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					Dear partner, Communications is key to ensure that the reuse scheme is successful at your HEI. Here are suggested individuals that should be contacted in advance in order to inform them about the project and their role and responsibilities. We have included template letters that you can use to contact them. Feel free to tailor them to fit your needs and to also contact additional individuals who you have identified in order to help spread the good word and enable this project to bloom to it’s full potential. Don’t forget to customize your letters and replace the highlighted yellow areas by the appropriate information. Different communications templates have been customized for:     Vice Chancellors Waste Managers SU / societies / student committees Press / media

Information to Vice Chancellor Every year on student move-out, the halls of residence have to deal with a tremendous waste peak. Many items, that students bought just months ago, are still in good condition – but are thrown away and destined for landfill if we don’t take action. A pilot project in London found that every student creates at least 15kg of reusable items every year. We feel that we have a social, environmental and economic responsibility to prevent such resources from being wasted. As a result, we will introduce / extend reuse schemes, starting with pilot projects in hall names. Departing residents are asked to bring their reusable items, such as clothes and shoes, bedding, pots and pans, crockery and cutlery, books and stationery as well as electrical equipment, to a designated area. A group of hall staff and student volunteers will sort and pack everything. We have already liaised with several local charities who will collect the donated items: - charity name - charity name The items will then be provided at low cost to people in need or via charity shops. Anything that might be suitable for new students, especially kitchen equipment and stationery, will be kept and we will organise a reuse sale at the beginning of the new academic year. Thus we will raise some money to fund incentives for volunteers on future reuse projects. Additionally, incoming students will save money equipping their rooms and resource use will be avoided. These activities are part of a HEFCE-funded project lead by the London School of Economics and Political Science (LSE) and in which HEI name is a partner institution. The results and experiences will be incorporated in a reuse guide for the higher education sector available at http://www.lse.ac.uk/collections/environment/reuse_hefce_project.htm We hope you can help us spread the word and support this innovative and sustainable initiative. Sincerely,

Your Name and contact details

Information to Waste managers Every year on student move-out, the halls of residence have to deal with a tremendous waste peak. Many items, that students bought just months ago, are still in good condition – but are thrown away and destined for landfill if we don’t take action. A pilot project in London found that every student creates at least 15kg of reusable items every year. We feel that we have a social, environmental and economic responsibility to prevent such resources from being wasted. As a result, we will introduce / extend reuse schemes, starting with pilot projects in hall names. Departing residents are asked to bring their reusable items, such as clothes and shoes, bedding, pots and pans, crockery and cutlery, books and stationery as well as electrical equipment, to a designated area. A group of hall staff and student volunteers will sort and pack everything. We have already liaised with several local charities who will collect the donated items. To make sure all procedures are efficient and in line with further waste activities of the HEI we would like to invite you for a meeting on … to discuss the scheme and get your valuable input.

Information to SU / societies / student committees Every year on student move-out, the halls of residence have to deal with a tremendous waste peak. Many items, that students bought just months ago, are still in good condition – but are thrown away and destined for landfill if we don’t take action. A pilot project in London found that every student creates at least 15kg of reusable items every year. We feel that we have a social, environmental and economic responsibility to prevent such resources from being wasted. We are positive that the student body agrees that we have a responsibility to prevent such resources from being wasted. As a result, we want to introduce / extend reuse schemes, starting with pilot projects in hall names. Departing residents are asked to bring their reusable items, such as clothes and shoes, bedding, pots and pans, crockery and cutlery, books and stationery as well as electrical equipment, to a designated area. The success will depend on student engagement and volunteer commitment and we would like to invite the SU, SU societies and student committees to support the scheme, help with the promotion and volunteer recruitment. Consequently, we would like to invite you for a meeting on … to discuss the scheme and a possible partnership in order to ensure the success of this innovative and sustainable initiative.

Press Office / press releases HEI Logo FOR IMMEDIATE RELEASE
CONTACT:

Contact Person HEI Name Phone Number FAX Number Email Address Website URL Reuse is Real Use! HEI name will introduce / extend reuse schemes in its halls of residence. City, Date - Students living in halls names will donate unwanted items for reuse before they move out. HEI name is a partner of the HEFCE-funded zero waste project led by the London School of Economics and Political Science (LSE). Every year on student move-out, the halls of residence have to deal with a tremendous waste peak. Many items, that students bought just months ago, are still in good condition – but are thrown away and destined for landfill if we don’t take action. A pilot project in London found that every student creates at least 15kg of reusable items every year. We feel that we have a social, environmental and economic responsibility to prevent such resources from being wasted. Departing residents are asked to bring their reusable items, such as clothes and shoes, bedding, pots and pans, crockery and cutlery, books and stationery as well as electrical equipment, to a designated area. A group of hall staff and student volunteers will sort and pack everything. We have liaised with several local charities who will collect the donated items: - charity name - charity name The items will then be provided at low cost to people in need or via charity shops. Anything that might be suitable for new students, especially kitchen equipment and stationery, will be kept and we will organise a reuse sale at the beginning of the new academic year. Thus we will raise some money to fund incentives for volunteers on future reuse projects. Additionally, incoming students won’t have to spend lots of money to equip their rooms and resource use will be avoided. The results and experiences will be incorporated in a reuse guide for the higher education sector available from summer 2008. For further information, please contact: HEI contact: Contact Person, Title, HEI Name, Address, Tel: Phone Number, Email: Address, Website: URL

HEFCE reuse project: London School of Economics & Political Science Houghton Street, London WC2A 2AE, Tel: 020 7955 7159, Email: v.e.hands@lse.ac.uk Website: http://www.lse.ac.uk/collections/environment/reuse_hefce_project.htm


				
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