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REGULAR MEETING - DOC 8

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					REGULAR MEETING OF THE COUNCIL OF THE CITY OF VADNAIS HEIGHTS May 1, 2007 The regular meeting of the Council of the City of Vadnais Heights was held on the above date and called to order by Acting Mayor Marc A. Johannsen at 7:00 p.m. ROLL CALL Upon roll call, the following members were present: Marc A. Johannsen, Acting Mayor; Laura L. Dobozenski, Paul L. Gaston, and D. Joseph Murphy, Councilmembers. The following member was absent: Susan L. Banovetz, Mayor. Also present were: Gerald J. Urban, City Administrator; Donn Wiski, Community Planning and Development Director; Jeanne Vogt, Finance Director; Caroline Beckman, City Attorney; Brian Rose, Cable Producer; and Mary Heintz, Recorder. WELCOME Acting Mayor Johannsen welcomed everyone to the meeting. APPROVAL OF AGENDA Upon motion by Dobozenski, seconded by Gaston, it was 07-05-084 “RESOLVED, that the agenda for the May 1, 2007, Council meeting be approved as submitted.” Ayes - 4 The resolution was adopted. APPROVAL OF MINUTES Upon motion by Gaston, seconded by Dobozenski, it was 07-05-085 “RESOLVED, that the April 17, 2007, Regular Council Meeting minutes be approved as submitted.” Ayes - 4 The resolution was adopted. Nays – 0 Nays – 0

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APPROVAL OF CONSENT AGENDA Acting Mayor Johannsen acknowledged that the Consent Agenda included accepting the resignation of firefighter Paul Liebenow, a 21-year member of the department, and said he wished to thank him for his service to the City. Upon motion by Gaston, seconded by Murphy, it was 07-05-086 “RESOLVED, that the Consent Agenda items for the May 1, 2007, meeting be approved as submitted: A. Accepted bid tabulation and awarded bid for the purchase of SCBAs, Mobile Fill Station, and Air Compressor for the Fire Department at a cost of $153,259.08 from Metro Fire. B. Conditionally approved motor vehicle used car sales only and sign license for Faruss Auto Sales, 3555 Hoffman Road West. C. Approved miscellaneous and sign license for TSE, Inc., 103-105 Vadnais Boulevard. D. Conditionally approved public outdoor event and temporary sign request by Christ the Servant Lutheran Church, 3676 Centerville Road, for Sunday, May 20, 2007, and waived associated fees. E. Accepted resignation of paid-on-call firefighter Paul Liebenow effective April 13, 2007. F. Approved job classification and pay structure for new Fire Technician/Maintenance position and authorized staff to advertise to fill position. G. Approved concurrence with MN/DOT Change Order No. 22 with Shafer contracting Co. Inc. to provide increased-sized water main under Labore Road/I-694 at a cost of $29,371.80 to Vadnais Heights, with payment from Water Fund.” Ayes - 4 The resolution was adopted. OPEN TO THE PUBLIC Acting Mayor Johannsen opened the meeting to the public at 7:05 p.m. for items not on the agenda. Erv Burger , 537 Vadnais Road, said he wished to bring up the subject of the off-and-on ramp at the Edgerton crossing bridge. He commented that since the temporary turnaround over the Edgerton Street Bridge has been in use for the past two weeks, residents who are very close to the affected area have made some observations which pose a very serious safety hazard: 1) The 35foot maximum vehicle restriction has not been enforced and it is common to see full length semi trucks, car transporters, and hazardous material tankers that carry gasoline and other flammables or chemicals. Should one of these vehicles have an accident on the bridge or the on/off ramps, it
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could be disastrous to nearby residents or on the I-694 freeway below the bridge. 2) The temporary stop signs on the north side of the Edgerton bridge are working very well and should be considered as permanent controls for this intersection. 3) Many drivers think Vadnais Road is an entrance ramp to 694 and use resident driveways to make u-turns. There have been several occasions when “near misses” have happened by drivers who have zipped in and out of the driveways as residents are leaving. Mr. Burger questioned whether signs could be posted at the intersection stating this it not a freeway entrance. Acting Mayor Johannsen asked the City Administrator and City Engineer to research the concerns and bring back to Council at the next meeting. He thanked Mr. Burger for bringing his concerns to Council attention. There being no additional speakers, Acting Mayor Johannsen closed the meeting to the public at 7:11 p.m. PRESENTATION None. PUBLIC HEARINGS A. Applications for Landsplit and Building Relocation Permit submitted by Frattalone Companies, Inc. and Gary and Joyce Meath, 494 Vadnais Road. Acting Mayor Johannsen requested the Community Planning and Development Director’s report. The Community Planning and Development Director provided background information, noting that Frattalone Companies is the applicant along with Gary and Joyce Meath, who are the property owners. As a result of the ParkSide Village housing development, three homes were demolished and the home at 830 West Berwood is proposed to be moved to this new location. The proposal is to split the existing lot at 494 Vadnais Road into two lots. The City has granted a special temporary house moving permit, which required a permanent location special permit at the time of the lot split and placement of the house by September 30, 2007. The Comprehensive Plan identifies the area as low density residential and the zoning is R-1 Residential, permitting the proposed use. Single family homes are a permitted use within the zoning district and is consistent with the Comprehensive Plan. The approval of permanent location special permit should follow the lot split. The application conforms to the stated conditions of City Code 25.040. Cited conditions to be considered for approval of the lot split and permanent location include: 1) review and approval of the site plan for the detached garage before installation, 2) review and approval of the foundation plan by the Building Official before beginning construction, 3) approval of grading plan and engineering by the Consulting City Engineer before issuing a building permit, 4) provision for future connection to the water system, 5) relocation of the shed from the drainage easement, 6) all easements shall be dedicated and applicable storm and park dedication fees paid, and 7) all buildings brought up to applicable building codes.
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Acting Mayor Johannsen opened the public hearing at 7:15 p.m. Erv Burger, 537 Vadnais Road, inquired whether there would be any City water put on Vadnais Road, which would include assessing improvements to the street. The City Administrator responded that there were not plans for that but there would likely be land development on Centerville Road and petitions to bring water down in the next few years. Mr. Burger then submitted a document dated April 30, 2007, for Council review, dated April 30, 2007. Upon motion by Dobozenski, seconded by Gaston, it was 07-05-087 “RESOLVED, to receive a letter dated April 30, 2007, from Erv Burger to the Council, to be included as part of the Council meeting records.” Ayes - 4 The resolution was adopted. Frank Frattalone, 3205 Centerville Road, said he wished to address the land split and house split. He said that he had been working with City staff regarding requirements for landsplit and that the house is very nice, built in 1994, has had some improvements (new foundation, an added garage in the back, and meets codes), is part of the Arcade and Berwood redevelopment project, and will be a nice addition to the neighborhood. There being no additional speakers, Acting Mayor Johannsen closed the public hearing at 7:20 p.m. Upon motion by Murphy, seconded by Gaston, it was 07-05-088 “RESOLVED, to approve a minor subdivision to split one lot into two at 494 Vadnais Road and a permanent building relocation special permit with conditions, subject to recommendations of staff and application included to relocate the single family home from 830 West Berwood Avenue to adjacent to 494 Vadnais Road.” Ayes - 4 The resolution was adopted. Mr. Frattalone said he expected work to begin in two weeks. OLD BUSINESS A. Ordinance No. 591 amending the zoning map for certain property from Residential Two to Planned Unit Development. Nays – 0 Nays – 0

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Acting Mayor Johannsen requested the Community Planning and Development Director’s report. The Community Planning and Development Director reported that the matter was adopted on November 21, 2006, as a resolution approving the development plan and the proposed ordinance is needed to complete the rezoning of the area. He described background of the land for clarification. Upon motion by Dobozenski, seconded by Gaston, it was 07-05-089 “RESOLVED, to adopt Ordinance No. 591 amending the zoning map for certain property from Residential Two to Planned Unit Development.” Ayes - 4 The resolution was adopted. B. Willow Ridge TIF District #1-30, consenting to an assignment of TIF and authorizing the execution of a grant agreement and various agreements in connection therewith. Acting Mayor Johannsen requested the Finance Director’s report. The Finance Director reported that Willow Ridge Apartments, a 47-unit low income housing, is receiving funds from a variety of funding sources, including a $400,000 grant from the Metropolitan Council’s Local Housing Incentive Account Program and estimated tax increment revenues not to exceed $275,000. She provided details regarding the applicable documents including the Master Subordination Agreement and Estoppel Certificate (MSA) prioritizing all the loan sources, Master Disbursement Agreement and Estoppel Certificate (MDA) listing all the funding sources and amounts, Loan Agreement between the City and Willow Ridge Apartments, Mortgage securing the property as collateral for the $400,000 loan, Promissory Note, and Assignment of the Tax Increment Financing. Acting Mayor Johannsen inquired whether there was any risks to the City entering into the agreements, and the Finance Director responded there was very little risk because the grant was coming from Met Council and the City was acting as agent. The City Administrator added that the grant would come back to the City in 30 years and the City would then be able to loan out these monies for similar use in the future. He said the other assistance the City has, based on certain costs and conditions, is up to $275,000 of tax increment financing to be put into the project. Councilmember Gaston commented, for record, that he is a Minnesota Housing Finance Agency board-appointee commissioner and the project had come before them a year ago and he did not vote on it but, as a City Councilmember, has voted for the project. The City Administrator said Jenny Bolton of Briggs and Morgan, representing the City’s bond counsel, was present to answer any Council concerns. Nays – 0

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Acting Mayor Johannsen inquired whether all documents were in order. Ms. Bolton responded that they were in order but some tweaking would be needed as various parties review them, reassuring Council that she would bring any major issues back to the Council for approval if she deemed the issue a major item. Upon motion by Murphy, seconded by Dobozenski, it was 07-05-090 “RESOLVED, to approve the prepared resolution consenting to a collateral assignment of the tax increment financing funds for tax increment financial district #1-30 (Willow Ridge) and authorizing the execution of a grant agreement and various other agreements in connection with the grant agreement in substantially the forms submitted.” Ayes - 4 The resolution was adopted. C. Erosion problem adjacent to Willow Lake Boulevard and H.B. Fuller Property. Consider plans and specifications to make repairs, authorize staff to solicit bids for work, and consider right of entry permit on H.B. Fuller Property. Acting Mayor Johannsen requested the City Administrator’s report. The City Administrator reported that the City installed Willow Lake Boulevard in 1970 with a catch basin, which drains onto the Fuller property and that has caused erosion. He said H.B. Fuller wanted the erosion fixed and the City has been working on an agreement for right of entry, and they have approved the plans. The City Administrator said the City went to the Ramsey Watershed District for approval and would now like to solicit bids, under $50,000, to negotiate with two or more contractors and bring back bids and a recommendation for Council approval. He said part of this area is in a wildlife preserve, and is being funded out of stormwater utility fund. Councilmember Dobozenski commented that HB Fuller had won a LEAP Award for good use of land. Acting Mayor Johannsen said he was on the Phalen Lakes Committee, which took the lead on this project, and there is an environment person at H.B. Fuller who ensures good water stewardship. He said this is why the City has a stormwater utility to manage and control erosion matters like this. The City Administrator added that H.B. Fuller efforts have improved Willow Lake now up to 12 feet deep, and the intention is to have it opened somewhat to the quasi-public, especially for student education regarding natural resources and wildlife in the future. Councilmember Murphy added a correction that the Willow Lake Nature Preserve is owned by the County. The City Administrator responded that it is co-owned by H.B. Fuller and Ramsey County. Nays – 0

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Upon motion by Gaston, seconded by Dobozenski, it was 07-05-091 “RESOLVED, to authorize staff to solicit bids for work regarding erosion problem adjacent to Willow Lake Boulevard on the H.B. Fuller Property and authorize the Mayor and/or Administrator right of entry permit on H.B. Fuller Property.” Ayes - 4 The resolution was adopted. NEW BUSINESS A. Vadnais School parking lot expansion process. The Community Planning and Development Director displayed the aerial photo and provided background information, noting that the School District is preparing amended plans for the parking area south of the existing building to accommodate 50-plus spaces and improved student drop-off capabilities. The school is located in an R-1 zoning district, which allows schools by Special Use Permit. However, the staff feels we are only considering a small parking lot addition so we feel an amendment to a Special Use Permit be waived. The proposed parking area requires a Site Plan Review but, since the addition is less than 10,000 square feet, Council may waive formal approval process and proceed directly to formal review based on review by the Development Review Committee. He cited considerations required for the Site Plan Review: 1) interrelationship with the plan elements to conditions both on and off the property, 2) conformance to the City’s Comprehensive Plan, 3) the impact of the plan on existing and anticipated traffic and parking conditions, 4) the adequacy of the plan with respect to land use, 5) pedestrian and vehicular ingress and egress, 6) building location and height and architectural and engineering features, 7) landscaping, 8) lighting, 9) utility provisions, 10) site drainage, 11) open space, 12) loading and unloading areas, 13) grading, 14) signage, 15) screening, 16) setbacks, and 17) other related matters. The Community Planning and Development Director stated that the Development Review Committee believes that, since the improvement does not involve any building construction and also qualifies as a minor site plan amendment, only a site plan review application will be necessary and seeks confirmation or redirection on that point. He added that the City would provide right of access for construction while the property transactions are being completed and the School District would be responsible for design and application submittals including fees. “It was Council consensus that a minor Site Plan Review is the appropriate application for the proposed parking lot improvement at 3645 Centerville Road.” The City Administrator said the school has a June 30, 2007, financing deadline, and the City views it as an extension of the parking lot and joint powers agreement to improve the parking lot. Acting Mayor Johannsen said it is important to make sure the school doesn’t lose their financing
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sources, get better parking facilities, noting that it is used as a polling place for municipal elections and is part of the overall improvement of the area. He suggested that some landscaping be done on the corner. “It was Council consensus to approve the concept for the improvement and proceed with the property exchange process expeditiously.” The City Administrator added that the school funding was from a recent bond issue. B. Set the May 15, 2007, Council Workshop Meeting and Agenda. Upon motion by Murphy, seconded by Gaston, it was 07-05-092 “RESOLVED, to set the May 15, 2007, Council Workshop Agenda at 6:00 p.m. to include 1) review/discuss proposed ordinance on storage of dumpsters on residential property and on-street parking during non-winter months and 2) receive preliminary findings from Dr. Brennan on economic impacts on proposed Village of Vadnais Heights Development.” Ayes – 4 The resolution was adopted. COUNCIL AND DEPARTMENT REPORTS The City Engineer reported that he has received good comments from contractors for Improvement 2007-1, which is now out for bid. The Community Development Director reported on a preconstruction meeting with the low bidder on the Sculpture Garden and subcontractors will begin excavating next Monday, with construction over the next ten weeks. The Finance Director reported that the in-house work on the annual audit was completed in 3-1/2 days and staff would be moving forward with the first comprehensive annual financial report for GFOA award certification this year. Councilmember Dobozenski asked for an update from City staff regarding the geese problem on English Street that was discussed at the last Council meeting. The City Administrator responded that it was being worked on and he would update Council. Councilmember Dobozenski reported that she had received an email from a resident informing her about a communication written to the City Attorney and City staff about a resident leaving a dog in a garage during the winter and summer, resulting in excessive barking, and that the Sheriff couldn’t do anything because of current City codes. The City Administrator responded that the message had been forwarded to Animal Control. Councilmember Dobozenski said the resident has been waiting for a response from either City staff, the City Attorney, or the City Council.
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Nays - 0

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The City Administrator said he had responded to the resident that it is being worked on. The City Attorney reported that she was not familiar with the email but would look at it. Councilmember Gaston noted that he had not received it. The City Administrator said he will forward the email to all Councilmembers. Acting Mayor Johannsen requested that it be included in the weekly update. Councilmember Murphy reported that he had attended the Volunteer Recognition Dinner, which was a nice event; toured the new greenhouse at Merrick, which had received some grant money from Ramsey County and built a green house where their clients would be learning therapeutic things with gardening; he and Councilmember Dobozenski had participated in the interview of five potential candidates for the Public Service Director position; and he had attended the Ramey County Local Government monthly meeting and discussed capping old wells and groundwater and how it flows in the area, which he said was very interesting. Councilmember Gaston said he wished to comment about the potential proposal to Council concerning the parcel near Wal-Mart and thank the public for sending comments and informing him and other Councilmembers about their concerns. He said he wanted to make it clear that the proposal applies to the entire parcel and not one company, that Council has not seen the application for the proposal and is not making comments at this time. Acting Mayor Johannsen reported that fire hydrants had been flushed on the northern part of City, salt and sand had been removed from roads, and spring work was going good. He acknowledged the good work persons in the Public Service Department were doing and said it will be a great benefit when the Public Service Director position is filled. Upon motion by Councilmember Dobozenski, the meeting was adjourned at 7:50 p.m. Respectfully submitted,

_________________________________________ Gerald J. Urban, City Administrator ATTEST:

_______________________________________ Marc A. Johannsen, Acting Mayor

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