2009-2010 Adjunct Faculty Manual by olliegoblue27

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									MOUNTAIN EMPIRE COMMUNITY COLLEGE



          2009-2010 Adjunct
             Faculty Manual




                      WWW.MECC.EDU
                                                                                                  2




INTRODUCTION
Adjunct faculty members play a key role in the central mission of Mountain Empire Community
College - educating the people of Southwestern Virginia. This Manual is designed to provide the
information about academic policies and procedures and administrative matters that is most
relevant to the work of adjunct faculty. Information about other aspects of the College can be
found in the MECC Faculty and Staff Manual, the MECC Student Handbook, and the VCCS
Policy Manual. These publications are available on the College’s website. If you have questions
about MECC policies and procedures, you should direct them to the dean of the division in
which you are teaching. If you have suggestions about how this Handbook could be made more
useful to you, please send them to the Dean of Workforce Development.


                                       Mission Statement

 Mountain Empire Community College’s mission is to provide quality higher education and
workforce training programs and services that are financially and geographically accessible and
                       meet individual, business, and community needs.



                                         Vision Statement
    Our vision is to educate a diverse group of students by developing the skills they need for
   success, instilling a commitment to the community, and promoting an understanding of the
                                    broader global community.


                                       College Values
Honesty, Integrity and Trust • Teamwork and Communication • Creativity and Innovation •
           Service Focus and Constancy of Purpose • Continual Quality Enhancement
 Additional information about the College can be found at: http://www.me.vccs.edu/about.htm.




                                                                               Updated July 2009
                                                                                 3




                     MOUNTAIN EMPIRE COMMUNITY COLLEGE
                             ADMINISTRATIVE OFFICES


276-523-2400 (All Offices)


President…………………………………………………………….Dr. Terrance Suarez
Vice President, Academic and Student Services……………………Dr. Richard Phillips
Vice President, Financial and Administrative Services…………..…Ms. Patti Cantrell
Director of Student Services (Counseling)………………………….Ms. Lisa Butcher
Director of Financial Aid & Admission…………………………….Ms. Kristy Hall
Dean, Workforce Development/Continuing Education…………….Ms. Sue Ella Boatright-Wells
Director of Library Service………………………………………….Mr. Michael Gilley
Director, Center for Computing & Information Technology……….Mr. Rick Campbell
Dean, Division of Arts & Sciences………………………………….Ms. Carolyn Reynolds
Dean, Business & Information Technology Division………………Ms. Vickie Ratliff
Dean, Health Science & Industrial Technology Division…………...Mr. Tommy Clements
Assistant Coordinator of Distance Education………………………Ms. Susan Kennedy
                                                                              4

                              TABLE OF CONTENTS

Things you Really Need to Know and Do………………………………………………………………... 5

ADMINISTRATIVE DETAIL
Administrative Assistance………………………………………………………………………………... 7
Administrative Withdrawal ……………………………………………………………………………… 12
Calendar…………………………………………………………………………………………………... 7
Cancellation of Classes…………………………………………………………………………………… 7
Closing of College………………………………………………………………………………………... 7
College E-mail …………………………………………………………………………………………… 9
Course Documentation………………………………………………………………………………….… 8
Course Outline………………………………………………………………………………………….… 8
Course Syllabus ………………………………………………………………………………………….. 9
Evaluation………………………………………………………………………………………………… 8
Explanation of Grades……………………………………………………………………………….…… 10-11
Grade Changes……………………………………………………………………………………….……. 8
Grade Report………………………………………………………………………………………….…… 8
Grading System……………………………………………………………………………………….…... 9
Graduation ……………………………………………………………………………………………..… 12
Instructor Absences ……………………………………………………………………………………… 13
Office Hours………………………………………………………………………………………….…… 9
Pay Checks………………………………………………………………………………………………. 12
Personnel File……………………………………………………………………………………………. 13
Semester Contracts………………………………………………………………………………………. 13
Textbooks……………………………………………………………………………………………….… 9
Withdrawal of Student from the College………………………………………………………………… 12

COLLEGE POLICIES
Computers ……………………………………………………………………………………………….. 14
Employee Substance Abuse Policy………………………………………………………………………. 14
Release of Student Information…………………………………………………………………………... 14
Sexual Harassment……………………………………………………………………………………...... 14

CLASSROOM PROCEDURES
Addition of a Course……………………………………………………………………………………... 15
Attendance of Students…………………………………………………………………………………... 15
Emergency Procedures…………………………………………………………………………………... 15
Examinations…………………………………………………………………………………………….. 15
Instructor Class Attendance…..………………………………………………………………………….. 15

SUPPORT SERVICES
Academic Counseling and Financial Aid……………………………………………………………...… 16
Adjunct Faculty Orientation……………………………………………………………………….......… 16
Center for Computing and Information Technology……………………………………………….…..... 16
Professional Development………………………………………………………………………….….… 16
Wampler Library…………………………………………………………………………………...….… 17
Distance Education……………………………………………………………………………….……… 17
Evening Support Service………………………………………………………………………….……… 17

STUDENT SUPPORT SERVICES
Counseling …………………………………………………………………………………………….…. 18
Other Student Services…………………………………………………………………………………… 18
Tutoring………………………………………………………………………………………………...… 18
Math Help………………………………………………………………………………………………… 18
Financial Aid……………………………………………………………………………………………... 18
Disability Services………………………………………………………………………………….…….. 18
Student Support GAIN Program……………………………………………………………………..…… 18
                                                                                              5




                 THINGS YOU REALLY NEED TO KNOW AND DO

1. Check your roster at the beginning of the semester and report any names of those not
   attending (Note: this is a federal requirement). Also, report anyone attending who is not
   on the roster (this becomes a major problem if allowed to occur). Instructions to access
   rosters can be found in the document, “Using the Faculty Center for Adjunct Faculty”,
   which can be obtained from your division.

2. Check your roster frequently to assure that it is current. Things change over time so
   always make sure your roster is correct. It will prevent surprises at the end of the
   semester when you enter grades and either a) find names that you have never seen before,
   or b) cannot find the name of a student who has been regularly attending.

3. Use only your MECC email for your classes. Check your email regularly as the college
   will use this to communicate information (some of which may be important) to you.

4. If students stop coming to class, do all that you can to find out why they have stopped
   attending (or in distance classes, why they have stopped participating) and encourage
   them to return to class. If students continue to have attendance/participation problems,
   notify your Division Dean. If it is obvious that the student is not coming back to class (in
   class or distance), you may administratively withdraw the student from your class. You
   may want to discuss this process with your Division Dean. Forms may be obtained from
   the Assistant Registrar (dpippin@me.vccs.edu). You may also find that the student
   needs resources to continue in your class or for other reasons. The college offers a wide
   variety of support to help students such as:

       a. counseling (http://www.mecc.edu/dept/services/counseling.htm)

       b. other student services (http://www.mecc.edu/dept/services/index.html)

       c.   tutoring (http://www.mecc.edu/dept/gain/index.html)

       d. on-line tutoring (http://www.mecc.edu/distance/smarthinking.htm)

       e. financial aid.

   Contact the Division of Student Services for additional information.

5. MECC encourages professional development. Each semester, you may take up to 6
   credits from MECC tuition free. Contact your Division Dean for more information. (To
   obtain the form to request this tuition assistance, go the MECC Homepage under
   Employees and select Educational Assistance Request Form [DOC, fillable]).
                                                                                                6

6. If you have a student in class that is causing problems beyond your control, makes you
   and other students feel uneasy, etc., you may complete an incident report form. This will
   allow others on campus to be aware of the problem. (The report form is found on the
   Employees page under Security,
   http://www.me.vccs.edu/forms/MECCIncidentReport.pdf.

7. It is important to start class on time and work with students until the class ending time.
   This sets a professional tone for your class and is an auditable item – we must hold
   classes for specified minutes each semester. If you must dismiss your class early for an
   emergency or if you will miss class, be sure to inform your Division Dean.

8. At the end of each semester, submit your grades by the deadline. This is crucial so that
   the admissions office can verify each student’s status for a number of reasons. You will
   submit grades on-line using the PeopleSoft System. Once you complete your on-line
   grades using PeopleSoft, print a copy of the assigned grades, sign the printed copy, and
   submit along with a copy of your grade book to the division secretary. Instructions to
   access your PeopleSoft grades can be found in the document, “Using the Faculty Center
   for Adjunct Faculty”, which can be obtained from your division.




I have read and understood the items on pages 5 and 6 and will do my best to follow these
                requirements: __________________________________

                                  Instructor’s Signature and Date
                                                                                              7




                                ADMINISTRATIVE DETAIL



ADMINISTRATIVE ASSISTANCE

        All adjunct faculty will work under the administrative supervision of the appropriate
Division Dean or the Dean of Workforce Development. The Division Dean’s task will be to
provide information, communications, and assistance to lecturers and students. The division
offices are open from 8:00 a.m. to 4:30 p.m., Monday through Friday and on Monday through
Thursday evenings by appointment. The Division of Workforce Development is open Monday
through Thursday until 6:30 p.m. Adjunct faculty may call the Workforce Development Office at
(276) 523-2400, extension 291 or 7477.

CALENDAR

         Classes should follow the college academic calendar http://www.mecc.edu/acadcal.htm.
If the class is being held in a public school, it is the responsibility of adjunct faculty to
familiarize themselves with the school calendar of the school system where their classes are
being held. Please observe carefully the dates for the beginning and ending of the semester.
Classes must meet for the entire time scheduled throughout the semester. Any departure from the
schedule must be approved in advance by the appropriate supervisor.

CANCELLATION OF CLASSES

       The college reserves the right to cancel courses having insufficient enrollment.

CLOSING OF COLLEGE

        When weather conditions are so severe that reduced operations are necessary,
announcements will be made over the local radio, and TV stations, on the college website and on
the colleges schedule information lines (276) 523-7495. If you meet off-campus in a public
school, your class is cancelled if that county’s schools are closed. Other off-campus locations
(that are not public schools) are closed only if MECC is closed. The College’s snow schedule
is posted on the website http://www.mecc.edu.
                                                                                                      8



EVALUATION

        The college’s process for collecting STUDENT ASSESSMENT OF INSTRUCTION SURVEY
Forms will be followed during the fall and spring semesters. (See student assessment of
instructor: http://www.me.vccs.edu/policy/section2.pdf#page=64.) Class visitations may be
made periodically by administrative staff.

GRADE CHANGES

        The evaluation of student academic performance is normally the sole responsibility of the
instructor in charge of a class. Occasionally an error in grade recording may occur. Students
should review grade reports carefully and report any errors to the Office of Admissions &
Records immediately. Challenges to grade records must be made within one year of the alleged
error.

GRADE REPORTS
       Final grades must be entered in the PeopleSoft/SIS System by the deadline for grades.
Directions for entering grades will be sent by e-mail each semester. Instructors should print, sign,
and submit their grade roster & grades as well as grade book showing how grades were derived.

COURSE DOCUMENTATION

       Course documentation is maintained by the respective division for each course taught.
Your responsibility will be to submit a course syllabus before your class begins each semester,
submit a copy of your grade book at the end of the semester, and submit a printout of final grades
with your signature as entered in PeopleSoft. All materials are to be turned over to the
appropriate supervisor prior to completion of duties for each academic semester. This course
documentation is evaluated by accrediting and academic auditors to insure the course
requirement and standards.

COURSE OUTLINE

       Each adjunct faculty should consult with the appropriate supervisor to review the
approved course outline for the course he/she is teaching before developing the syllabus. The
course outline establishes the approved content for the course and is the basis for any audits that
may occur.
                                                                                                   9



COURSE SYLLABUS

       The Southern Association of College & Schools requires each instructor to follow a
course syllabus. The purpose of a syllabus is so that students will clearly understand what to
expect from the course. The syllabus must contain all information pertaining to assignment and
scheduled examinations. Policy 2.13 in the MECC Faculty and Staff Handbook list the required
elements of a syllabus ( http://www.me.vccs.edu/policy/section2.pdf#page=46).

TEXTBOOKS

        The full-time faculty and the appropriate supervisor make textbook selections. Adjunct
faculty members are required to use the approved textbooks. Desk copies and textbook orders
should be handled through the appropriate Division.

OFFICE HOURS

         Please be available for student consultation 30 minutes before and 30 minutes after class.
Instructors may, at their discretion, make available their home phone numbers. If you do not
wish to make your phone number available, please notify your Division Dean and have students
contact the division office to leave messages. Students may want to contact you by e-mail. Please
use your MECC email account and provide this e-mail to your students. It is important that you
use your MECC email account for MECC transactions. Do not use your personal or work emails
for this purpose.

COLLEGE EMAIL

        Each College instructor has been assigned a College email. You must check this on a
regular basis as most communication and information is transmitted through this method.
College communications will only be sent to your college email.



GRADING SYSTEM

       The grades of A, B, C, D, and S are passing grades. Grades F and U are failing grades.
Usually if a student transfers to a four-year college or university, only grades of A, B, and C will
be accepted for credit in courses equivalent to those offered at the four-year college of university.




EXPLANATION OF GRADES
                                                                                                10

       The quality of performance in any academic course is reported by a letter grade. These
grades denote the character of work and are assigned quality points.



GRADE                 QUALITY POINTS PER CREDIT                   EXPLANATION

A - Excellent                4                                    This grade represents
                                                                  superior achievement.

B - Good                     3                                    This grade represents above
                                                                  achievement.

C - Average                  2                                    This grade represents average
                                                                  achievement.

D - Poor                     1                                    This grade represents passing
                                                                  work decidedly below that
                                                                  expected of the majority of
                                                                  students and generally will
                                                                  not transfer to other
                                                                  institutions.



F – Failure                  0                                    This grade represents
                                                                  unsatisfactory achievement.



W- Withdrawal                0                                    “W” is No Credit.


R- grade                     0                                    This grade is primarily for
                                                                  developmental studies classes
                                                                  and gives the student the
                                                                  opportunity to continue in the
                                                                  same course.


S- grade                     0                                    This grade is primarily used
                                                                  for developmental studies
                                                                  classes and denotes
                                                                  completion of
                                                                  course requirements.
                                                                                        11

U -grade                     0                             This grade is primarily used
                                                           for developmental classes
                                                           and is issued when progress
                                                           is unsatisfactory.

I- Incomplete**              0                             No Credit. Used for
                                                           unavoidable reasons.
                                                           Incomplete must be
                                                           completed within
                                                           established time limits,
                                                           or will convert to an “F”.


X- Audit                     0                             No Credit. Permission of the
                                                           Admission office is required
                                                           to audit a course.


For additional information on Grades and Grading, go to:
http://www.mecc.edu/handbook0910.pdf#page=6




*REFER TO ADD/DROP/WITHDRAWAL FORM IN APPENDIX.
**REFER TO INCOMPLETE GRADE FORMS IN APPENDIX.
       1. Report of incomplete grade.
       2. Change of incomplete grade.
                                                                                                 12

WITHDRAWAL OF STUDENT FROM THE COLLEGE
        A student may withdraw from a course without academic penalty during the first 60% of
a session. For purposes of enrollment reporting, the following procedures shall apply:
A. If a student withdraws from a class prior to the termination of the add/drop period for the
session, the student is removed from the class roll and no grade is awarded.
B. After the add/drop period, but prior to completion of 60% of a session, a student who
withdraws or is withdrawn from a course shall be assigned a grade of “W.”
C. After that time, if a student withdraws or is withdrawn from a course, a grade of “F” shall be
assigned. Exceptions to this policy may be made under mitigating circumstances; such
circumstances must be documented and a copy of the documentation placed in the student’s
academic file.
A grade of withdrawal implies that the student was making satisfactory progress in the course at
the time of withdrawal, or that the withdrawal was officially made before the deadline date
published in the college calendar.


Refer to the MECC Student Handbook (http://www.mecc.edu/handbook0910.pdf#page=10) for
the complete Withdrawal of Student from the College policy.

ADMINSTRATIVE WITHDRAWAL
        Students may be withdrawn from classes by the instructor for failure to attend classes
during the first 60% of the instructional period. If it is obvious that a student has stopped coming
to class prior to the 60% date, you may consider administratively withdrawing that student,
resulting in a W vs an F grade. Contact the admissions office and your Division Dean about the
administrative withdrawal procedure.


GRADUATION

You are invited and encouraged to attend the college’s commencement ceremony each year.
You should receive an invitation through the college email. Contact your Division Dean for
additional information.


PAY CHECKS
Adjunct Faculty Pay Schedule
        The Adjunct Faculty pay schedule may be obtained from the Employees web page --
http://www.me.vccs.edu/dept/finan-admin/payroll.htm.


        All required documents must be submitted to the academic unit far enough in advance
         of the date due in the Payroll Office to allow for processing. Adjunct faculty should
         contact the division office to determine when documents are due.
        All documents required at the end of the class must be submitted promptly to the
         academic unit to be included in the final payroll.
                                                                                                   13




PERSONNEL FILE

         Before an adjunct faculty member is hired, the College is required to have official
transcripts, application form, background check and references on file. Once these documents are
received, all adjunct faculty members are required to attend a New Hire Orientation


Adjunct - New Hire
 Orientation.pptx
                     --Click here for orientation

session prior to their first day of employment to complete all required employment and payroll
documents. This orientation also includes the completion of an IT Security review. You will
also be required to complete an online state required Virginia Terrorism Awareness course
within the first 30 days of your employment.

       Contracts and paychecks cannot be released until the adjunct personnel file is
complete and new hire orientation is conducted by MECC’s Personnel Director. Please
contact the Vice President of Academic & Student Services to assure that your records are up to
date.


SEMESTER CONTRACTS
       As an adjunct faculty member you are on a semester contract. Appointments for
subsequent semesters are subject to the need for adjunct faculty by the College and your
acceptability to the College for future employment on a semester contract basis. Contracts are
entered into on the good faith assumption that the lecturer will personally meet each class during
the semester, for the full time allotted for the class and that the lecturer will administer a final
exam as scheduled. There shall be 750 clock minutes of instruction for each semester credit hour.
The Virginia Community College System Regulations require this, and the published class
schedule reflects this policy. Therefore, do not cancel classes without prior approval of the
proper authority. Unauthorized missed class time must be made up.


INSTRUCTOR ABSENCES
         If you must be absent for any reason, the appropriate supervisor must be contacted and
appropriate arrangements made. The College also reserves the right to substitute a full-time
faculty member for the adjunct faculty member, prior to the third class meeting. There are no
provisions for the payment of partial services in the event the class is cancelled or transferred to
a full-time faculty member.
                                                                                              14




                                   COLLEGE POLICIES
You should be familiar with college policies as listed in the MECC Faculty and Staff Manual
(http://www.me.vccs.edu/policy/index.html).




The policies are comprehensive and include:
       RELEASE OF STUDENT INFORMATION
       http://www.me.vccs.edu/policy/section1.pdf#page=34
       SEXUAL HARASSMENT
       http://www.me.vccs.edu/policy/section1.pdf#page=50
       EMPLOYEE SUSBSTANCE ABUSE POLICY
       http://www.me.vccs.edu/policy/section1.pdf#page=43
       COMPUTERS
       http://www.me.vccs.edu/policy/section1.pdf#page=51
                                                                                                 15




                                CLASSROOM PROCEDURES


INSTRUCTOR CLASS ATTENDANCE
      Instructors are expected to meet 100% of their classes unless they receive a special
exemption from the Dean of Workforce Development or Division Dean under which they are
working. Instructors should contact their supervisor if they cannot meet their class.


ADDITION OF A COURSE
       A student may not enroll in a course after the posted date for adding a class.


ATTENDANCE OF STUDENTS
        It is imperative that the attendance policy be clearly stated in the Course Syllabus. Refer
to the MECC Faculty and Staff Policy Manual
(http://www.me.vccs.edu/policy/section2.pdf#page=47) for sample syllabus. Attendance records
must be kept to comply with federal financial aid regulations and should be submitted with
grades at the end of semester.


EMEREGENCY PROCEDURES
        Adjunct faculty members should familiarize themselves with the Emergency
Management Plan. Refer to the MECC Faculty and Staff Manual
(http://www.me.vccs.edu/policy/section6.pdf#page=2). During the first class session, students
should be informed of evaluation and lockdown procedures. Evacuation routes should be posted
in each classroom.


FINAL EXAMINATIONS
Final Examination times should not to be changed. Exceptional situation are to be addressed with
the Dean of Workforce Development or the appropriate Division Dean.
                                                                                                    16



                                      SUPPORT SERVICES


       As mentioned at the beginning of this manual, the college offers a wide range of support
services for students. Often, students do not take advantage of the services because they are
unaware of them. Listed below are a number of services or resources. If you have questions
about what is available, contact the Student Services Division


ADJUNCT FACULTY ORIENTATION
        The Office of Workforce Development sponsors an annual Adjunct Faculty Orientation
prior to the Fall Semester of each academic year. This orientation provides an opportunity for
professional development and making contacts with full-time faculty. It is expected that adjunct
faculty members will attend this orientation.


PROFESSIONAL DEVELOPMENT
        Adjunct faculty are encouraged to participate in professional development activities
provided by the College. They will be notified prior to the occurrence of such events. Adjunct
faculty are also encouraged to establish liaison with full-time faculty for the purpose of receiving
mentoring in teaching techniques, academic regulations, and resource development.
Opportunities may be available to take courses at MECC for no cost or for other professional
development activities.


ACADEMIC COUNSELING AND FINANICAL AID
        The College provides student services including academic, career, and financial aid
counseling for all part-time students. Off-campus and evening adjunct faculty may make requests
through the Director, Student Services for a counselor to visit their classes. A listing of Student
Services activities and contacts can be found at the following web site:
http://www.mecc.edu/dept/services/index.html. A listing of Enrollment Services activities,
including Financial Aid, can be found at: http://www.mecc.edu/enrollment.htm.


CENTER FOR COMPUTING AND INFORMATION TECHNOLOGY


A listing of the activities (including training, trouble shooting, and security) and contacts for the
Center for Computing and Information Technology can be found at
http://www.me.vccs.edu/ITWebsite/home.htm.
                                                                                               17




WAMPLER LIBRARY
        The mission of the Wampler Library is to provide resources and services which support
not only the educational programs of the College but also provide broad exposure to various
disciplines, cultures, and ways of understanding. A comprehensive listing of library services and
contacts can be found at: http://www.mecc.edu/library/index.html.


DISTANCE EDUCATION
         Check with Assistant Coordinator of Distance Education, Academic Advisor, or Course
Instructor for information about video or web based classes
(http://www.mecc.edu/distance/index.html). For on-line tutoring support, access the
SmartThinking link at http://www.mecc.edu/distance/smarthinking.htm.
       .
EVENING SUPPORT SERVICE
       The Office of Workforce Development is open until 6:30 p.m. Monday through Thursday
and until 4:30 p.m. on Friday. The Office of Student Services is open until 6:00 p.m. Monday
through Thursday and until 4:30 p.m. on Friday. Summer hours may vary.
                                                                                                    18




                              STUDENT SUPPORT SERVICES


        As mentioned at the beginning of this manual, there are a number of services and
resources available to students. However, many students do not take advantage of them because
they are unaware of them. If you have questions about what is available, contact Student
Services (http://www.mecc.edu/dept/services/index.html). Listed below are some of the services
and resources available.
           o   counseling (http://www.mecc.edu/dept/services/counseling.htm)

           o   other student services (http://www.mecc.edu/dept/services/index.html)

           o   tutoring (http://www.mecc.edu/dept/gain/index.html)

           o   on-line tutoring (http://www.mecc.edu/distance/smarthinking.htm)

           o   math help – Available in the Math Lab

           o   financial aid (http://www.mecc.edu/enrollment.htm)

           o   disability Services (http://www.mecc.edu/dept/services/disability.htm)



STUDENT SUPPORT GAIN PROGRAM
        The Student Support GAIN Program is a federally funded TRIO Program serving
students who meet eligibility requirements at Mountain Empire Community College. The best
feature is that these services are FREE.

The GAIN Program office is located in Godwin Hall, Room 216-D.

                                       Services Provided
      Tutoring, mentoring, transfer assistance, career counseling, personal counseling,
       cultural activities, academic skills development (study skills, test-taking skills, etc.),
       informative seminars, and more.



Go to the GAIN website for a listing of contacts and services:
http://www.mecc.edu/dept/gain/index.html

								
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