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					EMERGENCY OPERATIONS PLAN
Statement of Approval . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . i Foreword . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ii Record of Changes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . iii Basics of Emergency Operations: I. II. III. IV. V. VI. VII. VIII. IX. Purpose Situation and Assumptions Concept of Operations Organization and Assignment of Responsibilities Direction and Control Continuity of Administration Administration and Logistics Plan Development and Maintenance Authorities and References 1 1 3 5 8 9 10 11 11

Annexes to Basic Plan: A. B. C. D. E. F. G. H. I. J. K. Communications Notification and Warning Public Information Law Enforcement Fire and Rescue Plant Operations Health and Medical Evacuation and Transportation Shelter and Mass Care Damage Assessment Resource Management 12 19 28 35 40 44 48 55 63 68 73

Hazard Specific Checklists: A. B. C. D. E. F. Major Fire Severe Weather Campus Disruption Hazerdous Materials Radiation/Nuclear Biological Accident/Bioterrorism 78 84 90 92 95 97

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Appendices to Basic Plan: R. S. T. U. V. W. Functional Responsibility Matrix Glossary East and West Campus Maps Hurricane Tracking Chart Procedures for Radiation/Nuclear Emergencies Campus Security Act - Timely Notification 102 103 106 108 109 116

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN BASICS I. PURPOSE This plan predetermines actions to be taken by individuals and departments at East Carolina University, and in some instances, local and/or state agencies in order to reduce the vulnerabilities of people and property to disaster and to establish capabilities for responding effectively to the actual occurrence of a disaster. II. SITUATION AND ASSUMPTIONS A. Situation 1. East Carolina University’s East Campus is located adjacent to downtown Greenville, the hub of eastern North Carolina’s coastal plain. The School of Medicine campus is adjacent to Pitt County Memorial Hospital in west Greenville. Greenville is a business, medical and university center located eighty miles east of Raleigh, accessible by four-lane highways and nearby airports. The current population of the university includes approximately 21000 students and 4283 faculty and staff. The campuses of East Carolina University include 1,898 buildings consisting of administrative, instructional and research facilities, as well as 15 residence halls. The estimated value of the university’s physical assets is more than $800 million. The university operates 15 residence halls with a total capacity for 5,458 students. In addition, there are 10 privately owned fraternity houses (158 student capacity) and eight sorority houses (197 student capacity). The nearest airport is Pitt/Greenville located approximately three miles north of Greenville. The university is exposed to many hazards, any of which have the potential to disrupt the campus and/or local community, cause damage and create casualties. Potential hazards for East Carolina University are: A major structural fire has been determined to be a significant hazard, especially considering the absence of automatic fire extinguishing systems in many buildings.

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7.

Due to the proximity of the Tar River, emergencies due to flooding have occurred. East Carolina University is located in an area of the state that has experienced severe tornadoes in the past. Damage resulting from tornadoes can be extreme and the threat is considered real. Severe winter storms are a threat to the university with cold, ice, snow and wind in all forms and combinations. The months from June to November are hurricane season. The greatest amount of hurricane damage normally occurs during the months of August, September and October. Tropical hurricanes come close enough to influence the local weather approximately twice in the average year. It is the storms that strike inland which constitute the most severe threat to the campus. The probability of a transportation accident occurring near the ECU campuses can almost be anticipated because the CSX and Norfolk and Southern Railroads make several daily trips through the county and one line crosses main campus. Hazardous materials are also trucked through Greenville daily. Both Main Campus and the Health Sciences Campus lie under the traffic pattern for Greenville-Pitt County Airport. Hazardous materials are also found in many of the facilities at East Carolina University, many of which are present in quantities to cause significant hazards if accidentally released. Power failure is the loss of electrical service resulting from the damage or destruction of the distribution system. Power failure can result from many different situations and should be considered likely to occur. In consideration of the diverse nature and activities of the campus population, situations such as bomb threats, outage situations, unlawful protests, demonstrations, terrorism and similar campus disruptions should be anticipated; however, the severity of any of these situations is unpredictable.

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B.

ASSUMPTIONS 1. It is necessary for the university to plan for and to carry out disaster response and short-term recovery operations utilizing local resources; however, it is likely that outside assistance would be available in most major disaster situations affecting the university within 48 hours. 2. Officials of the university are aware of the possible occurrence of an emergency or major disaster and their responsibilities in the execution of this plan and will fill these responsibilities as needed.

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3. Implementation of this plan will reduce or prevent injuries, the loss of lives and damage to property. III. CONCEPT OF OPERATION A. General 1. As required by the Occupational Safety and Health Act and other state and federal requirements, it is the responsibility of ECU to protect life and property from the effects of hazardous events. All decisions concerning the discontinuation of any university function, cancellation of classes, or cessation of operations rest with the Chancellor or his/her designee. The University emergency operations will follow and adhere to the National Incident Management System Protocols and Universal Command system protocols. Duties of administrators and officers of the university are included in the basics or annexes of this plan. The Emergency Coordinator (University Incident Commander) shall be the senior level official responding to the incident until relieved by the Director of Environmental Health & Safety or his designee. The Emergency Coordinator shall function in this capacity until such time as the situation may require the leadership of another individual more knowledgeable in that particular type of emergency. It is feasible for the incident command to change several times during the course of an emergency. The University has designated key administrators to form an Emergency Management Team to direct university operations. This team will man the Emergency Operations Center and will be responsible for making critical decisions and providing overall direction and goals to the University units responding to the emergency or conducting recovery operations. The Emergency Operations Center (EOC) will be located at Todd for east campus emergencies and at the School of Medicine Operations and Maintenance Office, Brody, for Health Sciences campus emergencies. Alternate EOC’s will be at ________and the S.O.M. Utility Plant (?) respectively. The EOC will be staffed and operated as the situation dictates. During a campus wide emergency situation, the Chancellor or his/her designee and the Emergency Management Team will be located in the EOC along with other university officials required for policy decisions.

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All emergency situations shall be classified as a LEVEL ONE EMERGENCY or a LEVEL TWO EMERGENCY. A Level One Emergency involves response and resources from within the university only. A Level Two Emergency requires assistance from individuals or agencies external to the university. The Incident Commander may elevate a Level One Emergency to a Level Two Emergency as needed to provide for the protections of the public, students and staff. Greenville Fire and Rescue will assume Incident Command for any situation under their responsibilities. At the onset of an emergency situation, the Incident Commander shall proclaim a state of emergency. Termination of a state of emergency shall be declared by the Emergency Management Team or the Director of Environmental Health.

10.

B.

Phases of Comprehensive Emergency Services 1. Mitigation: Mitigation activities are those designed to either prevent the occurrence of an emergency or minimize the potentially adverse effects of an emergency. Preparedness: Preparedness activities, programs and systems are those that exist prior to an emergency and are used to support and enhance response to an emergency or disaster. Planning, training and exercising are among the activities conducted under this phase. Response: Response activities and programs are designed to address the immediate effects of the onset of an emergency or disaster and help to reduce casualties, damage and to speed recovery. Response activities include direction and control, warning, evacuation, mass care and other similar operations. Recovery: Recovery activities involve restoring systems to normal. Short-term recovery actions are taken to assess damage and return vital systems to minimum operating standards; long-term recovery actions may continue for an indefinite period.

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IV.

ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. Some departments within the university have emergency functions in addition to their normal duties. Each of these departments is responsible for developing and maintaining their own emergency management procedures. Specific

B.

Responsibilities 1. Chancellor a. b. Acknowledge the state of emergency Activation of the EOC.

2.

Vice Chancellor for Administration and Finance a. When directed, act on behalf of the Chancellor in control of emergency operations. Ensure that emergency financial resources are available for necessary outlays and that records of expenditures are kept during emergencies. Support Environmental Health & Safety to ensure departments develop and continually update internal emergency plans and Standard Operating Procedures (SOPs) to respond to emergencies. Ensure that representatives for EOC staff are designated (e.g. ECU Chief of Police, Environmental Health and Safety Director, Senior Assoc. VC for Campus Operations etc.) to report to the EOC upon activation to provide direction and control.

b.

c.

d.

3.

Vice Chancellor for Student Life a. b. c. d. Alert all students of emergency and actions to take. Alert Student Health Services for emergency operations. Provide shelter and/or temporary housing or mass care operations. Provide essential services including food, heat, water, etc. for shelterees and emergency workers if needed.

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e. f.

Provide psychological support for shelterees. Communicating the status of shelterees to others, including parents and family.

4.

Vice Chancellor for Academic Affairs a. b. c. Notification of faculty, staff and students in building(s) involved. If major disaster, notify on and off campus faculty. Relocate/reschedule affected classes

5.

Vice Chancellor for Health Sciences a. Provide medical assistance to Student Health Service and/or Pitt County Memorial Hospital, if required. Provide medical support to shelterees. Provide health advisories to Emergency Management Team. Control of communicable diseases. Supply and use of emergency medical supplies and equipment.

b. c. d. e. 6.

Senior Asst. VC, Campus Operations a. b. c. d. e. Security of buildings and utilities. Clearance of debris and disposal of refuse. Assist in damage assessments. Repair of buildings. Maintenance of emergency water supply. Provide equipment and labor in support of response/recovery operations. Assist in traffic controlMaintain emergency radio system

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ECU Chief of Police a. b. Receipt and dissemination of warnings. Maintenance of law and order.

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d. e. f. g. h. i. j.

Control the access to the scene of the disaster. Maintain necessary radio communications. Emergency first aid. Coordinate transportation of casualties. Light duty rescue. Direct evacuation operations. Implement mutual aid agreements with law enforcement agencies Maintain EOC facilities.

k. 8.

Director, Environmental Health and Safety a. Coordinate the opening of the Emergency Operations Center Coordinate response activities as determined by the Emergency Management Team Coordination and closing of unsafe buildings/shelters. Identification of safety hazards on the campus. Implement mutual aid agreements. Maintain resources or their availability for small scale hazmat emergencies. Maintain a list of Vendors for response to larger hazmat emergencies. Damage assessment. Notification of proper authorities for hazmat releases.

b. c. d.

e. f.

9.

Director, News and Communication Services a. Coordination of all information disseminated to the press and public. Provide for rumor control and emergency instructions.

b.

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c. d.

Maintain current inventories of public information resources. Work with the Director of Marketing for Business Services to ensure consistent information is disseminated internally to the campus community.

10.

Chief Information Officer a. Maintain telephone and data communication readiness of the Emergency Operations Center Protection of all vital records stored in the computing center. Maintain the Information Technology and Computing Services Disaster Recovery Plan. Ensure integrity and maintenance of data and telecommunication systems.

b. b.

c.

V.

DIRECTION AND CONTROL A. Direction and Control provides for an efficient response to an emergency by coordinating all response and recovery activities through one planning group. The Emergency Operations Center (EOC) is the base of operation for all emergency management activities for the university. The emergency Management Team is the administrative group who will direct response and recovery activities. All individuals with emergency responsibilities will be familiar with this and any other emergency plans developed for their particular role in an emergency. The Chancellor, or designee, will decide whether to activate the EOC and who on the Emergency Management Team to be called to duty. The overall direction and control of emergency activities is vested with the Emergency Management Team. Initially, emergency operations will be conducted locally (Emergency Level One) with little or no outside assistance or coordination. In the event an Incident Commander has not been designated, (such as may occur during impending emergencies with ample warning), the initial on-site direction and control will be established by the Emergency Management Team.

B.

C.

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VI.

CONTINUITY OF ADMINISTRATION A. General 1. The possibility that emergency and disaster occurrences could result in disruption of university functions necessitates that all levels of divisional organization and their departments develop and maintain procedures to ensure continuity of university operations. These procedures will name who will be the decision-makers if a department head is not available.

B.

Line of Succession 1. The line of succession of the ECU administration proceeds from the Chancellor to: Vice Chancellor for Administration and Finance Assoc. Vice Chancellor of Campus Operations Director of Environmental Health & Safety Vice Chancellor for Student Life Vice Chancellor for Academic Affairs Vice Chancellor for Health Sciences Chancellor’s Designee 2. Lines of Succession for department heads are shown in the appropriate annexes

C.

Preservation of Vital Records 1. Each Division/Department is responsible for the preservation of essential records to ensure continued operational capabilities.

D.

Relocation of Administration 1. East Carolina University provides for the relocation of the administration to the Mendenhall Student Center during times of emergency, if necessary. If the Mendenhall Student Center is determined inoperable, the administration will relocate to the EOC or alternate EOC as needed.

2.

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VII.

ADMINISTRATION AND LOGISTICS A. General 1. The emergency service dispatching operations center is operated continuously 24 hours a day and is administered by the ECU Chief of Police. The operational readiness of the EOC is the responsibility of the ECU Chief of police.

2.

B.

Records and Reports 1. Records of expenditures and obligations during emergency operations must be maintained by university administrators and department heads. Narratives and operational journals of response actions will be kept.

2. C.

Consumer Protection 1. Consumer complaints pertaining to alleged unfair or illegal business practices during emergencies will be referred to the State Attorney General’s Consumer Protection Division.

D.

Non-Discrimination 1. There will be no discrimination on grounds of race, color, religion, nationality, sex, age or economic status in the execution of disaster preparedness or disaster relief and assistance functions. This policy applies equally to all levels of campus administration.

2. E.

Agreements and Understandings 1. Agreements and understandings must be entered into by duly authorized individuals and should be formalized in writing whenever possible prior to emergency operations. Should university resources prove to be inadequate during emergency operations; requests for assistance will be made to other local, county, state or federal officials in accordance with existing or emergency negotiated mutual-aid agreements and understandings.

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Divisions and departments tasked with responsibilities in the implementation of this plan are responsible for providing their own administrative and logistical needs and for the preparation and maintenance of a resource list for use in carrying out their emergency responsibilities.

VIII.

PLAN DEVELOPMENT AND MAINTENANCE A. The Director of Environmental Health and Safety 1. Will insure that the development and annual review of this plan is conducted by all officials involved and will coordinate the necessary revision efforts. That shall include review of those portions of the plan actually implemented in an emergency.

IX.

AUTHORITIES AND REFERENCES A. The following listed authorities and references were consulted to support this plan. 1. 2. 3. 4. 5. 6. 29 CFR 1910.38 Employee Emergency Plans and Fire Prevention Plans 29 CFR 1910.120 Hazardous Waste Operations and Emergency Response U.S. Public Law 93-288 Disaster Relief Act of 1974 N.C. General Statutes, Chapter 166A, N.C. Emergency Management Act. N.C. General Statutes, Article 36A of Chapter 14 NCRP 111, Developing Radiation Emergency Plans for Academic, Medical of Industrial Facilities East Carolina University Radiation Safety Manual, January 1990

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN ANNEX A COMMUNICATIONS I. PURPOSE This annex describes East Carolina University’s communications systems and presents available communications sources, policies and procedures to be used by the university during emergency situations. II. SITUATION AND ASSUMPTIONS A. Situation 1. Communications play a critical role in emergency operations. Communications networks and facilities exist and operate on the ECU campus as well as in the City of Greenville and Pitt County. Properly coordinated, these facilities provide for effective and efficient response activities. The Telephone Communications Center is located at Joyner West, room B-12. The Radio communications center is located in the ECU Police Department Telecommunications Center.

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3.

B.

Assumptions 1. It is assumed that some of the communications systems will survive and/or withstand the effects of a disaster. This annex will provide coordination of all communications systems during an emergency situation facilitating timely response activities.

III.

CONCEPT OF OPERATIONS A. General 1. Emergency telephone and data communications systems and services used by East Carolina University are controlled by the Director of Information Technology Services within the Department of Information Technology and Computing Services. Emergency radio communications services are coordinated by the Assoc. Vice Chancellor of Campus Operations.

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The Incident Commander will notify the Director of Information Technology Services to expand the Emergency Telephone Communications Center as required. The Director of Information Technology Services will implement emergency telecommunications procedures and activate backup capabilities as necessary. The Director of Information Technology Services will notify appropriate personnel.

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B.

Specific 1. Data and Telephone Service a. Internal to the campus, a private digital switch is maintained. Telephone Service outside of the university is provided by Sprint. The telephone company will be provided with a list of essential users of telephone service. Essential users will receive priority data and telephone service during emergencies. If data and telephone service is disrupted or damaged, the essential user list is applicable for restoration priority.

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Two-Way Radio Systems a. The university owns and operates several two-way radios systems utilizing two main frequencies: Xmit MHz 465.4250 458.9250 461.6750 467.0000 458.5000 458.7250 900 MHz Rcvr. MHz 460.4250 453.9250 461.6750 462.0000 453.5000 460.4250 900 MHz

Unit ECU Police Facilities Services Facilities Services Emergency Administrative Service Housing Service Parking & Traffic Service Health Sciences Campus Maint.

Facilities Maintenance, Health Sciences Campus utilizes a radio system operated by Pitt County Memorial Hospital.

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b.

The two-way radio system is designated as a principal system to be used for direction and control activities in conjunction with other communication systems are ECU Police and Facilities Services Emergency. The following two-way radio systems, operated by volunteers, are also available to provide emergency communications if required by ECU Police: 1. Radio Amateur Civil Emergency Service (RACES) Citizens Radio Service

c.

2. d.

The frequency utilized by the University Police is designated as the principal system to be used for communications concerning direction and control activities. The decision to split communications between the two primary frequencies will be made by the Emergency Coordinator and the Executive Director for Facilities Services in coordination with the ECU Chief of Police. The following two-way communications systems are available and may be used during emergency situations to communicate with the State Emergency Operating Center: 1. 2. 3. 4. The Division of Criminal Information (DCI). North Carolina Mutual Aid Amateur Radio Services National Warning System (NAWAS) Telephone Commercial Telephone Internet/Web and electronic mail

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3.

ALERT electronic communication system a. ITCS has developed a web-based emergency communications application to quickly notify staff, faculty, and students of emergencies. This system is only applicable to those with PC computer access. Authorization to use the system for notification purposes is available to numerous personnel within the Division of Administration and Finance, including Business Services Marketing, ITCS, OEHS, and Campus Operations. Specific individuals are set-up as administrators for the system, with log-on found on the internet at http://www.ecu.edu/ecu/webadmin The list of current ALERT administrators is maintained by the Director of Marketing for Business Services, with approval for

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authorization given by the Vice Chancellor for Administration and Finance. Services available through the ALERT system include: 1. 2. A pop-up screen for PCs Mass e-mail distribution system (all ECU domain users— approx. 30,000 accounts) ECU web page alert banner

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Emergency Hotlines a. Recorded Campus Hotline (328-0062) allows up to 72 concurrent users. Message is recorded and can be updated as often as required. The ability to record the hotline message is password protected and is maintained through the Director of Marketing for Business Services. Emergency messages are recorded at the direction of the Vice Chancellor or Associate Vice Chancellor for Administration and Finance, or the Director of Public Safety (ECU Police Chief). The Brody School of Medicine maintains an Emergency Hotline (744-5080 or 1-800-745-5181) through the Office of News and Information. Campus Voice Mail Message Distribution The campus voice mail system can be used to disseminate important information to all telephones located on the main campus with a 328 exchange. Student phones and staff/faculty phones are separated into two lists as messages may differ. The ECU Telecommunications office has the ability to send these recorded messages, as well as the Director and Assistant Director of Business Services Marketing. AM 530 Traveler’s Advisory Radio This 10 watt AM frequency radio transmits recorded messages for ECU Parking and Transportation Services. This frequency can also be used in case of campus emergencies. Scheduling and recording of messages is done by the Director of Parking and Transportation.

b.

c.

d.

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IV.

ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. The Associate Vice Chancellor of Campus Operations is the principal coordinator for planning and development of the emergency operations communications system.

B.

Responsibilities 1. Associate Vice Chancellor of Campus Operations a. Support the development of utilities, of telephone and data communication utilities at the designated EOC’s. Campus Operations Maintain readiness of radio communications provide radio repair capabilities and maintenance operations under emergency conditions.

b.

2.

Emergency Management Coordinator a. Development and maintenance of the Communications Annex and internal SOP. Maintain current internal notification/recall rosters.

b. 3.

Telecommunications (ITCS) a. Test and maintain the EOC telephone and data communications equipment on a regularly scheduled basis. Equip and operate emergency communications facilities and systems. This includes training of existing staff to assist in emergency situations as necessary. Develop procedures for obtaining and restoring data and telephone services during emergencies. Coordinate data and telephone resources within the university Identify potential sources of additional equipment and supplies that may be necessary. Develop mutual aid agreements. Coordinate communications net with local, city, county and state during disasters.

b.

c. d.

e. f.

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4.

Emergency Operations Center a. b. c. Provide data and telephone communications in an emergency as directed. Establish and maintain a message log. Route messages as instructed by the ECO.

5.

ECU Police a. Report to the EOC upon activation and provide direction and control for communications operations. Coordinate Amateur Radio Emergency Service Provide communications between EOC and shelters and otherwise as directed.

V.

DIRECTION AND CONTROL A. The ECU Chief of Police will be notified when a major emergency situation has occurred or is imminent. The ECU Chief of Police will then inform Associate Vice Chancellor and Director of Environmental Health & Safety and other appropriate university personnel. The authority to direct and control the use of communications systems and services available to the EOC and university is delegated to the Emergency Coordinator.

B.

VI.

CONTINUITY OF ADMINISTRATION The line of succession for Telephone/Data communication is: A. B. C. Director of the Department of Information Technology and Computing services Data Network Manager Telecommunications Equipment Supervisor

VII.

ADMINISTRATION AND LOGISTICS A. Facilities and Equipment 1. The Emergency Communications Center is equipped with communications equipment (radio, telephone, computers, etc.) allowing contact with the city, county and state EOC.

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The departments involved in emergency communications will follow the administrative and logistical procedures established by their individual department.

B.

Training and Exercises 1. Individuals involved in maintaining the Emergency Communications Center will be trained as necessary to fulfill their duties during emergency situations and emergency procedures will be exercised as deemed appropriate by the Emergency Coordinator

C.

Security 1. It is noted that communications equipment is vulnerable, especially during times of emergency. ECU Police will provide security as requested by the Emergency Coordinator.

VIII.

PLAN DEVELOPMENT AND MAINTENANCE A. B. This annex will be reviewed on an annual basis. All departments within the university providing emergency communications will develop and maintain communication SOP’s, mutual aid agreements, personnel rosters including 24 hour emergency telephone numbers and communications equipment inventories.

IX.

AUTHORITIES AND REFERENCES A. B. Federal Communications Commission (FCC) rules and regulations. N. C. General Statutes, 166.

APPROVAL This annex is approved by the undersigned: SIGNATURE:_______________________ DATE:____________ Director of Information Technology Services Signature: __________________________ Date:_________ Associate Vice Chancellor for Campus Operations Signature: ___________________________ Date:_________ ECU Chief of Police

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN ANNEX B NOTIFICATION AND WARNING

I.

PURPOSE This annex describes the process for staffing, operating and maintaining a warning system in the event of an emergency. It also provides instructions for dissemination of warning information to response agencies and the general campus population.

II.

SITUATION AND ASSUMPTIONS A. Situation 1. The Campus Warning Point (University Police Department) will normally initiate notification and warning. The Office of News and Communication Services, in coordination with broadcast media, will be relied upon to assist in the dissemination of warning to the general public when necessary. The Director of Marketing will be relied upon to assist in disseminating warnings to the campus population. The Director of Housing may be relied upon to assist in disseminate warnings to the Resident Hall populations. Operational telephone and/or radio communications may be utilized to notify campus officials, EOC staff, emergency personnel, and others as required. Emergency vehicles are available for warning the campus population. Special care groups, patients, or people in group quarters may have to be provided special warning notification.

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3.

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6. 7.

B.

Assumptions 1. Other forms of warning may be used to provide sufficient warning to the general public and special populations.

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Use of mobile public address systems and/or building to building alert warning may be necessary when the urgency of the particular hazard requires immediate evacuation actions.

III.

CONCEPT OF OPERATION A. Emergency warning may originate at the national, state, county, local, or campus level. Timely warning requires dissemination to the campus population and/or the general public by all available means: 1. 2. 3. 4. 5. 6. 7. 8. National Warning System (NAWAS) National Weather Service (NWS) Emergency Broadcast System (EBS) University operated two-way radio systems NC Division of Criminal Investigation (DCI) Local Government radios Sirens, horns, or mobile public address systems Telephone Email, Alert Messages, and Announce Messages

B.

Receipt and Dissemination of Warning 1. The Campus Warning Point may receive warnings from the NC Highway Patrol at the Raleigh Communications Center which receives NAWAS and NWS alerts from federal agencies. Warning received from the site of an emergency is normally reported to the Campus Warning Point. Notification of campus officials and emergency response personnel from the Campus Warning Point will follow procedures established by the University Police Department.

2.

3.

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C.

Internal Dissemination of Warning to the Campus Population The Campus Population will be notified of major emergencies by: 1. 2. 3. 4. 5. Telephone Mobile public address systems as appropriate Campus two-way radio systems Building to building alert by emergency personnel. Alert pop-up Messages, Email and Announce Messages AM 530 radio messages

D.

Dissemination of Warning to Special Populations 1. Hearing impaired, special care groups, patients and non-English speaking groups are notified by the most expedient means possible.

B.

Responsibilities 1. Chancellor a. b. Acknowledge the state of emergency Activation of the EOC.

2.

Vice Chancellor for Administration and Finance a. When directed, act on behalf of the Chancellor in control of emergency operations. Support Environmental Health & Safety to ensure departments develop and continually update internal emergency plans and Standard Operating Procedures (SOPs) to respond to emergencies. Ensure that representatives for EOC staff are designated (e.g. ECU Chief of Police, Environmental Health and Safety Director, Senior Assoc. VC for Campus Operations etc.) to report to the EOC upon activation to provide direction and control.

b.

c.

3.

Vice Chancellor for Student Life

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a. b. c. d.

Alert all students of emergency and actions to take. Alert Student Health Services for emergency operations. Provide shelter and/or temporary housing or mass care operations. Provide essential services including food, heat, water, etc. for shelterees. Provide psychological support for shelterees. Communicating the status of shelterees to others, including parents and family.

e. f.

4.

Vice Chancellor for Academic Affairs d. e. f. Notification of faculty, staff and students in building(s) involved. If major disaster, notify on and off campus faculty. Relocate/reschedule affected classes

5.

Vice Chancellor for Health Sciences a. Provide medical assistance to Student Health Service and/or Pitt County Memorial Hospital, if required. Provide medical support to shelterees. Provide health advisories to Emergency Management Team. Control of communicable diseases. Supply and use of emergency medical supplies and equipment.

b. c. d. e. 6.

Senior Asst. VC, Campus Operations a. b. c. d. Security of buildings and utilities. Clearance of debris and disposal of refuse. Assist in damage assessments. Repair of buildings.

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e.

Maintenance of emergency water supply. Provide equipment and labor in support of response/recovery operations. Assist in traffic control Maintain emergency radio system

7.

ECU Chief of Police a. b. c.. d. e. f. g. h. i. Receipt and dissemination of warnings. Maintenance of law and order. Control the access to the scene of the disaster. Maintain necessary radio communications. Emergency first aid. Coordinate transportation of casualties. Light duty rescue. Direct evacuation operations. Implement mutual aid agreements with law enforcement agencies Maintain EOC facilities.

j.

8.

Director, Environmental Health and Safety a. Coordinate the opening of the Emergency Operations Center Coordinate response activities as determined by the Emergency Management Team Coordination and closing of unsafe buildings/shelters. Identification of safety hazards on the campus. Implement mutual aid agreements. Maintain resources or their availability for small scale hazmat emergencies. Maintain a list of Vendors for response to larger hazmat emergencies. Damage assessment.

b. c. d.

e.

e. Notification of proper authorities for hazmat releases.

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9.

Director, News and Communication Services e. Coordination of all information disseminated to the press and public. Provide for rumor control and emergency instructions. Maintain current inventories of public information resources. Work with the Director of Marketing for Business Services to ensure consistent information is disseminated internally to the campus community.

f. g. h.

10.

Chief Information Officer a. Maintain telephone and data communication readiness of the Emergency Operations Center Protection of all vital records stored in the computing center. Maintain the Information Technology and Computing Services Disaster Recovery Plan. Ensure integrity and maintenance of data and telecommunication systems.

b. c.

d.

V.

DIRECTION AND CONTROL A. Direction and Control provides for an efficient response to an emergency by coordinating all response and recovery activities through one planning group. The Emergency Operations Center (EOC) is the base of operation for all emergency management activities for the university. The emergency Management Team is the administrative group who will direct response and recovery activities. All individuals with emergency responsibilities will be familiar with this and any other emergency plans developed for their particular role in an emergency. The Chancellor, or designee, will decide whether to activate the EOC and who on the Emergency Management Team to be called to duty. The overall direction and control of emergency activities is vested with the Emergency Management Team. Initially, emergency operations will be conducted locally (Emergency Level One) with little or no outside assistance or coordination.

B.

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C.

In the event an Incident Commander has not been designated, (such as may occur during impending emergencies with ample warning), the initial on-site direction and control will be established by the Emergency Management Team.

VI.

CONTINUITY OF ADMINISTRATION A. General 1. The possibility that emergency and disaster occurrences could result in disruption of university functions necessitates that all levels of divisional organization and their departments develop and maintain procedures to ensure continuity of university operations. These procedures will name who will be the decision-makers if a department head is not available.

B.

Line of Succession 1. The line of succession of the ECU administration proceeds from the Chancellor to: Vice Chancellor for Administration and Finance Assoc. Vice Chancellor of Campus Operations Director of Environmental Health & Safety Vice Chancellor for Student Life Vice Chancellor for Academic Affairs Vice Chancellor for Health Sciences Chancellor’s Designee 2. Lines of Succession for department heads are shown in the appropriate annexes

C.

Preservation of Vital Records 1. Each Division/Department is responsible for the preservation of essential records to ensure continued operational capabilities.

D.

Relocation of Administration 1. East Carolina University provides for the relocation of the administration to the Mendenhall Student Center during times of emergency, if necessary. f. If the Mendenhall Student Center is determined inoperable, the administration will relocate to the EOC or alternate EOC as needed.

Page 27

A.

General 1. The emergency service dispatching operations center is operated continuously24 hours a day and is administered by the ECU Chief of Police. The operational readiness of the EOC is the responsibility of the ECU Chief of police.

2.

B.

Records and Reports 1. Records of expenditures and obligations during emergency operations must be maintained by university administrators and department heads. Narratives and operational journals of response actions will be kept.

2. C.

Consumer Protection - Consumer complaints pertaining to alleged unfair or illegal business practices during emergencies will be referred to the State Attorney General’s Consumer Protection Division.

D.

Non-Discrimination 1. There will be no discrimination on grounds of race, color, religion, nationality, sex, age or economic status in the execution of disaster preparedness or disaster relief and assistance functions. This policy applies equally to all levels of campus administration.

2. E.

Agreements and Understandings 1. Agreements and understandings must be entered into by duly authorized individuals and should be formalized in writing whenever possible prior to emergency operations. Should university resources prove to be inadequate during emergency operations, requests for assistance will be made to other local, county, state or federal officials in accordance with existing or emergency negotiated mutual-aid agreements and understandings. Divisions and departments tasked with responsibilities in the implementation of this plan are responsible for providing their own administrative and logistical needs and for the preparation and maintenance of a resource list for use in carrying out their emergency responsibilities.

2.

3.

Page 28

VIII.

PLAN DEVELOPMENT AND MAINTENANCE A. The Director of Environmental Health and Safety will insure that the development and annual review of this plan is conducted by all officials involved and will coordinate the necessary revision efforts. That shall include review of those portions of the plan actually implemented in an emergency.

IX.

AUTHORITIES AND REFERENCES A. The following listed authorities and references were consulted to support this plan. 1. 2. 3. 4. 5. 6. 29 CFR 1910.38 Employee Emergency Plans and Fire Prevention Plans 29 CFR 1910.120 Hazardous Waste Operations and Emergency Response U.S. Public Law 93-288 Disaster Relief Act of 1974 N.C. General Statutes, Chapter 166A, N.C. Emergency Management Act. N.C. General Statutes, Article 36A of Chapter 14 NCRP 111, Developing Radiation Emergency Plans for Academic, Medical of Industrial Facilities East Carolina University Radiation Safety Manual, January 1990

7.

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN ANNEX C PUBLIC INFORMATION

I.

PURPOSE This annex presents a plan of action to provide prompt, authoritative and understandable emergency information to the public for natural and technological emergencies.

II.

SITUATION AND ASSUMPTIONS A. Situation 1. The university is vulnerable to a variety of hazards. Media outlets exist which, if effectively employed, can be used to inform the public of the events that are occurring and how they may best respond to them. During periods of emergency, the public needs and generally desires detailed information regarding protective action to be taken for minimizing loss of life and property. There are times, however, when disaster strikes without warning and the public information system cannot react rapidly enough to properly inform the public about the hazard. For this reason, it is important that prior to the occurrence of an emergency, the public is made aware of potential hazards and the protective measures that can be employed. The public may accept as valid, rumors, hearsay and half-truth information which may cause unnecessary fear and confusion.

2.

3.

B.

Assumptions 1. University print and broadcast media will cooperate in broadcasting and publishing detailed disaster related instructions to the public. Depending on the severity of the emergency, telephone communication may be disrupted. Local and regional radio/television stations without emergency power may also be off the air. If this occurs, public address systems and door-to-door sweeps may be initiated. Demand for information may be very heavy; therefore, sufficient staff will be provided and trained.

2.

3.

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III.

CONCEPT OF OPERATIONS A. General Emergency Public Information (EPI) efforts will focus on specific, event related information. This information generally will be of an instructional nature focusing on such things as warning, evacuation and shelter. It also is important to keep the public informed of the general progress of events. A special effort will be made to report the facts as accurately as possible and provide advice concerning necessary protective actions. Rumor control will be a major aspect of the information program and will operate from the EOC. B. Execution 1. Ongoing public education programs will be conducted to increase public awareness of potential hazards and necessary responses. The University Public Information Officer (PIO) will coordinate with university, city and county media to provide information relating to emergency management. EPI documents for major hazards will be prepared and maintained during normal periods of readiness and will be camera-ready for immediate publication and dissemination. When evacuation is imminent, public information will expand its capabilities to answer public inquiries and prepare new or modified public announcements. For the attack hazard, information about relocation will be distributed to the print and electronic media. EPI maps and instructions also will be available for TV and radio.

2.

3.

4.

IV.

ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. The Director of News and Communication Services will serve as the Public Information Officer (PIO). The university will establish an emergency information center at the EOC as a point of contact for the media during an emergency. Necessary staff and equipment to support its operation will be provided by the PIO.

2.

B.

Responsibilities

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1.

Public Information Officer a. Prepare an annex and SOPs for the coordination of public information during emergencies. Prepare and maintain a current internal notification/recall staff roster for the EOC Media Center. Report to the EOC upon activation and coordinate the release of disaster related information with the local, state and federal agencies involved. Maintain working relationships with the media, and maintain a current list of public radio stations, television stations and newspapers to be used for public information releases. Establish procedures for the flow of information to the public in a disaster which shall include the Emergency Broadcast System (EBS). Provide rumor control and publicize the telephone number of a rumor control line where official disaster information can be obtained by the public. Assist in the preparation and review of Emergency Public Information (EPI) materials for all hazards affecting the university. Prepare and distribute pre-scripted EPI materials to the media (WZMB and East Carolinian, etc.). Reference Appendix C.1. Sample News Release. Ensure that EPI materials for visually impaired groups are disseminated. Clear information with the Chancellor or Emergency coordinator before release to the media. Arrange a site for releases of public information and for briefings to media representatives. Ensure that all sources of information being received are authenticated and verified for accuracy. Assist in handling inquiries from families about missing relatives, continued emergency services, restricted areas, etc.

b.

c.

d.

e.

f.

g.

h.

i.

j.

k.

l.

m.

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V.

DIRECTION AND CONTROL A. General The Public Information Officer is responsible for all public information dispersed at the university level. In times of emergency the PIO will operate from the EOC. B. Public Information The PIO will provide the media with information on new developments affecting emergency services. The PIO will also utilize other types of information and programs on emergency services as needed during emergencies.

VI.

CONTINUITY OF ADMINISTRATION A. The line of succession is: 1. 2. 3. Director, News and Communication Services Asst. Director, News and Communication Services Information and Communications Specialist, News and Communications Services

VII.

ADMINISTRATION AND LOGISTICS A. Media Organizations A list of public media organizations can be found in Appendix C.2. B. Films and Publications Films, videos and publications dealing with various aspects of emergency management are available from various sources including both Joyner Library and the Health Sciences Library and Environmental Health and Safety.

VIII.

PLAN DEVELOPMENT AND MAINTENANCE A. The Public Information Officer (PIO) will develop and maintain PIO programs to support this plan.

Page 33

B.

This annex will be reviewed at least annually and needed incorporated.

changes will be

IX.

AUTHORITIES AND REFERENCES A. N.C. General Statutes, 166A

X.

APPROVALS This annex is approved by the undersigned: Signature___________________________ Date______________ Director, News and Communication Services

Page 34

APPENDIX C.1. SAMPLE NEWS RELEASE EAST CAROLINA UNIVERSITY EMERGENCY SHELTERS OPENED Contact: Phone:________________

Date:___________________

_______________________, Chancellor of East Carolina University, announced today that due to (the loss of electric power) the East Carolina University Emergency operations Plan for Shelter/Mass Care would be implemented. Emergency Shelters are being established at ________________ and __________________. The shelters are being set up in cooperation with the ECU Department of University Housing and the Pitt County Department of Social Services. Chancellor __________ pointed out that although the shelters are being opened, space is limited and a visit to friends or relatives who have electrical power and heat would be a good idea. Also, he said that pets are not allowed in the shelters and should be left at the animal shelter, animal hospital, kennel or other safe place. ______________, Emergency Coordinator for East Carolina University, said students, faculty or staff coming to the shelter should bring bedding and special medicines and foods. If transportation is needed, call the University Police Department at telephone number 328-6787.

NOTE: Radio and Television, please repeat release at 15 minute intervals.

Page 35

APPENDIX C.2. MEDIA OUTLETS NEWSPAPERS Name and Location The Ayden News Leader Ayden The Bethel Herald Bethel The Farmville Enterprise Farmville The Greenville Daily Reflector Greenville The Times Leader Grifton RADIO STATIONS WZMB ECU WNCT Greenville WOOW Greenville WGPM-FM Greenville WNCT-FM Greenville WGHB Farmville TELEVISION FACILITIES WNCT Greenville WITN Greenville WCTI Greenville WUNK Farmville

Phone 746-6261 823-3106 753-4126 329-9564 746-6261

328-4751 757-0011 757-0365 830-0943 757-0011 753-4121

355-8500 355-7772 758-4061 753-5541

Page 36

EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN ANNEX D LAW ENFORCEMENT

I.

PURPOSE This annex provides for crime prevention, maintenance of law and order and traffic control during emergency situations.

II.

SITUATION AND ASSUMPTIONS A. Situation 1. During emergencies, law enforcement agencies must expand their operations to provide the increased protection required by disaster conditions. Numerous federal, state and county law enforcement agencies are available to support the ECU Police.

B.

Assumptions 1. The activities of the ECU Police will significantly increase during emergency operations. Adequate law enforcement resources and services will often be available through existing mutual aid agreements. If ECU capabilities are overtaxed, support will be obtained from city, county, state and/or federal agencies.

III.

CONCEPT OF OPERATIONS A. Emergency law enforcement operations will be an expansion of normal functions and responsibilities. These responsibilities will include intendance of law and order, traffic control, crowd control and security. Law enforcement activities will remain under the control of the senior law enforcement officer for the jurisdiction in which the emergency operation is taking place. Law enforcement agencies will have responsibility for warning the public and for traffic control in and near an evacuated area and in other areas of emergency operations.

B.

C.

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D.

A system utilizing Identification Badges/Passes may be employed in order to control access to affected areas during emergency operations.

IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. The ECU Chief of Police is responsible for coordinating law eforcement operations within the university. Other law enforcement agencies will support emergency law enforcement activities. Routine law enforcement procedures will be followed during emergency situations if feasible.

2.

3.

B.

Responsibilities 1. ECU Chief of Police a. Develop and update on an annual basis Law Enforcement Annex and SOPs. Obtain mutual aid agreements with other law enforcement agencies. Maintain current internal notification/recall rosters and communication systems.

b.

c.

d. Provide direction and control for law enforcement operations. e. Assist in warning and notifying the affected population of an existing or impending emergency. Provide security and protection for the damaged area and critical facilities. Control access to affected areas, in coordination with the director of Parking & Traffic Services. Provide security in the EOC, shelters, lodging and feeding facilities during emergency operations.

f.

g.

h.

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i.

Coordinate additional law enforcement support with State Highway Patrol and other counties and/or municipalities during response activities.

2.

Director of Parking & Traffic Services a. b. c. Provide traffic control during emergencies. Assist in evacuation of the disaster area and movement to shelter. Control access to affected areas in coordination with the ECU Chief of Police. Limit access to the evacuation area during response and recovery operations.

d.

V.

DIRECTION AND CONTROL A. The ECU Chief of Police is responsible for the direction and control of law enforcement activities during emergencies.

VI.

CONTINUITY OF ADMINISTRATION A. The chain of command within an organized law enforcement organization is established by senior rank and position to ensure continuous leadership and does not change during emergency operations. The line of succession is: 1. 2. 3. ECU Chief of Police Assistant Chief of Police Staff Duty Officer Records vital to the law enforcement function will be protected during emergency situations.

B.

Page 39

VII.

ADMINISTRATION AND LOGISTICS A. Records and Reports 1. The ECU Chief of Police will maintain records and reports including expenditure reports, detailing law enforcement operations and activities during the emergency.

B.

Communications 1. The communications system for the campus will make maximum use of available radio and telephone communication resources. All two-way radio communications during emergency operations will be made in plain English.

2.

C.

Identification Badges/Passes 1. The decision to require the use of ID Badges/Passes will rest with the EOC. Key personnel are in possession of permanent ID Badges/Passes. Temporary Badges/Passes will be issued by Environmental Health & Safety.

VIII.

PLAN DEVELOPMENT AND MAINTENANCE A. This annex will be reviewed by the Chief of Police and the Director of Traffic Services at least annually. Changes identified will be incorporated. Departments within the university that have a role in this annex will develop and maintain SOPs, personnel rosters and telephone numbers to support this annex.

B.

IX.

AUTHORITIES AND REFERENCES A. N.C. General Statutes, 166A.

X.

APPROVALS This annex is approved by the undersigned: Signature________________________ Chief of Police Date____________

Page 40

Signature________________________ Date____________ Director, Parking and Transportation Services

Signature________________________ Date____________ Director of Environmental Health & Safety

Page 41

EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN ANNEX E FIRE AND RESCUE

I.

PURPOSE

This Annex provides for the coordination of fire, rescue, and EMS activities to ensure the safety of life and property during emergency situations at ECU.

II.

SITUATION AND ASSUMPTIONS A. Situation 1. ECU is currently unable to respond to any significant fire emergency, therefore all fire emergencies are automatically LEVEL TWO EMERGENCIES. Fire prevention, control and rescue operations are daily problems faced by local fire service personnel. Several hazards become more significant during emergency situations due to fire.

2.

B.

Assumptions 1. Greenville Fire and Rescue are available and are able to cope with most emergency situations through the use of existing mutual aid agreements. When additional support is required, assistance can be obtained from state and federal agencies.

III.

CONCEPT OF OPERATIONS A. During fire emergencies, ECU resources must be prepared to support Greenville Fire and Rescue (GFR). In a fire emergency involving no other hazards (e.g. hazardous materials, campus disruption, etc.), the GFR will assume the role of Incident Command based on internal standard operating procedures. If fire or threat of fire is involved, the GFR will become the Incident Command. If no fire or threat of fire exists, the Incident Commander will be determined by the EOC.

B.

C. D.

Page 42

E.

GFR representatives are invited onto the ECU campus periodically for the purpose of pre-fire planning campus facilities.

IV.

ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. Fire departments in North Carolina are made up of organized and trained units utilizing paid or volunteer personnel and serve a specific geographical area. The primary concern of these departments are structural fires.

B.

Responsibilities 1. Director, Environmental Health and Safety a. b. Analyze fire potential and identify fire service requirements. Coordinate pre-fire planning for ECU facilities with the GFR. Report to Incident Command Post upon activation. Prepare Fire and Rescue Annex, updating annually. Advise GFR of potential hazardous material involvement during fire emergencies. Conduct fire inspections during recovery. Damage Assessment.

c. d. e.

f. g. 2.

Chief of Police a. Assist in warning and notifying the affected population of an existing or impending emergency. In coordination with Traffic Services, provide support personnel to assist in traffic control and damage assessment operations. Notification to the GFR of fire emergencies when received by telephone or electronic alarm. Provide a support role for emergency operations as needed during fire/rescue operations.

b.

c.

d.

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V.

DIRECTION AND CONTROL A. For fire emergencies involving no other hazards, Direction and Control will lie with the GFR Incident Commander. For fire emergencies involving other hazards, Direction and Control will lie with the Incident Commander designated by the Emergency coordinator. Coordination of fire/rescue service in an emergency is accomplished by GFR utilizing mutual aid agreements through Pitt County Emergency Services.

B.

C.

VI.

CONTINUITY OF ADMINISTRATION A. The lines of succession for departments having roles during fire/rescue operations will follow established internal policy.

VII.

ADMINISTRATION AND LOGISTICS A. A listing of the personnel, equipment and resources for fire and rescue services shall be maintained by departments having roles in fire/rescue emergencies. Reports and records of fire services activities during an emergency will be maintained by the departments. Current maps, charts and/or floor plans will be provided to the GFR. Affected ECU departments will maintain current notification/recall rosters.

B.

C. D.

VIII.

PLAN DEVELOPMENT AND MAINTENANCE A. This annex will be reviewed annually by the Director of Environmental Health and Safety and necessary changes incorporated. Each department having roles in fire/rescue emergencies will develop and maintain internal SOP’s to meet their responsibilities.

B.

IX.

AUTHORITIES AND REFERENCES A. NC General Statutes Article (8), Chapter 95 Hazardous Chemical Right to Know Act

Page 44

B. C.

NC General Statutes, 166-A Title III of Superfund Amendments and Reauthorization Act of 1986 (SARA).

X.

APPROVALS This annex is approved by the undersigned: Signature_______________________ Date___________ Director, Environmental Health and Safety Signature_______________________ Chief of Police Date___________

Page 45

EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN ANNEX F PLANT OPERATIONS

I.

PURPOSE The purpose of this annex is to provide essential utilities and services during an emergency/disaster to reduce the impact of the emergency.

II.

SITUATION AND ASSUMPTIONS A. Situation 1. The Facilities Services department employs a staff of various professionals and specialists who will be called upon in times of emergency. In an emergency, there is frequently a need for manpower and equipment to remove obstructions or clear a way to an accident site for emergency debris removal and for restoration of essential utilities.

2.

B.

Assumptions 1. Facilities Services has a limited but immediate capability to provide emergency services for debris removal, restoration of essential services and shelter upgrading.

III.

CONCEPT OF OPERATIONS A. In non-emergency periods, the role of Facilities Services is usually limited to Utility Plant operations, buildings and grounds maintenance, trash collections, facility design and renovation and servicing of utilities. During emergencies, the function of the Plant expands to include coordination of utilities emergency operations. Plant also arranges for support services for emergency response agencies and coordinates with the private sector through mutual aid agreements for the use of equipment, etc.

B.

Page 46

IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. The campus Facilities Services department is headed by the Senior Associate Vice Chancellor for Campus Operations. During emergency situations, operational control remains the same as during day-to-day activities; however, operations may then require twenty-four hour coverage. Facilities Services must be prepared to assist in lengthy operations which start in response and continue through recovery and involve clean up activities and return of resources.

2.

B.

Responsibilities 1. Senior Associate Vice Chancellor for Campus Operations a. Prepare procedures to provide Facilities Services related functions during emergencies (e.g. electrical, water, debris clearance, etc.) Develop and maintain resource lists with source, location, and availability of equipment, fuel, and operational personnel tosupport response/recovery operations. Develop mutual aid agreements. Provide for backup electrical power to the EOC. Maintain emergency power, etc. at vital facilities on the ECU campus during emergencies. Prepare required reports and forward to the EOC. Conduct debris clearance operations. Store and provide fuel for emergency vehicles. Assist in damage assessment operations and relay damage assessment information to the EOC.

b.

c. d. e.

f. g. h. i.

NOTE: The Senior Associate VC may assign any of the above responsibilities to individuals within Facilities Services according to internal SOPs.

Page 47

V.

DIRECTION AND CONTROL A. The Senior Associate Vice Chancellor for Campus Operations or his designee will direct and control Plant activities during emergencies and coordinate with the EOC and other responding departments/agencies. The Senior Associate Vice Chancellor for Campus Operations or his designee will maintain direct communication with on-site personnel via the two-way radio system. When notified of an emergency situation, the Senior Associate Vice Chancellor for Campus Operations or his designee will determine the resources to be committed and alert appropriate personnel. On-site control will be coordinated by the individual designated in the SOP.

B.

C.

D.

VI.

CONTINUITY OF ADMINISTRATION A. The line of succession is: 1. 2. Senior Associate Vice Chancellor for Campus Operations Executive Director, Facilities –Main Campus; Director, Facilities Maintenance – Health Sciences Campus Assistant Director, Facilities Services Center

3.

VII.

ADMINISTRATION AND LOGISTICS A. Records and Reports 1. 2. Records of personnel and equipment will be maintained. Informational data such as maps, site plans, floor plans, streets, and utility systems will be maintained in the Campus Operations Office. Records and Reports regarding expenditures incurred during emergency response activities (e.g. personnel and equipment, time, and supplies consumed) will be kept.

3.

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B.

Communications 1. The communications system will make maximum use of available radio and telephone communication resources.

VIII.

PLAN DEVELOPMENT AND MAINTENANCE A. Review of this annex on an annual basis will insure that needed changes are made. The Senior Associate Vice Chancellor for Campus Operations will develop and maintain procedures and personnel notification/recall rosters to support this annex.

B.

IX.

AUTHORITIES AND REFERENCES

X.

APPROVAL This annex is approved by the undersigned: Signature_______________________ Date___________ Senior Associate Vice Chancellor for Campus Operations

Page 49

EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN ANNEX G HEALTH AND MEDICAL

I.

PURPOSE This annex provides for protecting the health of the campus population and provisions for medical services during natural and technological emergencies.

IMPORTANT NOTE: This annex, for the most part, addresses the capabilities and roles of Pitt County providers of health and medical services. Should the university’s capabilities be overtaxed in emergency situations, the Student Health Services and the School of Medicine will coordinate efforts with local and county agencies according to well established standard operating procedures. LEVEL ONE emergencies (requiring no outside assistance) will be handled according to internal SOPs.

II.

SITUATION AND ASSUMPTIONS A. Situation 1. Most emergency situations can lead to public health and medical problems. A well planned health and medical support network is essential during emergency situations. Depending on the nature of the incident, complications may include general health problems, traumatic injury, communicable disease, contamination of food and water and mental health problems. The release of toxic or hazardous materials may result in air, water, or soil contamination.

2.

3.

4.

B.

Assumptions 1. A large scale emergency may result in increased demands on Student Health Services, School of Medicine, hospital, Greenville Fire and Rescue (GFR) and other health and medical personnel. Many injuries, both minor and relatively severe, may be self-treated by the public.

2.

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3.

Many of the injured will be transported to medical facilities by people other than medical personnel. EMS is most critical within the first 30 minutes of the emergency. Mutual aid assistance, if activated, usually arrives after this critical period. Resources available through area and regional medical, health and mortuary services mutual aid agreements will be provided. When campus resources can no longer meet the demand of the situation, City and County agencies will be contacted to provide additional resources and/or to assume control of the response. Catastrophic disasters may affect large areas of the county and medical resources may be damaged, destroyed or unavailable. In an attack or disaster situation it may be necessary that both hospital facilities and patients be relocated.

4.

5.

6.

7.

8.

III.

CONCEPT OF OPERATION A. General 1. Emergency operations for public health and medical services will be an extension of normal department and facility duties. Coordination between Health/Medical providers is necessary to ensure emergency operational readiness.

2.

B.

Health 1. The primary concern of public health is disease control. The university will implement effective environmental health, nursing and health education practices to minimize the incidence of disease. Frequent inspections of damaged housing and shelters will be necessary to determine the need for emergency repairs, pest control, sanitation or other protective procedures.

2.

C.

Medical 1. Campus providers as well as EMS (when required) will provide field medical care as needed during emergency situations and coordinate necessary medical transportation.

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2.

EMS capabilities will be expanded by Mutual Aid squads as needed through the Incident Commander. During mass casualty incidents, EMS will establish patient triage, holding, treatment and transportation areas. An EMS official will be located at an established command post to coordinate responding medical units and establish communication links with hospital and the Communications Centers. Transfer of authority on-scene will be in accordance with established procedures

3.

4.

5.

D.

Mortuary 1. The Pitt County Medical Examiner will identify and take charge of the proper recovery of human remains.

IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES (COUNTY LEVEL) A. Organization 1. The County Health Director will coordinate, organize and supervise emergency public health operations. The Incident Commander will coordinate emergency medical services operations. The Medical Examiner will coordinate activities relating to the identification of the dead and mortuary services. Emergency health and medical teams will be provided with safety and health equipment for response to hazardous materials incidents. The Pitt County Emergency Services Coordinator will make provisions for evacuating and/or sheltering of patients, staff, and for Mutual Aid equipment, supplies and vehicles sent for hazard situations.

2.

3.

4.

5.

B.

Assignment of Responsibilities 1. Pitt County Health Director

Page 52

a.

Prepare procedures for emergency health operations develop mutual aid agreements. Develop and implement health awareness and public information programs regarding personal health. Provide for triage at emergency facilities, including shelters and mass care centers. Provide continuous health inspections and immunizations when appropriate to evaluate, detect, prevent and control communicable disease. Provide for the monitoring and evaluation of environmental health hazards and arrange for corrective measures.

b.

c.

d.

e.

Pitt County Emergency Services Develop mutual aid agreements. Maintain liaison with American Red Cross and other volunteer service agencies to support supplemental medical resources in shelters and other disaster conditions.

3. Greenville Fire & Rescue a. b. Develop EMS procedures. Coordinate response capabilities utilizing the emergency rescue, medical and ambulance units. Establish liaison with medical facilities and coordinate with receiving hospitals; and maintain field communications with other response groups. Provide for the dispatch of ambulances and the transport of victims to medical facilities. Provide for definitive care of the injured. Implement a management system such as Incident Command System as needed. Maintain a casualty tracking system.

c.

d.

e. f.

g.

3.

American Red Cross Liaison

Page 53

a. b. c. d. e.

Provide food for emergency workers and patients. Maintain a medical evacuee tracking system. Provide blood through blood donor program. Provide nursing staff and nursing aids as requested. Answer inquiries and inform families on status of individuals injured or missing. Support the emergency response by medical/health personnel and mental health agencies as requested.

f.

4.

Volunteer Groups (e.g. Salvation Army, Ministerial Association). a. Provide support personnel for counseling services for disaster victims. Provide appropriately trained personnel, as available, to response teams. Assist ARC in handling inquiries and informing families on the status of individuals injured or missing.

b.

c.

V.

DIRECTION AND CONTROL - LEVEL TWO (Requiring County health/medical involvement) A.

EMERGENCIES

Emergency public health operations will be directed from the County EOC by the Health Director. The Incident Commander will direct and control EMS operations. For on-scene incidents, the senior officer will assume direction and control. The Medical Director and Incident Commander will maintain communications with their field forces and will keep the County EOC informed of activities performed and personnel and equipment needed to maintain adequate response and recovery efforts.

B.

C.

VI.

CONTINUITY OF COUNTY GOVERNMENT A. Health The line of succession:

Page 54

1. 2. 3. B.

Health Director Director of Environmental Health Public Health Nurse Director

Medical The line of succession is: 1. Medical Director or Emergency Room Doctor

C.

Mortuary The line of succession is: 1. Medical Examiner

VII.

ADMINISTRATION AND LOGISTICS A. General 1. The County Department of Health will arrange for the collection and processing of vital records. Data related to disease outbreaks will be collected and forwarded to appropriate State and Federal officials. Health inspections will be conducted with increased frequency.

2.

3. 4.

The Health Director and EMS Coordinator will maintain maps, charts and current notification/recall rosters for their respective areas. B. Logistical Support 1. 2. 3. 4. Arrange for mutual aid response teams. Provide for augmentation personnel to support medical response teams. Provide for the acquisition of medical/health equipment and supplies. Inventory transportation resources.

Page 55

VIII.

PLAN DEVELOPMENT AND MAINTENANCE A. This annex was taken in large part from the Pitt County Emergency Operation Plan. The County Health Director, EMS Coordinator and Medical Examiner are responsible for maintaining the appropriate annex within the County Plan. Changes made to the Pitt County Plan will be incorporated into the ECU Emergency Operations Plan.

B.

IX.

AUTHORITIES AND REFERENCES A. B. N.C. General Statutes, 166A. County Emergency Services Ordinances

X.

APPROVAL This annex is adopted from Annex H of the Pitt County Emergency Operation Plan approved by the County Health Director.

Page 56

EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN ANNEX H EVACUATION AND TRANSPORTATION Student Transit? I. PURPOSE

This annex provides for an orderly and coordinated evacuation of the campus population during emergencies and outlines the organization and direction of transportation resources.

II.

SITUATION AND ASSUMPTIONS A. Situation 1. Several emergency situations may require evacuation of all or part of the campus. Small scale, localized evacuations may be needed as a result of a hazardous materials incident, major fire or other incident. Large scale evacuation may be needed in the event of city or county-wide disasters. An evacuation may require substantial physical resources for transportation, communication and traffic control. Available state and private resources have been identified. Facilities and populations within the campus that pose special evacuation problems have been identified. Large scale disasters may necessitate the rapid evacuation of residence halls, athletic facilities, medical facilities and non-ambulatory populations.

2.

3.

4.

B.

Assumptions 1. Sufficient warning time will normally be available to evacuate the threatened population. The principal mode of transportation will be private vehicles. Particular areas of the campus, or special populations will need additional time to accomplish an evacuation. The campus will receive and understand official information related to evacuation. People will act in their own interest and will evacuate dangerous areas promptly when advised to do so.

2. 3.

4.

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5.

If there is sufficient advanced warning, some residents will evacuate prior to being advised to do so. Most evacuees will seek shelter with relatives or friends rather than accept public shelter. Some residents may refuse to evacuate regardless of warnings. Some people will lack transportation. Others who are ill or disabled may require vehicles with special transportation capabilities.

6.

7. 8.

III.

CONCEPT OF OPERATIONS A. General 1. The ultimate responsibility for ordering an evacuation rests with the Emergency Coordinator and/or Incident Commander. By monitoring the progress of the evacuation, any impediments to the evacuation can be recognized and contingency options be implemented.

2.

B.

Specific 1. Movement Control and Guidance a. The size of the threatened area to be evacuated will be determined by conditions at the time of the emergency. The evacuation area will identify at least two routes of egress. One lane of each route will be kept open to permit ingress of emergency vehicles. For city or county evacuations, traffic is directed off campus to pre-designated reception areas and shelters established by the county. Rest areas and comfort stations have been located along county evacuation routes. Fuel, water, sanitary facilities, assistance with evacuees vehicle problems, information and other services will be available at these locations. Vehicles experiencing mechanical problems during the evacuation will be removed.

b.

c.

d.

e.

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2.

Evacuation of Special Populations a. University departments have developed building emergency evacuation plans. Evacuation of patients and some medical staff will require assistance from Greenville EMS or other Pitt County municipalities based on mutual aid agreements for the use of buses, vans and/or ambulances. A telephone number will be given to the public for handicapped or disabled persons without transportation. The Pitt County Emergency Services Coordinator will arrange for pick up of county residents and the Director of Disabilities Support Services will arrange the pick up of university personnel.

b.

c.

3.

Emergency Public Information a. Warnings to the University community and information concerning evacuation will be broadcast over the EBS network, the ECU Alert System, the Announce List, AM 530 and/or by emergency vehicles equipped with sirens, warning lights, and/or loud-speakers moving through the threatened areas. For localized evacuations, warning and evacuation instructions may also be given door-to-door.

IV.

ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITY A. Organization 1. The Emergency Coordinator is responsible for implementing the ECU Evacuation and Transportation Annex to facilitate the evacuation process during emergencies.

B.

Responsibilities 1. Emergency Coordinator/Incident Commander a. b. Issue the evacuation order. Authorize emergency workers to support evacuation and to enter and leave the threatened area. Request the assumption of state direction and control of the evacuation, if required.

c.

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d. 2.

Terminate the evacuation order.

Director, Environmental Health and Safety a. b. c. Identify potential evacuation areas. Develop evacuation procedures. Identify population groups requiring special assistance during evacuation. Assure that departments within the university have evacuation procedures. Select staging areas or routes for pick up of persons without transportation. Assure evacuation of the handicapped, elderly and other special population groups. Initiate the return of the population as soonas conditions are safe.

d.

e.

f.

g. 3.

Chief of Police a. Coordinate the evacuation movement including the relocation into other jurisdictions. Coordinate with law enforcement, including NC Highway Patrol, to advise the Incident Commander of roadway conditions. Monitor the progress of the evacuation and modify evacuation procedures when needed. Brief EOC staff on evacuation status. Identify primary and secondary evacuation routes and the traffic control mechanisms needed to insure proper utilization of those routes. Assist in warning dissemination by distribution and/or enforcement of the evacuation order to provide traffic and perimeter control for the evacuation where needed. Provide traffic control for diversion of traffic away from threatened area. Maintain law and order and protect property in the evacuated areas.

b.

c.

d.

e.

f.

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g. h.

Direct reentry traffic into the evacuated area during recovery. Coordinate with and support law enforcement in establishing evacuation routes and traffic control points. Develop plans for the security of campus documents and facilities.

i. 4.

Senior Associate Vice Chancellor of Campus Operations a. Assure, as required, the transportation of University Campus Operations workers and other emergency workers into and out of the hazard areas. Support removal of on-campus debris or other obstacles hindering evacuation off campus. Advise the Incident Commander of roadway conditions and support the removal of debris or other obstacles hindering evacuation. Maintain a roster of key workers who must remain during an evacuation or return subsequent to the evacuation to relieve other workers.

5.

Director of Student Transportation a. Provide buses, and drivers for evacuation. Provide transportation support to fire departments and rescue squads for the evacuation of individuals without transportation.

NOTE: The Sr. Associate Vice Chancellor may assign any of the above responsibilities to individuals within Facilities Services according to internal SOPs.

b.

Utilize and maintain a resource list to identify state and university transportation resources (Student Recreation Services Vans). Obtain additional transportation resources, as needed from adjacent jurisdictions, the state and private sources.

6.

Director, News and Communication Services

a.

Develop and implement when necessary a public information program to increase awareness and responsiveness to evacuation instructions.

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7.

Director of Marketing a. Inform the campus population about evacuation routes, destinations and other vital information. Disseminate disaster assistance information as necessary.

b.

V.

DIRECTION AND CONTROL A. Direction and control of evacuation is the responsibility of the Chief of Police. In the Chief’s absence, the Assistant Police Chief will assume this responsibility. During large scale evacuations involving the relocation of the entire campus population from the city or county, the Governor may declare a State of Disaster. At that point, the Governor assumes the direction and control of the situation and evacuation operations will be coordinated by the State of Emergency Response Team (SERT) upon activation of the state EOC. When an emergency situation requires the timely evacuation before the EOC can be activated, the ―on-scene‖ Incident Commander can call for evacuation.

B.

C.

VI.

CONTINUITY OF GOVERNMENT A. Evacuation The line of succession is: 1. 2. 3. B. Chief of Police Assistant Chief of Police Staff Duty Officer

Transportation The line of succession is: 1. Director, Student Transit Assistant Director, Student Transit Emergency Coordinator

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C.

Continuity of Administration will be maintained by relocating administrative operations where possible. Lines of succession for each department supporting the evacuation and transportation operation are in accordance with the department’s established policy.

D.

VII.

ADMINISTRATION AND LOGISTICS A. Instructional materials for evacuation identifying evacuation areas, routes, parking and shelters will be developed for evacuees.

VIII.

PLAN DEVELOPMENT AND MAINTENANCE A. The Chief of Police will annually review the Evacuation and Transportation Annex and recommend any changes as appropriate. University departments which participate in evacuation efforts are responsible for development and maintenance of departmental SOPs, mutual aid agreements, equipment inventories and personnel rosters including 24 hour emergency notification telephone numbers.

B.

IX.

AUTHORITIES AND REFERENCES A. N.C. General Statutes 166A.

X.

APPROVAL This annex is approved by the undersigned: Signature____________________ ECU Chief of Police Date______________

Signature____________________ Date______________ Director, Environmental Health and Safety

Signature____________________ Date______________ Senior Associate Vice Chancellor of Campus Operations

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Signature____________________ Date______________ Director, News and Communication Services

Signature____________________ Director of Student Transit

Date______________

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN ANNEX I SHELTER AND MASS CARE

I.

PURPOSE This annex provides for the protection of the campus population from the effects of hazards through the identification of shelters and provision of mass care and social services in shelters.

II.

SITUATION AND ASSUMPTIONS A. Situation 1. There are several emergency situations for which shelters may be required including severe storms, tornadoes, hazardous materials accidents, fires and nuclear attack/accident crisis. A campus-wide evacuation will require the use of off-site emergency shelters established in accordance with the Pitt County Emergency Plan. These off-site shelters will be staffed by county staff and volunteers.

2.

B.

Assumptions 1. Sufficient on-campus sheltering exists to meet the needs of an evacuation during emergencies or disaster. A high percentage of evacuees will seek shelter with friends of relatives rather than go to public shelter. Local services such as the American Red Cross and Pitt County Social Services are available to assist in sheltering/mass care operations which extend beyond the capabilities of university resources.

2.

3.

III.

CONCEPT OF OPERATIONS A. The Division of Student Life will have primary responsibility for implementation of the Shelter/Mass Care Annex. The provision for essential services (food and water, counseling, facility maintenance, etc.) will be accomplished through a coordinated effort between Student Life and the respective departments on campus.

B.

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IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. The Director of University Housing is responsible for developing a comprehensive shelter program. The Division of Student Life is designated as the primary division for shelter activation and operation. Mutual aid agreements should be entered into between Student Life and the local chapter of the American Red Cross, Pitt County Social Services, Salvation Army and other support agencies in Pitt County.

2.

3.

B.

Responsibilities 1. Director of University Housing a. b. Identify and survey shelters. Develop procedures to activate and deactivate shelters and ensure that departments develop shelter SOPs. Ensure communication capability between EOC and shelters. Assist with designating facilities and arranging for the shelter needs of special needs groups. Provide shelter managers to operate shelters. Assign and train shelter managers and staff for shelter operations. Arrange for staffing of shelters and feeding of evacuees. Identify evacuees within shelters with special needs. Develop a crisis shelter stocking plan. Maintain current internal notification/recall rosters. Report to EOC upon activation to assist in shelter operations.

c. d.

e. f. g. h. i. j. k.

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Coordinate with health, mental health and/or volunteer departments/agencies to provide support personnel during sheltering. Wk with Prospective Health to provide quarantine facilities for exposed/ infected students with identified communicable disease. 2. Director, Student Health Services a. b. c. Coordinate public health services in shelters. Provide support personnel to staff shelters. Coordinate the distribution of exposure inhibiting or mitigating drugs, vaccines or other prophylaxis. Coordinate the provision of crisis counselors for shelters.

d. 3.

ECU Chief of Police a. b. Provide security and law enforcement for shelters. Provide backup communications.

4.

Director, Environmental Health and Safety a. Survey Shelter sites for fire safety. Advise about fire security during operations. Provide sanitation inspections of active shelters

5.

Senior Associate Vice Chancellor for Campus Operations a. b. Inspect shelter sites for serviceability. Maintain water supplies and sanitary facilities at shelter sites during emergency.

NOTE: The Sr. Asso. VC may assign any of the above responsibilities to individuals within Facilities Services according to internal SOPs. 6. Director, Radiation and Biological Safety a. Provide trained radiological monitors and coordinate with the Pitt County Health Director. Provide for maintenance of equipment for radiation hazard evaluation and exposure control.

b.

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V.

DIRECTION AND CONTROL 1. The Director of Student Housing will direct and control shelter and mass care operations for the campus.

VI.

CONTINUITY OF ADMINISTRATION Lines of succession for departments and agencies which have been designated through agreements to support the shelter and mass care operations will be in accordance with their established policies.

VII.

ADMINISTRATION AND LOGISTICS A. The primary communications link between shelters and the EOC will be telephone. Amateur radio/operators and/or law enforcement personnel assigned to the shelters will provide additional radio support. Shelters will be stocked with appropriate supplies in accordance with departmental SOPs. Shelters will follow a non-discriminatory policy.

B.

C.

VIII.

PLAN DEVELOPMENT AND MAINTENANCE A. This annex will be reviewed and updated on an annual basis by the Director of Student Housing. All involved departments will develop and update departmental SOPs, letters of agreement, personnel rosters and resource inventories. Shelter management training is available from the American Red Cross.

B.

C.

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IX.

AUTHORITIES AND REFERENCES A. Authorities 1. B. N.C. General Statutes, 166-A.

References 1. Shelter Management Handbook (FEMA-59)

X.

APPROVAL This annex is approved by the undersigned: Signature__________________________ Director of University Housing Date__________

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN ANNEX J DAMAGE ASSESSMENT

I.

PURPOSE This annex presents a system to coordinate disaster monitoring and reporting capabilities. It also provides procedures for describing and estimating the nature and extent of the damage and requesting assistance.

II.

SITUATION AND ASSUMPTIONS A. Situation 1. Most hazardous events which may affect the university have the potential for causing damage. A planned damage assessment program is essential for effective response and recovery operations. An initial damage assessment will provide a descriptive measure of the severity and magnitude of the disaster. Response requirements and capabilities, effectiveness of initial response operations and requirements for supplemental assistance can be determined from initial damage assessments. If a disaster occurs of such magnitude that it could result in a Declaration of Disaster or Emergency, a damage assessment of public and private property is required for the County and all of its subdivisions. This information will provide a basis for the determination of actions needed, the establishment of priorities, the allocation of local government resources in the disaster area during the early stages of the recovery effort, and what, if any, outside assistance will be required to restore the affected area to pre-disaster condition.

2.

3.

B.

Assumptions 1. The ECU campus will continue to be exposed to various hazards resulting in damage to property. Damage will be assessed by pre-arranged teams of local resource personnel. Implementing damage assessment procedures will expedite relief and assistance for the campus populace.

2.

3.

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III.

CONCEPT OF OPERATIONS A. 1. General Ultimate responsibility for damage assessment lies with the Senior Associate Vice Chancellor for Campus Operations. 2. The Damage Assessment Officer (DAO) or his designee will be responsible for a damage survey, the collection of data and the preparation of damage assessment reports. Damage assessment teams will be selected for damage survey.

3.

IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. The Senior Associate Vice Chancellor for Campus Operations is responsible for the overall organization of damage assessment for the campus. A Damage Assessment Officer will be appointed to coordinate damage assessment operations. Damage Assessment teams will be selected fordamage survey.

2.

3. B.

Responsibilities 1. Senior Associate Vice Chancellor for Campus Operations a. b. Ensure the appointment of a Damage Assessment officer. Recruit and assemble a damage assessment team from internal, business (appraisers, contractors, utilities, etc.) and/or support agencies. Identify resources to support and assist with damage assessment activities (maps, cameras, etc.). Develop, review and update procedures for damage reporting annually.

c.

d.

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e.

Provide for training of personnel in damage assessment techniques. Maintain a current internal notification/recall roster. Report to EOC upon activation and coordinate damage assessment operations in conjunction with the Emergency Coordinator. Begin collection of data and recordkeeping at onset of event. Assign damage assessment teams and deploy as feasible. Coordinate disaster assessment teams conducting field surveys. Inform officials of hazardous facilities, roads, etc. Compile damage reports for appropriate agencies. Maintain a list of critical facilities requiring priority repairs. Collect and compile incoming damage reports from teams. Document all emergency work performed by local resources, including appropriate photographs. Maintain maps and other documents relating to water, and sewerage lines, and other utilities. Post unsafe and/or unusable buildings, roads, etc. Monitor restoration activities. Provide information about locations of power, natural gas, telephone facilities and lines. Provide information about damage to utilities, facilities, and power lines. Correlate and consolidate all expenditures and damage assessment for transmittal to the State Office of Emergency Management, through the Area A Coordinator.

f. g.

h. i. j. k. l. m. n. o.

p.

q. r. s.

t.

NOTE: The Sr. Associate Vice Chancellor may assign any of the above responsibilities to individuals within Facilities Services according to internal SOPs.

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2.

Damage Assessment Teams a. Assist the Damage Assessment Officer in maintaining readiness by checking equipment and supplies, and reporting any changes to personnel rosters. Upon official notification, report to the EOC as soon as conditions permit, receive assignments, and pick up equipment and supplies. When feasible assign vehicles or personnel equipped with two-way radios to the emergency or disaster area. Survey areas, record damage and transmit general damage assessment information by the fastest means available to the EOC. Return to the EOC when directed.

b.

c.

d.

e. 3.

Comptroller a. Establish and maintain a separate account of expenditures for the disaster.

V.

DIRECTION AND CONTROL A. The Senior Associate Vice Chancellor for Campus Operations will direct and control damage assessment activities from the EOC. The Damage Assessment Officer is responsible for the coordination of damage assessment teams. All university departments will provide personnel and resources to support the damage assessment effort, as requested. Personnel from operating departments assigned to damage assessment responsibilities will remain under the control of their own departments, but will function under the technical supervision of the DAO.

B.

C.

VI.

CONTINUITY OF ADMINISTRATION A. The line of succession is: 1. 2. Senior Associate Vice Chancellor for Campus Operations Executive Director, Facilities Services – Main Campus/ Director, Facilities Maintenance – Health Sciences Campus

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3. B.

Assistant Director, Facilities Services Center

Lines of succession for departments supporting damage assessment are in accordance with the departments established policy.

VII.

ADMINISTRATION AND LOGISTICS A. Field reporting forms and all necessary federal disaster reporting forms and guidance will be made available for distribution when necessary. Copies of all documentation are retained for record purposes. Survey teams for damage assessment will consist primarily of local government employees. When necessary, nonprofit organizations and non-government personnel will supplement the teams. Radiological and/or hazardous materials specialists will be added to teams when need arises.

B.

VIII.

PLAN DEVELOPMENT AND MAINTENANCE

The Senior Associate Vice Chancellor for Campus Operations and Damage Assessment Officer will develop and maintain the Damage Assessment Annex.

IX.

AUTHORITIES AND REFERENCES A. N. C. General Statutes, 166-A

X.

APPROVAL This annex is approved by the undersigned: Signature_________________________ Date____________ Senior Associate Vice Chancellor for Campus Operations

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN ANNEX K RESOURCE MANAGEMENT

I.

PURPOSE This annex provides a system of identifying and locating resources within the university and a method of activating those resources during an emergency. The preservation, conservation and replenishment of these resources is also included.

II.

SITUATION AND ASSUMPTIONS A. Situation The university should acquire those resources required to cope with hazards posing a potential threat to the university. B. Assumptions The required resources will be available to provide for the warning, evacuation and shelter/mass care of the endangered population. Additional resources will be available from local, county and state agencies, if needed.

III.

CONCEPT OF OPERATIONS A. University departments will use their own resources and equipment during emergencies and will have control over the management of these resources when the resources are needed to respond to the emergency situation. The Director of Materials Management will prepare routine procurement procedures for the acquisition or replacement of resources during day-to-day operation and also develop a procurement system to acquire expendable supplies during emergencies. A resource manual identifying the resources and the procedures needed to activate the resource at any time will be kept in the University Property Office. A listing of available resources and the department with ownership will also be maintained in this office.

B.

C.

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D.

The Director of Environmental Health and Safety will also identify those resources and capabilities that are available in local businesses and industry and other contributing organizations, and develop the mutual aid agreements required to acquire those resources to support the university under emergency conditions. Materials Management shall serve as the single source of supply and support for all other emergency services and will be the only department to request retraction of services during recovery.

E.

IV. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES A. Organization 1. The University Property Office will have overall responsibility for coordination of resources. The department having primary control on a day-to-day basis of a resource needed during emergency operations will continue to control that resource during emergencies. The acquisition or replacement of a resource will follow routine procurement procedures exercised by the Director of Materials Management. In emergency situations, he/she will develop the means and the authority for the immediate procurement of life safety equipment and expendable supplies.

2.

3.

B.

Responsibilities 1. Director, Environmental Health and Safety a. Analyze personnel and equipment requirements to meet potential hazards. Develop mutual aid agreements for use of resources. Request additional resources in those cases where university resources cannot meet response or recovery requirements. Departments with existing mutual aid agreements may request those resources direct. Identify additional emergency resources from local business and industry and other agencies.

b. c.

d.

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2.

University Property Office a. Coordinate resource use under emergency conditions and provide a system to protect these resources. Identify resources and maintain current inventories of resources including sources and quantities. Relocate anticipated resources to safe locations when advanced warning is given. Set priorities on available resources and implement resource controls to restore essential services. Provide for the deployment, recall and monitoring of resource equipment. Maintain a resource manual

b.

c.

d.

e.

f. 3.

Director, Materials Management a. Develop procedures for initiating and maintaining financial accounting records for all departments during emergencies. Develop procedures for the procurement and delivery of essential resources and supplies on a timely basis. Provide for the storage, maintenance and replenishment/replacement of essential equipment and materials. Identify and provide resources for special or critical facilities. Provide for the procurement of additional protective equipment, instruments, antidotes, and clothing for use in a hazardous chemical or radiological environment.

b.

c.

d. e.

V.

DIRECTION AND CONTROL A. Utilization of resources under the operational control of the university will be under control of the Emergency Coordinator with direction from the department having ownership of the resource.

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B.

The commitment of resources from outside the university will be initiated by the individuals /departments with mutual aid agreements with perational control being exercised by the on-site commander of the service requiring that resource. The mutual aid agreements developed pre-disaster will determine who will move, operate and bear the cost of operation for equipment used under emergency conditions.

C.

VI.

CONTINUITY OF ADMINISTRATION A. The line of succession is: 1. 2. 3. B. Director, Materials Management Director, University Property Office Asst. Director, Materials Management

A line of succession will be established in the various response departments which support resource management activities. Preservation and protection of essential records lies with the same departments.

C.

VII.

ADMINISTRATION AND LOGISTICS A. Records and reports pertaining to resource management will be the responsibility of the Director of Materials Management. The Director of Materials Management will compile a record of equipment usage and supply consumption from reports provided by units during emergency operations. The Director, Materials Management will develop procedures to expedite the acquisition of supplies in emergencies and account for all monies expended during emergency response and recovery operations.

B.

C.

VIII.

PLAN DEVELOPMENT AND MAINTENANCE

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A.

The development and maintenance of a resource manual is the responsibility of the University Property Office. The resource manual must identify the resource as a physical asset or a capability, the location of the resource and who controls it as well as how it can be activated when needed. Accountability, use, maintenance and operational costs for resources outside university control will be predetermined by mutual aid agreements. These documents should be reviewed following each emergency event in which they are used and amended or corrected as needed. Procedures for the acquisition and replenishment of university resources are the responsibility of the Director of Materials Management and will be approved by the Associate Vice Chancellor for Administration and Finance.

B.

C.

IX.

AUTHORITIES AND REFERENCES A. N. C. General Statutes, 166-A

X.

APPROVAL This annex is approved by the undersigned: Signature________________________ Director, Materials Management Date_____________

Signature________________________ Date_____________ Director, University Property Office

Page 79

EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN HAZARD SPECIFIC CHECKLIST MAJOR FIRE
DIRECTOR, ENV. HEALTH & SAFETY PREPAREDNESS [] [] [] [] [] RESPONSE [] [] [] RECOVERY [] [] [] Damage Assessment Fire and Safety Inspections of damaged facilities Revise Fire and Rescue Annex as appropriate Report to EOC upon activation Advise on the hazards of Hazardous Materials involvement. Plan recovery operations Analyze fire potential Identify fire service requirements Pre-fire plan ECU facilities in coordination with GFD Develop Mutual Aid Agreements Ensure Building Emergency Evacuation Plans are developed and maintained

ECU CHIEF OF POLICE PREPAREDNESS

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[] [] RESPONSE [] [] [] [] [] [] [] RECOVERY [] [] []

Develop Mutual Aid agreements Assure that security personnel responding to alarms are adequately trained

Assist in warning and notification Provide support personnel to assist in traffic control Notify the GFD of fire emergencies when received Provide support role for emergency operations during fire emergencies Report to EOC upon activation Provide security for affected areas Plan recovery operations

Provide security for unsafe facilities/areas Oversee restoration of traffic movement Prepare After Action Report

SENIOR ASSOCIATE V C FOR CAMPUS OPERATIONS PREPAREDNESS [] Develop and maintain resource list with source, location and availability of equipment, fuel and operational personnel to support response/recovery operations. Identify resources to support and assist with damage assessment activities (maps, cameras, etc.) Develop, review and update annually procedures for damage reporting. Provide for training of personnel in damage assessment techniques. Maintain a current internal notification/recall roster.

[]

[] [] []

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[]

Maintain maps and other documents relating to water and sewer lines and other utilities.

RESPONSE [] [] Prepare required reports and forward to the EOC. Assist in damage assessment operations and relay damage assessment information to EOC. Assure, as required, the transportation of emergency workers into and out of the hazard area. Ensure the appointment of a Damage Assessment Officer. Report to EOC upon activation and coordinate damage assessment operations. Begin collection of data and recordkeeping at onset of event. Provide information about locations of power, natural gas, telephone facilities and lines. Provide information about damage to utilities, facilities and power lines.

[]

[] [] [] []

[] RECOVERY [] [] [] [] [] []

Assign damage assessment teams and deploy as feasible. Coordinate damage assessment teams conducting field surveys. Compile damage reports for appropriate agencies. Maintain a list of critical facilities requiring priority repairs. Collect and compile incoming damage reports from teams. Document all emergency work performed by local resources, including appropriate photographs. Post unsafe and/or unusable buildings. Monitor restoration activities.

[] []

[]

Recruit and assemble a damage assessment team from internal business (appraisers, contractors, utilities, etc.) and/or support agencies.

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DIRECTOR, MATERIALS MANAGEMENT PREPAREDNESS [] RESPONSE [] [] [] RECOVERY [] [] Assess resource usage/accounting. Assist departments needing to replenish emergency supplies Await resource requests from appropriate personnel. Procure resources using emergency guidelines. Maintain a log of written requests/account codes. Alert appropriate staff for mobilization as required.

DIRECTOR, UNIVERSITY PROPERTY OFFICE PREPAREDNESS [] [] [] [] RESPONSE [] [] Contact EOC upon activation. Consult with Emergency Coordinator to determine what types of resources are anticipated. Identify, collect, direct resources as required. Analyze situation for possible resource needs. Develop list of equipment most often used in any emergency situation. Develop contact list for emergency resources. Develop log sheet for accountability purposes to record equipment borrowed.

[]

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RECOVERY [] [] [] [] Inspect used resources for damages. Contact Materials Management for repairs to resources as needed. Secure used resources. Log the return on check-out sheet.

DIRECTOR, UNIVERSITY HOUSING PREPAREDNESS [] Develop policy and procedures to deal with fires, evacuation, alarms and alarm repairs. Coordinate the education of residents concerning fire safety and evacuation procedures. Coordinate with EHS to assure life safety equipment is in working condition. Develop mutual aid agreements. Conduct health and safety inspections of residence halls.

[]

[] [] []

RESPONSE [] [] [] [] [] RECOVERY [] [] Assist as needed with damage assessment. Relocate affected residents to other facilities and deactivate temporary shelters. Report to EOC upon activation. Activate temporary shelters for victims. Assist in the evacuation of residents to temporary shelter. Provide building rosters to EOC and Public Information Officer. Coordinate human services for victims within the Division of Student Life.

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[]

Coordinate with State Insurance, Facilities Services, Purchasing and State Construction in implementing plans for rebuilding.

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN HAZARD SPECIFIC CHECKLIST SEVERE WEATHER
DIRECTOR, ENV. HEALTH & SAFETY PREPAREDNESS [] [] [] [] RESPONSE [] [] Report to EOC upon activation. Assure evacuation of the handicapped, elderly and other special groups as necessary. Ensure Emergency Evacuation Plans are developed and maintained. Develop mutual aid agreements. Ensure hazardous chemicals are secured against possible damage. Identify population groups requiring special assistance during evacuation.

RECOVERY [] [] [] Initiate the return to campus as soon as conditions are safe. Assist in damage assessment. Assess emergency operations and coordinate revision to plan as appropriate.

ECU CHIEF OF POLICE PREPAREDNESS [] [] Maintain EOC in readiness. Continued monitoring of weather conditions.

RESPONSE

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[]

Maintain close monitoring of the National Weather Service, etc. for weather updates. Disseminate warnings to University community and make other contacts as required Relay information to the Emergency Coordinator/EOC. If needed, contact all off duty Public Safety personnel to be put on stand-by status as necessary. Assist in relocating campus population to safe areas. Identify and report any potential hazards on campus.

[]

[] []

[] [] RECOVERY [] [] [] []

Damage Assessment Crime control. Secure affected areas. Prepare After Action Report

SENIOR ASSOCIATE V C FOR CAMPUS OPERATIONS PREPAREDNESS [] Develop and maintain resource list with source, location and availability of equipment, fuel and operational personnel to support response/recovery operations. Develop mutual aid agreements. Store fuel for emergency vehicles. Identify resources to support and assist with damage assessment activities (maps, cameras, etc.). Develop, review and update procedures for damage reporting annually. Provide for training of personnel in damage assessment techniques.

[] [] []

[] []

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[] []

Maintain a current internal notification/recall roster. Maintain maps and other documents relating to water and sewer lines and other utilities.

RESPONSE [] [] Provide for backup electrical power to EOC. Maintain emergency power, etc. at vital facilities (e.g. shelters, Student Health Services, dining facilities, etc.) on the ECU campuses. Prepare required reports and forward to EOC. Conduct debris clearing operations. Assist in damage assessment operations and relay info to EOC. Assure, as required, the transportation of emergency workers into and out of the hazard area. Ensure the appointment of a Damage Assessment Officer. Report to EOC upon activation. Begin collection of data and recordkeeping at onset of event. Inform officials and EOC of hazardous facilities, roads, etc. Provide information about locations of power, natural gas, telephone facilities and power lines. Provide information about damage to utilities, facilities and power lines.

[] [] [] []

[] [] [] [] []

[] RECOVERY [] [] [] [] []

Assign damage assessment teams and deploy. Compile damage reports for appropriate agencies. Develop list of critical facilities requiring priority repairs. Collect and compile incoming damage reports from field teams. Document all emergency work performed by local resources.

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[] [] []

Post unsafe and/or unusable facilities. Monitor restoration activities. Recruit and assemble a damage assessment team from internal, business (appraisers, contractors, utilities, etc.) and/or support agencies.

DIRECTOR, MATERIALS MANAGEMENT PREPAREDNESS [] [] [] [] RESPONSE [] [] [] [] RECOVERY [] Assess resource usage/accounting. Mobilize storerooms/Materials Management. Await resource requests. Procure resources using emergency guidelines. Maintain log of requests/account codes. Assess situation Secure transportation if conditions warrant. Alert appropriate staff for mobilization. Maintain internal emergency procurement procedures.

DIRECTOR, UNIVERSITY HOUSING

PREPAREDNESS [] [] [] Develop Mutual Aid agreements. Develop system to disseminate instructions to residents and division staff. Prepare hurricane instructions for residence hall students.

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[]

Develop policy and procedures related to the evacuation and shelter care of residents. Develop policy and procedures for shelter management involving the entire division. Develop policy and procedures for securing the facility. Develop an essential personnel policy. Develop flyers for each type of condition to alert residents.

[]

[] [] [] RESPONSE [] [] [] [] [] [] [] RECOVERY [] []

Report to EOC upon activation. Coordinate the instructions to housing residents and staff. Assist in the evacuation of residence halls as neccessary. Activate shelters as necessary. Provide residence hall rosters to shelters. Secure facilities. Communicate to residents.

Damage assessment. Deactivate shelters.

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DIRECTOR OF HUMAN RESOURCES RECOVERY [] [] Assess short-term and long-term impact on employees. Review Human Resource Policies to determine what flexibility is provided for employee overtime, absences, and whether any special permission is required from Raleigh.

V C FOR STUDENT LIFE RECOVERY [] [] Assess short-term and long-term impact on employees and students Employ Student Counseling Services as needed

VC FOR INSTITUTIONAL ADVANCEMENT RECOVERY [] Based on assessment of employees and students, engage donors for contributions for specific purposes. Coordinate donation of goods/services with Materials Management for allocation.

ADMINISTRATION AND FINANCE
RECOVERY [] [] [] [] [] [] Establish separate accounting for monetary donations. Establish Cash control and distribution procedures if necessary. Enact emergency procedures for payroll and accounts payable if necessary. Work with Facilities on FEMA and State emergency reimbursements. Work with Business Services for One-Card re-issues. Work with Housing on Off-Campus Emergency housing if necessary.

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN HAZARD SPECIFIC CHECKLIST CAMPUS DISRUPTION

ECU CHIEF OF POLICE PREPAREDNESS [] [] [] RESPONSE [] [] [] [] [] [] RECOVERY [] [] Damage assessment. After Action Report. Assess situation Contact appropriate university officials, Emergency Coordinator. Contact off-duty Public Safety personnel as necessary. Contact other law enforcement agencies as necessary. Provide crowd control. Diffuse situation. Maintain needed equipment. Maintain Mutual Aid relationship with other law enforcement agencies. Maintain training in crowd control, communication skills, etc.

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SENIOR ASSOCIATE VC FOR CAMPUS OPERATIONS PREPAREDNESS [] Develop a roster of key workers who must remain during an evacuation or return subsequent to the evacuation to relieve other workers.

RESPONSE [] [] Assure, the transportation of emergency workers into and out of the hazard area. Provide, personnel and equipment resources to the campus to support an evacuation.

STUDENT TRANSIT [] Provide buses and drivers for evacuation.

EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN
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HAZARD SPECIFIC CHECKLIST HAZARDOUS MATERIALS
DIRECTOR, ENV. HEALTH & SAFETY PREPAREDNESS [] [] [] {] Plan for emergency response to a hazardous materials incident. Ensure adequate mutual aid agreements. Prepare for emergency evacuation as required. Provide appropriate training for personnel involved in hazardous material responses

RESPONSE [] [] Determine the exact chemical or hazardous material involved. If necessary, notify the State Division of Emergency through the Area A Coordinator. Ask for advice and assistance as necessary. Order evacuation if necessary. Ensure appropriate authorities are notified of the release of Reportable Quantities.

[] [] [] RECOVERY [] [] []

Coordinate the recovery effort. Ensure the area is restored to a safe condition. Close out emergency operations and participate in critique of operations.

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ECU CHIEF OF POLICE PREPAREDNESS [] Maintain a US Department of Transportation Hazardous Materials Guidebook for each Public Safety vehicle. Maintain binoculars in each vehicle. Maintain Chemtrec's telephone number in the telecommunications Office. Maintain the NC Radiation Telecommunications. Emergency Team telephone number in

[] [] []

[]

Provide in-service training for all Public Safety personnel on Hazardous Materials.

RESPONSE [] [] [] [] [] [] [] RECOVERY [] [] [] Assist in damage assessment. Secure area. After Action Report. Contact the Greenville Fire Department. Contact University officials, Emergency Coordinator. Set up perimeter. Set up Command Post. Evacuate the area as required. Control traffic. Crowd control.

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SENIOR ASSOCIATE VC FOR CAMPUS OPERATIONS PREPAREDNESS [] [] Identify in-house capabilities for control and containment of hazardous materials. Maintain maps and other documents relating to water and sewer lines and other utilities.

RESPONSE [] [] [] Assist in damage assessment. Provide resources and equipment to support evacuation. Ensure decontamination of equipment as necessary.

STUDENT TRANSIT [] Provide Buses and drivers for evacuation

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN HAZARD SPECIFIC CHECKLIST RADIATION / NUCLEAR

DIRECTOR, RADIATION & BIOLOGICAL SAFETY

PREPAREDNESS [] [] [] Analyze potential for radiation or nuclear accidents. Identify monitoring equipment and staff needs. Generate Written Accident Response Plan (see Radiation Safety Manual).

[ ] Develop Mutual Aid agreements with the NC Division of Radiation Protection and Division of Emergency Management. [] RESPONSE [] [] Report to EOC upon activation. Advise EOC staff regarding radiation hazards associated with thesituation. Maintain emergency procedures and evacuation/response plans.

RECOVERY [] [] [] Assess radiation and contamination levels. Inspect and monitor affected facilities. Revise Radiation/Nuclear Emergency Plans as appropriate.

DIRECTOR, PUBLIC SAFETY REPAREDNESS [] [] Identify Emergency Shelters on campus. In-service training on evacuation procedures. Page 97

[] RESPONSE [] [] [] [] []

Monitor DCI terminal, national and local news for updates.

Continuous monitoring of information sources. Contact university officials. Establish need for evacuation. Assist in relocating residents to emergency shelters on campus. Set up command post.

RECOVERY [] [] Assist in damage assessment. Prepare After Action Report.

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN HAZARD SPECIFIC CHECKLIST BIOLOGICAL ACCIDENT / BIOTERRORISM The following checklist is to be consulted and used as applicable to the specific biological emergency encountered.
DIRECTOR, PROSPECTIVE HEALTH PREPAREDNESS [] Analyze potential for biological accidents from agents within the institution, e.g. Select Agents. Limit inventories, train personnel and review SOP’s for use or mishaps. Identify potential monitoring mechanisms, biological or environmental, as indicated or available. Implement Biological Agent Response Plan (Biological Safety Manual and Select Agent Policy) and CDC/NIH Biosafety in Microbial and Biomedical Laboratories standard practice. Train ECU Police on response to select agents or other potential biological incidents. Coordinate response plan with Greenville Fire & Rescue, Pitt County Health Department, Pitt County Emergency Services PCMH ED and ECU Hazardous Materials team. Annually review and maintain emergency response plans & procedures for Biohazards, Select Agents and Bioterrorism. Maintain a decontamination vendor list.

[] []

[]

[]

[]

[]

[]

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RESPONSE [] Notify ECU Group Practice Administration Medical Director and EH&S when a report is received involving unusual or suspicious patient presentation or there is a threat to patient care. Notify Clinic Administration of care practices (cohorting) based on specific agent if known. Contact Pitt County Health Department or PHRST-1 Team for assistance with diagnosis where Bioterrorism is suspected. Deploy staff as needed to assess and respond to the incident. Isolate/evacuate as indicated by the agent involved. Notify EH&S of the situation. Request assistance if needed. Report to EOC upon activation to direct biological response. Determine and establish contamination control zones. Advise EOC staff regarding biological hazards associated with the situation. Provide EOC and other agencies with input concerning the medical implications and logistical needs relative to the incident agent. Consider checking on the availability of prophylactic or treatment supplies in BSOM Pharmacy for known hazard.

[]

[]

[] [] [] [] [] [] []

[]

RECOVERY [] Assess and advise EOC of biological contamination levels, extent and recovery needs. Counsel EOC on appropriate decontamination and conduct or arrange for decontamination of affected facilities in the absence of Federal guidance. Inspect and monitor affected facilities. Revise Biological Agent Response Plans as appropriate.

[]

[] []

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DIRECTOR, ENVIRONMENTAL HEALTH & SAFETY PREPAREDNESS [] [] [] [] Maintain ECU Emergency Operations Plan. Help coordinate response as requested by ECU Police or Prospective Health. Coordinate preparedness with Pitt County Emergency Services. Assess and maintain ECU Hazmat Response Team & equipment to include biohazards. Coordinate other emergency units with Prospective Health response. Plan victim mass decontamination.

[] [] RESPONSE [] [] [] []

Activate EOC as appropriate. Provide Assistance to Prospective Health as requested. Provide consultation to EOC and ECU Hazmat Response Team as needed. When informed of select agent event by Prospective Health, contact Pitt County Health Communicable Disease and Public Health Regional Surveillance Team-1 (PHRST-1) to activate the regional response team. Coordinate utilization and deployment of outside responders and agencies. Coordinate medical response and decontamination of victims.

[] [] RECOVERY [] [] []

Assist Prospective Health with site decontamination if needed. Conduct incident debriefing. Revise Emergency Operations Plan as appropriate.

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ECU CHIEF OF POLICE PREPAREDNESS [] [] Identify emergency shelters on campus. Immediately report any incidents of suspicious persons, thefts/ loss , break-ins, attempted break-ins or unauthorized entry of Select Agents labs to the Biological Safety Officer . Provide In-service training on biological hazards, response and procedures to staff. evacuation

[]

[]

Monitor DCI terminal, national and local news for updates and advise EH&S when a significant threat is identified.

RESPONSE [] [] [] [] [] [] [] RECOVERY [] [] Assist in damage assessment. Prepare After Action Report. Continuous monitoring of information sources. Contact university officials when notified of potential incident. Evacuate the area as required. Control vehicular and pedestrian traffic. Manage crowd and media. Manage family members of victims. Assist in relocating residents/staff to emergency shelters on campus.

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PATIENT CARE CLINICS
PREPAREDNESS [] Implement and follow infection control policies regarding isolation precautions, PPE and disinfection practices in all clinical situations. Train clinical staff in Biohazard/Bioterrorism infection control and treatment procedures. Maintain adequate stocks of personal protective equipment.

[]

[] RESPONSE [] []

Report unusual or suspicious patient presentations to Pitt County Health Department and Prospective Health. If advised by EOC or Clinic Administration, prepare for exposed or contaminated patients. Implement Infection Control /Bioterrorism policy until clinical diagnosis is confirmed.

[]

STUDENT COUNSELING CENTER RESPONSE [] Counsel victims & family members as needed.

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Appendix R FUNCTIONAL RESPONSIBILITY MATRIX

DIRCTION/CONTROL

COMMUNICATION

NOTIFICATION

PUBLIC INFO

LAW INFORCEMENT

FIRE RESCUE

PLANT OPERATIONS

HEALTH/MEDICAL

EVACUATION

SHELTER/ MASS CARE

DAMAGE ASSESSMENT

RESOUECE MGMT

BIOLOGICAL ACCIDENT

P = PRIMARY S= SUPPORT

CHANCELLOR OR DESIGNEE SENIOR ASSO. VC FOR CAMPUS OPERATIONS DIRECTOR OF ENVIRONMENTAL HEALTH & SAFETY ECU CHIEF of POLICE CHIEF INFORMATION OFFICER DIRECTOR TRAFFIC SERVICES DIRECTOR OF MATERIAL MANAGEMENT DIRECTOR OF UNIVERSITY PROPERTY DIRECTOR OF NEWS AND COMMUNOCATION DIRECTOR OF BUSINESS SERVICES MARKETING DIRECTOR OF STUDENT HEALTH SERVICES DIRECTOR OF UNIVERSITY HOUSING DIRECTOR OF PROSPECTIVE HEALTH

P
P P P S S S P S S S P P S P P S P S P S S S P S S P S

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GLOSSARY

ARC: American Red Cross CIN: The Division of Criminal Information Network. DAO: Damage Assessment Officer. DCI: The NC Division of Criminal Investigation EBS: Emergency Broadcast System Emergency Communication Center: Located in Joyner Library Room B-12, a canter for effecting the communications operations during an emergency. Activities include radio/telephone repair, maintenance of communications equipment, and similar operations. Emergency Communication Officer: The principal coordinator for planning and development of the emergency communication systems. Emergency Operations Center (EOC): A designated facility that serves as a center for administering emergency operations. The EOC requires activation by the Chancellor or his designee. Emergency: For purposes for this plan, an emergency is defines as a situation which necessitates the activation of the Emergency Operations Center (EOC) by the Chancellor or his designee. EMS: Emergency Medical Services. EPI: Emergency Public Information.

FCC: Federal Communications Commission. GFD: Greenville Fire Department.

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Identification Badge/Pass: A badge or pass which may be utilized during emergency operations for the control of access to affected areas. Incident Commander: The individual determined either by position or designation, charged with the overall command for the emergency situation. Level One Emergency: Involving response and resources from individuals or departments within the university only. Level Two Emergency: Involving response and resources from departments or agencies external to the university. Mitigation: A phase of Comprehensive Emergency Services designed to either prevent the occurrence of an emergency or minimize the potential adverse effects of an emergency. Mutual Aid Agreements: Agreements entered into by appropriate officials in order to obtain or offer emergency assistance. Mutual aid agreements should be arranged formally prior to an emergency situation whenever possible. NAWAS: National Warning System NWS: National Weather Service

PIO: Public Information Officer. Preparedness: A Phase of Comprehensive Emergency Services which include activities, programs and systems that exist prior to an emergency and are used to support and enhance response to an emergency or disaster. Planning, training and exercising are among these activities. R.A.C.E.S.: Radio Amateur Civil Emergency Service Recovery: A phase of Comprehensive Emergency Services which include activities, involving restoring systems to normal.

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Response: A phase of Comprehensive Emergency Services which includes activities and programs designed to address the immediate effects of the onset of an emergency or disaster to help reduce casualties, damage and to speed recovery. These activities include warning, evacuation, mass care and other similar operations. SERT: State Emergency Response Team. SOP: Standard Operation Procedure(s). Written procedures developed internal to a university department or office for the purpose of identifying procedures for affecting the responsibilities of that office or department as identified in a particular annex of this plan.

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATIONS PLAN

APPENDIX V RADIATION / NUCLEAR EMERGENCIES

Important! Emergencies involving radiation should be treated as any other emergency with respect to bodily injuries, fires and explosion. Any radiation exposures and contamination will be addressed after the physical hazards are contained. DO NOT PANIC – when properly handled, almost any accident or emergency occurring at the University or Hospital involving radiation will add little or no immediate danger to the institution.

CONTENTS I. II. III. IV. V. VI. VII. VIII. IX. MINOR SPILLS MAJOR SPILLS AIRBORNE MATERIALS ELECTRONIC DEVICES INJURIES INVOLVING RADIATION FIRES LOST/STOLEN SOURCE OF RADIATION BROKEN/BENT SOURCE OF RADIATION EMERGENCY CARE OF RADIATION ACCIDENT PATIENTS

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NOTIFICATION
PHONE NUMBERS

OFFICE OF RADIATION SAFETY

OFFICE: 816-2236

The Office of Radiation Safety is open during normal working hours. During all off hours a recorded message program is also provided at 816-2246. The recorded message service will give the home phone numbers of the Radiation Safety Personnel on-call in case of emergencies or problems.

RADIATION SAFETY PERSONNEL

PHONE NUMBERS

(Call in order until contact in made)
Director of Radiation Safety…………………………………………… Clinical Radiation Safety Officer……………………………………… Basic Science Radiation Safety Officer……………………………….. Public Safety Officer................................................................................ Off Hours, Weekends, and Holidays…………………………………..
(Recorded message giving numbers of on-call personnel)

Office: 744-2070 Office: 744-2236 Office: 744-2417 744-2246 744-2246

Notify the Office of Radiation Safety Immediately If:   There is a spill involving radioactive material. Any accident occurs involving radioactive materials producing airborne material, dust, fumes, mists, organic vapors, or gases.     Injuries occur involving radiation sources. There is a fire involving radiation sources. Any radioactive material is lost or stolen. Any radiation producing equipment malfunctions or is lost or stolen.

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I.

MINOR SPILLS
NOTIFY OTHERS

Inform others in the area that a spill involving radioactive material has occurred. PREVENT THE SPREAD Prevent the spread of the spill by containing it with absorbent materials. CLEAN-UP Carefully dispose of all absorbent material in the radioactive waste container. Make sure to include in the waste all clean-up materials, gloves, and other disposable items. NOTE: If items are suspected to be contaminated and are not disposable, they should be placed in a plastic bag and held for decontamination. If broken glass is placed in the radioactive waste container, place a note on the top of the container so that the individual collecting the waste is aware that there are sharps inside. CHECK YOURSELF If possible, check yourself and any others that may be contaminated with a radiation survey instrument. REPORT THE INCIDENT Notify the Office of Radiation Safety of the incident so that a through survey, if deemed necessary, can be conducted. II. MAJOR SPILLS NOTIFY ALL PERSONS Notify all individuals in the room that a spill has occurred involving radioactive material.

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STOP THE SPILL If possible without causing further personnel contamination, stop the spill by up righting the container or containing it with absorbent material. If these actions will cause further personnel contamination, leave the area. FLUSH ANY COTAMINATED SKIN WITH WATER If the spill material is on the bare skin, flush the area with warm water. Avoid touching other parts of the body, especially the mouth and eyes. REMOVE CONTAMINATED ARTICLES If the material is on any gloves, lab coat, or clothing, remove these articles. If the liquid has passed through the clothing, flush the area of skin with water as this area may possibly be contaminated. CLOSE WINDOWS TURN OFF FANS AND LEAVE ROOM If able, close all windows, turn off any fans, leave and lock the room. Do not wander, as this may spread any contamination that you may have brought outside the room. Access to the room should be denied to anyone except Radiation Safety personnel. CALL THE OFFICE OF RADIATION SAFETY Notify the Office of Radiation Safety as soon as possible. Any major decontamination efforts must be performed under the direction of the Radiation Safety personnel.

III.

AIRBORNE MATERIALS (Dust, Fumes, Mists, Vapors, Gases) NOTIFY ALL INDIVIDUALS IN ROOM Tell all individuals to vacate the room immediately. SECURE ROOM If possible, hold breath and close all windows, shut off all fans, close and lock the door. All individuals who were in the room at the time of the incident should

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remain in an assembled area outside the room. If the area of the door must be vacated, the door should be posted with a sign warning individuals not to enter. NOTIFY RADIATION SAFETY As soon as everyone is vacated, and the room secured, the Office of Radiation Safety should be notified. REPORT SUSPECTED INHALATIONS Inform the Office of Radiation Safety of any suspected inhalations of radioactive materials. Specific analysis must be performed in order to evaluate the extent of any internal deposition.

IV.

ELECTRONIC DEVICES TURN MACHINE OFF Turn the machine off at both the control switch and the main power switch. NOTE: This must be done first in order to ensure that the event does not reoccur while assessing any injures or damage. ATTEND TO ANY INJURIES Help any injured personnel. NOTIFY RADIATION SAFETY Call the Office of Radiation Safety as soon as possible. If injured personnel are involved call for immediate medical attention. DO NOT FIX Do not attempt to use, fix, or change in any way the electronic equipment involved in the incident. SECURE AREA Make sure the area is secure and posted until the Radiation Safety Officers can make a full evaluation of the accident.

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V.

INJURIES INVOLVING RADIATION FLUSH THE WOUND If the wound is minor, flush the wound immediately with generous amounts of water. Be sure spread the edges of the wound to permit through flushing. If the wound is a major one and bleeding is profuse, apply direst pressure and administer normal first aid. NOTIFY THE OFFICE OF RADIATION SAFETY Call the Office of Radiation Safety immediately if there are any injuries, wounds, overexposures, ingestions, or inhalations involving radioactive material. If the injured require immediate medical attention, report this to the Office of Radiation Safety so the necessary precautions can be taken. SECURE THE AREA If a spill has occurred along with the injury, make sure that the area is secured so that contamination is not spread. The scene of the accident should be preserved so that the Office of Radiation Safety can evaluate the accident in a attempt to prevent its recurrence. DO NOT RETURN TO WORK No person involved in a radiation injury is to return to work without the approval of the Radiation Safety Officer and the attending physician.

VI.

FIRES SOUND FIRE ALARM Sound fire evacuation alarm nearest you and call 911. You must also call the proper authorities. If at E.C.U. East Campus or E.C.U. Medical Complex, call the following: E.C.U. Public Safety: Medical Complex……………..744-2246 E.C.U. Public Safety: East Campus………………….328-6787 Greenville Fire and Rescue…………………………...911 (329-4390) Greenville Police……………………………………...911 (830-3097)

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If at Pitt County Memorial Hospital call the following: PCMH Security…………………………………….…847-4376 TURN OFF ALL EQUIPMENT If possible, turn off all equipment and machinery. EVACUATE THE BUILDING Do not attempt to fight the fire unless it is very small or if personnel are in immediate danger. NOTIFY RADIATION SAFETY Use an outside phone to notify the Office of Radiation Safety.

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EAST CAROLINA UNIVERSITY EMERGENCY OPERATION PLAN APPENDIX W CAMPUS SECURITY ACT-TIMELY NOTIFICATION PURPOSE
This appendix provides for the timely notification of the university community in compliance with the Campus Security Act of 1990.

SCOPE
Several incidents may occur on and/or near the university to warrant the notification of the university community. These can include: Increased reports of criminal activity in specific areas on and/or near the university; An unsolved murder, rape, robbery, and/or serious threat to public safety; or Any other incident the Timely Notification Team deems necessary.

COMMITTEE
East Carolina University has developed a committee to administer the timely notification aspect of the Campus Security Act of 1990. The committee shall meet on an as needed basis according to Section II of this policy.

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