the skill of our human resources, training of staff in other countries / participation in the international seminars / study tours etc., will be initiated and organized by Department of Agriculture and Cooperation. Besides, Directorate of Cotton Development and the Crops Division of the Department of Agriculture and Cooperation will be suitably strengthened for monitoring purpose. 6.3 New Interventions :

The various State Governments also have their area-specific requirements, which may not be covered by the components. Some of the technologies like seed for intercropping, Bt. cotton detection kits, bio-fertilizers, green manuring, micro-nutrients, water pond, small seed gin, hybrid seed production by the farmers for their own consumption etc., are very much essential to boost the productivity of cotton. But these components are not covered under MM II programme. In view of the demands from the cotton growing States,. It has been approved that 10% of total allocation may be utilized by the

62

States for new interventions as per their local needs. These innovations / interventions will be incorporated in the State Annual Plan to be submitted to the Department of Agriculture and Cooperation for approval. While proposing new initiatives, the State must ensure that; a) the Government of India and States would share the expenditure on 75 : 25 basis on new interventions; b) they shall not be covered under any other approved scheme of central or State Government; c) expenditure on new initiatives should not be more than10% of the allocation of States and; d) the subsidy on new interventions should not exceed 25% of the cost, which are provided to farmers. 7. Monitoring / Reviewing / Reporting : The implementation and monitoring of the scheme will be carried out in the following manner : 7.1 Empowered Committee (EC) of TMC At the apex level, the Technology Mission on Cotton with its all Mini Missions will be monitored by a High Level Empowered Committee Chaired by Cabinet Secretary of Govt. of India with Secretary (Textiles), Secretary (Expenditure), Secretary (Agriculture and Cooperation), Director General (ICAR), Advisor – Agriculture (Planning

Commission) as Members and Agriculture Commissioner & Mission Director (TMC) as Member Secretary. 7.2 Standing Committee of MM II : At the National Level, the monitoring of MM II will be done by Standing Committee chaired by the Secretary (Agriculture and Cooperation) as was done during the 9th Plan involving representatives from various stakeholders. 7.3. National Level Monitoring Team (NALMOT) Directorate of Cotton Development will constitute a four member monitoring team for each of the States which will visit the States once in a crop season. This team will be known as National level Monitoring Team (NALMOT). The members will be one from the Directorate of Cotton Development, one from ICAR/SAUs research / extension

63

institutes, one from retired experts / officers of State Governments / SAUs and one from respective Commodity Development Directorate (CDD) of the Department of Agriculture & Cooperation. Except the member from Directorate of Cotton Development, who will be functioning as the convenor of the team and representative of other CDD, the other two members will be given TA and an honorarium of Rs.500/- per day limited to six days. The Directorate of Cotton Development will be coordinating agency for this purpose. 7.4 State Level Coordination Committee and State Level Monitoring Team (NALMOT) At the State level, the implementation and monitoring of MM II will be done by State Level Coordination Committee under the Chairmanship of Secretary (Agriculture) involving members from various line Departments, research organization / NGOs, etc. The Committee will coordinate and monitor all activities of MM II implemented by various nodal agencies in the State. Besides, a State Level Monitoring Team (SALMOT) is to be constituted by the States for monitoring purpose on the pattern of National Level Monitoring Team. The team will visit different parts of the State Expenses for the

SALMOT will be met from the contingencies provided to the States under MM II. 7.5 National and State Level Committee by other nodal agencies : The other nodal agencies like ICAR and CCI, will likewise constitute Committees at Nation and State Level for the implementation and monitoring of the components assigned to them under intimation to the Department of Agriculture and Cooperation, 7.5 Proposals and Reporting System : The State Government and other nodal agencies should make advance arrangements for inputs and targets for various components and submit componentwise physical and financial proposals to the Department of Agriculture and Cooperation by January for the programme to be implemented in the next crop season. During the course of implementation, if required, the revised proposals may be sent to this Department for approval of changes in the inter-componental targets or enhancement of targets Government of India will issue administrative approval for central share of the scheme based on the allocation of the fund in the beginning of the financial year as decided by Government of India.

64

All nodal agencies must ensure the submission of Monthly Progress Report (MPR) regularly which should reach by the 10th of every subsequent month. Similarly, the detailed Annual Progress Report (APR) should be sent to Government of India within three months after the end of the year. One copy of the reports should be sent to the Director, Directorate of Cotton Development, 14, Ramjibhai Kamani Marg, Ballard Estate, P.O. Box No.1002, Mumbai – 400 038 with a copy to the Agriculture Commissioner, as well as the Desk Officer (Crop Administration – V), Ministry of Agriculture, Department of Agriculture and Cooperation, Krishi Bhavan, New Delhi – 110 001. The shortfall in the achievement of the components may be indicated briefly in the MPR / APR. It is mandatory for all nodal agencies to send the MPR even if it is nil. Directorate of Cotton Development, Mumbai, will device and circulate the format of MPR / APR to be furnished by scheme nodal agencies. On the receipt of the Administrative Approval from the Government of India, the State Governments and other nodal agencies should immediately issue State Level Sanction and release funds for the timely implementation of the scheme. All the State Governments should submit their Weekly Cotton Report to the Directorate of Cotton Development, Mumbai, as well as to the Agriculture Commissioner, Department of Agriculture and Cooperation, Krishi Bhvan, New Delhi by every Wednesday of the week during the cotton season. The reasons for shortfall in area, production and yield as compared to normal, needs be given in the Weekly Cotton Situation Report will be circulated by Directorate of Cotton Development, Mumbai.
Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department.

65

PLANT PROTECTION
iParticulars of its organisation, functions and duties: The Plant Protection section is dealing with the control of pests, diseases and weeds of various field crops, vegetables and fruits trees. At the directorate level, the work of plant protection section is looked after by JDA who is assisted by DDA (PP). APPOs in the field are posted at the district level. SMS (PP)/ APPOs are assisted by ADOs (PP) who are posted at block level.

ii-

Powers and duties of its officers and employees: The head office is responsible for planning, organisation, implementation

monitoring of the Plant protection programme and also implementation of regulatory provisions of the Insecticides Act, 1968 in the state.

iii-

Procedure followed in the decision making process, including channels of supervision and accountability: At the Directorate level, the work of plant protection section is looked after

by JDA (PP) who is assisted by DDA (PP) & APPOs. In the field, APPOs at district level, SMS (PP) at Sub-divisional level and ADO (PP) at block level are responsible for executing plant protection work in their respective fields. ivNorms set by it for the discharge of its functions: The following norms and functions of the field staff as under: i) Implementation respective areas. ii) Educating the farmers through training and demonstration on plant protection measures. iii) Organising campaigns on pests, diseases, weed control, rat control, save grains. iv) Distribution of insecticides and plant protection equipments to the farmers and also to ensure their availability at appropriate time. v) Carry out survey to detect/ monitor incidence of pests and diseases of crops. vi) Reporting of outbreak of pest and disease to the head office. of departmental Schemes/ Programmes in

66

vii)

Enforcement of Insecticides Act, 1968 and issue manufacturing licence for insecticides/ pesticides.

viii)

Educating the farmers and traders in the latest techniques of saving food grains in stores.

ix) x)

Demonstrate the use of pesticides and plant protection equipments. Ensuring the availability of pesticides/ plant protection equipments to the farmers.

xi)

Organise de-cutting operations in the houses and in the vicinity of the villages.

xii)

In Bee-keeping scheme, farmers are trained for Bee-keeping under supervision of old Beekeepers.

(v)

Rules, regulations, instructions, manuals and record held by it or under its control or used by its employees for discharging its functions:

(V)

The rules, regulations, instructions, manuals and record held by it or under its control or used by its employees for discharging its functions. i) ii) iii)

Insecticide Act, 1968 ) at www cibrc.nic.in. Insecticide Rules, 1971 ) Procedure regarding grant/Renewal of Pesticides Manufacturing Licence and guidelines for minimum infrastructure issued by Govt. of India is below. PROCEDURE REGARDING GRANT OF PESTICIDES MANUFACTURING LICENCE. The licence for the manufacturing of pesticides is granted under section 13 of insecticides Act,. 1968. A person who desires to establish the pesticides formulation unit in the State, it is essential to verify the bonafides of unit to know the guineness of the firm which is to be carried out by the State Licensing Authority in a prescribed format. The verification bonafides reports are sent to Govt. of India with a copy to concerned firm for getting the registration certificate from Central Insecticides Board for desired insecticides. Thereafter, the intended firm has to apply for granting of licence alongwith following documents: 1. Application form No. III
67

2. A fee of Rs. 50/- for every insecticide for which the licence is applied, subject to a maximum of Rs. 500/- through treasury challan. 3. Registration Certificates obtained from Central Insecticides Board, Faridabad for the proposed site of the unit. 4. SSI Certificate 5. Project Report. 6. Map of unit with site plan. 7. NOC/Consents of air and water obtained from Haryana Pollution Control Board. 8. Affidavit of responsible person under Section 33 of Insecticides Act, 1968. 9. Detail of expert stff, qualification and experience certificate. 10. 11. Detail of Medical Exeprt alongwith his consents. List of protective clothing/first aid/fire fighting device.

12. Memorandum & Articles of Association, List of Directors, Proprietorship and Partnership Deed. 13. Guidelines for the minimum infrastructure to be created by the manufacturers of pesticides and their formulations to meet the requirements for issue of licence by respective State Governments (Licensing Authority) These are the general requirements. However for individual chemicals, specific requirement are to be installed and additional equipment are to be supplemented to suit the reactions involved in the manufacturing process. Further, other specifications as per the Insecticides Rules viz. medical facilities, protective clothing, respiratory devices, first aid measures, training towards safety precaution and handling safety equipment, safety disposal, etc. are required to be made.

68

1. The minimum infrastructure with respect to manpower shall be as under
Sr.No. Manpower For Technical Plan 1. 2. 3. Production Manager Supervisor Instrument and process control personal Maintenance Personnel (Plant and utilities) Store Keeper (Raw material and finished products) Quality Control Chemist Security personnel R R R R R R*/NR For formulation plant.

4.

R

R

5.

R

R

6. 7.

R R

R R

* In case of automatic plant.

2. Minimum infrastructure with respect to machinery & equipment
A. For technical plant

Sr.No. 1. 2. 3. 4.

Equipment Control &Electrical Fed tank for raw material met Reactors Distillation towers with packing 1 No.

For Technical Plant R 2-2 SL R 30-40 K each R 3 KL Ms Jaiket 1-5 L “ SS 4-0 L 5-0 L R MS Tower to SS internal

5. 6.

Evaporators 1 No. Condenser/heat exchanger boiler/ extinguisher plant/chilling system/stem plant

R 3.0 L MDC-SS R L Hy. 50 K-1

Boiler 5L Chilling Plant 10 L

69

7. 8. 9. 10. 11. 12. 13. 14. 15. Sr.N o. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.

Crystallizes SS Malt Centrifuge SS Malt Drier Tray Type Phase separator conical Extractor Storage tank Process water tank Pipelines with conventional colour code Gas plant N 2 Gas Equipment Solid,D P,WG,S P,etc. R R R R R R R R R R R R NR NR NR NR

R R R R R R R R R WG/G

3-4 L 3-4 L 1 to 1.5 L 1L 1.5 L 20K-50 K 20 K 15% of eqpt cost 8-10 L Liquid (EC,EW,SL) R

B. For Formulation Plant

Feeding channel/Chute 15 K Jaw Crusher 75 K-1L Raw material feed tank 10-15 K Pulveriser ACM Mill 8-10 L Blender 50 K Siever 10-15 K Bag Filter 50-75 K Homogenizer 25 K Ball mill 1-15 Weighing machine/platform balance Vessel with stirrer 1 L Drier 50-75 K Cooling machine 15-20 K Sprayer 5 K Water tank for liquid 10-15 K Filter 5K

R R R R R R NR R NR R R R R R NR NR

R NR R R NR R NR R R NR R NR R R

3. Equipment for quality control laboratory
1. Analytical weighing balance

70

2. Hot air oven 3. Refrigerator 4. PH meter 5. Spectro-photometer/colourimeter 6. GLC/HPCL depending on the products analytical process as in the specification. 7. Standard glassware, chemical and general requirements for laboratory. 8. Pesticide Repository 9. Sepcification/BIS standard of the product to be

manufactured/formulated. 10. 11. 12. 13. 14. Sieve shaker. Fume Hood Distilled water still. Flash point apparatus. Melting point apparatus

4. Packing plant and equipment
1. Packing machinery. 2. Filling machine (automatic/semi automatic) 3. Weighing machine. 4. Bagging machine. 5. Sealing machine. 6. Labeling equipment.
(vi) Statement of the categories of documents that are held by it or are under its control: N.A. (vii) Particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of its policy or implementation thereof: The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof;

71

i) Arrangement of weedicides / pesticides. ii) Assessment of Pest and disease status through weekly pest surveillance reports and iii) Production and distribution of Bio-agents/ Bio-pesticides produced in the state biocontrol laboratory. (viii) Statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; N.A. (xii) Manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes: There are three centrally sponsored schemes in operation in the State relating to plant protection activities namely MMM, ICDP (MM-II of TMC) and ISOPOM. In principle, these schemes are dealt by crop production and planning branch of the department whereas the plant protection components are implemented through the plant protection section. In these schemes the components related to plant protection are IPM demonstration –cum-training, distribution of bio-agents, Pheromone traps, PP equipments etc. on subsidised rates. IPM material is made available to farmers/ user through HAIC, HSDC and HLRDC. (xiii) Particulars of recipients of concessions, permits or authorisations granted by it: All IPM material purchased under above said schemes is supplied to the

farmers by the field functionaries of the department of agriculture. The officers/ officials of the department collect farmers‟ share. Budget under the schemes is allotted by the headquarter to the concerned DDAs. After completing all required documents and bill received from the cooperation, the subsidy amount is released. * At Directorate level JDA(PP)/ DDA(PP) are responsible for information given regarding plant protection work and APPO at district level.
Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department.

72

SOIL CONSERVATION

(i)

The particulars of its organisation, function and duties:

(a) Organisation: A State Headquarter: ADA (SC), JDA (SC), DDA(SC), 3 T.A., 2 PA, Deputy Supdt (SC), Dy.Supdt (LUSS), 6 Assistants, 2 SSS, 2 Clerks, CHDM, D.M., Tracer, 7 Peon. B. Divisional Level: 6 Divisional Soil Conservation Officers at Ambala, Panchkula, Bhiwani, Rohtak, Karnal & Gurgaon. They are responsible for carrying out supervision of different Soil and Water Conservation Scheme implemented in their Area of jurisdiction. Their accountability is fixed to the extent of 2.5% of amount spent on each soil and water Conservation Works executed in their areas. C. Sub-Divisional Level: All Assistant Soil Conservation Officers are responsible for carrying out supervision of each and every work executed in his division. His

accountability is fixed on the extent of 20% of amount spent on each soil and water conservation works executed in his area. (b) Function and Duties: Function: Soil Conservation I. II. Execution of Soil and Water Conservation works. Verification and release of subsidy wherever applicable.

Haryana Operational Pilot Project (HOPP) The specific HOPP (Haryana Operational Pilot Project) objectives are:  The transfer of technology (equipment, knowledge and skills) relating to the reclamation of waterlogged and saline land in Haryana.  The construction and operation of two horizontal subsurface drainage system for the reclamation of saline and water logged soil in Gohana (Sonepat) and Kalayat (Kaithal), each of about 1,200 ha. The creation of the nucleus of an organization in Haryana capable of:

73

 Implementing subsurface drainage systems on about 25000 ha per year and maintaining the resulting drainage network.  Attracting sufficient funds for the purchase of additional equipment, the actual construction of drainage systems and for hiring the required staff. The participation of farmers in the planning, construction, operation and maintenance of the subsurface drainage systems.


Activities:

The environmentally sound disposal of the saline drainage effluent of the pilot areas.

The major activity under project is laying of horizontal subsurface drainage system in waterlogged/saline area with the help of drainage trencher. In the system, perforated corrugated PVC pipes are laid horizontally at a depth of 1.7m -3.00 meters of the affected land for leaching of salty

water from the plant root zone. Apart from this, the participation of beneficiaries in the planning, operation and maintenance of the system is also ensured by forming Farmer‟s Drainage Societies so as to create a sense of ownership amongst them. Duties:I. Works:Soil and Water Conservation Works includes gully control measures,

vegetative measure construction of check dam, water harvesting structure, Farm Ponds, division channel , Agro –forestry, Dry Land Horticulture installation of Sprinkler sets, laying out under ground pipe line system of water conveyance, land levelling, Reclamation of alkali soils etc. II. Governing Acts Soil Conservation Works are governed by Soil Conservation rules (1988) approved by the State Government). III. Execution of Works: 1) Suitable site are identified for carrying out appropriate work. Survey and estimation of work is done .Accordingly works are executive. 2) Sprinkler Irrigation system is purchased by the farmer from approved firms at approved rates and subsidy is released as fixed by the Govt.

74

3) Under Ground Pipe line system of water conveyance is also laid as per the demand of the farmers and subsidy is accordingly released. (ii) a) The Power and Duties of its Officers and Employees Director of Agriculture has power to sanction Technical estimated than Rs. 3.00 lakh.

costing more Officers: b)

ADA(SC), JDA(SC) has power to sanction technical estimate costing

more than Rs. 1.00 lakh and upto Rs. 3.00 lakh. c) Divisional Soil conservation Officer has power to sanction technical

estimate costing upto Rs. 1.00 lakh. d) e) Planning and Execution of Soil Water Conservation Works. Preparation and submission of progress report related to Soil

Conservation Scheme to State/GOI. f) g) Supervision of staff. To maintain close coordination among various line department and India.

Govt. of

Duties of Employees a) Maintenance of office record. b) Submission of files to Senior Officers. (iii) The procedure followed in the decision making process including channels of supervision and accountability On receipt of any documents in the branch, the same is processed by the Assistant/ Technical Assistant and put-up to the Senior Officer through branch Incharge & head of the Section to Director of Agriculture, FC & PS, AM and CM for taking up appropriate decision as the case may be. All Assistant/Technical Assistants are accountable for the duties assigned to them as per the instructions of State Govt. (iv) The norms setup by it for the discharge of its functions All employees has to discharge their duties as per the norms of the State Govt.

75

Terms and conditions for grant of subsidy under the scheme for laying out under ground water conveyance system for better water management in the state -----1.(A) Underground Water conveyance system means the laying out of underground pipeline for irrigation purposes. The pipe line will include RCC/HDPE/PVC pipes along with accessories lie couplers, bend „T‟, riser Alfa valve etc. (B). The cost of laying under ground water conveyance system would include the cost of RCC/HDPE/pVC pipes along with accessories (F.O.R. farmer‟s field) by the firms of farmers

choice who fulfill pre-conditions. as per rate contract of Director Supplies and Disposal, Haryana or approved by the High Powered Committee/State Govt., whatsoever is applicable, cost of construction of the pump stand and riser, Haudi etc. 3. Subsidy would be admissible to both the loanee and non loanee farmers. 4. Subsidy would be admissible only to the owner of the land having an assured source of irrigation. 5. Subsidy will be admissible on laying out of underground water conveyance system @ 25% of the total cost of estimate with a maximum limit of Rs. 30,000/- per farmer. 6. Subsidy would be sanctioned by the concerned DSCO on the basis of the cost of the technical estimates or the actual cost of laying of under ground pipeline, whatsoever is less. 7. The approved estimate shall form the basis of the sanctioned of subsidy amount. 8. Farmer will be free to take the underground pipe system from any of the approved manufacturer/company. 9. The amount of subsidy granted to the farmers will be debited under the head: 2401-Crop Husbandry (Plan)-109-Extension & Training Plan Scheme for the Agriculture Development Fund for various programmes”. This section may be deleted.

76

10.

Assistant Soil Conservation officer would carry out adjustment of above subsidy at the close of every year. He would also maintain accounts in the prescribed Performa (A).

11.

Accounts of subsidy would be audited by the Accountant General, Haryana, Chandigarh.

12.

Evaluation of scheme shall be done through third party every year.

loanee farmers 13. Financing Agency means a primary Agricultural Rural

Development Bank, a Scheduled Commercial Bank or any other institutional or body established by the State Govt. for development of land for irrigation water management. 14. Where farmers wants to get loan for this purpose, he shall apply to the Financing Institution/Agency which shall after necessary preliminary investigation, furnish requisite particulars of the loanee along with revenue record of the land on which UGPL system is proposed to be laid to the concerned ASCO for preparation of the Technical cost estimate. 15. Assistant Soil Conservation Officer on receipt of the requisite information from the Financing Agency would undertake the the survey of the area, design the UGPL system and prepare technical cost estimate. The technical cost estimate so prepared would be submitted to the DSCO for approval/sanction. 16. On receipt of the cost estimate, Financing Agency/Institution would advance the loan according to their rules and procedures. 17. In case of loanee farmers, subsidy amount shall be reimbursed on behalf of the loanee to the Financing Agency/Institution after the certificate of the ASCO concerned that the UGPL system has been properly laid on the land of the loanee.Subsidy amount will be deposited in the bank account of the farmers. Non loanee farmers 18. Similarly, in case of self financing installation of UGPL, farmer will apply to ASCO concerned for the preparation of estimate.

77

19.

Assistant Soil Conservation Officer on receipt of the application will prepare the cost estimate. The cost estimate so prepared would be submitted to the DSCO for approval/sanction.

20.

After the receipt of the estimate, it will be kept by the ASCO and will also intimate the farmer concerned.

21.

The subsidy shall be released to the concerned farmer directly after obtaining the certificate of concerned ASCO that the UGPL system is properly laid as per approved design estimate in the farmer‟s field and is working satisfactorily. ---------------

78

HARYANA GOVERNMENT

RULES AND PROCEDURE

FOR SOIL CONSERVATION WORKS

1988

DEPARTMENT OF AGRICULTURE
HARYANA

79

From The Financial Commissioner and Secretary to Govt. Haryana, Agriculture Department. To The Director of Agriculture, Haryana, Chandigarh. Memo No. 2425-Agri-S(III) 88/21898 Chandigarh, dated the 6-7-88. Subject: Ref: Rules and Procedure for the Execution of the Soil Conservation Works 1988. Punjab Govt. Agriculture Deptt. Memo No. 903-Agri-II (3)-64/1005, dated 24.2.1964. In supersession of the Rules & Procedure for execution of the Soil

Conservation Schemes, issued vide Communication under reference, the Governor of Haryana is pleased to accord approval of the enclosed Rules and Procedure for Soil Conservation Works, 1988. 2. This issued with the concurrence of the Financial Deptt. conveyed vide their U.O.No. 51/73/85/5FBII dated 1.7.1988. Sd/Joint Secretary Agri. for Financial Commissioner and Secretary to Govt.Haryana, Agriculture Deptt. No. 2425-Agri-S (III)-88/ Chandigarh, dated the: A copy is forwarded to the Accountant General, Haryana, Chandigarh for information and necessary action.

Sd/Joint Secretary Agri. for Financial Commissioner and Secretary to Govt.Haryana, Agriculture Deptt. A copy is forwarded to the Financial Commissioner and Secretary to Govt.Haryana, Finance Deptt. for information. Sd/Joint Secretary Agri. for Financial Commissioner and Secretary to Govt.Haryana, Agriculture Deptt.

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INDEX Chapter Contents No. I Short Title II III IV V Definition Soil Conservation Works Duties and responsibilities of Soil Conservation Staff. 5.1 Preparation of Works estimates and check levels 5.2 Scale of Checking of levels VI Minor Works (Earth work only) 6.1 Mode of execution 6.2 Payment of Labour Bill 6.3 Dressing,Watering & Compaction 6.4 Check Measurment of works VII Major Works 7.1 Mode of exeuctuion 7.2 and 7.3 Assistant Soil Conservtion Officer‟s role for inviting sealed tenders 7.4 Tender Notice 7.5 Tender Form 7.6 Earnest Money 7.7 Security 7.8 Opening of Tender 7.9 Communication of Approval 7.10 Acceptance Letter VIII 8.1 Bills and Vouchers 8.2 Check Measurement of Works 8.3 Permissible Variation 8.4 Internal Audit IX Masonry and other Works

81

9.1 Masonry and other Works 9.2 Rates for Departmental Works 9.3 Measurement of Construction Material 9.4 Day to day Consumption Register at Site X Power of Sanction 10.1 Administrative Approval of Estimate 10.2 Power of Sanction of Technical Estimates 10.3 Power of Sanction Non-schedule Items 10.4 Power to accept the Tender 10.5 Work Order 10.6 Arbitrator 10.7 Registration of Contractors XI Miscellaneous 11.1 Maintenance of Account 11.2 Maintenance of Record 11.3 Payments 11.4 Financial Procedure regarding mode of drawal of Payment

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LIST OF PROFOMAS Item No. Contents Form DFR (PW) 12 Account of Receipts of Tools and plants Form DFR (PW) 13 Account of Issues of Tools and Plants Form DFR (PW) 14 Yearly Register of Tools and Plant Form DFR (PW) 18 Master Roll (Part-I) Form DFR (PW) 18 Master Roll (Part-II) Form DFR (PW) 19 Casual Labour Roll Form No. 20 Measurement Book Form DFR (PW) 21 Register of Measurement Books (Part-I) Form DFR (PW) 21 Standard Measurement Books (Part-II) Form DFR (PW) 22 First and Final Bill Form DFR (PW) 25 Running Account Bill C (Part-I) Form DFR (PW) 25 Certificates and Signatures (Part-II) Form DFR (PW) 25 Memorandum of Payments (Part-III) Form DFR (PE) 34 Work Slip Form DFR (PE) 35 Explanation of Excesses Form DFR (PE) 35 Detailed Completion Report Form DFR (PE) 36 Consolidated completion Statment of Works and Repairs Completed during the month Form DFR (PW) 36 -do-

83

RULES AND PROCEDURE FOR SOIL CONSERVATION WORKS CHAPTER-I 1. (i) These rules may be called the Rules and procedure for Soil Conservation Works, 1988. (ii) They shall come into force with immediate effect.
Short Title

CHAPTER-II 2. In these rules, unless the context otherwise requires: Definitions (i) „Piece Worker‟ means a labour nominated as a group leader by a group of labourers. (ii) (iii) „Form‟ means a form appended to these rules. „Deputy Commissioner‟ means the officer appointed to be the Deputy Commissioner of district. „Work‟ means any work of public utility constructed, erected or carried out under these rules. „Original Works‟ means all new constructions whether entirely new works or additions and alternations to the existing works. „Repair Works‟ means works undertaken to maintain in proper condition all works carried out earlier under various schemes of the department. „Major Works‟ means the works with cost exceeding Rs. 20,000/-.

(iv) (v)

(vi)

(vii)

(vii) (i) “Major Works‟ means the work with costs beyond Rs. one lac may be substituted instead of Rs. 20000/- amended vide Haryana Government Agriculture Department Notification No. 2693-Agri. S (3)-2005/1560 dated the 29th January 2008. (viii) „Minor Works‟ means such works the cost of which does not exceed Rs. 20,000/-.

(viii)(i) Under „Minor works‟ means such works, the cost of which does not exceed Rs. 20000/-, the work Rs. one lac may be substituted inseated of Rs. 20000/amended vide Haryana Government Agriculture Department Nofication No. 2693Agri.S(3)- 2005/1560 dated the 29th January 2008. (ix) „Administrative Approval‟ means the formal acceptance by the administrative department of the proposal for incurring any expenditure on a work initiated

84

by or connected with (x)

the requirement of the department.

„Technical Sanction‟ means the order of the competent authority sanctioning a properly detailed estimate of the cost of a work of construction or repair proposed to be carried out in the department. As per adoption the administrative sanction and the technical sanction can be combined if the competent authority in both the cases is the same. „Financial sanction‟ means an appropriation of funds by the Administrative Department to the subordinate authority for certain works with concurrence of the Finance Department. This sanction can be a sanction in the shape of administrative approval if the amount stands appropriated by the Finance Department. „Earnest Money‟ means the amount deposited by the contractors or suppliers when they tender for any work or for supply of material, to stand as a security liable to be forfeited in the event of breach of contract or supply order. „Measurement Book‟ means a book used for recording measurements of various works done and supplies made for the purpose of payment against such works and supplies.

(xi)

(xii)

(xiii) „Muster Roll‟ means a roll used for payment to daily paid labour engaged departmentally, recording therein attendance of labour, progress of work done and acknowledgement of payees. (xiv) „Check Measurement Book‟ means a measurement book used and maintained by various officials for recording entries of work done for the purposes of checking measurements. (xv) „Contractor Ledger‟ means a book which contains all enteries in respect of all works executed by the contractor indicating therein payment account.

(xvi) „Work Order‟ mens an order in writing in the prescribed form to a contractor or a supplier for undertaking a particular work without any limitation of time for its completion and without specifying the quantum of work. (xvii) „Detailed Estimate‟ means the estimate proposed on measurements likely to be involved in the work. basis of detailed

(xviii) „Security‟ means an amount deducted at source or from the payment of the bill being made to a contractor against work done or supplies made at a fixed percentage basis, to form a security against the completion of work according to design and the specification. (xix) „Daily Labour Report‟ means a report prepared in prescribed form in respect of labourers employed on muster roll.

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(xx)

„Running Payment‟ means a payment made in a running account to a contractor in respect of work done or supplies made by him and duly measured, subject to final settlement.

(xxi) „Contractor or executing Agencies‟ means any person other than a government servant, duly enlisted by the department who offers rates to execute works under these rules. (xxii) „Specification with reference to scheduled items‟ means P.W.D. specifications applicable to Haryana, as amended from time to time. With respect to nonscheduled items, „specification‟ shall mean specifications as approved by the Director of Agriculture, Haryana from time to time. (xxiii) „H.S.R.‟ means Haryana Schedule of Rates as applicable in the Public Works Department and ceiling premium approved by Zonal Committee from time to time. Note:- (i) Any other term which is not defined under these rules shall have the same meaning as given in the P.W.D. Code. (ii) The words „Divisional Soil Conservation Officer‟ wherever occurring in these rules, shall also include „Project Officer‟ appointed under various soil conservation schemes. (iii) The words „Assistant Soil Conservation Officer‟ wherever occurring in these rules, shall also include „Assistant Project Officer‟ or „Specialist Soil Conservation (Engineering)‟ appointed under various soil conservation scheme.

CHAPTER-III Soil Conser 3. Soil Conservation works include, among other things, works vation Works. aimed at :(i) Prevention of erosion of soil. (ii) Preservation and improvement of soil. (iii) Reclamation of alkali, saline and waste lands. (iv) Improvement in the methods of cultivation, including dry land farming practices and extension of cultivation. (v) Construction of earth and masonry works in fields, gullies and ravines. Training of streams. Planting and preservation of trees, shrubs and grass on uncultivable land or providing shelter-betls against wind or sand movement.

(vi) (vii)

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(viii) (ix)

Improvement of water regime, including moisture conservation. Water management, minor irrigation, farm ponds, water retention and detention structures, head water control and conservation drains. Farm drainage and other works incidental to, or connected with, any of the aforesaid purpose. Any other works assigned to the soil conservation wing by the State Government or the department.

(x)

(xi)

Duties and responsibilities of Soil Conservation Staff.

4.

CHAPTER-IV For implementation of the soil conservation works, the procedure for execution, duties, responsibilities and powers for various functionaries would be as under:-

(i)

Each Agricultural Inspector/Surveyor will work under the supervision of Agricultural Development Officer/Sectional Officer. He shall carry out topographic survey and level recording work before the work is undertaken. He will make arrangements for adequate strength of labour at economical rates within the sanctioned rates when a work is required to be done departmentally. He will supervise the actual execution of works and repairs in his center through the contractor or by daily paid labour and would be responsible for ensuring that the works are executed in accordance with plans and specifications approved by the competent authority. He will take measurement of works and record, in time, in the measurement books for payment purpose. He will maintain the „Material at Site‟ account register and present it to all the Inspecting Officers on their visit. Each Agricultural Development Officer/Sectional Officer will be incharge of one or more than one centers. He will work under the guidance and general supervision of the Assistant Soil Conservation Officer incharge of a soil conservation sub division. He will carry out the work in accordance with the designs and prescribed specifications approved by the competent authority, with the help of Agricultural Inspectors/Surveyors working under him.

(ii)

87

(iii)

The Assistant Soil Conservation Officer will function as the drawing & disbursing and collecting officer in respect of area specified under his charge. He being a technical officer, will prepare plans and estimates of soil conservation scheme/projects on the basis of rates given in common sJchedule of rates, hereinafter referred to as H.S.R. or fixed by the Director of Agriculture from time to time subject to the provision under rule 9.2. The Divisional Soil Conservation Officer/Project Officer working in soil conservation section will be the Controlling Officer of soil conservation Programme in his division. Being a technical officer, he will accord technical sanctions to the plans and estimates prepared by Assistant Soil Conservation Officer. The Additional Director of Agriculture (Soil Conservation) Joint Director of Agriculture (Soil Conservation) will accord technical sanctions for plans and estimates of soil conservation project upto the financial limits prescribed hereinafter. He will exercise general supervision and check over the works carried out throughout the State under these rules. The Director of Agriculture, being head of the department will be overall incharge of various soils conservation programmes implemented in the State. The Drawing Branch in each Division/Sub –division under the charge of Head Draftsman/Draftsman will be responsible for :(i) (ii) Preparation of drawings. Preparation and scrutiny of estimates, contract documents etc. Maintenance of accounts of survey and drawing instruments in a division. Checking of dimensions of measurement recorded in Measurement books.

(iv)

(v)

(vi)

(vii)

(iii)

(iv)

(viii)

The Accountant/Head Clerk in a sub-division/division shall be responsible for the proper maintenance of accounts. He will compile the accounts of the division/sub division in accordance with the rules and instructions issued from time to time. He shall see that expenditure is within the

88

(ix)

competency of Divisional-sub-Divisional Officer and within the budget grant and estimates sanctioned by the competent authority. He will be responsible for arithmetical check of all calculations entered in the measurement books and preparation of running bills and contingent bills. The Accounts Officer (Soil Conservation) will ensure proper maintenance of accounts in the soil conservation wing of the department. He will check the expenditure of works carried out throughout the State under these rules. He will carry out detailed check of central and stock register, site register, purchase and consumption accounts of materials and report to all concerned reg./Tlarly.

CHAPTER-V 5.1 Before framing rough estimate of a work or project, toPreparation of pographic survey of the project area will be done as accurately works estimates as possible so that the details estimate is not highly valued and and check level may not affect the correctness of the design. The levels taken before the preparation of detailed estimate by the Surveyor/Agricultural Inspector shall be checked by officers as per the scale prescribed hereinafter. 5.2 The prescribed scale of checking of levels shall be as under:Sr. No. 1. 1. Name of the officer/official 2 Agricultural Development Officer/Sectional Officer Assistant Soil Conservation Officer Check percentage 3 25% of the total surfey done by the Agricultural Inspector/Surveyor and 100% for the proposed embankment alignment. 100% of the proposed alignment of earthen embankment and 20% of each of the other works costing more than Rs. 20,000/-. Stage of checking 4 of

Before submission Conservation Officer

the

the

Asstt.Soil

2.

Before submission of the works estimate to the Divisional Soil Conservation sanction. Officer for

3.

Divisional Soil Conservation Officer/Project Officer.

100% of the proposed alignment of major works exceeding Rs. One lakh.

Before estimates are submitted to higher authority.

Note: The Divisional Soil Conservation Officer/Project Officer shall over see the check measurement
work done by the Assistant Soil Conservation Officers working under him and shall also check measure a portion of the check measurement done by the Assistant Soil Conservation Officers/Agricultural Development Officers/Sectional Officers to the extent considered necessary by him.

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Mode of execution.

6.1

CHAPTER-VI Minor Works (Earth Work Only) The minor works will be executed by engaging labour on work measurement basis by employing individual labourers or a group labourers/piece workers.

Payment of Labour bill

6.2

The payments shall, as far as possible, he drawn for disbursement to the labour after the completion of work. Before the bill payment is drawn, the Assistant Soil Conservation Officer shall satisfy himself that the work done against the bill has been completed in accordance with the design and specifications approved by the competent authority. The drawal of labour bill be based on the details of individual labourwise work turn-over furnished by the piece worker. For the purposes of drawal of labour payment, the bill may be prepared in the name of piece worker , whereas the payment shall be made to each labourer on the basis of details already furnished by the piece worker. The payment shall be made on the rates approved by the Director of Agriculture from time to time. Subject and the provision of rule 9.2. The arrangement for water, tractor, sheepfoot roller etc.shall be made by the piece worker himself or the same may be arranged departmentally at the cost of piece worker.

Dressing Water ing and compaction.

6.3

Check Measure ment of works.

6.4

Before the payment of the bill the Agricultural Development Officer/Sectional Officer shall check 25% of the quantity of work measured and recorded in the measurement book by Agricultural Inspector/Surveyor. The Assistant Soil Conservation Officer will check upto 20% of quantity of work measured and recorded in the measurement book. However, in respect of bills costing Rs. 10,000/-or more pre-check by the Assistant Soil Conservation Office to the extent of 20% will be necessary before the payment is drawn from treasury. CHAPTER-VII Major Works All major works shall be executed on competitive rates and on work order basis:

Mode of execution

7.1

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7.2 The Assistant Soil Conservation Officer shall prepare contract documents,including:(i) A complete set of drawings showing the general dimensions of the proposed work and necessary details of the various parts. (ii) A complete specification of the work to be done and of the materials to be used unless reference can be made to some standard specification. (iii) A schedule of the quantities of various components of work. (iv) A set of conditions of contract to be compiled with by the contractor/executing agency whose tender may be accepted. (v) Detailed estimated of the work duly sanctioned by the competent authority. 7.3. After the works estimate is sanctioned by the competent authority, the Assistant Soil Conservation Officer shall invite sealed percentage rate tender specifying the quantities of work required to be executed alongwith costs on the basis of usual terms and conditions for the below noted various construction components of earth-fill embankments. (i) Excavations of earth. (ii) Laying earth as per specifications for compaction in 20cm layers and dressing. (iii) Watering the earth laid on 20cm. Layers, as per specification for compaction. (iv) Compaction of earth work with rolling. 7.4 Due publicity of the tender call notice shall be given by the Assistant Soil Conservation Officer and the following procedure shall be followed in this respect:(i) In case of works costing over Rs. 100000/-, the N.I.T shall be advertised in the press both in vernacular and English, giving three weeks clear notice. To ensure the publication of the notice well in advance, the Assistant Soil Conservation Officer shall forward such notice to the Director, Public Relations, Haryana a further week in advance. Copy of all the tender call notice shall also be sent to all the Divisional Soil Conservation Officers in the State for being exhibited on the notice board.
Tender Notice

In case of works costing between Rs. 20,000/- and Rs. 100000/-, the procedure to be adopted shall be the same as mentioned above with exception that the tender notice may not be advertised in the press. Two weeks clear notice shall however, be given. To ensure their 91

(ii)

exhibition in the offices of various divisions, the Assistant Soil Conservation Officer concerned shall forward such notices to their divisions for days earlier. Thus, the date of issue of notice should be 18 days before the date of receipt of tenders 7.5 The tender form with terms and conditions shall be supplied by the Assistant Soil Conservation Officer concerned on payment of Rs. 10/-. 7.6 The amount of earnest money in the shape of bank draft /.cash shall accompany the tender at the rate of two per cent of the cost of work tendered, subject, however, to a minimum of Rs. fifty. The earnest money shall be entered in the cash book and the amount will remain in chest till acceptance is received from the competent authority. As soon as a tender is accepted, the earnest money shall become part o the security of the contractor. All the earnest money received from the other tenderers shall be returned to the concerned parties against acknowledgement. 7.7 A security of 5% against the total work done shall be deducted from the payment of each bill of the party concerned. This security shall be deposited in the interest bearing securities in the post office duly hypothecated in the name of Divisional Soil Conservation Officer concerned. This will be released by the Assistant Soil Conservation Officer on the sanction of the Divisional Soil Conservation Officer after three months of the completion of the work at the time of final payment on the bill in case the prescribed period of three months after the completion has lapsed. 7.8 The tenderers or their agents shall be required to deliver the tenders in person to the Assistant Soil Conservation Officer or sent it by registered post so as to reach him before or at the time of the opening of tender as advertised in the notice. All the tenders shall be opened by the Assistant Soil Conservation Officer in the presence of his Accountant and Draftsman and such of tenderers or their agents who may choose to be present on the occasion. The Assistant Soil Conservation Officer shall enter the particulars of each tender in the tender register along with rates quoted by the tenderers . The Accountant, Draftsman and contractors or their agents present at the time of opening the tender, shall put their signatures in the register and also on the tender. The Assistant Soil Conservation Officer shall then record his
Tender Form

Earnest money

Security

Opening Tender

of

92

recommendation of the lowest tender in the registers. The Assistant Soil Conservation Officer shall follow the procedure given below to avoid the original tender document being tempered with:i) In case where the contractor has quoted rates in rupees and no paisa(e) is mentioned, the word „only‟ shall invariably be added after the word „Rupees‟ and correction shall be initialed and dated with suitable remarks at the end. ii) Where the contractor has omitted to quote the rates in figures or in words, the omission shall be recorded and initialed by the Assistant Soil Conservation Officer on the page concerned. iii) Normally no conditional tender shall be accepted and the officer receiving such tender shall reject it outright. However, where the conditions mentioned in the tender have no financial implication and where tender remains the lowest even after accounting the financial implication of the condition, the tender may not be rejected but may be considered on merits. 7.9 The tenders shall be dispatched on the day following its opening by the Assistant Soil Conservation Officer to the Divisional Soil Conservation Officer concerned with a copy of comparative statement, duly signed by him, the Draftsman and the Accountant and his recommendations with reason. The Head Draftsman/Draftsman of the Divisional Soil Conservation Officer will check the statement with the estimate duly sanctioned by the competent authority alongwith rates etc. He will ensure that lowest rates are within the amount provided in the estimate and ceiling rates fixed by the department. He will also ensure that the financial statement prepared by the Assistant Soil Conservation Officer is correct and recommendation regarding the lowest tender by the Assistant Soil Conservation Officer is based on competition only. The Head Draftsman/Draftsman will pass on the same to the accounts branch of Divisional Soil Conservation Officer which will put up the same to the Divisional Soil Conservation Officer for final orders after checking the financial statement, budget allotment and correct head of expenditure. The Divisional Soil Conservation Officer will, after scrutiny, communicate his final orders to the Assistant Soil

Communicatio n of approval

93

Conservation Officer. If the lowest quotation happens to be more than the maximum labour rate permissible in the H.S.R. applicable in Haryana and premium rate sanctioned by the Zonal Committee or rates fixed by the Director of Agriculture, the comparative statement of rates shall be considered for sanction by the Director of Agriculture, Haryana who will be final sanctioning authority in such cases. The tenders which are beyond the power of acceptance of Divisional Soil Conservation Officer will be dispatched to the Director of Agriculture, Haryana within 10 days copy of comparative statement and Divisional Soil Conservation Officer recommendation with reasons. The Director of Agriculture will return the case with final orders so as to ensure that the approval is communicated to Divisional Soil Conservation Officer in time to enable them to communicate to the contractor the acceptance for rejection of his tender within 90 days of the date of tender. 7.10 Soil The letter of acceptance shall be issued by the Divisional Conservation Officer concerned. CHAPTER-VIII 8.1 The bills shall be prepared, checked and passed for payment by the Assistant Soil Conservation Officer. While preparing the running bills, Form D.F.R.(P.W) 25 shall be used, and in case of final payments, Form D.F.R.(P.W)22 shall be used. The final bill for major works shall be pre-checked and passed by Divisional Soil Conservation Officer. 8.2 Before the payment of all the bills, test checking of works on the scales as laid down in rule 6.4 shall be carried out. The Divisional Soil Conservation Officer shall test check aggregating to 2-1/2% of the total Soil Conservation Works done and paid for in his division. The test check shall be carried out within three months of the date of completion of works. 8.3. The permissible variations between the measurements of Agricultural Inspector/Surveyor recorded in measurement book and check measurements shall be as follows:1. Earth work excluding land leveling 5% 2. Earth work in land leveling 10% 3. Other works 2%
bills Vouchers & Acceptance letter

Check Measurement of works.

Permissible Variation

94

When the difference between the measurements recorded in measurement book and check measurements is more than the permissible limits, the difference shall be dis-allowed and in case of any dispute, the entire work shall be remeasured by next higher officer whose decision shall be final and binding. 8.4 The Accounts Officer (Soil Conservation) shall post audit 10% expenditure of each Sub-Division for all works.
Internal Audit

CHAPTER-IX Masonry & other works 9.1 As far as possible, all masonry works shall be carried out departmentally. All construction material shall preferably be arranged/purchased by the Assistant Soil Conservation Officer after inviting the tenders/quotations from the local brick kilns/ construction material suppliers. The lowest rates for supply of material so collected by the Assistant Soil Conservation Officer will be approved by the Divisional Soil Conservation Officer up to the extent of amount for the material provided in the detailed estimate sanctioned by the competent authority. The transportation charges of the material shall be allowed on competitive rates but not exceeding the rates permissible in the H.S.R. If no transportation is possible within the rates permissible in the H.S.R., prior sanction of next competent authority shall be obtained. The maximum wage rate payable shall not exceed the rates approved by the Deputy Commissioner of the district, and the total wage bill payable shall not exceed the maximum labour charges sanctioned in the detailed estimate or such higher rates may be approved by next competent authority. 9.2 The rates for various departmental works shall be approved by the Director of Agriculture every year, subject to the condition that such rates will not be higher than the rates given in the H.S.R. A copy of such approved schedule of rates shall be sent to the Accountant General, Haryana, Chandigarh for audit purposes. 9.3 The measurement of construction material, a per P.W.D. norms, like sand bajri, stones, bricks, cement etc. will be done by the Agriculture Development Officer/Sectional Officer. The Assistant Soil Conservation Officer shall exercise reasonable control over the quality and specifications of the construction

Masonry and other works.

Rates for Departmental Works.

Measurement of Construction Material

95

material purchased. 9.4 The day-to-day receipts and consumption of various material at site shall be maintained by the Agricultural Inspector/Surveyor in the prescribed site register, which will be checked by the inspecting officers at the time of inspection. After completion of work, the consumption register will be deposited in the office of the concerned Assistant Soil Conservation Officer for record. CHAPTER-X Powers of Sanction 10.1 The administrative approval accorded by the Government in respect o various schemes relating to execution of soil conservation works shall be construed as administrative approval to incur expenditure for the execution of soil conservation work. 10.2 The below noted officers shall be competent to accord technical sanction to the work estimates:Sr.N Particulars Name of Amount o authority 1. Original work Divisional Soil Upto Rs. one lakh Conservation for each estimate Officer/Project Officer Additional/Joint Director of Upto Rs. three lakh Agriculture(Soil for each estimate Conservation). Director of Full Powers. Agriculture 2. Repair and Divisional Soil Upto Rs. 0.10 lakh Maintenance Conservation for each estimate. work Officer/Project Officer Additional/Joint Upto Rs. 0.25 lakh Director of for each estimate Agriculture(Soil Conservation) Director of Full powers. Agriculture
Day to Day

Consumption Register at site

Administrative approval of estimates.

Power sanction Technical Estimates

of of

3.

To Pass excess over the sanctioned

Additional/Joint Upto 5% of Director of sanctioned Agriculture(Soil estimate. Conservation)

the

96

estimate

Director Agriculture

of Upto 10% of the sanctioned estimate

State Full Powers. Government NOTE:- The power to pass excess over the sanctioned estimates shall be exercised within the power of sanction specified in Sr. No. (1) and (2) above. 10.3 The rates of non schedule items shall be approved by the Director of Agriculture, Haryana. 15 10.4 Power of officers to accept the tenders shall be as under:Sr.No. Nature of Power To whom Extent delegated 1. To accept tender (i) Divisional Soil Upto 3.00 for execution of Conservation lakh works by Officer/Project contractor/agency Officer. provided that rates to be (ii) Additional/Joint Full Power accepted are not Director of higher than those Agriculture(Soil contained in the Conservation) CSR or rates fixed by the Director of Agriculture 2. To accept tender Director of Full Power for execution of Agriculture works by contractor/agency in case the rates are higher than those provided in the CSR 10.5 Work order will be drawn by the Assistant Soil Conservation Officer in work order Form I.B. No.9 after issuance of the acceptance letter by the Divisional Soil Conservation Officer/Project Officer. 10.6 In case of dispute between the contractor and the department, the Additional/Joint Director of Agriculture(Soil Conservation) or any other officer authorized by the Director of Agriculture, will act as arbitrator and his decision shall be final and binding on both the parties.

Power sanction schedule items. Power accept Tender

to non

to the

Work Order

Arbitrator.

97

10.7 All contractors intending to carry out soil conservation works shall be registered by the Divisional Soil Conservation Officers/Project Officers on the payment of following non refundable fee through a treasury challan deposited under head:“ 106” Minor Irrigation and Soil Conservation-Receipt-Income from Miscellaneous receipts” Class Limit upto which a contractor is eligible to give tender Beyond Rs. One lakh From Rs. 50,001 to one lakh From Rs. 25,001 to Rs. 50,000/Upto Rs. 25,000/16 Amount of fee Annual Renewal fee Rs. 400/Rs. 250/Rs. 100/Rs. 50/-

Registration of Contractors.

A B C D

Rs. 500/Rs. 300/Rs. 150/Rs. 80/-

CHAPTER-XI Miscellaneous 11.1 Complete record of the accounts will be maintained by the Assistant Soil Conservation Officer and the accounts will be audited by the Accountant General, Haryana. 11.2 All the measurement books, material at site, account register etc. pertaining to a work shall be deposited with the concerned Assistant Soil Conservation Officer within two months of completion of work. The concerned Assistant Soil Conservation Officer shall ensure compliance in this regard. 11.3 All payments exceeding Rs. 1,000/- will be made to the contractors in the form of bank draft. 11.4 The financial procedure regarding mode of drawal of payment for soil conservation works from treasury will be the same as prevailing in this department, but procedure regarding measurement of works, preparation of bills, payment thereof, maintenance of works, registers shall be similar to that adopted in the public works departments. 11.5 Any matter relating to execution of works not specifically dealt in these rules, would be governed by PWD Rules.
Payment Mainten ance Account of

98

11.6 The rules for soil conservation schemes approved vide Punjab Govt. Memo. No. 903-Agri.-II(VIII)-64/1005 dated 24.2.1964 are hereby repealed.

99

FORM D.F.R(P.W)12 (See Rule 6.44) ACCOUNT OF RECEIPTS OF TOOLS AND PLANT Sub Division_________ Month_____________19 Date Reference to To whom receipt or issued vouchers with accompanying particulars, etc.*

NAME OF ARTICLES, WITH CLASSIFICATION**

1

2

3

4

5

6

7

8

9

10

11 12

13

14 15

16

17 18

19

20

TO BE FILLED IN THE DIVISIONAL OFFICE Reference to recovery of value 21

Total for the month *The entries of this column in respect of articles lent or sent out (vide D.F.R. 6.43) should be made in red ink. The entries in respect of articles found short on actual count should also be made in red ink in this column but no entries should be made in the quantity column. ** The classification may be indicated by single Capital letters, i.e. Scientific Instruments and Drawing Materials= S; Plant and Machinery=P; Tools=T, Navigation Plant=N; Office Furniture=O; Camp Equipage=C ________________ Sub Divisional Officer Date__________

FORM D.F.R(P.W)13 (See Rule 6.45) ACCOUNT OF ISSUES OF TOOLS AND PLANT Sub Division_________ Month_____________19 Date Source of Receipt,*with particulars

NAME OF ARTICLES, WITH CLASSIFICATION**

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

17

18

19

TO BE FILLED IN THE DIVISIONAL OFFICE Reference to Voucher No. and date or adjustment of value 20

Total for the month *The entries of this column in respect of receipt back of articles lent or sent out(vide D.F.R. 6.43) should be made in red ink quoting reference to the original entries in the Account of Issue of Tools and Plant. ** The classification may be indicated by single Capital letters, i.e. Scientific Instruments and Drawing Materials+ S; Plant and Machinery= P‟ Tools=T; Navigation Plant=N; Office Furniture=O; Camp Equipage=C ________________ Sub Divisional Officer Date_________________

FORMS FORM D.F.R (See Rule YEARLY REGISTER OF TOOLS AND PLANT PART-I-Articles RECEIPTS
Balance brought forward 4 Oct 19 5 Nov Dec Jan 19 8 Feb March April May June

Name of Sub Division________ Year ending September 19
Class Item No. 2 Name of Article

July 14

Aug 15

Sept 16

Total Receipts and balance 17

1

3

6

7

9

10

11

12

13

FORMS (P.W.)14 6.46) On hand Oct,19 18 Nov. 19 Dec. 20 Jan,19 21 Feb 22 ISSUES March April 23 24 May 25 June 26 July 27 Aug 28 Sept 29 Total 30 Closing balance carried forward 31 REMARKS 32

FORM D.F.R(P.W.)18 (See Rule 7.12) MUSTER ROLL __________Division ___________Sub Division Name of work_____________________Cash Book Voucher No._____________Dated_________________ Part-I- Nominal Roll Description No. Names(grouped Father‟s name Residence DATES according to or address classes)

Total

Rate

Amount

Dated initials and remarks of paying Officer made at the time of payment

Rs. NP

Rs.

P

Daily Total Initials of persons marking the daily attendances Dated initials of the Officer making payment Initial of inspecting officer Passed for Rs. Dated the_________ Rs. Grand total of this muster roll Deduct- Payment not made, as per details transferred to register of arrears____Part-II_____ Balance paid Add Arrears of previous muster roll now paid off, as per details of register of arrears Part-II Total amount paid( in words) Rupees______ Signatures Rank

Total _______Signature _______Rank NP

Dated the

Dated_________________

Total amount paid(in words)Rupees___________ _______________ Signature _______________ Rank FORM D.F.R.(P.D)-Concid. Part-II-Register of arrears of wages due to work people (The adoption of this method of recording arrears is left optional with Divisional Officer) Father‟s name Amount Amount Dated Serial No. Names Father‟s due paid initials and as per name remarks of nominal paying muster roll officer 4 5 6 7 8 9 10 Rs.N.P. Rs.N.P. Brought Over

Method and Serial No. Names period to as per which the nominal arrears muster roll relate 1 2 3 Arrears of previous muster rolls brought forward

Amount due

11 Rs.N.P.

Arrears As Per This Muster Roll Total GRAND TOTAL Deduct-Amont paid out of arrears of previous muster Total rolls Balance-Arrears Carried Over carried to next nominal muster roll next nominal muster roll Note: When wages are not claimed within three months, a report of this fact should be made to the Divisional Officer. ------------------------------Part-III- Detail of the measurement of work done by the labor employed as per this nominal Muster Roll in cases in which the work is susceptible of measurement. Description of work(Each district item of work, grouped by sanctioned sub-heads where Quantity As shown on the last Muster Roll Balance necessary) Measurements taken on Measurement Book No. Dated the   If the work is not suscesceptible of measurement a remark to this effect should be recorded If desired, rates may be struck where possible and shown in red ink just below the quantities in this column.

Page

Signature__________________________ Rank_____________________________

FORM D.F.R.(P.W.)19 ( See Rule 7.13(h) CASUAL LABOUR ROLL ______ Division _________Sub Division CASH BOOK VOUCHER No.____________DATED___________19 Casual Labour Roll of Labour employed on_________ from___________ to__________ Number of employed Class of Labour Period Rate Amount Dated initials and remarks* of paying officer 6 Quantity of work done with reference to recorded measurement, if any 7 Work which chargeable

1

2

3

4 Rs. NP

5 Rs. NP

8

Total amount paid( in words) Rupees_________________

Signature_______________ Dated the____________ 19 or designation________

Office

* Amounts remaining unpaid should be specified with necessary details.

FORMS No.20 _________________________________________________________________________ MEASUREMENT BOOK Detail of actual Measurement No. 2 L 3 B 4 D 5

Particulars

Contents of Area 6

1

No.21

FORMS

--________________________________________________________________________________________

FORM D.F.R(. P.W.) 21 (See Rule 7.16(b) REGISTER OF MEASUREMENT BOOKS Punjab Public Works Department____________Branch Sub Division PART-I For ordinary Measurement Books Serial No. of Book Name of Sub Date of Division/Subordinate Issue to whom issued( To be corrected according to its use in the Divisional or Sub-Divisional Office) Date of return Year from REMARKS the last day of which period of preservation is to be counted Division

FORMS PART-II- For Standard Measurement Books Serial No. Alphabetically Sub Division PARTICULARS OF WORKS

No. 21

1

2

Name of buildings 3

Pages 4

BY WHOM CETIFICATED AS CORRECT TO FORM THE BASIS OF Annual Repair Payment to Estimates Contractors Name and Date Name and Date designation designation 5 6 7 8

Remarks

9

No. 22 FORMS _____________________________________________________________________________________ FORM D.F.R. (See FIRST AND For Contractors and Suppliers* To be used when a single payment is made for a job or contact, i.e. They relate to the same work or to the same head of account in the case of Name of work( in the case of bills for work done)_________________________ Name of contractor or supplier and reference to Agreement Items of work or supplies( grouped under subheads and “subworks” of estimate) Reference to recorded measurements and date DATES OF Quantity Rate

1

2

3 Book No.

Written order to commence work 4 Page No. Date

Actual completion of work 5 6 7 Rs.

P.

Total Date Pay Rs.( Date_____19 19 ) in cash and Rs. By cheque

* In the case of payments to Suppliers a red ink entry should be made across the page above the (2) “ Purchases For stock”, (3) “ Purchase for direct issue to work”,(4) “ Purchases for the work_____ ** In case of works the accounts of which are kept by sub-heads the amounts relating to all 1 Payment should be attested by some known person when the payees‟ acknowledgement is given by II The person actually making the payment should initial( and date) in this column against each III This signature is necessary only when the officer authorizing payment is not the officer who

FORMS (P.W.)22 Rule 7.20) FINAL BILL

No. 22

______Division ______Sub Division Only on its completion. A single form may be used for making payments to contractors or suppliers, if supplies and are billed for at the same time. Cash Book Voucher No.______________dated________ Unit **Amount TOTAL AMOUNT PAYABLE TO THE CONTRACTOR OR SUPPLIER In figures In words Payees dated signature in token of(1) acceptance of bill and(2) acknowledgement of payment Dated signature of witness

DATED CERTIFICATES OF DISBURSMENTS

8

9 Rs.

P

10(a) Rs. P

10(b)

11

12

Mode of paymentcash or cheque(No. and date) 13

Paid by me

14

Total III Signature, _______________Rank _______________Signature Officer preparing the bill Officer authorizing payment

________________Rank _________________________________________________________________________________ __entries relating thereto, in one of the following forms, applicable to the caw:- (1) “ Stock” ________ for issue to Contractor_________________________________ items of work falling under the same head “ Sub-head” should be totaled in red ink, a mark, seal or thumb impression Payment Prepares the bill

Forms

No.25

(Final payments must in variably be made on forms printed on yellow paper which should not be used for intermediate payments FORM DFR(PW) 25 (See rule 7.20) RUNNING ACCOUNT BILL ______________________ Division ______________________ Sub-Division (For Contractors and Suppliers-This form provides only for payments for work or supplies actually measured) Cash Book Voucher No.__________________ dated_______________________ Name of Contractor or Supplier______________________________________________ Name of Work___________________________________________________________ Purposes of Supply 1. “Stock 2. “Purchases” for issue to ________________(Contraction) ______________________ direct to work Serial No. of this Bill ___________________________________________________________ No. & date of his last bill for this work________________________________________ Reference to agreement_______________________________________________________ Date of written order to commence work___________________________________________ Date of actual complete on of work____________________________________________ I-Account of work done or supplies make Unit Quantity Items of work or Rate AMOUNT REMARKS Supplies(ground under “Subhear” and “SubWorks” of estimates) 4 5 6 7 Rs. Rs Rs. Np Np Np Total value of work done or supplies made to date(A) Deduct value of work or suppliers shown on previous bill Net value of work or supplies since previous bell(F) Figure in (F) Words--------------------------------------------------------------The full name of the work as given in the estimate should be entered here except in the case of bills for “stock” materials. The “purpose of supply applicable to the case should be filled in and rest scored out. If the expenditure on the work is recorded by sub-heads, the total for each sub-head should be shown in column 5 and against this total there should be an entry in column 5 also. In no other case should any entries be made in column 6. 1 2 3

  

No.

25

FORMS FORM DFR (P.W.) 25-CONTD.

1.

II Certificates and signatures The measurements were made by -------------------------- on-----------------------and are recorded at page---------------- of Measurement Book No.----------------------No. advance payment has been made previously without detailed measurements. Dated signature of officer Preparing the bill ----------------------(Rank)----------------------

Dated signature of contractor Dated signature of officer authorizing payment ----------------------(Rank)---------------------The signature is necessary only when the officer who prepares the bill is not the officer who authorizes the payment. In such a case two signatures are essential.

No. 25

FORMS FORMS D.F.R.(PW)25-CONCLD. III-Memorandum of payments

1. Total value of work done, as per Acct. I Col.5, entry(A) 2. Deduct amount withheld: Figures for a) From previous bills, as per last Rs. Work Abstract Running Account Bill NP b) From this Bill 3. Balance. i.e. “Up to date payments (ItemsIRs N.P. 2) (K) 4. Total amount of payments already made as per Entry K of last Running Account Bill No.-------forward with accounts for --------------19 . 5. Payment now to be made, as detailed below: Rs.NP (a) │By recovery of amounts creditable to this Rs. N.P. work: a.

Rs

NP

Total 2(b)+(a) (G) (b) By recovery amounts creditable to other works or b. heads of accounts. (c) By cheque Rs.NP. -------------------------------------------Total 5(b)+(c) (H) Pay Rs.----------------------------------------------------------------by cheque ------------------------------(Dated Signature of Disbursing Officer) Received Rs.--------------------------------------------------------------------------------- as per above memorandum, on account of this work. (Amt in words) Dated the Stamp (Full signature of contractor) Witness-------------------------Paid by me, vide cheque No.--------------- dated--------------19 (Dated signature of person actuaqlly making the payment) This figure should be tested to see that it agrees with the total of items 4 and 5.

If the net amount to be paid is less than Rs. 10 and it cannot be included in a cheque, the payment should be made in cash, this entry being altered suitably and the alterations attest by dated initials. Here specify the net amount payable-vide item 5(c) The payee;s acknowledgement should be for the gross amount paid as per item 5(i.e., a+b+c+) Payment should be attested by some known person when the payee‟s acknowledgement is given by mark, seal or thumb- impression. Net required in the case of bills of suppliers. IV-Remarks (This space is reserved for any remarks which the Disbursing Officer or the Divisional Officer may wish to record in respect of the execution of the work, check of measurements or the state of contractor‟s account.)

FORMS FORM D.F.R(P.W) 34 (See Rule 7.83) WORKS SLIP Name of work-------------------Month---------------------------Sub- Unit As per Estimates As executed head

Quantity

Rate

Cost

Quantity Rate

----------------- Division ----------------Sub-Division Probable Explanation cost of of work deviations remaining to be done and value of work already done but not brought to account Actual excesses cost etc. to date 8 Rs 9 10
Rs np

1

2

3

4 Rs. np

5 Rs. np

6

7 Rs.np

11 Rs

12

No.35

FORM D.F.R.(PW)35-CONCLD. Explanation of Excesses

Name of work----------------------------Major head-------------------------------Minor head--------------------------------Detailed head of Classification---------------------------REFERENCE OF LAST SCHEDULES DOCKET SUBMITTED -FOR THE MONTH OF--------------------19 Authority----------Sub heads of estimates AS ESTIMATED AS EXECUTED DIFFERENCES

No.---------

1

2

3

4

5

6

7

8

9

10

11

Total

Excesses to be entered in red ink Dated

Divisional Officer

N.B.- In the case of original works and special repairs, if any considerable deviations from the sanctioned design have occurred the report specification drawing and details of measurement of the work actually done in the same form as the estimate should accompany the Completion Report-vide paragraphs 2.21 and 2.122 of the public Works Department Code.

Reference to paragraph leaf explaining excesses

Quantity

Quantity

Quantity

Amount

Amount

Amount

Rate

Rate

Rate

FORMS FORM D.F.R.(P.W.) 35 (See Rule 7.86) DETAILED COMPLETION REPORT DIVISION---------------NAME OF WORK---------------------------Amount of Estimate .. .. Expenditure Percentage of excess Date of commencement Date of completion .. .. .. .. .. .. .. ..

.. .. .. .. ..

Rs Rs Rs Rs Rs

FORM ‘A’ Monthly statement showing the total expenditure on the laying of underground pipeline system of irrigation and the amount of subsidy earned by each land owner.

Sr.No. Name of the Name Acre-age Total Village/Tehsil of the benefited expenditure land on UGPL owner

1

2

3

4

5

Amount Remarks of subsidy earned by the land owner 6 7

Terms & Conditions for grant of subsidy under the scheme for construction of Tanks (Pond) for Small Farmers of the State. 1 (A) Construction of tank (Pond) means construction of tank (Pon) of size 24X24X2.50 Mtr. having storage capacity 1255.56 cum. The cost of construction of tank (Pond) would include the cost of Masonry work. (C) Small farmers mean the farmer having land holding upto 2 hectares. 2. Subsidy would be admissible only to the loanee farmers and the amount of subsidy will be deposited in the bank account of the farmers with the financing agency. 3. Financing Agency means, a Primary Agricultural Rural Development Bank, a scheduled Commercial Bank or any other institution or body established by the State Government for development of land, irrigation and water management. 4. The subsidy will be admissible for construction of tank (Pond) of size 24X24X2.50 Mtr @ 33% of the total cost of estimate with a maximum limit of Rs. 50,000/-per tank. 5. The subsidy would be sanction by the concerned Divisional Soil Conservation Officer on the basis of the cost of technical estimate or the actual cost of tabk (Pond) whichever is less. 6. Where a farmer wants to get loan for this purpose, he or she shall apply to the Financing Institution/Agency which shall after necessary preliminary investigation, furnish requisite particulars of the loanee alongwith revenue record of the land on which the tank is proposed to be constructed to the concerned Assistant Soil Conservation Officer for preparation of the Technical cost estimates. 7. Assistant Soil Conservation Officer on receipt of the requisite information from the Financing Agency would undertake the survey of the area, design the tank and prepare technical cost estimate. The technical cost estimate so prepared would be submitted to the Divisional Soil Conservation Officer for approval/sanction. 8. After approval/sanction by the Divisional Soil conservation Officer, the technical cost estimates would be returned to the Assistant Soil Conservation Officer concerned who would submit in turn the approved cost estimate to the Financing Agency. This approved cost estimate would ultimately from the basis of the sanction of subsidy. 9. The construction of tank would be carried out under technical supervision of the soil conservation staff. 10. On receipt of the cost estimate, Financing Agency/Institution would advance the loan according to their rules and procedures. 11. Subsidy shall not be payable in cash to the loanee but shall be reimbursed on behalf of the loanee to the Financing Agency/Institution after the certificate of the (B)

Assistant Soil Conservation Officer concerned that the tank has been properly constructed as per prescribed norms and rules of the Department on the land of the loanee. 12. The amount of subsidy granted to the farmers will be debited under the head “2402-Soil and Water Conservation (Plan)-102-Soil Conservation-(SB83) – Scheme for providing subsidy on construction of tank (pond) for small farmers”. 13. The Assistant Soil Conservation Officer would carry out adjustment of above subsidy at the close of every year. He would also maintain accounts in the prescribed proforma A. 14. The Accounts of subsidy would be audited by the Accountant General, Haryana, Chandigarh.

FORM ‘A’ Monthly statement showing the total expenditure on construction of tank (Pond) and the amount of subsidy earned by each land owner. Sr.No. Name of the Name Acre-age Total Village/Tehsil of the benefited expenditure land on tank owner Amount Remarks of subsidy earned by the land owner 6 7

1

2

3

4

5

Terms & Conditions for grant of subsidy under the Scheme for Managing Micro Nutrients deficiency in Soils. 1. The Micro nutrient deficient soils means the soil found deficient in Zinc. Iron and Managanese. The Fertilizers notified as Micronutrient fertilizer in the Fertilizers Control Order 1985 will be covered under subsidy programme.

2.

3. 4.

The Micro-nutrients would be applied on the basis of Soil Test Report. The recommended dozes for Zinc deficiency is 10 Kg/acre, 1% spray of Ferrous Sulphate for iron deficiency and 1% spray of Manganese sulphate for Manganese deficiency.

5.

The subsidy @40% on the Micro nutrient fertilizers with maximum of Rs. 100/-per Micro nutrient each for Zinc Sulphate, Ferrous Sulphate and Manganese Sulphate per acre will be given to General categories of the farmers. While 80% of subsidy will be admissible to the farmers of SC/ST. Women & Small & Marginal farmers maximum to Rs. 200/-per acre per single micro nutrient fertilizer and maximum to Rs. 1000/-per farmer for a single micro nutrient of general categories of farmers. The DDA, concerned would be responsible for engaging awareness camps at village/block level to educate farmers regarding Micro-nutrient deficiency and its adverse impact on Crop productivity.

6.

7.

The Accounts will be maintained by the DDA & would be audited annually by Accountant General, Haryana. The expenditure will be debited under “2401-Crop Husbandry-105Manures & Fertilizers (Plan Scheme) SB-85 Scheme for Managing of Micro nutrients deficiency in Soils.

8.

Terms & Conditions for the Grant of Subsidy on Land levelling of Haryana State. 1. Land Levelling works will include one or more of the following operations:(a) Land Cutting. (b) Land leveling (c) Land shappng (d) Land smoothening. (e) Any other work connected with or incidental to any of the above operations. 2. The subsidy will be available @ 50% to the farmers having holding upto 3 hects. and 25% to to other farmers having holding of more than 3 hects, the maximum cumulative subsidy admissible to an individual farmers under the scheme will be Rs. 20,000/-. The subsidy would be allowed on Land levelling works executed with the help of machinery and animal driven implements as per stipulation given in condition3. The subsidy will be admissible to the farmers all over the State. A. Subsidy on works such as land levelling would be given to the farmers, who got his work done through machinery approved by the concerned ADC of the district. The ADC concerned would invite the rates every year in the month of April, from the owner of the tractors within the districts, after given due publicity. After the approval, the rates would be sent to the Director of Agriculture, Haryana for information. The subsidy amount so drawn would be credited into the Bank in the account of the owner of the machinery, who has to open his Bank account in the Nationalized/State Co-operative Bank under initiation to the ADC, concerned. The remaining cost of the land levelling would be borne by the concerned farmers. No subsidy would be admissible for work executed by employing own machinery. The amount of subsidy will be admissible of the actual cost of land levelling work or the sanction cost estimates, whichever is less. As per the revised Rules & procedure for Soil conservation work, 1988. The DSCO, PO will be completed to accord Technical sanction of cost estimate of Rs. One lakh. the estimate costing between one lakh to three lakh rupees will be sanctioned by the Joint Director of Agriculture (Soil conservation). The estimates costing more than rupees three lakh will be sanctioned by the Director of Agriculture, Haryana. However, for sanctioning the subsidy concerned DSCO/PO will be the competent authority.

3.

4. 5.

6.

7.

The subsidy in case of works financed by the farmers himself would be admissible only. If work is done through the approved agency and the amount of subsidy would be paid directly to the executing agency on behalf of the farmers for adjustment towards the final installment payable as cost of land levelling works.

8.

The subsidy for loan cases will be paid to the financing institutions by the ASCOs concerned for adjustment against the loan amount on the receipt of completion report from the executing agency duly verified by the farmers and I/Survey and Agriculture Dev.Officer/Sactional Officerconcerned. the proforma of completion report will be as per Annexure-A. The loan for a land levelling works will be sanctioned on the basis of cost estimates sanctioned by the competent authority. The account of work will be maintained by the ASCOs concerned. The accounts of subsidy will be maintained by the concerned ASCOs. The accounts of subsidy/scheme will be audited by the A.G.Haryana. Land levelling subsidy/scheme will be operated under head “2402-Soil & Water Cons.101-Soil cons. Scheme Plan scheme for subsidy on Land Levelling in Haryana.” The rules, regulations, instructions, manuals and record held by it or under its control or used by its employees for discharging its functions Every employee has to follow Rules and Procedure laid down by the department.

9.

10. 11. 12. 13.

(v)

(vi)

The statement of the categories of documents that are held by it or are under its control Documents/Record pertaining to a) b) c) d) e) f) g) Soil Conservation Rules (1988) Schemes related to Soil & Water Conservation. Record pertaining to inquiries & Court cases. Record pertaining to lok Sabha/Rajya Sabha/Assembly questions. Circular file. Watershed Project Report pertaining to NWDPRA and F.P.R. Ghaggar scheme. Expenditure file. The particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of it’s policy or implementation thereof

(vii)

No member of the public is consulted in relation to the formation of Policy or administrative guidelines. (viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; No committee is constituted in which the Member from Public is opted. (xii) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes Govt. of India provides subsidy under its Centrally Sponsored Schemes on installation of Sprinkler Sets and lying out under ground pipe line system of Water Conveyance. The detail of scheme & rate of subsidy ahead been given for going areas. In other Centrally Sponsored Schemes, wherever subsidy element is

available, the rate of subsidy does not exceed more than 25% like in two components of Crop demonstration Agro Forestry and Dry Land Horticulture etc. Terms & Conditions for grant of subsidy under the Scheme for Managing Micro Nutrients deficiency in Soils. 1The Micro nutrient deficient soils means the soil found deficient in Zinc, Iron and Manganese. The Fertilizers notified as Micronutrient fertilizer in the Fertilizers Control Order 1985 will be covered under subsidy programme. The Micro-nutrients would be applied on the basis of Soil Test Report. The recommended dozes for Zinc deficiency is 10 Kg/acre, 1% spray of Ferrous Sulphate for iron deficiency and 1% spray of Manganese sulphate for Mananese deficiency . The subsidy @ 40% on the Micro nutrient fertilizers with maximum of Rs. 100/-per Micro nutrient each for Zinc Sulphate, Ferrous Sulphate and Manganese Sulphate per acre will be given to General categories of the farmers. While 80% of subsidy will be admissible to the farmers of SC/ST, Women & Small & Marginal farmers maximum to Rs. 200/-per acre per single micro nutrient fertilizer and maximum to Rs. 1000/-per farmer for a single micro nutrients.. However, it would not be exceeded to Rs. 500/-per farmer for a single Micro-nutrient of general categories of farmers.

2-

34-

5-

6-

The DDA, concerned would be responsible for engaging awarness camps at village/block level to educate farmers regarding Micro-nutrient deficiency and its adverse impact on Crop productivity. The Accounts will be maintained by the DDA & would be audited annually by Accountant General, Haryana. The expenditure will be debited under “2401-Crop Husbandry-105-Manures & Fertilizers (Plan Scheme) SB-85 Scheme for Managing of Micro-nutrients deficiency in Soils.

7-

8-

Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department

STATISTICS
(i) The particulars of it’s organisation, function and duties:

(a)Organisation A State Headquarter: Joint Director (Stat.), D.D.(TR), A.S.O, S.O, Asstt.Statistician,

Tech.Asstt. Stat.Asstt., Sr.Comp., Stat.Comp., Dy.Supdt. ,Acctts., Sr.scale Steno., Jr. scale Steno., Steno Typist, Clerks, Peons. B. Divisional Level:Asstt.Stat.Officer(Class-II), Stat.Asstts., C. Sub-Divisional Level:Stat.Asstt., (b) Function and Duties: (i) To bring improvement in area statistics by spot check of area enumeration Agri.Inspectors.

carried out by the patwaries in a set of random/selected villages. The crop cutting experiments are also conducted on random basis to ascertain the quality of field work and to attempt estimate of yield rates. (ii) To obtain reliable and advance estimates of area under the principal crops by

conducting the girdawari on the priority basis, in the set of 20% randomly selected villages under Timely Reporting Scheme. These area estimates are utilized till the final forecast of area is received from Director, Land Record, Haryana. (iii) To study the impact of various agricultural development programmes, it

becomes imperative to carry out surveys regarding High yielding varieties programmes, fertiliser use, dry farming and multiple cropping. Impact of sprinkler irrigation, introduction of modern implements etc. Every year field survey are conducted to assess the impact of introduction of modern technology in agriculture. (iv) To obtain the estimate of average yield per hect. of principal crops grown in

the State through the technique of crop estimation survey, with a reasonable degree of precision by assessing the average yield, the total production at block/ tehsil/district/state level is prepared and also to obtain information on different improved agricultural practices.

(v)

To maintain the data regarding weather, power supply, component plans for

schedule caste/schedule tribe farming families. Block-wise area statistics, especially foodgrains production programme. (vi) State Government has implemented the crop Insurance known as National

Agricultural Insurance Scheme in Haryana from Kharif, 2004 for the crops namely maize, bajra, cotton and arhar. The duties which are conducted by the section in this regard are given below:(a) To monitor and co-ordinate the scheme. To conduct SLCCCI, TAC and other relevant meetings. To arrange yield data for AIC (b) To arrange Crop Cutting experiments data to AIC for all and damage regarding claims of Insurance. (ii) The Power and Duties of its Officers and Employees

Additional Director Statistics Additional Director Statistics is the overall incharge of statistical wing of the Department of Agriculture. Besides the work of monitoring, he is responsible for providing productivity statistics of various principal crops based on crop estimation survey conducted throughout the State. He also looks after Planning, Budget,

Accounts sections of the Department. Agricultural Information Service also fall under his jurisdiction. The work of costs and prices of various agricultural commodities is prepared under his guidance and submitted to Commission for Agricultural Costs and Prices (CACP) Government of India. Besides, twenty point programme and submission of report in respect of agricultural situation in the State, weather watch report, Governor reports are also being disposed off under his supervision and guidance. He is also responsible for holding high level meetings at various forums in regard to his subject matter. He is the co-ordinator for functioning of all plan scheme/projects being run in the department. He co-ordinates the work of National Conference, Assembly Business and other miscellaneous works. Presently the post is lying vacant. Economist (HAS-I) Economist is responsible for planning and conducting of Monitoring and Evaluation Surveys during each crop season on implementation of agricultural extension system in the State. He imparts training to field staff on methodology of

survey- Compilation and analysis of the surveys is carried out under his supervision. He prepares the draft of the Monitoring and Evaluation Studies. Research Officer He assists Economist in compilation, tabulation and interpretation of data for report writing. He also supervises the survey work in the field. At present, this post is lying vacant. This post may be transferred to district head-quarter. As the post is lying vacant so Assistance Statistical Officer is looking after this work. Presently the post of ADA. (Stat.) & JDA (Stat.) and Research Officer are lying vacant. So, Economist is looking after all the statistical work. Joint Director (Statistics) Joint Director (Statistics) is responsible for all the work of Statistical Section. Besides discharging technical duties he is administrative head of the section having financial control and meticulous deployment of resources to make optimum use for providing accurate and reliable estimates as per the objective of the different schemes. The post of Joint Director (Statistics) is lying vacant since June, 2003 which is required to be filled up by promotion for running the office smoothly. Deputy Director (TR) This officer is responsible to conduct and supervise the work done by the field staff regarding supply of advance estimates of area under crops both in Rabi & Kharif season. Because the post of Joint Director (Statistics) is lying vacant DD(TR) has been entrusted the responsibility of Joint Director (Stat.) for running the schemes being executed by the office of Joint Director (Statistics). A.S.O (Class-II) These are Class-II officer posts who are deployed to work under the guidance of Joint Director (Statistics). They have to supervise the tabulation, compilation analysis and interpretation of statistical data collected by the field staff keeping inview the objective of the various schemes of this section. Technical Assistant Technical Asstts. has to assist Statistical Officer and supervise the work of Statistical Asstts. and other staff deputed in the various schemes. Besides he has to conduct tabulation work. Statistical Assistant Statistical Assistant is the key post in this section. He has to organize, coordinate and distribute work of crop cutting experiments among the field

functionaries. He has also to guide and assist the field staff for this work. He has to collect various ancillary information from tehsil and block offices. Agriculture Inspector Agriculture Inspector is to assist the statistical Asstt. in the field work of statistics. Senior Computer Senior Computer has to tabulate the filled in schedules of area enumeration and crop cutting experiments received from the field staff at headquarter and to assist the technical assistants in other work also. Statistical Computer They assist in the tabulation work of monitoring and evolution surveys as well as the compilation work of filled in schedules received from the field offices. Deputy Superintendent The post of Deputy Superintendent is a supervisory post in the ministerial staff. He has to look into the all over the establishment work as well as financial matters of the office including the field staff in the Haryana State. Accountant He has to undertake various establishment works, ensures coordination and cooperation with the Deputy Supdt. i.e. supervision of cashier in cash matter, income tax and all advances sanctioned under the various schemes, budget matter, pension cases, pay fixation and maintenance of service record etc. Sr. Scale Stenographer, Jr. Scale Stanographer & Steno Typist Sr. Scale Stenographer is attached with the Joint Director (Stat.), Jr. Scale Stenographer is attached with the Class-I officer and Steno Typist is attached with the Class-II officer for dictation and typing work and other works to facilitate the officer. Clerk Clerk is to assist his seniors and to deal with the papers with sole and responsibility of his own. Peon The peon has to distribute the official dak in various offices and picks up the files from one table to another in the office (iii) The procedure followed in the decision making process including channels of supervision and accountability

On receipt of any documents in the branch, the same is processed by the Assistant/ Technical Assistant and put-up to the Senior Officer through branch Incharge & head of the Section to Director of Agriculture, FC & PS, AM and CM for taking up appropriate decision as the case may be. All Assistant/Technical

Assistants are accountable for the duties assigned to them as per the instructions of State Govt. (iv) Govt. (v) The rules, regulations, instructions, manuals and record held by it or under its control or used by its employees for discharging its functions Every employee has to follow Rules and Procedure laid down by the department. (vi) The statement of the categories of documents that are held by it or are under its control All documents related to statistics section are received in this branch and further actions are being taken on it. The particulars of any arrangement that exists for consultation with or representation by the members of the public in relation to the formulation of it’s policy or implementation thereof No member of the public is consulted in relation to the formation of Policy or administrative guidelines. (viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; No committee is constituted in which the Member from Public is opted. (xii) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes (vii) The norms setup by it for the discharge of its functions All employees have to discharge their duties as per the norms of the State

N.A.
Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department

AGRICULTURAL ENGINEERING
i) The Particulars of its organization, functions and duties.

(a)

Organisation:-

A State Headquarter: The Agricultural Engineering section is headed by Additional Director (AE) and is under the overall control of D.A One Agricultural Engineer and one A.A.E are working at the headquarter and are providing all technical and administrative support to the AD(AE). B. District/ Sub-Divisional Level:At the district level, one AAE is looking after the work relating to Agricultural Engineering Section and are assisted by J.E/ADO (FI) and other technical staff posted at the district headquarter. (b) Function and Duties: The Ground Water Cell is engaged in water level monitoring &

assessment of ground water resources. It has setup 2105 grid wells for water level observation during pre and post monsoon period every year, in addition to one key well and a P/metric tube at each block HQ in the state which are observed monthly by the staff of field offices. Besides this. Aquifer performance tests are conducted to know the behaviors of aquifer, Pump Efficiency tests are conducted to know the efficiency of pumps, Resistivity surveys are conducted to locate the proper sites for installation of shallow tubewells, Water Samples collected from fields are analyzed in the laboratories. All this data/reports are send to the HQ where it is compiled and consolidated reports/maps of the state are prepared. (ii) The Power and Duties of its Officers and Employees Power: Enforcement of dangerous machinery regulation act. Duties:Additional Director(AE) is the overall incharge of the section and looks after multifarious activities of the Agricultural Engineering. Section like tubewell boring, farm mechanization programme and, installation and maintenance of family size biogas plants.

Joint Director (AE), Agricultural Engineer and Asstt. Agril. Engineer are assisting AD (AE) in all technical/ administrative matters. They help in the preparation and implementation of various schemas relating to Agricultural Engineering Section. (iii) The procedure followed in the decision making process including channels of supervision and accountability Orders and directions issued by D.A from time to time in regard to matter concerning implementation of the programmes and activities of the Agricultural Engineering Section are carried out by the subordinate officers and field functionaries as expeditiously as possible. Problems in the implementation work are brought to the notice of higher officers and discussed, decision taken to resolve them and communicate promptly to field implementations staff. The physical and financial targets are assigned district wise to the field functionaries during each financial year. Quarterly and annual review of their achievements is done to ensure proper implementation of the scheme. The timely reporting of progress/achievements of physical & financial targets to all concerned quarters both in state and central Govts. is ensured. The following monthly/quarterly progress reports are submitted by the field functionaries to HQ and from the AD to state Govt. and Central Govt. 1. Installation of progress reports under NPBD. 2. Installation and development of tubewell. At the district level the field staff consisting of J.E (Biogas), J.E (Boring)& drilling operations, masons, fitters are supervised by the AAE whereas at headquarter, the AD(AE) is assigned by the AE and AAE under the overall control of D.A. Necessary day to day work instructions and guidance are given by the headquarter to the field functionaries followed by on spot inspections, checking and supervision . (iv) The norms setup by it for the discharge of its functions At the field level, all the J.Es., Masons, fitters drilling operators are supervised by an AAE whereas the AAEs are supervised and work under administrative control of AD(AE)at headquarter for discharge of their function. v) The rules, regulations, instructions, manuals and records held by it or under its control or used by its employees for discharging its functions. a) Terms and conditions of agreements for execution of boring work with the farmers. b) Guidelines received from MNES, GOI for installation of family type biogas plants.

c) Terms and conditions to be followed for providing agricultural implements on subsidy under MMM. Term & Conditions of Agreements For Execution of Boring Works With Farmer 1. This department provides only Machinery. Farmers have to arrange all other required materials such as Diesel, Lube oil, other material for Tubewell (Lowering Material) such as bazari, bentonite, Mud etc. For constructing tubewell with the help of Reverse Rotary Rig Machine farmer have to bear expenses of water and pit. Farmer will bear the expenses of excavation of pipes in case of boring by casing pipes. Department will charge three times rates if bore is constructed for purpose other then Agriculture. If bore fails due to machine or casing in case of reverse circulatory machine, then department will not charge for the same work.

2. 3. 4. 5.

Detailed information about Boring works and their Rates could be obtained from official website of Agriculture Department Haryana. Web Site Address:- www.agriharyana.nic.in GUIDELINES RECEIVED FROM MNES, GOI FOR INSTALLATION OF FAMILY TYPE BIOGAS PLANTS Detailed Information is available at website of Ministry of New And Renewable Energy Web Address:- www.mnre.nic.in TERMS AND CONDITIONS TO BE FOLLOWED FOR PROVIDING AGRICULTURAL IMPLEMENTS ON SUBSIDY UNDER VARIOUS SCHEMES OF THE DEPARTMENT 1. MACRO MANAGEMENT MODE DURING THE YEAR 2007-08.   The farmer will submit the application to the ADO (FI)/ADO/BAO/DDA in the prescribed format. The DDA will send the application forms of eligible farmers to the AAE who will enter the application forms in a register only after proper scrutiny. AAE will issue the Subsidy Eligibility Certificate of the eligible farmers and send these Subsidy Eligibility Certificate to the DDA. Or Framers can collect Subsidy Eligibility Certificate direct from AAE office to reduce the cumbersome process.



DDA will distribute these Subsidy Eligibility Certificates to the farmers through ADOs and thereafter the farmer will be free to purchase the machine from any fabricator.

  

The farmer will make full payment of the machine supplied by the fabricator and take the delivery of the machine with proper Bill receipt. The farmer will submit the Subsidy Eligibility Certificate, bill/receipt of payment to the ADO. ADO(FI)/ADO will physically verify the machine (make, serial no. and year of manufacturing of the machine as per bills submitted) at the site of the farmer and will submit his verification report on subsidy eligibility certificate attaching a copy of the bill.



ADO(FI)/ADO will submit all these documents to DDA, he will draw the payment and send the draft of subsidy amount to AAE.The AAE will physically verify the machine & give the draft to the farmer,through ADOs/ADO(FI)s. The DDA will maintain a proper record of all these documents received from ADOs.



The entire process will be followed in a time bound manner with proper receipt /dispatch and date at every stage.



The machine purchased by the farmer should have make, serial no. & year of manufacturing embossed/Grooved/punched on the main frame of the machine. And the same should be mentioned in the bills submitted for claiming subsidy. Any fabricator not following these instructions will be debarred from the supply.

Additional guidelines to be followed for the supply of Rotavators.
The farmer will submit the application in the prescribed format duly recommended by the respective ADO. The application should be accompanied with an affidavit and a photocopy of the registration certificate of the tractor. The farmer should have a tractor of 35 HP & above. The affidavit should contain the following points: ii. That I am the resident of village ______________ district _____________. iii. I am having ____ HP of Tractor of make __________. iv. I am the first time buyer of Rotavator being provided by Agri. Department on subsidy for the year 2007-08. I will not sell the Rotavator for a minimum period of 5 years

2. NATIONAL FOOD SECURITY MISSION DURING THE YEAR 200708.

 

The farmer will submit the application to the ADO (FI)/ADO/BAO/AAE in the prescribed format. The AAE will send the application forms of eligible farmers to the DDA who will in consultation with Zila Parishad get these approved by the District Food Security Mission Executive committee (DFSMEC).Thereafter AAE will issue the Subsidy Eligibility Certificate to the approved farmers.

   

The farmer will make full payment of the machine supplied by the fabricator and take the delivery of the machine with proper Bill receipt. The Farmer will submit the bill to the AAE, AAE will ensure the quality & physical possession of the machine with the farmer. The AAE will also ensure (make, serial no. and year of manufacturing of the machine as per bills submitted) at the site of the farmer. The AAE will submit the claims of subsidy to DDA, he will draw the payment and send the draft of subsidy amount to AAE. AAE will ensure the delivery of draft in time.



The machine purchased by the farmer should have make, serial no. & year of manufacturing embossed/Grooved/punched on the main frame of the machine. And the same should be mentioned in the bills submitted for claiming subsidy. Any fabricator not following these instructions will be debarred from the supply.

Additional guidelines to be followed for the supply of Rotavators.
The farmer will submit the application in the prescribed format duly recommended by the respective ADO/ADO(FI). The application should be accompanied with an affidavit and a photocopy of the registration certificate of the tractor. The farmer should have a tractor of 35 HP & above. The affidavit should contain the following points: v. That I am the resident of village ______________ district _____________. vi. I am having ____ HP of Tractor of make __________. vii. I am the first time buyer of Rotavator being provided by Agri. Department on subsidy for the year 2007-08. viii. I will not sell the Rotavator for a minimum period of 5 years.

ix.

I will not claim benefit of the scheme again during the entire period of the mission.

3. STATE PLAN SCHEME

In addition to MMM Scheme additional 25 % subsidy is provided on purchase of Reaper Binder, Laser Land Leveller and Post Hole Digger as per the terms and condition followed under MMM Scheme. Detailed information about mechanization(Of above said Schemes) could be obtained from official website of Agriculture Department Haryana. Web Site Address:- www.agriharyana.nic.in vi) its I. II. III. A statement of the categories of documents that are held by it or under control Record of well statement of tubewells is maintained at the district level. Record of Personal Ledger Account is maintained at the headquarter level. Registration of fabricators dealing in manufacture of dangerous machines are being maintained at the district level by DDA/AAEs. iIII. vii) Service books and ACRs are being maintained at the headquarter level The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or administration thereof. Not applicable. viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise and as to whether meetings of those boars, councils,committees and other bodies are open to the public or the minutes of such meetings are accessible for public. Not applicable xii The manner of execution of subsidy programme including the amounts allocated and the details of beneficiaries of such programmes The Agricultural Engineering Section is providing subsidy on various items under following schemes. 1. Installation of biogas plants under the scheme of National Biogas and Manure Management Programme. 2. Scheme for promotion of Agricultural Mechanization under Macro

Management Mode (MMM). 1. The norms of subsidy is fixed by Ministry of Non Conventional Energy

Sources (MNES) Govt. of India and the same is being followed by State Govt. for

further distribution to the beneficiaries through Additional Deputy Commissioners (ADCs), Deputy Directors of Agriculture (DDA) of the concerned districts. The

subsidy amount is allocated to ADCs and the same is being distributed to beneficiaries after proper verification by the field officers of the Agriculture Department. 2. Under the MMM scheme, the subsidy is placed at the disposal of AAEs who

after physical verification of the implements supplied on subsidy to the farmers, disburse the amount to the beneficiaries. The list of such beneficiaries is being maintained by the field officers and also at the headquarter level.
Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department

GROUND WATER CELL
i) The Particulars of its organization, functions and duties. (a) Organisation:-

A State Headquarter: The Ground Water Cell section is headed by Chief Hydrologist and is under the overall control of DA. One Hydrologist of Class I status and one Water development Specialist of Class-II status are working at the Headquarter who are providing all technical and administrative support to the Chief Hydrologist. B. District/ Sub-Divisional Level:It has ten field offices in the State. The office of Ambala (Distt.-Ambala , Y.nagar, and Panchkula), Karnal (Distt.- Karnal & Panipat), Gurgaon (Distt.Gurgaon, Faridabad, &Mewat), Rohtak (Distt. Rohtak, Jhajjhar & Sonepat), Hisar(Distt.- Hisar & Fatehabad) are manned by Hydrologists of Class-I Status. The office of K.shetra (Distt.- K.shetra & Kaithal), Jind(Distt.- Jind), Bhiwani(Distt.Bhiwani), Narnaul (Distt.-M.,garh & Rewari) and Sirsa (Distt.- Sirsa) are looked after by Asstt Geologist of Class-II status. (b) Function and Duties: The Ground Water Cell is engaged in water level monitoring &

assessment of ground water resources. It has setup 2105 grid wells for water level observation during pre and post monsoon period every year, in addition to one key well and a P/metric tube at each block HQ in the state which are observed monthly by the staff of field offices. Besides this. Aquifer performance tests are conducted to know the behaviours of aquifer, Pump Efficiency tests are conducted to know the efficiency of pumps, Resistivity surveys are conducted to locate the proper sites for installation of shallow tubewells, water samples collected from fields and are analyzed in the laboratories. All this data/reports are sending to the HQ where it is compiled and consolidated reports/maps of the state are prepared. (ii) The Power and Duties of its Officers and Employees Chief Hydrologist can use powers of purchase and providing sanction upto Rs 15000/- as delegated by DA, Hr

Power:-

Duties:Chief Hydrologist is over all in charge of the Ground Water Cell and looks after activities of the Cell Hydrologist and Water Development Specialist are assisting Chief Hydrologist in all technical/ Administrative matters. They help in the preparation and

implementation of various schemes relating to Ground Water Cell. Other duties of the employees:    Maintenance of office record. Submission of files to senior officers Compile the data received from fields and prepare maps and reports.

iii) The procedure followed in the decision making process including channels of supervision and accountability. Physical and financial targets are assigned district-wise to field functionaries during each financial year. Quarterly and annual review of their achievement is done to assure proper implementation of the scheme. All the officials of

Ministerial/Technical/Drawing branch are accountable for the duties assigned to them as per the state Govt. instructions such as on receipt of any document it is processed by the Asstt/Technical Asstt/Head Drafts man and put up to the senior officers for taking appropriate decision iv) The norms set by it for the discharge of its functions. All employees are required to discharge their duties as per the norms of the state Govt. v) The rules, regulations, instructions, manuals and records held by it or

under its control or used by its employees for discharging its functions. Not Applicable vi) A statement of the categories of documents that are held by it or under its control Not Applicable vii) The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or administration thereof. Not applicable. viii)A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise and as to whether meetings of those boards,

councils, committees and other bodies are open to the public or the minutes of such meetings are accessible for public. Not applicable

xii) The manner of execution of subsidy programme including the amounts allocated and the details of programmes Not applicable
Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department

beneficiaries of such

SEED
i) The Particulars of its organization, functions and duties.

(a)

Organisation:1) Headquarter Level :Director, Additional Director Agriculture(Extn.), Assistant Seed Production Officer, Technical Assistant (SS) and Technical Assistant (S), Deputy Superintendent, 3 Assistants, One Steno, One Clerk One Peon. 2) District Level :All the Deputy Directors of Agriculture vested with the powers of Seed Inspector. All the Quality Control Inspectors (QCI) vested with the power of Seed Inspectors. 3) Sub Divisional Level:All the Sub Divisional Agriculture Officers vested with the powers of Seed Inspector within their respective Sub-Divisions. 4) Laboratory:States Seed Testing Laboratory, Uchani, Karnal. Staff :- Senior Seed Analyst, 2 Agriculture Development Officers, 2 Juniro Lab. Assistants, One Lab Assistant. Head :- 105-Menure and Fertilizer (SB-99) Scheme for strengthening of Seed Testing Laboratory (Non Plan). Capacity:- 10000 samples per annum.

(b) Function and Duties: (i)

www.agriharyana.nic.in

To approve Production and distribution programme of quality seeds of HSDC.

(ii)

Meetings regarding varietal approval for Central Seed Committee.

(iii) (iv) (v) (vi)

Quality Control Work relating to Seed. Seed Farms of Agriculture Department in different districts. Functioning of Seed Testing Laboratory , Karnal. Providing fund for subsidy on distribution of quality certified seeds of wheat, paddy, bajra, barley under Macro Management Mode Scheme.

Governing Acts:The manufacturing, marketing and quality control aspects are governed under the : (a) (b) (ii) Seed Act, 1966 www.seednet.gov.in

Seed Control Order, 1983 www.seednet.gov.in

The Powers & duties of its officers and employees:Powers and duties of officers:No permits or authorization regarding seed sale are issued at Directorate

level. The seed license to the seed dealers is granted/renewed by the concerned DDA as per procedure mentioned in the Seed Act/Seed(Control)Order. In case, of any dispute, appeal can be made to the appellant authority i.e. Director of Agriculture. Planning and execution of Quality Control work in Haryana State. (a) To make timely arrangement for the supply of quality agricultural seeds. (b) To maintain close coordination with agricultural input supplying agencies. (c) Preparation and submission of reports related to quality control to State Government/Government of India. (d) Assessment of requirement of seed and making arrangement for their supply. (e) Supervision of staff.

Duties of employees:(a) (b) (iii) Maintenance of office record Submission of files to senior officer Procedure followed in the decision making On receipt of any document in the branch the same is processed by the Assistant/Technical Assistant and put-up to the Senior officers through Branch Incharge, Head of the section, Director of Agriculture and forwarded to FC & PAs Agriculture for taking appropriate decision. The case can also be forwarded to Agriculture Minister and Chief Minister as the need be. All Assistant,/Technical Assistants are accountable for duties assigned to them as per the State Government instructions. (iv) The norms set by for the discharge of functions :All employees are required to discharge their duties as per the norms prescribed by the State Government. (v) Rules, Regulations, Instructions :Every employee is required to consult Seed Act, Seed Control Order, 1983 and the other Governing Act/Orders, Manual, Instructions and reports wherever required in the discharge functions/duties. (vi) Document/Record www.agriharyana.nic.in (a) (b) (c) Arrangement/planning of seeds Quality Control work Documents related to Seed Act 1966,Seed (Control) Order, 1983. (d) (e) (f) (g) Records pertaining to seed farms of Agri.Deptt. Scheme related to Quality Control. Laboratory at Uchani, Karnal. Issue of consents for launching prosecution under Seed Act/Seed (Control) Order. (h) (i) Reports pertaining to Personnel Management. Varieties release information held in the section:-

(j)

Information regarding Court cases related to Agriculture Seed Farms

(k)

Scheme related to Subsidy on distribution of quality seeds under MMM scheme.

(VII)

Formulation of Policy:No member of the public is consulted in relation to the

formulation of policy or administrative guidelines. (VIII) Accessibility for public:One Committee i.e. State Seed Sub-Committee have two members from the public, whose proceedings are accessible to these public members. (xii) Manner of execution of subsidy programme:The State Government is providing subsidy on the production and distribution of certified seeds under different schemes of Government of India. The claims are reimbursed on the basis of field verifications made by the field staff of the Department. These verified claims/bills are sent to the concerned DDA for payment.
Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department

MARKETING
i) The Particulars of its organization, functions and duties. (a) Organisation:1) Headquarter Level :Marketing Officer, Asstt M.O., Grading Supervisor, Grader, Sr.Scale Steno, Stenotypist, Accountant, Clerks, Peon. 2) Field Staff Level :A.D.O., G.S., Grading Asstt., Grader, M.S.I. (b) Function and Duties: Marketing wings deals with development aspects of marketing of Agricultural produce in the State. Under Marketing Development activities the Agricultural Development Officers (Marketing) and other extension staff working in the field taken up the marketing extension work to educate the farmers about improved marketing practices, so that they are able to sell their agricultural produce at proper time and place to get a better price. Besides the market data/information pertaining whole-sale & retail prices of various agricultural commodities, marketable surplus and day today mandi arrivals as also price trends are collected from selected mandis of the State and these information are daily transmitted through telephone and NICNET for dissemination for the benefit of farmers and consumers through All India Radio in Krishi Jagat Programme & T.V. Doordarshan as well as supplied to various quarters in Govt. of India and the State Govt. for their use. The Marketing Wing is also entrusted with the work of the Haryana Cotton Ginning & Pressing Factories Act,1992 (revised in1993). The cases of Certificate of Authorization for Agmark Grading of decentralized Agricultural Commodities under APGM Act,1937 are also processed/ dealt with by the Marketing Wing of the Deptt. before making recommendations to the Directorate of Marketing & Inspection, Govt. of India. Agmark Laboratories : The Marketing wings had set up Agmark Laboratories at Faridabad, Sonepat, Hisar, Jagadhri, Karnal, Ambala and Rohtak with the approval of Agricultural Marketing Adviser, Directorate of Marketing and Inspection, Govt. of India and the A.D.Os concerned who are trained in chemical work as Chemists In charge for analysis work in these laboratories to take up Agmark Grading work of

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Mustard Oil, Wheat Flour, Honey and spices respect in respect of the Agmark Packers/ Producers of these products who are duly authorized by the Agricultural Marketing Adviser, Directorate of Marketing and Inspection, Govt. of India. This facility is provided to them at prescribed nominal charges. (ii) The Powers & duties of its officers and employees:Marketing Officer, Agriculture Department is the controlling officer as well as drawing & disbursing officer of the Marketing Section and other extension staff working in the field. The Marketing Wing is also entrusted with the work of the Haryana Cotton Ginning & Pressing Factories Act,1992 (revised in1993). The cases of Certificate of Authorization for Agmark Grading of decentralized Agricultural Commodities under APGM Act, 1937 are also processed/ dealt with by the Marketing Wing of the Deptt. before making recommendations to the Directorate of Marketing & Inspection, Govt. of India.. Extension staff in the field taken up the Marketing Extension work to educate the farmers about improved marketing practices. So, that they are able to sell their Agricultural Produce at proper time and place to get a better prices. (iii) i) Procedure followed in the decision making The establishment clerk, cashier put up their papers to the Accountant who in turn put up the papers to the officer for final decision after recording his comments. ii) Grading Supervisior and the Grader look after the technical work, compilation of reports etc. (iv) The norms set by for the discharge of functions :All the letters received in the office are first marked by the officer to the diarist who in turn distribute the same to the concerned official for further action (v) Rules, Regulations, Instructions :The duties by the officer/officials are discharged according to the prevailing rules & instructions circulated by the State Govt. from time to time. (vi) its A statement of the categories of documents that are held by it or under control: Establishment record, cash & store record, technical record

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(vii)

The particulars of any arrangement that exists for consultation with, or

representation by the members of the public in relation to the formulation of its policy or implementation thereof :There is no such arrangement at present. The duties are discharged according to the rules. (viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public. :There is no such arrangement at present.

(xii) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes:There is no subsidy programmes in this office.

MAIN ACTIVITIES OF AGRICULTURE MARKETING SECTION.
Marketing wings deals with development aspects of marketing of Agricultural produce in the State. Under Marketing Development activities the Agricultural Development Officers (Marketing) and other extension staff working in the field taken up the marketing extension work to educate the farmers about improved marketing practices, so that they are able to sell their agricultural produce at proper time and place to get a better price. Besides the market data/information pertaining whole-sale & retail prices of various agricultural commodities, marketable surplus and day today mandi arrivals as also price trends are collected from selected mandis of the State and these information are daily transmitted through telephone and NICNET for dissemination for the benefit of farmers and consumers through All India Radio in Krishi Jagat Programme & T.V.Doordarshan as well as supplied to various quarters in Govt. of India and the State Govt. for their use. The Marketing

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Wing is also entrusted with the work of the Haryana Cotton Ginning & Pressing Factories Act,1992 (revised in1993). The cases of Certificate of Authorization for Agmark Grading of decentralized Agricultural Commodities under APGM Act,1937 are also processed/ dealt with by the Marketing Wing of the Deptt. before making recommendations to the Directorate of Marketing & Inspection, Govt. of India. Following schemes are in operation in the Marketing Section: 1. Marketing Facilities- Scheme for Marketing Development Non-Plan Scheme (Permanent). 2. Scheme for the Grading of Agricultural Produce in Haryana (Non-Plan) 3. Scheme for Setting up of the Agmark Laboratory and farmers Level Grading Centers in Haryana (Non-Plan) 4. Scheme for Improvement of Marketing Intelligence, Survey and Publication for the benefit of the farmers (Non Plan) The main activities being carried out under the above schemes are given below: i) Collection and Dissemination of Marketing Information:The daily whole-sale modal rates of important Agricultural commodities are being collected by field staff from 24 selected mandis viz. Hisar, Ambala, Karnal, Kurukshetra, Kaithal, Bhiwani, Sirsa, Rohtak, Sonepat, Jind, Panipat, Rewari, Hansi, Jagadhari, Gurgaon, Narwana, Fatehabad, Narnaul, Dabwali, Kalanwali, Tohana, Ladwa, Palwal, Shahabad, and communicated through telephone for

broadcasting at All India Radio Station, New Delhi, Rohtak, Kurukshetra and T.V.Doordarshan Kisan Channel,Hisar for the benefit

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of farming community. Keeping the farmers appraised of the day to day market trend, so that they could sell their produce at appropriate time and place. So that they get a better prices of their agricultural produce. ii) Grading at Producers Level: Keeping in view the recommendations of Central Govt. a pilot Scheme for introducing the Grading of Agricultural Produce before sale was implemented since 1967. Under the said scheme it is envisaged that the farmers are educate through extension methods to bring their agricultural produce after proper grading and clearing for sale in the mandis and also appraisal them above the improved marketing practices so that they are able to get better price of their produce in mandi. iii) Agmark Laboratories:The Marketing wings had set up Agmark Laboratories at Faridabad, Sonepat, Hisar, Jagadhri, Karnal, Ambala and Rohtak with the approval of Agricultural Marketing Adviser, Directorate of Marketing and Inspection, Govt. of India and the A.D.Os concerned who are trained in chemical work as Chemists In charge for analysis work in these laboratories to take up Agmark Grading work of Mustard Oil, Wheat Flour, Honey and spices in respect of the Agmark Packers/ Producers of these products who are duly authorized by the Agricultural Marketing Adviser, Directorate of Marketing and Inspection, Govt. of India. This facility is provided to them at prescribed nominal charges.

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MARKETING SECTION PRODUCTION, ARRIVAL AND PROCUREMENT OF WHEAT FROM 1995-96 TO 2007-08 Fig. in Lac MTs Production Year Arrival (Year) Procurem ent by Govt. Agencies 20.22 22.90 31.58 38.70 45.07 64.11 58.88 51.22 51.15 45.29 22.30 33.46 %age Arrival %age procurement

1995-96 1996-97 1997-98 1998-99 1999-2000 2000-01 2001-02 2002-03 2003-04 2004-05 2005-06 2006-07

72.91 78.26 75.28 85.68 96.50 96.69 94.37 91.88 91.14 90.43 88.57 100.53

23.33 26.48 32.96 39.33 2000) 46.73 01) 64.61 58.92 51.37 52.03 45.91 30.20 37.09

(96-97) (97-98) (98-99) (99(2000(01-02) (02-03) (03-04) (04-05) (05-06) (06-07) (07-08)

31.99 33.83 43.78 45.90 48.42 66.82 62.43 55.90 57.08 50.76 34.09 37.00

27.73 29.26 41.95 45.16 46.70 66.30 62.39 55.75 56.12 50.10 25.17 33.50

PRODUCTION, ARRIVAL AND PROCUREMENT OF PADDY FROM 19995-96 TO 2007-08 Fig. in Lac MTs Year Production Arrival Procurement %age %age (Year) by Govt. Arrival procurement Agencies 1995-96 27.71 23.03 25.18 83.13 9.09 1996-97 36.95 28.93 21.83 78.30 5.90 1997-98 38.34 30.48 13.95 79.52 3.64 1998-99 36.48 24.19 11.50 66.32 3.15 1999-2000 38.75 24.98 31.88 64.47 8.22 2000-01 40.42 31.75 13.62 78.56 33.71 2001-02 40.89 33.06 15.73 80.87 38.47 2002-03 37.02 30.75 15.40 83.08 41.68 2003-04 41.85 35.67 10.20 85.24 24.39 2004-05 45.15 36.64 15.17 81.17 33.60 2005-06 47.91 45.11 23.56 94.17 49.18 2006-07 50.56 40.69 20.46 80.48 40.48 2007-08 54.19 42.02 17.84 77.55 32.92

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153

MARKETING SECTION Statement showing the minimum Support Prices & Wholesale Market Prices of Important Agriculture Commodities in Haryana During the year 1994-95 to 2007-08
Year Wheat MSP 94-95 95-96 96-97 97-98 98-99 99-2K 2K-01 01-02 02-03 03-04 04-05 05-06 06-07 07-08 08-09 350 360 380 475 510 550 580 610 620 630 630 640 700 850 1000 Market Price 375 385 500 520 585 625 580 610 620 630 630 640 700 850 Gram MSP 640 670 700 740 815 895 1015 1100 1200 1220 1400 1425 1435 1455 1600 Market Price 1170 780 1015 1380 1130 1220 1535 1900 1560 1615 1405 1460 2445 2100 Barley MSP 275 285 295 305 350 385 430 500 500 500 525 550 565 650 Market Price 460 305 400 485 450 550 460 400 535 540 570 580 715 695 Sarson MSP 810 830 860 890 940 1000 1100 1200 1300 1330 1600 1700 1715 1715 1800 Market Price 1155 1205 1165 1120 1650 1375 1145 1215 1405 1825 1700 1700 1715 1765 Paddy MSP 340 360 380 415 415 440 490 530 530 550 560 570 620 645 Market Price 355 370 350 420 455 485 490 530 530 550 560 595 640 Maize MSP 290 310 320 360 390 415 445 485 485 505 525 540 540 620 Market Price 445 440 502 508 590 605 520 515 625 580 625 700 845 Bajra MSP 280 300 310 360 390 415 445 485 485 505 515 525 540 600 Market Price 345 380 380 390 425 555 470 380 570 505 515 620 650 Cotton (Desi) MSP 1000 1150 1180 1330 1440 1575 1625 1675 1675 1725 1760 1760 1770 1800 Market Price 1690 1500 1185 1560 1840 1490 1495 1815 1855 2020 1785 1765 1920 Cotton (American) MSP 1200 1350 1380 1530 2002 1650 2040 1775 1875 1825 2100 1875 1855 1875 2090 1925 2550 1960 1840 1980 1950 1990 2120 2030 Market Price 2030 1895 1700

Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department

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154 SUGARCANE i) The Particulars of its organization, functions and duties.

1) Headquarter Level:Additional C.C, Dy.C.C, DDA, ACC, ADO(Factory), ADO(Development), Dy. Superintendent, 1 Accountant, 1 Senior Scale Stenographer, 1 Steno Typist, 6 Clerk and 4 Peon. 2) District Level/Mills Level:1 All the Deputy Directors of Agriculture are vested with the powers of Addl.Cane Inspector 2 All the Assistant Cane Development Officer vested with the powers of Addl.Cane Inspector in their respective jurisdiction. 3 All Agricultural Development Offiers (Cane) are vested with the power of Addl. Cane Inspector in their respective jurisdiction. (b) Function and Duties: 1 2 3 4 5 6 Regulation of purchase & supply of Sugarcane to Sugar Mills. Development of Sugarcane. Verification of the applications seeking Khandsari Manufacturing Licence/ Gur Manufacturing Licence. Inspection of weigh bridges to ascertain correct weighment of Sugarane supplied to Sugar Mills by farmers. Inspection of Gur and Khandsari Units. Implementation and monitoring of on going schemes.

(ii) The Powers & duties of its officers and employees:Powers:a) Planning and execution of cane development work in the State b) Arrangement of quality sugarcane seeds. c) Maintaining close coordination with Sugar Mills and Cooperative Societies. d) Preparation and submission of periodical inspection report of the weigh bridges, khandsari units and gur manufacturing units. e) Assessment of requirement of sugarcane f) Supervision of the staff. Duties: a) Maintenance of office record. b) Submission of files to senior officers. (iii) Procedure followed in the decision making On receipt of documents in the branch, the same are processed by Accountant/ADO/ Technical Assistant and put up to senior officer through

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155 branch incharge/ head of Section to the Cane Commissioner & F.C.&P.S., Agriculture/ A.M.& C.M., as the case may be. All dealing officials are

accountable for the duties assigned to them as per State Govt. instructions. (iv) Rules, Regulations, Instructions used by the employees of this Section: 1 The Punjab Sugarcane(Regulation of Purchase and Supply)Act, 1953. 2 The Haryana Sugarcane (Regulation of Purchase and Supply) Rules,1993 3 The Sugarcane (Control) Order, 1966. 4 The Haryana Khandsari Sugar Manufacturers‟ Licensing Order,1972 5 The Haryana Gur Manufacturers‟ Licensing Order, 1972. Every employee of the section is required to consult relevant Acts/ Orders pertaining to Sugarcane supply and purchase; other governing Acts/ Orders, Manual, Instructions and records, wherever required, in the discharge of their functions/duties.

(v)

A statement of th categories of documents that are held by it or under its control: a) All relevant Acts/ Rules/ Orders as mentioned in para No. I(b) b) Scheme related to Sugarcane. c) Financial assistance bills verification. d) Record pertaining to personal management. e) Record pertaining to disciplinary actions.

(vi)

The particulars of any arrangement that exists for consultation with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof:Members of public are consulted for formulation of the policies for supply of Sugarcane to the Mills.

(vii)

A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meeting of those boards, council, committees and other

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156 bodies are open to the public, or the minutes of such meetings are accessible for public:A Committee/ Board is constituted in which public members are opted. State has constituted Haryana Sugarcane

Control Board consisting of 7 officials and 7 non-officials members whose proceedings are accessible to all Sugar Mills/ Cane Growers. (xii) The manner of execution of subsidy programmes, including

the amounts allocated and the details of beneficiaries of such programmes:The State Government does not provide any subsidy or inputs related to the Sugarcane. However, government provides inputs free of cost for organizing demonstrations on their use, on farmers‟ fields so as to popularize and percolate the technology to the field level. The Government has planned to release financial assistance to Sugar Mills under MMM scheme to establish bio agent production lab and tissue culture nursery.

Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department

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157

SOIL TESTING
i) The Particulars of its organization, functions and duties.

(a)

Organisation:1) Headquarter Level :ADA(SC), JDA(SC), DDA(SC), Deputy Superintendent, JSA

2) District Level:1 JDA(ST) Karnal, 1 Technical Officer(I), 18 STOs at Sub Divisional level i) Soil Testing Laboratories run by the department. Panchkula, Ambala, Jagadhari, Naraingarh, Thanesar, Pehowa, Kaithal, Karnal, Panipat, Sonepat, Gohana, Rohtak, Jhajjar, Bahadurgarh, Gurgaon, Nuh, Ferozepur Zhirka, Ballabhgarh, Palwal, Rewari, Mahendergarh, Naranaul, Bhiwani, Charkhi Dadri, Jind, Narwana, Hansi, Fatehabad, Tohana at Kulan, Sirsa ii) Soil Testing Laboratories run by the CCS HAU, Hisar. Hisar, Uchani(Karnal) and Rohtak. iii) Soil Testing Laboratory equipped with micro nutrients testing facility run by the department. Karnal, Jagadhari, Ambala, Narwana Gurgaon, Mahendergarh and Rohtak. Staff sanctioned for each STL 1 STO, 1 ASTO, 5 JSA, 5 LA, 1 Steno-typist, 1 Clerk, 1 Tracer, 1 Helper and 1 Chowkidar. Staff for the STLs , namely Tohana at Kulan, Pehowa, Rohtak, Bahadurgarh, Panchkula has not been sanctioned by the Government. The work of these STLs is being taken by internal adjustment.

(b) Function and Duties:

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158 To provide soil and water testing facilities free of cost to the farmers of the State. (ii) The Powers & duties of its officers and employees:Maintenance of office record Submission of files to Senior Officers. On receipt of any document in the branch, the same is processed by the JSA and put-up to the senior officer through branch incharge and head of the section to Director of Agriculture. FC & PS, A.M. and CM for taking up appropriate decision as the case may be. All the officials in Soil Testing section are accountable for the duties assigned to them as per the instructions of the State Government (iii) Procedure followed in the decision making Every employee is required to follow Rules and Procedure laid down by the Department (iv) The norms set by for the discharge of functions :All the letters received in the office are first marked by the officer to the diarist who in turn distribute the same to the concerned official for further (v) action Rules, Regulations, Instructions :The duties by the officer/officials are discharged according to the prevailing rules & instructions circulated by the State Govt. from time to time. (vi) A statement of the categories of documents that are held by it or under its control: All the documents/record pertaining to Soil Testing Scheme Expenditure file Record pertaining to inquiries and court cases. Circular file

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159

(vii)

The particulars of any arrangement that exists for consultation

with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof :No member of the public is consulted in relation to the formation of policy or administrative guidelines

(viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public :No committee is constituted in which the Member from Public is opted (xii) The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes:NA

Note:- The information pertaining to the remaining points is given at the end of the

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160

DDA(HQ)
i) The Particulars of its organization, functions and duties.

(a)

Organisation:1) Headquarter Level :DA, DDA(HQ), TA (HQ), TA(Misc. I & II) 2) Field Staff Level :DDAs/SDAOs

(b)

Function and Duties: To deal with miscellaneous work and others.

(ii)

The Powers & duties of its officers and employees:Addl.(CC) is the overall incharge of DDA(HQ) and work route through

TAs to DDA(HQ), Addl.(CC) and DA. (iii) Procedure followed in the decision making Every employee is required to follow Rules and Procedure laid down by the Department (iv) The norms set by for the discharge of functions :All the letters received in the office are first marked by the officer to the diarist who in turn distribute the same to the concerned official for further action (v) Rules, Regulations, Instructions :The duties by the officer/officials are discharged according to the prevailing rules & instructions circulated by the State Govt. from time to time. (vi) A statement of the categories of documents that are held by it or

under its control: All documents pertaining to DDA(HQ). (vii) The particulars of any arrangement that exists for consultation

with, or representation by the members of the public in relation to the formulation of its policy or implementation thereof :There are three Public representatives in the State Coordination Comiittee for Agricultural Production.

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161 (viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public :State Coordination Committee for Agricultural Production is notified by the State Government and two meetings are conducted in a year once in the Kharif season and once in the Rabi Seasons. The last meeting of this committee was held on 28.12.2007 under the chairmanship of Hon‟ble Chief Ministers Haryana.

(xii) The manner of execution of subsidy programs, including the amounts allocated and the details of beneficiaries of such programs-

Scheme for the promotion of vermi compost under Generation of Additional Employment.
Objective:

The promotion of Vermi Compost for sustainable agriculture is the need of hour. The deficiencies of micronutrients have become widespread in the State. The decline of organic matter of soils due to intensive agriculture resulted in decline of biological activities. This scheme was started during the year 2005-06 for the promotion of Vermi compost production and its use. The farmwomen only from S.C. and B.C. and economically weaker section have been mended under this scheme. An assistance of Rs.1200/- or 25% subsidy per unit (Size 10‟ x 3‟ x 1.5‟) whichever is less will be provided for production and use of Vermi Compost . The farmers were persuaded and have started production of vermi compost of their own level without taking any assistance from the Govt. The physical and financial achievements of the scheme for last 3 years is as under:-

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162
Year 2006-07 2007-08 Physical target in Financial target in Achievment no. Rs. Physical Financial 1320 15.85 lakh 1302 15.62 lakh 1825 21.90 lakh 1300 15.60 lakh (upto Feb‟ 08)

Scheme for the Agricultural Human Resources Development (NonPlan/Plan) Schemes.
A World Bank aided scheme namely the Agricultural Human Resources Development Project was implemented in the department from 1995-96 to 2001-02 (till 31.12.01). The main object of this project was to improve the

manpower planning and management in order to upgrade the quality and relevance of agricultural education and in service training to enhance the effectiveness of the staff to strengthen the capacity to manage the Agricultural Human Resources and up-gradation of the professional competency of the field staff for the effective transfer of production technology After this period this is a purely staff scheme and expenditure made under this scheme for the payment of pay and others Progress made under :-

Year 2006-07 2007-08

Expenditure Rs. in lakh 12.87 12.18 (anticipated)

Note:- The information pertaining to the remaining points is given at the end of the manual as it is common to all the branches of the department

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163

ESTABLISHMENT-I BRANCH
(i) The particulars of it’s organisation, function and duties: (a) Organisation: Administrative Officer, Asstt. Director (Admn.), Dy. Supdt.(Estt.-I), 7 Assistants, 1 Stenographer and 1 Peon. Functions and duties. The branch deals in all kinds of service matters like appointment, transfer and posting, promotion, deputation, crossing of efficiency bar, grant of selection grade extension in service beyond 55 years, disciplinary matters, court cases etc. in respect ADA, JDA, DDA, DSCO, Hydrologist, Agri Engineer, DD(Stat), etc of Group „A„ and SDAO, APPO, QCI, SMS, AAE, ASCO, A.G., ASO, Supdt, AD(Admin) etc of Group „B‟.. (ii) The powers and duties of its officers and employees; (a) Powers and duties of officers; To process the cases of officers mentioned at Sr. No. (i) (b) in accordance with Government instructions/rules and necessary proposals are sent to Government for taking decision. (b) Duties of employees; To process the cases of officers mentioned at (i) (b) in accordance with Government instructions/ rules. (iii) The procedure followed in the decision making process, including channels of supervision and accountability; On receipt of any application/ representation/ letter in the branch, the same is put up by the Clerk to the Assistant concerned who process the same as per Government instructions/ rules and put up to the senior officers through branch incharge, Asstt. Director (Admn.), Administrative Officer and Director, Agriculture for taking appropriate decision. (iv) The norms set by it for the discharge of its functions; All employees are required to discharge their duties as per the norms of State Government.

(b)

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164 (v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; All employees are required to follow the prescribed rules and Government instructions issued from time to time. (vi) A statement of the categories of documents that are held by it or under its control; (a) Personal file of all the employees. (b) Service books and ACRs files and categories mentioned at Sr. No. (i) (b) working at the headquarter. (c) Diary and dispatch register pertaining to the branch. (d) Staff position of categories of the employees mentioned at Sr. No. (i) (b). (e) Copies of relevant departmental rules. (vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or administration thereof; No member of public is consulted as no policy formulation is required. (viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; No committee is constituted in which the members from public opted.
Note:- The information pertaining to the remaining points is given at the end of this manual as it is common to all the branches of the department

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165

ESTABLISHMENT-II BRANCH
(i) The particulars of it’s organisation, function and duties: a. Organisation: Administrative Officer, Asstt. Director (Admn.), Dy. Supdt.(Estt.-II), 6 Assistants, 3 Clerk, 1 Steno-typist and 1 Peons.

b. Functions and duties. The branch deals in all kinds of service matters like appointment, transfer and posting, promotion, deputation, crossing of efficiency bar, grant of ACPs, extension in service beyond 55 years, disciplinary matters, court cases etc. in respect of Block Agriculture Officers/Technical Asstts,

Agricultural Development Officers, Sectional Officer (Civil), Technical Assistant (GWC), Section Officers (GWC), Technical Asstts (Stat), Statistical Asstts (Stat.) and recoveries of wrong pay fixation. (ii) The powers and duties of its officers and employees; (c) Powers and duties of officers; To decide the service matters of employees mentioned at Sr. No. (i) (b) in accordance with Government instructions/rules. (d) Duties of employees; To process the cases of employees mentioned at (i) (b) in accordance with Government instructions/ rules. (iii) The procedure followed in the decision making process, including channels of supervision and accountability; On receipt of any application/ representation/ letter in the branch, the same is put up by the Clerk to the Assistant concerned who process the same as per Government instructions/ rules and put up to the senior officers through branch incharge, Asstt. Director (Admn.), Administrative Officer and Director, Agriculture for taking appropriate decision.

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166 (iv) The norms set by it for the discharge of its functions; All employees are required to discharge their duties as per the norms of State Government. (v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; All employees are required to follow the prescribed rules and Government instructions issued from time to time. (vi) A statement of the categories of documents that are held by it or under its control; (a) Personal file of all the employees. (b) Service books and ACRs files and categories mentioned at Sr. No. (i) (b) working at the headquarter. (c) Diary and dispatch register pertaining to the branch. (d) Staff position of categories of the employees mentioned at Sr. No. (i) (b). (e) Copies of relevant departmental rules. (vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or administration thereof; No member of public is consulted as no policy formulation is required. (viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; No committee is constituted in which the members from public opted.
Note:- The information pertaining to the remaining points is given at the end of this manual as it is common to all the branches of the department

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167

ESTABLISHMENT-III BRANCH
(i) The particulars of it’s organisation, function and duties: (a) III), 5 Assistants, and 2 Peons. (b) Functions and duties. The branch deals in all kinds of service matters like appointment, transfer and posting, promotion, deputation, crossing of efficiency bar, grant of ACPs, extension in service beyond 55 years, disciplinary matters, court cases etc. in respect Dy.Supdts, Assistants, Accountants, Senior Scale Stenographer, Junior Scale Stenographer, Steno-Typist, Clerk, Class-IV employee and general information of the department. (ii) The powers and duties of its officers and employees; (a) Powers and duties of officers; To decide the service matters of employees mentioned at Sr. No. (i) (b) in accordance with Government instructions/rules. (b) Duties of employees; To process the cases of employees mentioned at (i) (b) in accordance with Government instructions/ rules. (iii) The procedure followed in the decision making process, including channels of supervision and accountability; On receipt of any application/ representation/ letter in the branch, the same is put up by the Clerk to the Assistant concerned who process the same as per Government instructions/ rules and put up to the senior officers through branch incharge, Asstt. Director (Admn.), Administrative Officer and Director, Agriculture for taking appropriate decision. (iv) The norms set by it for the discharge of its functions; All employees are required to discharge their duties as per the norms of State Government. Organisation: Administrative Officer, Asstt. Director (Admn.), Dy. Supdt.(Estt.-

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168 (v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; All employees are required to follow the prescribed rules and Government instructions issued from time to time. (vi) A statement of the categories of documents that are held by it or under its control; (a) Personal file of all the employees mentioned at Sr.No.(i) (b) (b) Service books and ACRs files and categories mentioned at Sr. No. (i) (b) working at the headquarter. (c) Diary and dispatch register pertaining to the branch. (d) Staff position of categories of the employees mentioned at Sr. No. (i) (b). (e) Copies of relevant departmental rules. (vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or administration thereof; No member of public is consulted as no policy formulation is required. (viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; No committee is constituted in which the members from public opted.
Note:- The information pertaining to the remaining points is given at the end of this manual as it is common to all the branches of the department

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169

ESTABLISHMENT-IV BRANCH
(i) The particulars of it’s organisation, function and duties: (a) Organisation: Administrative Officer, Asstt. Director (Admn.), Dy. Supdt.(Estt.-IV), 4 Assistants, 2 Clerk, 1 Steno-typist and 1 Peons. Functions and duties. The branch deals in all kinds of service matters like appointment, transfer and posting, promotion, deputation, crossing of efficiency bar, grant of ACPs, extension in service beyond 55 years, disciplinary matters, court cases etc. in respect of Agriculture Inspectors, Surveyors, Drivers, Junior Scientific Assistant, Lab. Attendants, Circle Head Draftsman, Head Draftsman, Draftsman, Tracers, Technical Operators, Class-III staff to Engineering Section and Ground Water Cell and staff of Govt. Printing Press, Rai of the Department. (ii) The powers and duties of its officers and employees; (a) Powers and duties of officers; To decide the service matters of employees mentioned at Sr. No. (i) (b) in accordance with Government instructions/rules. (b) Duties of employees; To process the cases of employees mentioned at (i) (b) in accordance with Government instructions/ rules. (iii) The procedure followed in the decision making process, including channels of supervision and accountability; On receipt of any application/ representation/ letter in the branch, the same is put up by the Clerk to the Assistant concerned who process the same as per Government instructions/ rules and put up to the senior officers through branch incharge, Asstt. Director (Admn.), Administrative Officer and Director, Agriculture for taking appropriate decision.

(b)

(iv)

The norms set by it for the discharge of its functions;

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170 All employees are required to discharge their duties as per the norms of State Government. (v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; All employees are required to follow the prescribed rules and Government instructions issued from time to time. (vi) A statement of the categories of documents that are held by it or under its control; (a) Personal file of all the employees. (b) Service books and ACRs files and categories mentioned at Sr. No. (i) (b) working at the headquarter. (c) Diary and dispatch register pertaining to the branch. (d) Staff position of categories of the employees mentioned at Sr. No. (i) (b). (e) Copies of relevant departmental rules. (vii) The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or administration thereof; No member of public is consulted as no policy formulation is required. (viii) A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advise, and as to whether meetings of those boards, councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public; No committee is constituted in which the members from public opted.
Note:- The information pertaining to the remaining points is given at the end of this manual as it is common to all the branches of the department

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171

CASH BRANCH
(i) The particulars of its organisation, functions and duties; (a) Organisation: Administrative Officer, Asstt. Director (Admn.), Dy. Supdt.(Cash), 6 Assistants, 1 Peon. Functions and duties. Cash Branch of the Directorate deals in preparation of pay bills, arrear bills (staff of Directorate), contingencies bills and ex-gratia bills. All accounts of payments in respect of above are also handled by this branch. In addition to above, maintenance of pay books, GIS Accounts and matters pertaining to Income Tax Returns of headquarter staff is also being dealt in the Cash Branch. (ii) The powers and duties of its officers and employees; (a) Preparation of pay bills, arrear bills (headquarter staff), contingencies bills, GIS bills, leave in cashment bills of Directorate staff and ex-gratia bills. (b) Maintenance of pay books, GIS Accounts and Income Tax Returns of Directorate staff. (c) (d) (e) Handling of cash in respect of (a) above. Maintenance of record in respect of (a) (b) & (c) above. Maintenance of record of various accounts of long term advances (HBA, Scooter advance, Car advance, marriage advance, computer advance, GPF advance etc.). (f) (iii) Regarding NDC against Kandi Complex House.

(b)

The procedure followed in the decision making process, including channels of supervision and accountability; On receipt of any sanction/ application/ bill in the branch, the same is processed by the concerned Assistant and put up to the senior officers through branch incharge.

(iv)

The norms set by it for the discharge of its functions; All employees are required to discharge their duties as per the norms of State Government.

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172 (v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; All employees are required to follow instructions issued by State Government from time to time. (vi) A statement of the categories of documents that are held by it or under its control; (a) Copies of pay bills, contingencies bills, GIS bills, ex-gratia bills. (b) Pay books of headquarter staff. (c) Registers containing GIS accounts of headquarter employees. (d) GIS accounts allotment register of all the employees of Agriculture Department in the State. (e) Cash Book of Directorate staff. (f) Income Tax Returns of Directorate staff.
Note:- The information pertaining to the remaining points is given at the end of this manual as it is common to all the branches of the department

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173

BILL BRANCH
(i) The particulars of its organisation, functions and duties; (a) Organisation: Administrative Officer, Asstt. Director (Admn.), Dy. Supdt.(Bill), 4 Assistants, 2 Clerk and 1 Peon. (b) Functions and duties. Bill Branch of the Directorate deals in sanctions of advances from GPF, various Loans (Computer, Marriage, House Building, Car/Scoter/Cycle), TA Bills, Medical Bills, Wheat advance, Festival advance of Directorate and Field staff. (ii) The powers and duties of its officers and employees; Cases of GPF advance, Vehicle Loan, Marriage Loan, Computer Loan, House building advance, wheat loan, festival advance1,

Reimbursement of Medical bills, TA Bills and other loans/advances are dealt in this branch and if necessary cases are sent to Govt. for final sanctions/decisions. iii) The procedure followed in the decision making process, including channels of supervision and accountability; Cases are put up to Dy. Supdt., Asstt. Director (Admn), Administrative Officer and Director of Agriculture. (iv) The norms set by it for the discharge of its functions; All employees are required to discharge their duties as per the norms of State Government. (v) The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; All employees are required to follow instructions issued by State Government from time to time.

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174 (vi) A statement of the categories of documents that are held by it or under its control; a) Files of sanctions of loans and advances mentioned at Sr. No. (ii) b) c) Diary & Dispatch registers pertaining to the branch. Copies of relevant rules like TA Rules and instructions issued by Govt. from time to time.
Note:- The information pertaining to the remaining points is given at the end of this manual as it is common to all the branches of the department

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175

PENSION BRANCH

(i)

The particulars of its organisation, functions and duties; (a) Organisation: Administrative Officer, Account Officer(HQ), Dy. Supdt.(Pension), 3 Assistants and1 Peon. Functions and duties. The branch deals in all pension and revised pension cases of Class-I, II, III and IV employees of the department.

(b)

(ii)

The powers and duties of its officers and employees; (a) Powers and duties of officers; To decide the pension cases of employees mentioned at Sr. No. (i) (b) in accordance with Government instructions/rules. (b) Duties of employees; To process the cases of employees mentioned at (i) (b) in accordance with Government instructions/ rules.

(iii)

The procedure followed in the decision making process, including channels of supervision and accountability; On receipt of the pension cases in the branch, the same is put up by the Assistant concerned who process the same as per Government instructions/ rules and put up to the senior officers through branch incharge, Account Officer(HQ), Administrative Officer for counter signature and their pension cases sent to the Accountant General, Haryana for releasing pension and pension benefits.

(iv)

The norms set by it for the discharge of its functions; All employees are required to discharge their duties as per the norms of State Government.

(v)

The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions; All employees are required to follow the prescribed rules and Government instructions issued from time to time.

(vi)

A statement of the categories of documents that are held by it or under its control;

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176 (a) Pension file of all the employees mentioned at Sr.No.(i) (b) (b) Diary and dispatch register pertaining to the branch. (c) Copies of relevant rules/instructions.
Note:- The information pertaining to the remaining points is given at the end of this manual as it is common to all the branches of the department

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177 Information on common points of the manuals under the Act of different branches of Agriculture Department (ix) A directory of officers and employees of the department This information is available on the departmental website:www.agriharyana.nic.in (x) its The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in regulations.

Salaries are provided as per State government policy. No other remuneration is provided. (xi) The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made

The scheme-wise budget allocation is available on the Departmental Website:- www.agriharyana.nic.in

(xiii) Particulars of recipients of concessions, permits or authorisations granted by it No such recipients of concessions, permits or authorizations are granted by the department. (xiv) Details in respect of the information, available to or held by it, reduced in an electronic form Physical and Financial targets/achievements under different schemes are available on the departmental website:(xv) www.agriharyana.nic.in

The particulars of facilities available to citizens for obtaining information, including the working hours of a library or reading room, if maintained for public use Information are available to the public in all working hours and same

can also be ascertained from the departmental website: www.agriharyana.nic.in

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178

(xvi)

The names, designations and other particulars of the Public Information Officers;

Sr. No. 1.

Officer Additional Director of Agriculture (Extension)

Designated as First Appellate Authority under Section 19(1) State Public Information Officer under Section 5(1)

Office address Directorate of Agriculture, Haryana, Krishi Bhawan, Sector-21, Panchkula – 134112 Directorate of Agriculture, Haryana, Krishi Bhawan, Sector-21, Panchkula – 134112 Office of the Deputy Director of Agriculture concerned Directorate of Agriculture, Haryana, Krishi Bhawan, Sector-21, Panchkula – 134112 Directorate of Agriculture, Haryana, Krishi Bhawan, Sector-21, Panchkula – 134112 Office of the SubDivisional Agricultural Officer concerned

Telephone No. 01722563004

Fax No. 01722584761, 2563242

e-mail agriharyana2009@gmail.com

Website www.agriharyana.nic.in

2.

Joint Director of Agriculture (Plant Protection)

3.

4.

Deputy Director of Agriculture in every District Deputy Director of Agriculture (HQ)

State Public Information Officer under Section 5(1) Assistant State Public Information Officer under Section 5(2) Assistant State Public Information Officer under Section 5(2) Assistant State Public Information Officer under Section 5(2)

PBX 0172-do-do2571544, 2571553, 2576984, 2568914 Available on the website under “Contact Us”.

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5.

Assistant Director (Admn)-I

6.

Sub-Divisional Agricultural Officer in every Sub-Division

PBX 01722571544, 2571553, 2576984, 2568914 PBX 01722571544, 2571553, 2576984, 2568914 -

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179 Note: - Telephone No. , Fax No. and E-mail addresses of each Deputy Director of Agriculture/ Sub-Divisional Officers are available on the departmental website i.e. www.agriharyana.nic.in (xvii) Such other information as may be prescribed;

The detailed information of all schemes run in the agriculture department is also available the departmental website www.agriharyana.nic.in.

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