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					CITY OF SHAWNEE PUBLIC WORKS AND SAFETY COMMITTEE MEETING MINUTES JULY 17, 2001 7:00 P.M. Chairperson Thomas called the meeting to order at 7:04 p.m. Committee Members Present Chairperson Thomas Councilmember Meyers Councilmember Roche Councilmember Carlson Councilmembers Present Councilmember Segale Staff Present City Manager Montague Public Works Director Freyermuth City Engineer Wesselschmidt Parks and Recreation Director Holman City Attorney Rainey Fire Chief Hudson Police Chief Clark Finance Director Meyers City Clerk Charlesworth

Members of the public who spoke were: None. 1. DISCUSS WORKING WITH THE RAILROAD TO PROHIBIT THE BLOWING OF THE TRAIN WHISTLE AFTER 10:00 P.M. City Attorney Rainey reported that the State of Kansas does not allow bans on whistle blowing. The State of Missouri does provide for a ban. He stated that the Federal Government pre-empts action unless it is state action or authorized by state statute. He stated that Missouri has a state statute that allows whistle bans. He stated that Kansas law requires the blowing of whistles outside of cities and villages but says nothing about whistle blowing inside cities. He stated that the City is not authorized by State law to enact a whistle ban. He stated that there is a proposed Federal rule which can take effect anytime after July 1st that will prohibit all cities from having whistle bans. This rule has not yet taken effect. Chairperson Thomas thanked staff for their research on this issue. She stated that staff always responds to requests from the public and provides information. City Attorney Rainey stated that he does not know about jake brakes and stated that he did not know if staff was to follow-up on this issue. Councilmember Carlson stated that there is nothing the Council can do about people applying their brakes. Councilmember Roche stated that this is an exhaust retarder and not regular brakes. He stated that this has been restricted on many highways.

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City Attorney Rainey stated that there are a lot of regulations that are no longer appropriate in the area of interstate commerce. He stated that staff can look into this issue further if necessary. City Manager Montague stated that a notice will be sent to Mr. Masson stating that the Council has no authority over this issue and that the Committee voted to take no further action. Chairperson Thomas thanked staff for trying to contact Mr. Masson. She stated that he is currently out of town. Councilmember Carlson, seconded by Councilmember Roche, moved to take no further action related to the regulation of train whistles and directed staff to write a letter to Mr. Masson indicating such. The motion carried 4-0. 2. DISCUSSION OF STREET CIRCULATION PLAN. City Engineer Wesselschmidt stated that some dimension changes have been made to the Circulation Plan over the past few days. Otherwise, the drawing provided is current. He stated that the Circulation Plan is part of the Comprehensive Plan. He stated that changes to the Comprehensive Plan over a period of time create the need for updates to the Circulation Plan to reflect the need for roads to serve new development. He stated that some of the larger changes that have been made to the 1996 plan are in the areas west of I-435, specifically west of K-7 Highway. He stated that previous Comprehensive Plans showed large 5-10 acre residential development plans west of K-7 Highway. These developments have turned out to be more traditional subdivision development. He stated that the new Circulation Plan reflects more four-lane arterial streets and fewer three-lane major collector streets. He stated that the street design standards reflect the use of bicycle lanes. He stated that the designation of a service collector street hasn’t been defined. He stated that a service collector street is 36 feet wide. He stated that the City’s street standards provide for four-lane arterial streets, and three-lane major collector streets with a left-turn lane. There are two different types of collector streets. One is a 31-foot street serving residential areas; the other is a 36-foot street serving commercial and industrial areas. There are also 27-foot back-to-back local streets. He stated that the Committee needs to review the Circulation Plan and forward to the Council for approval to send to the Planning Commission. Following approval by the Planning Commission, the Plan would be returned to the Council for approval to become part of the Comprehensive Plan. Chairperson Thomas asked what was the biggest change on the Circulation Plan. City Engineer Wesselschmidt stated that the largest change is the number of arterial streets in the area west of I-435. He stated that the increase in the number of arterial streets is due to the denser development in the area. He stated that there have also been changes in the Shawnee Crossing area and the former J.C. Nichol’s area.

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Chairperson Thomas stated that the new plan shows that Gleason Road does not go through the City completely as it is shown in the 1996 plan. City Engineer Wesselschmidt stated that this change reflects the actual alignments of the Shawnee Golf and Country Club and the Farmington Hills subdivision. He stated that Gleason Road goes to Clear Creek Parkway and then shifts to the west. Councilmember Segale asked about the area between 55th and 51st Streets and between Pflumm and Quivira and how the streets will be placed around the large wall in the area. City Engineer Wesselschmidt stated this is Noland Road and the road will jog to the east of the wall, then continue north. He stated that this does not show up on the map provided. He stated that another change reflected in the new plan deals with the dimensions of the streets. He stated that new four-lane minor arterial streets will be 52 feet back-to-back. Current minor arterial streets are 48 feet back-to-back. These streets consist of four 11-foot lanes, with two feet of curb and gutter on each side. He stated that the adoption of the Share the Road initiative provided for wider streets, allowing for 13foot outside lanes. Future arterial streets will be 52 feet wide to provide room for bicycle traffic. Councilmember Meyers, seconded by Councilmember Carlson, moved to forward the Street Circulation Plan to the City Council to submit to the Planning Commission with a positive recommendation. The motion carried 4-0. 3. DISCUSSION OF STORMWATER UTILITY IMPLEMENTATION REPORT. Public Works Director Freyermuth stated that this issue was tabled at the June 19, 2001 Public Works and Safety Committee meeting to allow time for staff to obtain another proposal for the project from Bucher, Willis and Ratliff (BWR). He stated that this proposal has been received for a total of $217,000. He stated that staff received a call from Camp, Dresser, and McKee (CDM) providing an additional offer to reduce their bid from the original $140,890 amount down to $116,890. This amount reflects the elimination of expenses involved to complete the report. Chairperson Thomas asked if the scope of work has been reduced. Public Works Director Freyermuth stated that the scope of work remains the same and that CDM has just agreed that no expenses will be charged. Councilmember Segale asked what is covered in expenses. Public Works Director Freyermuth stated that expenses cover items such as mileage, printing, and computer time for GIS mapping.

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Chairperson Thomas asked if staff is convinced that CDM will not shift some of the work back to staff due to the lower bid. Public Works Director Freyermuth stated that there is no indication at this point that CDM will not complete the same amount of work proposed in the beginning. He stated that this is always a concern with any contract. He stated that CDM is a very experienced firm and staff doesn’t anticipate any problems. Chairperson Thomas stated that staff has saved the City a substantial amount of money. Councilmember Meyers stated that he has encountered several situations in Ward III that should be taken care of with the completion of this project. Councilmember Meyers, seconded by Councilmember Carlson, moved to recommend that the City Council approve the revised proposal from Camp, Dresser, and McKee (CDM) to enter into a contract to prepare a Stormwater Utility Implementation Report, with a cost of $116,890. The motion carried 4-0. 4. CITY MANAGER’S MONTHLY REPORT. a) Police Department. Councilmember Carlson asked for an explanation from Police Chief Clark on the reduction of blackout time down to three hours. Police Chief Clark stated that it is his opinion that the previous increase in blackout time was due to computer work. He stated that officers had been required to bring their laptops into the Police station to replicate the server. He stated that this consumed a great deal of time. He stated that supervisors and officers have been encouraged to complete replications at other sites within the City so it eliminates the need to return to the Police station. Councilmember Carlson stated that this reduction is impressive and commended Police Department staff. b) Fire Department. Councilmember Carlson asked Fire Chief Hudson where the City stands in relation to the National Fire Protection Association standards for response time and staffing on trucks. He asked if the City already meets the minimum standards. Fire Chief Hudson stated that the City is well on its way to meeting the minimum requirements of these standards. He stated that the increased hiring of staff has improved the response time and staffing issues. He stated that an Implementation Committee is being formed within the Department to address these standards and

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determine the best way to utilize current resources to meet the intent of the standards. Councilmember Carlson asked what type of power this organization has if a City does not meet the standards. Fire Chief Hudson stated that this organization is a nationally recognized standard writer for fire service. He stated that this organization provides standards for electrical codes, fire codes, and hazardous materials. He stated that they are not the law, but communities throughout the Country utilize their standards. Councilmember Segale stated that the standards state that there should be four people on a truck and there should be a 4½-minute response time. He asked if OSHA has requirements regarding the number of people on a truck. Fire Chief Hudson stated that OSHA created a two-in/two-out rule that states that two firefighters are required to wait outside in order to rescue the two firefighters sent inside. He stated that the National Fire Protection Assocation does refer to the two-in/two-out rule. Councilmember Segale stated that the 4½-minute response time is being fought by the NLC. City Manager Montague stated that the City has no official position on this other than to comply. He stated that the arrival of a second truck within a certain amount of time will probably create the most problems for the City. Fire Chief Hudson stated that a second company is required to respond within eight minutes. He stated that the Implementation Committee will look at ways to reduce response time utilizing current resources. Councilmember Segale stated that the City’s goal has been a five-minute response time. Fire Chief Hudson stated that the average response time for the month of June was four minutes and 28 seconds. He stated that the standard states that these response times must be met 90% of the time. City Manager Montague stated that this response time is an average and there are obviously areas which can’t be reached within 4½ minutes. Councilmember Segale stated that there is some confusion on when the counting time should be started. Fire Chief Hudson stated that this has been defined in the standards.

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c)

Monthly Report. City Manager Montague stated that the City pools are doing very well. He stated that sales tax revenues are 7.6% ahead of last year at this time. He stated that the City is 5% over budget in terms of sales tax. He stated that there has been a slowdown in new housing construction. He stated that the City will be approximately 100 permits short of last year’s total. He stated that there is a substantial amount of commercial construction. He stated that the Green Lantern Store is dealing with some issues related to the size of the sewer line along Shawnee Mission Parkway. He stated that there is an 85% chance that the Green Lantern Store will not be built in the City. He stated that the City has received plans for the First State Bank in the same location. He stated that there are plans for a Waffle House, Mid-America Bank, Garvin Dental, First National Bank, a retail center, a business park, and a Texaco Lube Service. He stated that these businesses total about $7.5 million and have all been approved. He stated that an Aldi Store has been approved to be built next to the Home Depot Store. He stated that the City has received a bid for the swimming pool. The bid is for $3.1 million, which is below earlier estimates. These will be reviewed by the architect and should come before the Council next week for approval. He stated that Public Works projects have been updated. He stated that the trail projects should be completed by the end of September. He stated that Councilmember Segale suggested a ribbon-cutting ceremony for the trails. This will be considered.

ADJOURNMENT Councilmember Meyers, seconded by Councilmember Roche, moved for adjournment. The motion carried 4-0. The meeting adjourned at 7:36 p.m. Minutes prepared by: Trisha Bunting, Recording Secretary Approved by:

________________________________ Vicki Charlesworth, City Clerk


				
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