Your Federal Quarterly Tax Payments are due April 15th Get Help Now >>

COMPLAINT REPORT WRITING - PDF - PDF by olliegoblue33

VIEWS: 60 PAGES: 3

									                      COMPLAINT REPORT WRITING
I. COMPLAINT REPORTS FORMAT AND STYLE:

POLICY

Police Reports from the Gerrish Township Police Department are made available to a variety
of sources including the media, the general public, attorneys and other law enforcement
professionals including the prosecuting attorney. The content and quality of police incident
reports reflect on this department, individual officers and the law enforcement profession.

PROCEDURE

a) All crime reports prepared and submitted by members of the Gerrish Township Police
Department shall be written using capitalized headings. Headings will vary depending on the
type of incident and the circumstances surrounding the incident being investigated. Some
examples of appropriate headings are as follows:

INFORMATION:                          INVESTIGATION:                         COMPLAINANT:
VEHICLE:                              INTERVIEW:                             VENUE:
FIELD TEST:                           WEATHER:                               ARREST:
CHEMICAL TEST:                        VEHICLE SEARCH:                        WITNESS:
MIRANDA WARNINGS:                     EVIDENCE TAKEN:                        ACTION TAKEN:
STATUS:

b) Headings shall be utilized to make information easily accessible to the reader. The author
of the report has discretion as to what headings are appropriate depending upon the incident
being investigated and the essential elements.

c) All police reports shall contain the basic elements of the offense and should be completed
in a clear and concise format. Reports shall include all information necessary for successful
prosecution, including who, what, where, when, how and why.

II. INFORMATION ON PERSONS IN THE REPORTS:

a) Each person mentioned in the narrative of the report shall also be listed in the NAMES
section. Daytime, evening and cellular telephone numbers should be obtained from all
persons, if available. If there are no telephone numbers available then this should be noted in
the report. It is imperative that daytime phone numbers and other alternate contact numbers
are requested from VICTIMS, COMPLAINANTS, and WITNESSES, etc.

b) It is essential to identify the role of each person that is listed in the report (i.e. VICTIM,
SUSPECT, WITNESS). The person’s role can be identified with headings or identifiers after
the person’s name (i.e. John Doe – Wrecker Driver). Addresses shall be obtained for all
persons listed in the report. Officers shall include all addresses available including

                                               25
residence, business, and any other that is available such as school or additional employment
and record same in the subject data section of the Incident report.

III. SPELLING, GRAMMAR AND PUNCUATION:

Proper spelling, grammar and punctuation shall be utilized in all police reports. Police reports
found to have improper spelling, grammar or punctuation shall be returned by the Supervisor
for correction.

IV. TIMELINESS OF REPORTS:

a) When any complaint is received and an Officer is dispatched, a complete report will be
made and submitted in a timely manner in accordance with Prosecutor requirements.

b) All reports involving a Felony arrest with detention of a prisoner shall be completed prior
to the end of an officer’s shift. The Senior Officer of the shift shall ensure that the reports and
necessary paperwork are completed by the end of the shift and prepared for Supervisor
review.

V. REQUIRED FORMS:

a) Juvenile Cases:
All DDP, LEIN, SOS, CCH printouts and other required State of Michigan and Department
forms shall be submitted with the report. Cases involving juvenile subjects or offenders shall
contain a Probate Court petition request if applicable. To comply with mandatory reporting
requirements, cases involving suspected child abuse or neglect shall require the faxing of a
copy of the report to the Department of Human Services.

b) Adult Cases:
All DDP, LEIN, SOS, CCH printouts and other required State of Michigan and Department
forms shall be submitted for all cases involving an adult suspect.

c) All supplemental and exterior documents will be submitted for Supervisor review.

VI. REPORTING OFFICER PROCEDURE RESPONSIBILITIES:

a) An original complaint report shall be made out on all calls for service received whether
they originate from Roscommon County Central Dispatch, via telephone, or a walk in
complaint to any Gerrish Township facility.

b) Officers shall log his/her complaints taken into the official complaint book maintained by
the Department.

c) An Officer that adds additional information to an original report shall use a supplementary
narrative to that original and at that time if any new subject, evidence, vehicle, etc.
information is obtained, that data shall be entered appropriately in DDP.

                                                26
d) Officers shall place original and any supplemental reports in the Department review bin
for Supervisory review.

e) If an Officer is requesting a Prosecutor review of a report, same will place an appropriately
titled “Prosecutor Copy” in the bin attached to the original or supplemental.


Policy Adopted:




                                              27

								
To top