"We will ensure Coast Guard men and women are the best trained and most versatile
 workforce in government, equipped with the most capable fleet of multi-mission
        ships, aircraft, boats and command and control systems available."

           - Admiral Thad W. Allen, Commandant US Coast Guard

                         TABLE OF CONTENTS

        USCG Chaplain Orientation Process

        Introduction to Key Leaders

              Commandant of the Coast Guard

              Chaplain of the Coast Guard

              Master Chief Petty Officer of the Coast Guard

        Chapter One– Familiarization with the Coast Guard

              History of the Coast Guard Core Values

              Coast Guard Missions & Ethos

              Coast Guard Culture

              Coast Guard Auxiliary

              U. S. Public Health Service

        Chapter Two – Coast Guard Chaplains

              History of Coast Guard Chaplains

              Mission of Coast Guard Chaplains

              Coast Guard Chaplains Organizational Structure

              Role of Coast Guard Chaplains

        Chapter Three - Administration

              Reporting Aboard - Active duty

              Reporting Aboard - Reserves


              Chaplain Reports

              Fitness Reports

              System Specific Requirements
    Chapter Four - Toolbox & Professional Development

           Professional Development Requirements

           To-Go Bag

           Disaster Ministry

           Resources (Instructions, Websites, Work-life, Reading List, Video list)

           GMT Presentations

    Chapter Five – Reserve Unit Orientation


    Chapter Six. Programming – for Religious Ministries
          A. General
          B. Staffing and Personnel
          C. Logistics
                  1. Fitrep Active Duty
                  2. Fitrep Reserves
    Chapter Seven. The Chaplain Corps
          A. General
          B. Chaplains
          C. The Chaplain of the Coast Guard
          D. Supervisory Chaplains
    Chapter Eight. Lay Reader Program
          (Being Revised – TBD)
          A. General
          B. Command Enclosures:
                  (1) Sample Lay Reader Letter of Appointment
                  (2) Sample Lay Reader Supply Storage Locale form


           Uniform Descriptions

           Coast Guard Terms & Acronyms

           Semi Annual Reports

           Welcome Aboard

           Turnover Report

                Reserve and Active Duty Submission Procedures

                     USCG Chaplains Orientation Process
1. Indoctrination of Active Duty and Reserve chaplains, new to the Coast Guard, will be
   arranged individually by their immediate supervisory chaplain within 30 days of reporting.
   Indoctrination will include the following:
   a. Two days indoctrination visit at District Office for brief/meetings with (funded by
      District) for sector Chaplains:
           1) Admiral (if schedule allows)
           2) Chief of Staff (COS)
           3) Command Master Chief (CMC) (if schedule allows)
           4) Integrated Support Command (ISC) Commanding Officer (CO)
              Executive Officer (XO)
           5) Budget Coordinator
           6) Work Life Officer and Staff (WL)
           7) Housing Manager
           8) Tri-Care Coordinator
           9) Operations Boss
          10) Behavior Health Providers (where applicable)

  b. TRACEN Chaplains indoctrination will mirror Sector chaplains because of their
      involvement in covering operational units. They will receive appropriate indoctrination
      at the local commands as well as at the District level with the following: COS, CMC,
      WL, Employee Program Assistance (EPA), Tricare & Behavioral Health (if applicable).


                             COMMANDANT OF THE COAST GUARD
                                ADMIRAL THAD W. ALLEN

                            Admiral Allen leads the largest component of the Department of
                            Homeland Security (DHS), comprised of about 40,150 men and
                            women on Active Duty, 7,000 civilians, 8,000 Reservists and
                            34,000 volunteer Auxiliarists. The Coast Guard is America’s oldest
                            continuous seagoing service and is a Federal law enforcement
                            agency as well as a branch of the armed forces. The Coast Guard
                            serves the American people by saving lives and property at sea;
                            ensuring the safety of thousands of professional mariners and
                            millions of recreational and commercial vessels; protecting our
                            ports and maritime infrastructure from terrorism, securing our

borders, maintaining aids to navigation, responding to natural disasters, defending our Nation,
conducting humanitarian operations, protecting our marine environment, and keeping shipping
routes in the Arctic and Great Lakes open and clear of hazards.
Admiral Allen is known for his leadership in times of crises and his tremendous ability to effect
change in an ever-changing world. Nowhere was this more evident than in the aftermath of
Hurricanes Katrina and Rita in 2005, when he served as the Principal Federal Official for response
and recovery operations, while also serving as the Coast Guard Chief of Staff. Following the
terrorist attacks of September 11, 2001, he was responsible for leading Coast Guard forces as
Commander of the Atlantic Area and U.S. Maritime Defense Zone Atlantic.
In his thirty eight years of service, Admiral Allen has held operational command both at sea and
ashore, conducting missions to support the maritime safety, security and environmental
stewardship interests of the Nation. As a Flag Officer, he commanded the Seventh Coast Guard
District, where he directed all operations in the Southeastern United States and Caribbean. He
served aboard cutters Androscoggin and Gallatin and commanded the Citrus. He wore a dual hat as
Commanding Officer of Group Long Island Sound and Captain of the Port, and he commanded
Group Atlantic City and Long- Range Aids to Navigation (LORAN) Station Lampang, Thailand.
Today, Admiral Allen is leading the Coast Guard through significant modernization to better
organize, train, equip, and deploy our men and women to meet the challenges of the 21 Century.
Admiral Allen graduated from the U.S. Coast Guard Academy in 1971, and holds a Master of
Public Administration degree from the George Washington University, and received their Alumni
Achievement Award in 2006. He also holds a Master of Science degree from the Sloan School of
Management of the Massachusetts Institute of Technology, is a Fellow of the National Academy of
Public Administration, and is a member of the Council on Foreign Relations. In 2007, Admiral
Allen was awarded an Honorary Doctorate of Science from the National Graduate School.
Among his many personal awards, Admiral Allen was the first recipient of the Homeland Security
Distinguished Service Medal and has been awarded three Coast Guard Distinguished Service
Medals and the Legion of Merit.
He is a native of Tucson, Arizona and the son of retired Coast Guard Chief Damage Controlman
Clyde and Mrs. Wilma Allen. Admiral Allen and his wife, have three children and two

                                CHAPLAIN OF THE COAST GUARD
                                   CHAPLAIN BILL CUDDY
                             Commandant (CG-00A)
                             U.S. Coast Guard Headquarters
                             2100 2nd St. S.W.
                             Washington, DC 20593-0001
                             Office Telephone:

Born in 1949 in Boston, Massachusetts, Fr. Bill Cuddy attended Cathedral High School and graduated in
June 1967, where he enlisted in the United Sates Navy in the 2x6 program. In June 1968, he reported to
Newport, RI and was assigned to the USS ESSEX (CVS-9) until it was decommissioned in June 1969. He
then reported to VA-42 at NAS Oceana, VA. He was released from Active Duty in February 1970 and
entered college, graduating in 1974 from Fitchburg State College with a BS in Education (Industrial Arts).

From 1970 until 1977, he drilled as an ASM2 (Aviation Structural Support Technician – Mechanical), with
a number of Reserve Squadrons and was commissioned an Ensign in March 1977 in the Chaplain Corps’
Theological Student Candidate (TSP) Program. He received a superseding appointment in the Chaplain
Corps (Reserves) in 1980 as a LT(JG).

He entered St. John’s Seminary in 1974 and was ordained by Cardinal Humberto Mederios on 15 September
1979, for service in the Archdiocese of Boston. His assignments in the Diocese included: Holy Family
Parish, Rockland, MA (1979-84) and Cathedral High School (Chaplain) and technical assistant to the
Cathedral of the Holy Cross, Boston, MA (1984-90). During this time he served as a reservist with VTU
9191, VTU 103, FRSA LANT NLON DET 101, SUBLANT REL 101, 4th MSW MED MAG-49, Det A
(HML-771). He reported for active duty in July 1990.

Chaplain Cuddy’s assignments include: MCAS Cherry Point, NC (1990-92); 3FSSG, 3Supply BN,
Okinawa (1992-93); NS Norfolk, VA (1993-95), during which he was assigned to JTF-160, Operational Sea
Signal, Cuba (May-Aug 1994); USS PUGET SOUND (AD38), VA (1995-96). Following this billet he was
tasked to provide coverage to: FTCTLANT, VA (Feb-Mar 1990) and USCG Cape May Recruit Center, NJ
(Mar-Jun 1996). He then reported to the USCG Academy, CT (1996-98); RSG Mayport, FL (1998-01);
MAG-14, MCAS Cherry Point, NC (2001-03); 1st MAW Okinawa, Japan (2003-05); Commander Second
Fleet, Fleet Chaplain, Norfolk, VA (2005-06) and he is currently serving as Chaplain of the Coast Guard,
Washington, DC.

Chaplain Cuddy’s personal awards include but are not limited to: Legion of Merit, Meritorious Service
Medal with 3 Gold Stars, Joint Service Commendation Medal, Navy Commendation Medal with Gold Star,
Coast Guard Commendation Medal, Coast Guard Achievement Medal, Combat Action Ribbon, Naval
Reserve Meritorious Service Medal, National Defense Service Medal with 2 Bronze Stars, Armed Forces
Expeditionary Medal, Humanitarian Medal, Armed Forces Reserve Medal with Gold Hour Glass.

Chaplain Cuddy is the son of (the late) William F. & Mary E. Cuddy. His father was a WWII Marine
serving in the VMF. III.

                                            CHARLES “SKIP” BOWEN
                         Master Chief Charles W. Bowen was last assigned as the Officer in
                         Charge of Coast Guard Station Marathon. After attending basic training at
                         Cape May, NJ in 1978, his first duty station was to a patrol boat, the U.S.
                         Coast Guard Cutter POINT SWIFT in Clearwater, Fl. From there he was
                         assigned to Coast Guard Station Marathon in the Florida Keys just in
                         time for the Mariel, Cuba boatlift in 1980. A subsequent assignment at
                         Station Fort Pierce, Fl was followed by another patrol boat, this time the
                         newly commissioned U.S. Coast Guard Cutter FARALLON, out of
                         Miami. From South Florida he traveled to the Mid-Atlantic seaboard to
join the U.S. Coast Guard Cutter POINT ARENA as the Executive Petty Officer. Upon
advancing to Chief Petty Officer he was assigned as the Officer in Charge of Station New Haven,
CT in June 1990. Following a successful tour at New Haven, he was transferred to Station Sand
Key in Clearwater Beach, Fl in 1994. In 1997, it was back to the Northeast where he was assigned
as the Officer in Charge of the U.S. Coast Guard Cutter POINT TURNER in Newport, RI until
her decommissioning in April 1998. During May, 1998 he was assigned as the Officer in Charge
of U.S. Coast Guard Cutter HAMMERHEAD, based in Woods Hole, MA and the first of the High
Tech 87 foot Patrol Boats on the East Coast. From 1999 to 2001 Master Chief Bowen served as
the District Seven Command Master Chief. In May 2002, Master Chief Bowen graduated with
distinction from the United States Army Sergeants Major Academy. While at the Academy, he
was selected as one of the few non-Army students ever to serve as a class Vice President. Upon
graduation, he was awarded the prestigious, "William G. Bainbridge Chair of Ethics Award."
From June 2002 to June 2004 Master Chief Bowen served as the Command Master Chief of
Headquarters' Units. In addition to those duties, he also served as the Interim Master Chief
Petty Officer of the Coast Guard from July 2002 through October 2002.
Master Chief Bowen’s personal awards include four Meritorious Service Medals with "O" device,
four Coast Guard Commendation Medals with "O" device, three Coast Guard Achievement
Medals with "O" device, Commandant’s Letter of Commendation, six Meritorious Team
Commendation Awards with "O" device, two Coast Guard Unit Commendations with "O" device,
seven Coast Guard Meritorious Unit Commendations with "O" device, and the Coast Guard Sea
Service Ribbon with two stars.
Master Chief Bowen’s educational accomplishments include a Bachelor of Science Degree,
"Magna Cum Laude" from Excelsior College and a Master of Business Administration
“Summa Cum Laude” from Touro University International.
Master Chief Bowen is married and has four children> His son is currently on active duty in the
Coast Guard.

                                     CHAPTER ONE


Secretary of the Treasury Alexander Hamilton envisioned a unique maritime service in 1787 when
he proclaimed, "A few armed vessels, judiciously stationed at the entrances of our ports, might at a
small expense be made useful sentinels of our laws." On August 4, 1790, the new Congress
authorized President George Washington to build and deploy up to ten Revenue-Cutters to serve on
the front lines of the new nation’s maritime sovereignty and enforce tariffs and customs duties on
inbound trade. Soon after its inception, however, the scope of responsibility of the Revenue Marine
Service (later called the Revenue-Cutter Service) began to grow. Clearly, more than just a few
armed vessels stationed at the entrances of our ports would be required to ensure America’s

With time the Revenue Cutter Service fulfilled an ever-lengthening list of maritime roles. The
Revenue Cutter Service ultimately joined with the Life-Saving Service to form the United States
Coast Guard in 1915. The new Armed Service also absorbed several other agencies in the ensuing
years to counter a wide range of national security threats. The Service’s expanded duties included
the enforcement of laws against the smuggling of alcohol during Prohibition, the smuggling of
illegal drugs and migrants, and the protection of America’s marine environment and fisheries,
among other regulatory functions such as inspecting and regulating the steamship industry and
licensing professional mariners.

In 1994 the Coast Guard formally articulated the core values that the service holds dear. These
values are:

HONOR: Integrity is our standard. We demonstrate uncompromising ethical conduct and moral
behavior in all of our personal actions. We are loyal and accountable to the public trust.

RESPECT: We value our diverse work force. We treat each other with fairness, dignity, and
compassion. We encourage individual opportunity and growth. We encourage creativity through
empowerment. We work as a team.

DEVOTION TO DUTY: We are professionals, military and civilian, who seek responsibility,
accept accountability, and are committed to the successful achievement of our organizational goals.
We exist to serve. We serve with pride.


Semper Paratus which means “Always Ready.”

COAST GUARD MISSION: “Ready Today. . . Preparing for Tomorrow”
“Team Coast Guard” was created 12 August 1994, when then Commandant, ADM Robert Kramek,
approved a recommendation that integrated the reserves into the operational missions and
administrative processes of the regular Coast Guard, effectively eliminating the differences
between the two service components. Today, “Team Coast Guard” refers to all those who serve the
Coast Guard which includes active duty and reserve officers and enlisted members as well as
Auxiliarists and civilians.

The United States Coast Guard is a military, multi-mission, maritime service within the
Department of Homeland Security and one of the nation's five armed services. Its core roles are to
protect the public, the environment, and U.S. economic and security interests in any maritime
region in which those interests may be at risk, including international waters and America's coasts,
ports, and inland waterways.

The Coast Guard provides unique benefits to the nation because of its distinctive blend of military,
humanitarian, and civilian law-enforcement capabilities. To serve the public, the Coast Guard has
five fundamental roles:

Maritime Safety: Eliminate deaths, injuries, and property damage associated with maritime
transportation, fishing and recreational boating. Being Semper Paratus (“Always Ready”), means
the service is always ready to respond to calls for help at sea.

Maritime Security: Protect America's maritime borders from all intrusions by (a) halting the flow
of illegal drugs, aliens, and contraband into the United States through maritime routes; (b)
preventing illegal fishing; and (c) suppressing violations of federal law in the maritime arena.

Maritime Mobility: Facilitate maritime commerce and eliminate interruptions and impediments to
the efficient and economical movement of goods and people, while maximizing recreational access
to and enjoyment of the water.

National Defense: Defend the nation as one of the five U.S. armed services. Enhance regional
stability in support of the National Security Strategy, utilizing the Coast Guard’s unique and
relevant maritime capabilities.

Protection of Natural Resources: Eliminate environmental damage and the degradation of natural
resources associated with maritime transportation, fishing, and recreational boating.


As the Coast Guard modernizes, the "Guardian Ethos" will assist the service in tying our military,
maritime, multi-mission character to a more tangible service identity: an identity that will resonate
with our people, our external partners, and customers alike.



                          Honor, Respect, and Devotion to Duty
  “Leaders are individuals who guide or direct in a course by showing the way. The Coast Guard
senior leadership possesses the highest standards of professionalism and personal integrity. This is
exemplified in their adherence to the Coast Guard's core values of honor, respect, and devotion to
     duty. They strive to ensure that the Coast Guard can complete their missions and remain
                                 Semper Paratus, Always Ready.”
                  - Admiral Thad W. Allen, Commandant US Coast Guard

                               AVERAGE DAY FACTOIDS

Each day, the men and women of the 40,150 plus active duty Coast Guard, 12,500 Reservists and
35,000 Auxiliarists provide services in over 3.4 million square miles of Exclusive Economic

Every day, the Coast Guardprovides….

   •   Saves 14 lives
   •   Assists 98 people in distress
   •   Conducts 74 search and rescue cases
   •   Completes 31 Port State Control safety and environmental exams on foreign vessels
   •   Performs 18 safety examinations on commercial fishing vessels
   •   Conducts 24 marine casualty investigations
   •   Issues 102 Certificates of Inspection to U.S. commercial vessels

   •   Interdicts 17 illegal migrants at sea
   •   Seizes or removes over 1,000 pounds of illegal drugs ($12.9M value)
   •   Administers 25 International Ship and Port Facility Security (ISPS) Code vessel Exams
   •   Escorts over 20 larger passenger vessels, military outload vessels, High Interest Vessels
       (HIVs) or vessels carrying especially hazardous cargo
   •   Boards 193 ships and boats

   •   Services 135 aids-to-navigation and corrects 23 aids-to-navigation discrepancies

   •   Boards 17 vessels at sea to enforce domestic fisheries and marine protected species
   •   Facilitates safe and efficient marine transportation on the Nation’s 15,000 Miles of inland
   •   Inspects 53 HAZMAT containers
   •   Responds to 12 Oil Pollution/Hazardous Chemical Material spills

For current information can be found at this website:


 We are proud of our fleet of aircraft, boats and cutters. They are among the best, most versatile
and powerful in the world. In these pages, you'll see the equipment we use daily to protect lives
and our country. This is the equipment you'll serve on if you are ready to be in the United States
Coast Guard.

We use our 211 aircraft to make our missions fast and efficient. These aircraft are used for major
missions such as Search/Rescue, Law Enforcement, Environmental Response, Ice Operations and
Air Interdiction. Our fixed-wing aircraft includes the HC-130 Hercules and HU-25 Falcon jets.
They can operate from both large and small Air Stations. Rotary-wing aircraft, such as the HH-65
Dolphin and HH-60 Jayhawk helicopters, operate from flight-deck equipped cutters, air stations
and air facilities.

We operate approximately 1,400 boats. All vessels under 65 feet in length are classified as boats
and they usually operate near the shore and inland waterways. These crafts include: Motor Life
Boats, Motor Surf Boats, Large Utility Boats, Port Security Boats, Aids to Navigation Boats, and a
variety of smaller, non-standard boats including Rigid-Hull Inflatable Boats. All our boats are built
to withstand the most severe conditions at sea. For instance, the 47-foot Motor Life Boats are self-
bailing, self-righting, and are almost unsinkable, making them more than ready to execute a sea
rescue under the worst of circumstances.

Any vessel of ours that is 65 feet in length or longer and that has adequate living accommodations
for a crew is known as a cutter. Larger cutters that are over 179 feet in length are under control of
Area Commands (Atlantic Area or Pacific Area). Any cutters that are 175 feet or less are under the
control of District Commands. Our cutters usually are equipped with a motor surfboat and/or a
Rigid-Hull Inflatable Boat on board. Polar Class Icebreakers also carry an Arctic Survey Boat
(ASB) and a Landing Craft

For more information on the Coast Guard’s Assets visit the website below:

There are 40,150 personnel in the USCG with tremendous responsibility given to junior officers
and enlisted ranks. Many small stations or units have an Officer in Charge (OIC) who can be a
First Class Petty Officer to a Chief Warrant Officer. The Coast Guard, even though a member of
DHS, falls under the Uniform Code of Military Justice (UCMJ).

The United States Coast Guard (USCG) is a military branch of the United States involved in
maritime law, mariner assistance, and search and rescue, among other duties of coast guards
elsewhere. Its stated mission is to protect the public, the environment, and the United States
economic and security interests in any maritime region in which those interests may be at risk,
including international waters and America's coasts, ports, and inland waterways.


The primary focus for the Coast Guard is saving lives. This includes humanitarian efforts,
environmental issues and law enforcement (drug interdiction, illegal aliens). In some missions,
weapons are required.

Many of the units, while under the jurisdiction of a higher entity, operate in a seemingly
independent mode and appear to be more relaxed. Yet, there is tremendous espirit de corps and
professionalism demonstrated.

The concept of TEAM Coast Guard is very prominent. Integration of reserve and auxiliary assets
for mission accomplishment is high. These components often are indistinguishable from the active
duty counter-parts.

Due to frequent deployments, isolation from many support services, high rents in tourist areas,
independent duty, high op-tempo and the major restructuring of the Coast Guard as a result of
transitioning to the Department of Homeland Security, there can be tremendous stress on
personnel. The events of September 11, 2001, have increased focus on port security, which has
contributed to a high stress environment and make the issue of retention a high priority.
Commands increasingly look to chaplains for guidance.


With nearly 35,000 members, the U.S. Coast Guard Auxiliary actively provides safety patrols on
area waterways and regularly meets with the boating public at marinas and in classrooms. The
Auxiliary also directly assists the U.S. Coast Guard in non-law enforcement programs, such as
search and rescue, and marine environmental protection. All of its flotillas directly provide Boating
Education Programs and Vessel Safety Checks to the boating public.

For over 60 years, tens-of-thousands of men and women of the Coast Guard Auxiliary have spent
millions of volunteer hours helping the Coast Guard carry out its missions. Auxiliarists are
probably best known for educating the public through their boating safety classes and Vessel
Safety Checks. Yet, they do much more and have been doing even more since the passage of the
Coast Guard Authorization Act of 1996. The purpose of the Act is to allow the Auxiliary to assist
the Coast Guard, as authorized by the Commandant, in performance of any Coast Guard function,
duty, role, mission or operation authorized by law. The Coast Guard Auxiliary was authorized by
act of Congress on June 23, 1939.

Today, as in 1939, Auxiliarists are civilian volunteers who are authorized to wear a uniform similar
to the Coast Guard Officer's uniform. Distinctive emblems, buttons, insignias, and ribbons are
employed to identify the wearer as a member of the Auxiliary. One such insignia is the letter "A"
on the shoulder boards of an Auxiliarist. Despite their silver shoulder boards (versus gold for Coast
Guard officers), Auxiliarists hold no rank. The shoulder boards symbolize the office and level to
which an individual Auxiliarist has been either appointed or elected.

The Auxiliary has members in all 50 states, Puerto Rico, the Virgin Islands, American Samoa, and
Guam. Membership is open to men and women, 17 years or older, U.S. citizens of all states and
territories, civilians or active duty or former members of any of the uniformed services and their
Reserve components, including the Coast Guard. Facility (radio station, boat or aircraft) ownership
is desirable but not mandatory.

The USCG Auxiliary's missions include:

Public Education Courses: The Auxiliary offers a wide variety of boating courses tailored to
specific needs including boat handling, legal responsibilities, aids to navigation, rules of the road,
piloting, etc.

Operations: The Auxiliary assists the active duty and reserve Coast Guard in search and
rescue/assistance missions, environmental protection, marine safety, and patrolling regatta and
marine events. It also performs safety patrols often in conjunction with regular Coast Guard units
and provides verification of private aids to navigation.

Vessel Safety Checks: Specially trained members are authorized to conduct free vessel safety
checks with consent of owners/operators for safety equipment and requirements of federal and
state law.

The Academy Introduction Mission (Project AIM): Open to all students just completing their
junior year of high school, Project AIM annually offers 220 high-school juniors nationwide the
opportunity to visit the Coast Guard Academy for one week each summer to gain insight into cadet

life. Applications are available from local Auxiliary flotillas or by contacting the Academy's
director of admissions.

The mission of the U.S. Public Health Service Commissioned Corps is to “protect, promote, and
advance the health and safety of the Nation.”

As America's uniformed service of public health professionals, the Commissioned Corps achieves
this mission through:
       Rapid and effective response to public health needs,
       Leadership and excellence in public health practices, and
       The advancement of public health science.

The United States Public Health Service (USPHS) is the primary caregiver for the Coast Guard
personnel and chaplains serving in the Guard. Commissioned Corps Officers are assigned to all of
the PHS Agencies and to a number of agencies outside of PHS, including the Bureau of Prisons,
U.S. Coast Guard, Environmental Protection Agency, Health Care Financing Administration, and
the Commission on Mental Health of the District of Columbia. Chaplains serving in the Coast
Guard should be familiar with the USPHS Staff. See the Surgeon General website for information
regarding the USPHS (


                              COAST GUARD CHAPLAINS

Navy chaplains have long cared for the religious needs of the personnel of the United States Coast
Guard. Chaplain Roy L. Lewis in 1929 was ordered to the submarine base at Groton, Connecticut,
with primary duties to the base and additional duties to the Coast Guard Academy. A Roman
Catholic priest, Chaplain Raymond F. McManus, was the first Navy chaplain assigned full-time to
the Coast Guard in April 1942. In 1952, the Coast Memorial Chapel at the Coast Guard Academy
in New London, Connecticut was the first chapel to be constructed for Coast Guard use.

The Coast Guard, by a joint service agreement, reimburse the Navy for pay and allowances for
chaplains detailed to the Coast Guard for duty. This was made official by COMMANDANT
NOTICE 7301 of 19 November 1975 authorizing Coast Guard funding for the ministry of
chaplains to the Coast Guard. Commander Eli Takesian became the first Chaplain Coordinator of
the Coast Guard in 1976. The first Chaplain of the Coast Guard was Captain Eddy Moran in 1983.
There has been a constant growth in the number of chaplains serving with the Coast Guard.
               1960 – 8 active duty chaplains
               1970 – 11 active duty chaplains
               1980 – 16 active duty chaplains
               1990 – 22 active duty and 17 reserve chaplains
       Since 1995 – 38 active duty and 11 reserve chaplains

To effectively accomplish the mission of the Coast Guard, the USCG Commandant outlines his
vision. Based on this vision, the Chaplain of the Coast Guard outlines the mission of the Coast
Guard Chaplains specific to their role in carrying out the Commandant’s vision.
(See Power Point Presentation for current Chaplain of the Coast Guard’s detailed presentation on
the mission of Coast Guard Chaplains in supporting the Commandant’s vision.

US Navy Chaplain Corps
Navy Chaplain Corps Vision: "Mission ready Sailors & Marines, and their families, demonstrating spiritual,
moral and ethical maturity supported by the innovative delivery of religious ministry and compassionate
pastoral care."

 “As we stand ready for all threats and all hazards, our chaplains provide the spiritual support,
moral compass, and pastoral care to keep us prepared and responsive in all situations. Every day,
          chaplains are there for us, serving with dedication, compassion and honor.”

               - Admiral Thad W. Allen, Commandant US Coast Guard
The Chaplain of the Coast Guard is part of the Commandant’s Headquarters Staff (G-00A). The
Chaplain of the Coast Guard reports directly to the Commandant and is the primary advisor on
matters pertaining to religion. Together with the Headquarters & HQ Unit Chaplain,
responsibilities include providing for the free exercise of religion for all in the Coast Guard.

Each Area (Atlantic and Pacific) has a command chaplain responsible for supervising religious
ministry in that area. Each district is assigned a District Chaplain and Sector Chaplains are located
strategically in some of the districts. In addition, Chaplains are assigned to the Integrated Support
Commands (ISC) located at St. Louis and Kodiak, and the training centers (TRACEN), at Cape
May, Petaluma, Yorktown, Mobile and the USCG Academy in New London, under the direction of
the Deputy/Headquarters Chaplain of the Coast Guard.

Reserve Chaplains of USCG RELSUP 106 are assigned to support Area and District chaplains and
may assist TRACEN chaplains as needed. The OIC of the USCG RELSUP 106 unit also serves as
the Deputy Chaplain of the Coast Guard for Reserve Matters.

                        Chaplain of the Coast Guard

Pacific Area Chaplain   Headquarters Chaplain         Atlantic Area Chaplain

  Eleventh District           CG Academy                   First District

  Sector San Diego        TRACEN Petaluma                Sector New York

  Thirteenth District     TRACEN Cape May             Sector SE New England

    Group Astoria         TRACEN Yorktown                  Fifth District

  Fourteenth District    USCG Yard Baltimore              Elizabeth City

 Seventeenth District                                    Seventh District

     ISC Kodiak                                        Sector St. Petersburg

                                                         Sector Charleston

                                                       Air Station Borinquen

                                                         Sector San Juan

                                                          Eighth District

                                                          Sector Mobile

                                                         Sector Galveston

                                                           ISC St. Louis

                                                          Ninth District

                                                       Sector Lake Michigan

Chaplain communications should follow the chain of influence. According to the organizational
structure chart above, The Sector Chaplains, and in some cases the ISC Chaplains, report issues to
the District Chaplain who, in turn, passes issues to the Area Chaplain. It is the responsibility of the
Area Chaplain to relate information to the Chaplain of the Coast Guard. TRACEN Chaplains work
through the Headquarters Unit Chaplain. Reserve chaplains work with the District Chaplain and
inform the Deputy for Reserve Matters concerning all reserve issues.

In most situations, while chaplains have responsibilities to the commanding officer and to the
appropriate supervisory chaplain at the next higher echelon in the command organization, the
chaplain operates in a primarily independent environment. This requires a high level of flexibility,
initiative, responsibility, accountability and expectation for USCG Chaplains. Sector Chaplains are
under the supervision of the District Chaplain. District chaplains are under the supervision of the
Area Chaplains, the day-to-day ministry is structured by each individual chaplain.

Chaplains are assigned or attached to a specific sector or station in order to support religious rights
and sustain operational and family readiness. In order to achieve these ministry objectives the
chaplain should be able to…

Facilitate:    the accommodation of religious requirements in the military setting

Provide:       worship, religious counsel, and Scripture study/religious education

Care:          for the institutional ministry of service members and their families

Advise:        the Commanding Officer and other leaders on all religious matters related to the
               command or its operations, as well as other moral and ethical issues.

(Represents newest CHC strategy)

Ministry in the Coast Guard includes a close working relationship with many CO’s and OIC’s;
ceremonial ministry (change of commands and, retirements, where the chaplain is a VIP); and a
ministry of presence. In addition, working closely with the Command Master Chief(s) and the
Work-Life personnel is essential. The chaplain must remember that he/she is not a member of the
Work Life staff nor works for Work Life. The chaplain must maintain the spiritual emphasis and
the necessary privileged communication essential for ministry.

Camaraderie and collaboration of all chaplains serving in the CG is not only highly encouraged
but expected. This will ensure high levels of trust, unity, and integration of active and reserve

All billets in the Coast Guard including TRACEN chaplains, in light of GWOT, are operational.
The Incident Command System (ICS) is the procedure followed when a major disaster occurs. This
involves a specific process and operational protocol. Training is available and necessary (see
Chapter Four, “Professional Development Requirements,” for more information). Chaplains should
be familiar with their role (as outlined in the USCG Chaplains Job Aide), in the event of a major
occurrence when the Incident Command System is mobilized. Establishing the specified presence
in the Incident Command Center is vital.

Other areas of consideration:
      Identify contacts with local ministerial and civil authorities for assistance.
      Identify and establish relationships with local emergency response agencies (Red Cross,
              FEMA, Police / Fire Chaplains).
      Identify the local Public Affairs Officer (PAO, HQ/Local) for guidance in handling any
              public relations issues.
      Familiarization with the Navy ROF Instruction.
      Calls for CISM (Critical Incident Stress Management) from operational units: by
              instruction, EAPC (Employee Assistance Program Coordinator) and District
              Chaplains are to be notified when a CISD is requested.
      Be familiar with contract and Government Service (GSA) employees.

                               CHAPTER THREE


    1. Introduction Letters
            a. Chaplains should send letter of introduction to their new Commanding Officer,
            Area Chaplain and the Chaplain of the Coast Guard with a brief biography.

    2. Communication Resource Training
          a. Use of Coast Guard Global intranet service (including email)
          b. UTS (Unit Travel System) for filing Coast Guard travel claims
          c. Treo, with numbers and operation instructions

    3. Personal Needs
          Sign up for Direct Deposit, UTS, T-PAX , Travel Card and update TRICARE /

    4. PCS Travel Claims
          Upon arrival, travel claims must be submitted through a Navy PSD and not to
          HRSIC, the Coast Guard central personnel office in Topeka. The Coast Guard
          reimburses the Navy for the move.

    5. Turnover File
           The outgoing chaplain will provide an up-to-date turnover file that includes at a

                   Information on Command Staff and on assigned units in Area of
                   Responsibility (AOR) with names
                           and contact information on COs/XOs and OICs
                   Map of AOR showing location of each unit
                   Rosters of District/TRACEN and unit commands
                   Rosters of all Coast Guard Chaplains, including reserve counterpart and
                           other Navy Chaplains or chaplain resources residing in their (AOR)
                   Coast Guard Chaplain’s Orientation Manual
                   Coast Guard Resource contact list (Work Life, EAP, parking, travel, etc.)
                   Local Resource contact list (Red Cross, local Emergency Management
                           Coordinator, safe houses, etc.)
                   Chain of Command and Chain of Influence information
                   Pending issues
                   Budget information
                   Sample travel log and Unit Visitation Record
                   If no local PSD, contact information for pay, moving claims, leave papers.

    6. Responsibilities of a chaplain being relieved include:

           Send Coast Guard Chaplain Orientation Manual to incoming Active Duty chaplain
         90 days prior to reporting and to reserve chaplains upon notification of
         Assist incoming chaplain (active & reserve) in securing uniform and uniform items
         Send Welcome Aboard Packet to incoming chaplain (See Appendix)
         If billet is gapped, provide next senior chaplain in chain of influence with your
         contact information should any needs arise. In such cases, the next senior chaplain
         will assume responsible for providing the turnover information.


    1. Coast Guard Assignments

         Reserve Chaplains in USCG RELSUP 106 are assigned to a District as part of the
         District Chaplain Team. The Reserve Chaplains are to be utilized in providing
         optimal support, whether it is in providing coverage during the absence of the
         District Chaplain, in emergency situations, or in the direct responsibility for
         particular units in a specific AOR. These Reserve Chaplains report directly to the
         District Chaplain for operational support assignments as coordinated with the
         RELSUP 106 OIC.

         Sometimes Reserve chaplains may be assigned to serve at the Training Centers
         (TRACENs) and report directly to the Headquarters / Deputy Chaplain of the Coast
         Guard for assignment and support. The Training Center Command Chaplain
         coordinates this ministry.

         Voluntary Training Unit (VTU) chaplains can provide the same ministry under the
         same guidelines as the above mentioned USCG RELSUP 106 chaplains.

         Area Chaplains need to talk to District Commanders about FITREP for Active Duty
         and Reserve Chaplains. The OIC will talk with Chaplains about FITREPs with
         guidance of this memo (See Appendix)

         Note: All Reserve Chaplains will follow the Orientation Process, reporting aboard
         requirements, Chaplain Reports, FITREP guidance, and the funding
         procedures/guidelines as outlined in this manual.

    2. Reserve Unit Procedures

      USCG RELSUP 106 Chaplains will follow the guidelines in the USCG RELSUP 106
      Orientation found in the APPENDIX: “Reserve Unit Orientation”.

      Voluntary Training Unit (VTU) Chaplains can be assigned for Coast Guard
      support through the OIC of USCG RELSUP 106 and will follow determined VTU
      procedures/protocols, including a memo indicating permission from their VTU OIC to
      provide such support and a memo of acceptance from the appropriate District Chaplain.

   1. According to the Commandant Instruction M1020.6E, Section 4.C.2, the Coast Guard
      uniform items listed below are authorized for issue to Navy Chaplains detailed to the
      Coast Guard and should be charged against the chaplain’s Operational Total Accounting
      Record (OPTAR). Reserve Chaplain requirements may be adjusted (consult RELSUP

            One Service Dress Blue Coat
            Two Service Dress Blue Trousers
            Three Long-Sleeved Light Blue Shirts
            Three Short Sleeved Light Blue Shirts
            One Combination Hat
            One Trench Coat
            One Windbreaker (short uniform jacket – only worn with tropical dress/winter
            Two Operation Dress (ODU) Tops
            Two Operation Dress (ODU) Trousers or a combination of trousers & skirt for
            Two Trouser Blousers
            Two Blue Crew Neck T-Shirts
            One Black Belt
            One Black Subdued Buckle
            One Ball Cap
            One Safety Boots

   2. Coast Guard uniform items not reimbursable by the Coast Guard can be purchased via
      the Internet ( or by phone (1-800-874-6841).
      The following items are required:

            Public Health Service cap band and mount, in Coast Guard blue (switching PHS
                   emblem for Navy Officer emblem after purchase)
            Blue shoulder boards, both “hard” and “enhanced,” with Navy Chaplain Corps
                   Insignia (USCG has no soft shoulder board [cloth] equivalent)
            Blue tie for dress uniform
            Blue garrison cover
            Blue name tag (top line: LAST NAME / bottom line: U. S. COAST GUARD) to
                    be worn on USCG Trops, Winter and Dress Blue Service uniforms.

   3. Be advised of the following Coast Guard uniform items are unique for Navy
              Have braiding/striping and Navy Chaplain Corps religious insignia sewn on
                    Coast Guard dress Blue uniform by Navy uniform shop
              Blue Public Health Service cap band with Navy cap device on combination
              Regular black uniform belt
              Rank and collar insignia on the Winter Blue shirt is worn in the same manner
              as the Navy.
              “Enhanced” shoulder boards are worn on Trops and Winter dress shirts

       “Hard” shoulder boards are worn on Choker Whites or white Dinner Dress
       Operational Duty Uniform (ODU) insignias are sewn on in the same manner as
            the Winter Blue shirt.

NOTE: See APPENDIX; “Uniform Descriptions,” for details on USCG uniforms.

Quarterly and Semi-Annual reports are ordered to reflect the Plan of Ministry (POM) for Coast
Guard Chaplains based on the Commandant’s Vision (see APPENDIX; “Sample Reports,” for
report forms).

Reports are to be submitted up the chaplain chain in a timely manner. Monthly reports allow the
identification of issues or innovations that need immediate attention. The District/TRACEN
chaplains will provide a combined report to the Area/Deputy Chaplain who will provide a
consolidated report to the Chaplain of the Coast Guard.

Reserve Chaplains (both RELSUP 106 and Volunteer Training Unit) are part of the District team
and will submit Quarterly and Semi-Annual Reports through the District chain with courtesy
copies of reports provided to RELSUP 106 OIC. Because of the limited number of drill days per
month, Monthly Reports for Reserve Chaplains are required only in cases where important issues
need timely attention.

       1. Active Duty

           Fitness Reports are your responsibility! Provide a complete working draft to include
           brag sheet and draft narrative for your direct supervisory chaplain at least 45 days prior
           to due date. Keep records of accomplishments and work performed, emphasizing the
           operational nature of the billet and the spiritual and pastoral coverage provided.
           Emphasize the number of deployed / underway days over the listing of “routine” tasks
           such as ceremonies. If bullets are provided to the writer / signer ensure this person
           understands the nature of Navy FITREPS are different from Coast Guard. Pass the
           narrative up the chain of influence for a chop PRIOR to receiving CO’s signature.
           Download the latest version of the report program FitRep98a from

       2. Reserves

          When Reserve Chaplains of USCG RELSUP 106 assigned to a district receive
          a Concurrent / Regular FITREP signed by the District Commander or Area Commander
          to which the chaplain is assigned, work through the District Chaplain and Chief of Staff.
          The signed report is then forwarded to the OIC of USCG RELSUP 106 for signature and
          submission. The signed report is then forwarded to the OIC of USCG RELSUP 106 for
          signature and submission.

          Volunteer Training Unit (VTU) Reserve Chaplains assigned to a district for a significant
          period of time (more than 60 days in reserve status or active duty support) can receive a
          Concurrent/Regular FITREP signed by the District Commander or the commander of a
          unit receiving direct support. The report should be generated with the assistance of the
          appropriate District Chaplain or USCG HQ chaplain (as applicable for TRACEN
          commands) and the command's XO or COS. The report should then be forwarded to the
          corresponding USCG Activity, SECT., AIRSTA, TRACEN, or District Commander for

      the final "reporting" signature. The "concurrent" signature will be provided by the
      commanding officer/OIC of the VTU unit to which the chaplain is assigned.

      When reporting on Individual Drill Training (IDT), Individual Drill Training with Travel
      (IDTT), Active Training (AT), Active Duty Training (ADT), or other such short duty
      intervals performed by a VTU Reserve Chaplain a Performance Information
      Memorandum (PIM) should be used to provide supporting data for the member's annual
      FITREP. The annual FITREP will be produced by the member's parent command.

      The RELSUP OIC should be consulted as a resource during the process of reporting on a
      VTU Chaplain's performance as a matter of courtesy and accountability.


    1. Budget

      Requests for annual budget funding should be submitted through your local command.
      Identify the command budget point of contact as soon as possible and discuss details. Be
      aware that CG Headquarters, Area/District commands may levy a tax on all funds prior
      to your receiving them. It is imperative that the chaplain plan ahead of anticipated
      expenses. Keep accurate records to justify future budget requests and be creative with
      other funding. All units must inform the next echelon Chaplain of request.

    2. Reserve Funding

      Budget requests should include Reserve Chaplains assigned to an Area or District.
      Individual Drill Training periods (IDT, monthly drill pay), pay and allowances for
      Annual Training (AT) days and travel to the command site for AT, and special Active
      Duty Training (ADT) are funded by COMNAVRESFOR for members of USCG
      RELSUP 106. Unit members cannot be reimbursed for travel to their “assigned drill
      site” (see member’s orders) but should be reimbursed for all other travel. When Reserve
      Chaplains perform duties at locations other than their assigned drill site, the main
      considerations for budgeting are transportation and per diem (lodging and meals).

      Volunteer Training Unit (VTU) chaplains do not get paid for monthly drills but drill for
      reserve retirement points. However, Active Duty Training (ADT) funding is sometime
      available for VTU chaplains for up to 29 days. ADT funding covers pay, allowances and
      travel for certain kinds of training support.

    3. Travel/Training Orders

      Travel Order Number (TONO) orders are necessary for allocation of appropriate USCG
      funds. TONOs are secured from the Coast Guard command obligating the funds. Like
      their active duty counterparts, Reserve Chaplains should have a set of standing TONO
      orders cut (one-time, quarterly or annual) with appropriate allocated funding in order to
      provide documented coverage for Reserve Chaplains, should they have to deploy
      immediately in the case of an emergency.

4. Supplies

   All supplies and consumables should be procured through the local supply system
   and/or purchased through the local budget funds with the command Government Credit
   Card: not your personal Government Travel Card.

  The following equipment is essential in order to provide ministry within the Command:
        · Cell Phone with PDA capability (Treo)
        · Laptop including Outlook Web Access 2003 Remote User Guide (OWA) using
        smart-card enabled access. OWA is a way to view your email through a web
        connection using the Internet Explorer web browser. When you open up your
        email in OWA it will look slightly different from the way Outlook appears on
        your desktop. What you won’t be able to do in OWA is view more than one
        mailbox or access your Personal Folders. For more information contact YN2
        Erick Carleton at USCG Headquarters. (CGHQ): (202) 372-4434

5. Systems Training

   Find local command/district training to facilitate computer access to the Coast Guard
   System (CGWS III, CGMS, CG Central Global Address Book, Adobe Forms, LUFS-
   NT/ and or FPD, T-Pax and Direct Access). For more info contact YN2 at CGHQ:
   (202) 372-4434

                                     CHAPTER FOUR



    1. Coast Guard Chaplains Symposium (3 days plus travel)
All Active and Reserve Coast Guard Chaplains are required to attend the Commandant’s Annual
Chaplains’ Training Symposium. Reserve Chaplains typically travel to this event one day in
advance of other participants in order to handle administrative matters specifically related to the
RELSUP 106 Unit and the Navy Operational Support Center (NOSC), NAF Washington, DC.

   2. Incident Command System Training: Levels 100-400 & 700-800/all on-line, except
       ISC 300 & 400
Federal Emergency Management Administration (FEMA)
National Response Framework (NRF) & National Response Command Center (NRCC)
One of the government agencies that Coast Guard chaplains need to be familiar with is the Federal
Emergency Management Administration (FEMA). Team members of FEMA value the presence of
Coast Guard chaplains in times of crises. September 11, 2001 is a classic example where Coast
Guard Chaplains served with FEMA team members at the Pentagon and in New York City.
For more information, see the FEMA Web Site:

    3. Critical Incident Stress Management (CISM)
(Required – Basic, Peer; Recommended – Advanced Group, Mass Casualty, Pastoral Care)
In order for Coast Guard Chaplains to stay on the cutting edge in ministry, he/she has to be trained
in CISM (Critical Incident Stress Management). The Coast Guard, Navy, and other government
agencies sponsor these courses throughout the country. Watch for special announcements at your
command or check the International Critical Stress Foundation’s website at: See
also the Navy Chaplain’s web info on Navy Knowledge On-line (NKO).

    4. Denominational Conferences
Denominational conferences are held at various times of the year as sponsored by denominations
representing chaplains serving with the Coast Guard. Individual units/commands are responsible
for funding the chaplain’s expenses to attend such denominational conferences. Reserve Chaplains
are encouraged to attend such conferences and may receive retirement points (non-paid IDT
periods) if they wear their uniform, contributing to Navy Chaplain Corps visibility and potential
recruiting among members of their faith group.

    5. PDTC’s (4 days)
Coast Guard Chaplains are required by the Chief of Navy Chaplains to participate in the Annual
Professional Development Training Course held throughout the United States, Okinawa and
Europe (see the Navy Chaplain’s web info on Navy Knowledge On-line (NKO)). CG Chaplains
are encouraged to attend the PDTC that will have the least impact on their travel budget.

    6. Area/District Training
The Pacific and Atlantic Area, Training, and District chaplains offer a variety of training
opportunities that all Coast Guard chaplains are expected to attend. The training is especially
designed to meet the needs of the Coast Guard Chaplain stationed in the specific geographical area.

   7. PDTW’s (1-3 days)
Coast Guard Chaplains are strongly encouraged to attend Professional Development Training
Workshops held in various places in the country when funding permits (see the Navy Chaplain’s
web info on Navy Knowledge On-line (NKO)).

    8. PFA Mandatory (contact a local Navy unit for best support)
The Navy requires Physical Fitness Assessment (PFA) for Navy Chaplains. Chaplains serving with
the Coast Guard should interface with the local Navy PSD with regards to PFA, pay, leave, and
other personal and professional issues. The HQ/Deputy Chaplain of the Coast Guard is the
authorized Navy PRT Coordinator for the Coast Guard and will report all active duty Coast Guard
Chaplain PFA scores to PERSCOM in Millington. Reserve Chaplains report their scores via the
assigned RELSUP 106 PFA Coordinator, who will enter scores in the PRIMS system.

   9. Navy Knowledge On-line (NKO) Routine General Military or Specific Training
Routine Annual Training is required for all Navy chaplains. For more information, see Navy
Knowledge On-line (NKO) or make period checks with chaplain chain of influence. Reserve
Chaplains have annual reserve taskers that are distributed and tracked by the RELSUP 106
Training Officer.

    10. Spiritual Response Team Training – Red Cross
(formally Spiritual Care Air Incident Response [SAIR] Team -- recommended)
The Spiritual Response Team (SRT) members normally join with the American Red Cross team
and local volunteers in providing assistance and comfort to victims of disaster or accident. Training
is available for chaplains serving in the Coast Guard. For more information contact Disaster
Services Office Capital Area Chapter American Red Cross, 187 Office Plaza Drive, Tallahassee
Florida 32301; Comm: (850) 878-6080, or the National Red Cross Office in Washington, DC.

To-Go-Bag supplies should be able to sustain chaplains in the field for a minimum of 8-10 days.
The following list should be acquired now. Packing your Go-Bag is not something to be put off
until later. When the call comes to report, it will be too late to spend time gathering your gear.

Each of us must live up to the Coast Guard motto: Semper Paratus–Always Ready!

• Communication equipment (cell phone/PDA capable, computer w/RAS)
• CG working uniforms with sewn-on insignia (ODU’s)
• CG coveralls with sewn-on insignia
• Command ball cap
  CERT windbreaker
• Seasonal outerwear
• Raingear
• Black steel-toed boots
• Helmet/hard hat
• Respirator with replaceable filters
• Safety goggles
• Flashlight
• Small Bibles/consumable reading materials for handout
• Ecclesiastical equipment necessary for providing services
• CISM Cards
• Instructions (CACO/Funerals)

Note: This list will be supplemented with the individual chaplain’s personal gear, to include
undergarments and toiletries. It is often uncertain what lodging arrangements will be available
during a disaster situation; lodging could range from a half shelter to a hotel. Be prepared for all


•   Incident Command System: 100,200,305, 700-800 (On-Line, except for 300)
•   Critical Incident Stress Management (CISM) Training
    USCG Chaplains Disaster Ministry Video/DVD: “Preparing for Disaster Ministry”
    (14 minutes)
•   Spiritual Response Team (SRT) Training – Red Cross

(See Chaplain Corp Web info on Navy Knowledge On-line/NKO or consult supervisory chaplain)
• SECNAV 1730.1D (Religious Ministry)
•   COMDTINST 1730.4B (Command Religious Program/CRP)
•   SECNAV 7010.6A (Religious Offering Fund/ROF)
•   COMDTINST M1717.1C(Casualty Assistance Call Officer/CACO)
•   COMDTINST 1754.7 (Special Needs)
    SECNAV 1730.9 (Confidentiality)

Other Helpful Websites
USN Chaplain Corps Care site:
USCG Public site:
USCG Web (accessible via USCG Intranet):
USCG Central site (accessible via USCG intranet)
Department of Homeland Security (DHS):
Chaplain of the Coast Guard web info (accessible via “Public Site” listed above)
Fred’s Place (a web site dedicated USCG members):

 Work Life Personnel
(similar to the Navy’s Family Support Center efforts but also different in many ways)
• Employee Assistance Program
•   Coast Guard Mutual Assistance
•   Diversity

Reading List
• Guardians of the Sea: History of USCG 1915- Present
•   Division’s Guide
•   Blue Jackets Manual (USCG)

Video List
• Deployment Operational Group (DOG) Video

(This info will be on the Chaplain of the Coast Guard’s Website –

Suicide PPT
Pre/Post Deployment PPT
Workplace Violence PPT
Pre-Incident CISM PPT
Occasional Ministries Packet
Recruiting Packet
Lay Leader Packet
ASIST (Applied Suicide Intervention Systems Training)
Global Ethics
“Character First”
Military Funeral Instructions

                                     CHAPTER FIVE

Unit Structure

RELSUP 106 is a reserve unit of chaplains assigned to the Coast Guard. Billet assignments are for
3 years, except for the Officer-in-Charge (OIC) billet, which is a 2 year assignment. The billet
rotations typically occur on the fiscal year cycle (OCT) or in December for the Apply billets. This
unit has 3 Apply Billets (all currently ranked at the 0-5 level). They are: 1) OIC billet, 2) LANT
Area billet, and 3) PAC Area billet. The USCG has no Religious Program Specialists (RP’s)
currently assigned.

This unit maintains Navy readiness standards for the officers assigned. The unit’s chain-of-
command consists of an OIC, an XO, and an Administrative Officer (AO). Collateral duties are
also assigned to other members of the unit and may include various tasks such as Medical Officer,
Training Officer, and PFA Coordinator.

Reserve Chaplains should contact the RELSUP OIC and AO for instructions on reporting and
initial expectations upon being assigned to the unit.

Navy Operational Support Center (NOSC): NAF Washington, DC

All chaplains of RELSUP 106 are assigned to the Navy Operational Support Center (NOSC), Navy
Air Facility (NAF) Washington, DC for administrative support, pay processing, annual training
coordination, and medical readiness. All records are transferred to NAF Washington upon
attachment to the unit.

Familiarization with the current Navy Reserve Handbook (as published by the NOSC) is advised
upon being assigned to the unit. The NOSC website contains vital contact information, including
necessary forms. To locate the website go to Navy Reserve website, log in to secure side and
search site for NAF Washington (set this site location as your default page)

Drills and Annual Training

The RELSUP unit only drills together once a year prior to the Annual Coast Guard Chaplains
Symposium. Reserve chaplains in RELSUP 106 perform FLEX drills with their assigned Area or
District. This eliminates the necessity of pre-scheduling or rescheduling drills.

Utilize the Individual Drill (IDT) Form to report drill performance (acquire current version from
RELSUP Admin Officer). You must have Adobe Acrobat Reader, which can be downloaded free
from Adobe These forms are completed
and scanned (if necessary), then emailed to the RELSUP OIC within 3 days of completing
In order to be considered complete, these forms must be signed in the column on the extreme right
side by an authorized member of the Coast Guard unit or district/regional chaplain verifying the
duty performed and a contact phone number must be included. The Reserve Chaplain must also
sign and date the designated line. Once the RELSUP OIC receives the form via email, the form
will be signed and forwarded for processing to NAF Washington. The Reserve Chaplain should
receive a scanned return copy of the form after it has been signed by the OIC (for file purposes). If
the proper pay does not appear in the designated bank account within a reasonable period, the
Reserve Chaplain should contact the unit AO to follow up on the matter.

Annual Training (AT) is to be performed by all chaplains in service to Coast Guard personnel
with first priority given to the assigned district. When necessary, other AT requests may be
performed as coordinated by the RELSUP OIC and Training Officer. All requests for AT orders
are made through the (NROWS) order writing system and approved by the RELSUP OIC. Contact
the unit Training Officer for instructions on accessing NROWS, if not already familiar. AT pay is
processed through the closest PSD to Coast Guard assignment or via the NOSC. All travel and per
diem for AT and ADT orders is processed through the NOSC/NAF Washington. ADT funds
should be requested via NROWS for attending one of the Navy Chaplain Annual PDTC’s.

IDTT funding is seldom available for drills. For drills conducted at the member’s “assigned
drill site” (see member’s orders), no travel funding is provided. The NOSC will provide berthing
at this location and other drilling locations, if the location is more than 50 miles from the member’s
residence. Contact the RELSUP Berthing Officer no later than least two weeks in advance to
make these arrangements. For travel to USCG sites and duty for drills at sites other than the
“assigned drill site” funding is provided through the assigned USCG Area or District Chaplain.
This funding should be included in the annual budget and authorized by the Area or District

For the Annual Coast Guard Chaplains Symposium, a TONO for funding will be provided to all
USCG Chaplains by the Chaplain of the Coast Guard. This funding covers travel expenses,
berthing and per diem. Drill pay is currently being used to cover Reserve Chaplain participation at
the Symposium. This typically amounts to 8 drill periods (4 days) plus the travel that is covered by
the USCG TONO. Therefore, Reserve Chaplains must budget usage of drill periods wisely. It’s
important to have sufficient drill time available to cover the USCG operational tempo, often
increasing in the summer months. Consult with RELSUP OIC to insure coordination with larger
operational patterns and plans.

Checklist for Reporting Aboard RELSUP 106

_____ Contact RELSUP OIC to get initial assignment/orientation and key contact information.
     Also become familiar with NOSC Website (know where to get what you need when you
     need it (especially helpful are links to Key Contacts, Training Information and Forms)

_____ Contact RELSUP Admin Officer to insure proper processing of records at NOSC.

_____ Contact Training Officer to get initial understanding of USCG training requirements.

_____ Contact Area or District Chaplain (to include developing a drill schedule and discussion of
     issues included in USCG Chaplains Orientation Manual on RELSUP 106)

_____ Complete the Orientation Process as outlined at the beginning of this manual
      (including procurement of USCG uniforms)

  Reap the blessing of ministry in what may be your most challenging, dynamic and enjoyable
                                   tour in the Chaplain Corp


A. General

Planning, programming, and budgeting activities are the command's responsibility.

B. Staffing and Personnel

   1. Staffing.
   a. Commandant (G-00A) will plan and program for Chaplain Corps resources in accordance
      with standard Coast Guard policy and procedures and in conjunction with the Navy Chief of

   b. Commandant (G-00A) will advise and assist in planning and programming Chaplain Corps
      resources and report to the Navy Chief of Chaplains on all matters pertaining to chaplain

   2. Personnel

      The Chief of Naval Personnel based upon the recommendations of and in coordination with
      the Navy Chief of Chaplains makes assignment of all Navy chaplains.

C. Logistics

   1. Command Support.
   a. Units of the Coast Guard will use local operating funds (AFC-30) and appropriated funds
      (AFC-01) to support religious ministries within the command.
   b. Command operating fund (AFC-30) support of religious ministries is interpreted to include,
      but is not limited to:

             (1) Providing consumable supplies and services such as ecclesiastical vestments and
                 paraments, liturgical accouterments, sacramental wine and breads, oil, candles,
                 grape juice. Seder supplies, rosaries, religious medals, religious literature including
                 materials and supplies for religious education programs, printing, and

             (2) Providing non-consumable items such as equipment, furnishings and facilities
                 essential to religious ministries.

             (3) Retreat expenses to include transportation, lodging, rental of equipment, and
                 expenses incurred in order to provide for congregational celebration of religious
                 and traditional holidays that directly enhance the pastoral ministries of a Command
                 Religious Program.

             (4) Contracting for services such as organists, choir directors, directors of religious
                 education, wedding coordinators, Childcare providers during chapel services and
                 chapel sponsored functions, and resource persons to lead special programs in
                 support of the Command Religious Program (CRP).
            (5) Funding travel and per diem expenses incurred in normal itinerant and circuit-
                riding ministries.

            (6) Funding the training of chaplains in short-term courses, including the Navy Chief
                of Chaplains' sponsored Professional Development Training Courses and other
                short-term Professional Development Training Workshops, to fulfill military and
                professional requirements.

            (7) Issuing funded temporary additional duty orders for chaplains to participate in
                meetings sponsored by faith group and professional organizations: up to 15
                calendar days annually is appropriate. Since chaplains must maintain a professional
                credential (endorsement) as a condition of service, commands should provide for
                each chaplain assigned to attend his/her parent ecclesiastical body's conference,
                synod or like assembly. These meetings bear directly on a chaplain's professional
                qualifications and primary military duties, and clearly enhance the chaplain's value
                to the Coast Guard.

   c. Procurement of ecclesiastical material in support of religious ministries is processed through
      normal supply channels.

   d. To meet the religious needs of personnel in areas where military chaplains are not available
      or to provide additional professional personnel necessary to supplement existing religious
      ministry, unit commanding officers may obtain the services of appropriately endorsed
      civilian clergy as volunteer chaplains. Procedures governing employment or reimbursement
      payment to a contract chaplain or volunteer will be outlined as required by the Chaplain of
      the Coast Guard.

  2. Fees

  No fees or gratuities will be charged or received for the use of government facilities in the
  performance of any religious act, sacrament or rite. No fees or gratuities will be charged or
  received by the chaplain, chaplain's yeoman or civilian GS secretary or contract assistant, for
  any religious act, sacrament or rite or funerals performed or supported on government-owned
  property for persons entitled to receive such services.


A. General.

Congress established the Chaplain Corps as a staff corps of the Navy under the provisions of
section 5142 of Title 10, reference (e).

The Chaplain Corps is comprised of professionally qualified chaplains appointed from religious
faith groups of the United States. Its purpose is to provide for the free exercise of religion for
members of the sea services, their dependents, and other authorized persons by providing
ministries appropriate to their rights and needs. As noncombatants chaplains shall never bear arms
or find themselves in command of any combatant unit.

B. Chaplains.

Chaplains are qualified clergy certified and endorsed by religious faith groups recognized by the
Department of Defense. The maintenance of this endorsement is the responsibility of the chaplain
and is an essential element of the professional qualification as a Navy chaplain. Loss of
ecclesiastical endorsement requires administrative processing under "Navy Regulations."

Chaplains are assigned or attached to a specific unit or station for the primary purpose of providing
and facilitating religious ministries within that unit or station. Chaplains have responsibilities to
the commanding officer and to the appropriate supervisory chaplain at the next higher echelon in
the command organization.

Chaplains are traditionally addressed in oral or written communication as "Chaplain" regardless of
rank. Address on letter and envelope and Salutation: RANK “GIVEN NAME” SURNAME, CHC,
USN OR USNR; Dear Chaplain (Surname).

Navy Chaplain Corps officers while assigned to Coast Guard organizations are expected to wear
the appropriate uniform prescribed for Coast Guard officers.

a. Advise the commanding officer on all matters related to religious ministries within the
command, as well as other moral and ethical issues.

b. Administer the CRP by conducting divine services, administering sacraments and ordinances,
performing rites and ceremonies according to the manner and forms of the chaplain's particular
faith group and facilitating the provision of religious ministries for personnel of other faith groups.

c. Develop plans, programs, and budgets to execute religious ministries within the command.

d. Advise supervisory chaplains of the unit, or the command to which the unit is attached, of
necessary actions concerning the programming of chaplain assets and other support requirements.

General Duties
With the approval of the commanding officer, a chaplain attached to a unit or station shall perform
the following general duties:
       a. Conduct divine services.
       b. Facilitate the free exercise of religion for all.
       c. Provide appropriate sacramental ministry and pastoral care.
       d. Visit personnel confined to brigs or correctional facilities.
      e. Provide pastoral counseling upon request and exercise strict confidentiality in accordance
          with Reference (h).
      f. Maintain liaison with local religious groups in U.S. or foreign communities in order to
          develop public awareness of the religious activities in the Sea Services.
      g. Keep the public affairs officer informed of the chaplain's activities that may be of public
      h. Report semi-annually a summary of activities to the Chaplain of the Coast Guard.
       i. Maintain regular contact with Endorsing Agent.

Collateral Duties
      a. When assigning collateral duties to the chaplain, the governing factor for unit
         commanding officers shall be the recognition of the primacy of the chaplain's duty of
         religious ministry.

      b. Chaplains will not be assigned collateral duties which involve:
          (1) Actions in violation of the religious practices of the chaplain's ecclesiastical
          (2) Violation of non-combatant status.
          (3) Serving as director or treasurer of fund drives.
          (4) Serving in any capacity relating to the solicitation, collection, or disbursing of any
              monies, except as custodian of a ROF or other non-appropriated fund which has its
              direct mission and purpose the receipt and disbursement of funds for expressly
              humane and/or charitable purposes, but not to include CG, Mutual Assistance, Red
              Cross, or relief assistance functions.
          (5) Serving as a member of a court-martial or rendering judgment in disciplinary cases.
          (6) Standing watches other than that of duty chaplain.

C. The Chaplain of the Coast Guard

    1. The Chaplain of the Coast Guard is the senior chaplain assigned to the staff of the
       Commandant of the Coast Guard.

       a. Duties of the Chaplain of the Coast Guard:
          (1) Advise the Commandant on all matters relating to religion and religious ministries
              within the Coast Guard.
          (2) Advise the Chief of Chaplains on matters concerning religious ministries that require
              the attention of the Chief of Chaplains.
          (3) Monitor billets and billet requirements for chaplains and advise the appropriate
              authority on the initiation of manpower authorization change requests.
          (4) Participate in inspection programs for the purpose of evaluating the effectiveness of
              command religious programs.
          (5) Facilitate the ministry of chaplains assigned to the Coast Guard.
          (6) Facilitate development of ministry models to meet the unique needs of the Coast
          (7) Provide orientation and continued training for all chaplains.
          (8) Identify training needs.
          (9) Report semi-annually a summary of chaplain activities to the Navy's Chief of

    2. The Headquarters & Headquarters Unit Chaplain also has the collateral assignment as
       Deputy. In this capacity he/she will perform such duties and serve to assist the Chaplain of
       the Coast Guard.

D. Area Supervisory Chaplains

A supervisory chaplain is the senior chaplain assigned to a staff or unit. Supervisory chaplains are
department heads or principal staff officers with responsibility to the unit commanding officer
through the chief of staff or executive officer for administering, supervising and facilitating
religious ministries and chaplain activities. This responsibility includes the professional
supervision of chaplains, assigned enlisted and civilian personnel, and of chaplains in subordinate
commands, as appropriate.

Functions of Supervisory Chaplains include:
       a. Advising Commandant (G-00A) of necessary actions concerning programming of
          chaplain and administrative support billets and other support requirements.
       b. Developing plans, programs and budgets to execute religious ministries within the
       c. Administer the religious ministries program to meet the religious needs of all personnel
          of the command.
       d. Supervising the activities of all assigned chaplains, enlisted personnel and civilian
       e. Facilitating the continued training and professional development of all personnel within
          the CRP.



                               UNIFORM DESCRIPTIONS

Operational Duty Uniform (ODU’s)

A working uniform similar to the “utility” uniforms of the Navy and Marine Corps. The ODU’s
requires a black web belt, unit ball cap, black boots with steel toes, sewn on collar devices (no
medal devices allowed), a U. S. Coast name tape sewn on over the left breast pocket and a personal
name tape (last name only) sewn on over the right breast pocket. Any special qualification must be
represented with sewn on patches (see USCG Uniform Regulations). The blouse is currently
tucked into the trousers and the trousers are bloused at the bottom much like on other utility
uniforms. The sleeves are rolled up in appropriate weather in an Army style (not USMC style).

Tropical Blue Long (Trops)

Short sleeved light blue shirt, dark blue pants, with ribbons, nametag and enhanced shoulder
boards. USCG Uniform Windbreaker can be worn with this uniform, along with garrison cover or
combination cover (see photo below). Combination covers will be purchased for female Chaplains.

NOTE: For Combination Cover, the U.S. Navy Officer emblem and blue Public Health Service
(PHS) cap band are used.

Winter Dress

Long sleeved dark blue dress shirt (also called CPO shirt), dark blue pants, with blue tie, nametag,
ribbons and collar devices.. USCG Uniform Windbreaker and garrison cap or combination cover
can be worn as outerwear. Occasions for wear: Worn in lieu of Service Dress Bravo to compensate
for climate variation. MAY NOT be worn to functions that civilians would wear a coat and tie.

Service Dress Blue (SDB)

Blue jacket, light blue shirt, blue tie, ribbons (no medals), nametag, and combination or garrison
cover. Combination cover is always worn at ceremonies. Do not wear windbreaker with this
uniform. Enhanced shoulder boards must be worn on shirt underneath, if jacket is removed.

Full Dress Blue (FDB)

White shirt and blue tie. No shoulder boards worn under blue jacket. Big Medals (left pocket) and
ribbons (right pocket) on bravo jacket, no nametag. Combination cover, white gloves.

Full Dress White (FDW)

Chocker whites for men, dress whites with white shirt for women with USCG blue “hard” shoulder
boards with Chaplain Corps insignia. Medals and ribbons, combination cover, white gloves, and no
name tag. CG Buttons will be worn on uniforms, ribbons and medals are worn according to Navy

Effective 1 January 2009, THE Foul Weather Parka II (FWPII) FABRIC RANK



    Global – Coast Guard e-mail intranet service that lists all CG personnel
    Gold Badge – District, area and higher Command Master Chief billets
    ISC – Integrated Support Command
    MSU – Marine Safety Unit
    MSD - Marine Safety Detachment
    “O” shop – Operational units
    OIC – Officer in Charge (often not an officer, but a senior enlisted member)
    Silver Badge – Local unit Command Master Chief position as a collateral duty
    UTS – Unit Travel System
    XPO – Executive Petty Officer
    UDC – Uniform Distribution Center
    TONO – Travel Order Number
    CISM – Critical Incident Stress Management
    ICS – Incident Command Structure/System
    FTA – Funds Transfer Allowance
    FPD/CAS – Finance & Procurement Desktop/Core Accounting System.


    APPLY Program – Navy Reserve system for selecting senior officer billets (0-5 & above)
    AT – Annual Training (usually a 14 day period – minimum of 12 days)
    ADSW – Active Duty for Special Work
    ADT – Active Duty for Training (with travel)
    IDT – Individual Duty Training (monthly drill periods)
    IDTT – Individual Duty Training with Travel (monthly drill period with travel)
    RMP – Readiness Management Period (Primary purpose is to accomplish training
    preparation or unit administration and maintenance functions, such as medical or dental
    readiness exams).
    NROWS – Navy Reserve Order Writing System
    RUIC – Reserve Unit Identification Code
    UIC (OPFAC) – Unit Identification Code
    VTU – Voluntary Training Unit

         Chaplain of the Coast Guard (CG-00A)
      [INDICATE: Monthly, Quarterly, or Semi-Annual Report]
                      [DATES/PERIOD COVERED]

         A snapshot of how USCG chaplains contributed to:

1) Mission execution:
     Times deployed in support of crisis

     Miles traveled in support of mission
     Underway periods reported
     Counseling sessions conducted
     Counseling referrals outsourced
     Crisis interventions conducted
     Personal/marriage enrichment retreats
     Divine services
     Hours of religious instruction offered

     Hours of CG annual training offered

     Pastoral acts (conducted outside of Divine services)

     Ceremonial acts (retirements/changes of command)

     Memorial events conducted

2) People and platforms:

3) Mission support:

4) Organizational character:

                                      Very respectfully submitted,


      FITREP Reserve Component (NR) Submission
                                     Commandant                           2100 Second Street, S.W.
                                     United States Coast Guard            Washington, DC 20593-0001
                                                                          Staff Symbol: CG-00A
                                                                          Phone: (202) 372-4434
                                                                          Fax: (202) 372-4962

                                                                          20 February 2007
From:     W. F. CUDDY                                            Reply to CG-00A
          COMDT (CG-00A)                                         Attn of: YN2 Erick Carleton

To:       USCG Chaplains

   1. Dates Due and Guidance

Jan: AD and *Inact NR O3/LT reporting period ends 31 Jan

Apr: AD and *Inact NR O5/CDR reporting period ends 30 Apr

Jul: AD and *Inact NR O6/CAPT reporting period ends out 31 Jul

Oct: AD and *Inact NR O4/LCDR reporting period ends 31 Oct

- Inactive NR chaplains include both RELSUP and VTU chaplains. All NR chaplain reports
(except the RELSUP OIC) should be regular concurrent reports. The RELSUP OIC is the
concurrent signature on all RELSUP reports, and the NR Center CO is the concurrent signature on
all VTU reports.

- Supervisory Chaplains should coordinate suspense dates to ensure that NR FITREPs are
submitted to NPC (PERS-311) within 30 days of the close of the reporting period.

- Navy FITREPs should be prepared using either the NAVFIT98A software or downloadable PDF

- FITREP guidance is available in BUPERSINST 1610.A, Navy Performance Evaluation System

      2. Reporting Procedure:

         a. NR District Chaplains

- NR District Chaplain drafts FITREP and submits to AD District Chaplain for review and chop.

- AD District Chaplain forwards draft FITREP to RELSUP OIC for preparation of a signature
ready FITREP.

- RELSUP OIC forwards signature ready FITREP to AD District Chaplain for signature by CG
reporting senior (with the knowledge that he/she may wish to make changes).

- AD District Chaplain returns signed FITREP to RELSUP OIC for concurrent signature.
- RELSUP OIC submits signed FITREP to member for signature.

- RELSUP OIC is responsible to ensure that NR Chaplain submits completed and signed FITREP
to NPC (PERS-311).

       b.     NR Area Chaplains
- NR Area Chaplain drafts FITREP and submits to the AD Area Chaplain for review and chop.

- AD Area Chaplain forwards draft FITREP to RELSUP OIC for preparation of a signature ready

- RELSUP OIC forwards signature ready FITREP to AD Area Chaplain for signature by CG
reporting senior (with the knowledge that he/she may wish to make changes).

-AD Area Chaplain returns the signed FITREP to RELSUP OIC for concurrent signature.

- RELSUP OIC submits signed FITREP to member for signature.

- RELSUP OIC is responsible to ensure that NR Area Chaplain submits completed and signed

       c. RELSUP OIC Chaplain

- RELSUP OIC, with NOSC CO input, drafts FITREP and submits to the Chaplain of the Coast
Guard for review and chop.

- Chaplain of the Coast Guard Chaplain submits signature ready FITREP to CG Chief of Staff
(CG-01) for signature (with the knowledge that he/she may wish to make changes).

- Chaplain of the Coast Guard returns signed FITREP to RELSUP OIC for signature.

- RELSUP OIC is responsible to ensure that signed FITREP is submitted to NPC (PERS-311).


FITREP Active Duty Procedures


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