Reference and Outreach Committee Report of Activities, 2006-2007 Members: Virginia Cole, Angela Horne,Thomas Mills, Jim Morris-Knower (co-chair) Susette Newberry, Jill Powell (co-chair), Kornelia Tancheva (PSEC liaison) June 19, 2007 Meetings and Forums The Reference and Outreach Committee meets monthly and plans monthly open forum meetings. Their website is located at http://publicservices.library.cornell.edu/psa/ReferenceAndOutreach/, which includes their charge, members, agenda, minutes, reports, projects, etc. Listservers There are two listservers associated with this group: refoutlib-l and librefstats-l. The former consists of current committee members, the latter consists of committee members plus Linda Miller and Rick Silterra. A member should update the list membership as needed plus answer the questions that come in to librefstats-l about the Reference Statistics Reporting System. Technical questions that can’t be answers can be referred to Rick Silterra. The FAQ on the Reference and Outreach website answers some of the questions. CommonSpot – The website uses CommonSpot software. Jenn Colt-Demaree set up the page and can answer questions, but a committee member must enter in content. Here are some instructions: Members must be edited at http://publicservices.library.cornell.edu/psa/management/Committee-Members.cfm It's in a database because it feeds into a couple of different pages. If someone is on two committees, enter them twice, once for each committee. Meeting minutes: 1. Go to http://publicservices.library.cornell.edu/psa/ReferenceAndOutreach/ and login 2. Create a new page using the Meeting Minutes template. 3. Click the "Click here to submit events data" link that appears on the new page you created. Be sure to select the appropriate committee location - reference and outreach committee, enter the date, time, agenda, and minutes. 4. After you enter the data, submit the page for publication. The page that has all the minutes listed is generated automatically by Commonspot. Orientations The Reference and Outreach Committee coordinated and participated at a library booth in a number of orientations and fairs throughout the year.
RA Resource Fair, Appel Commons (in Aug and January) Undergraduate Info Fair, Barton Hall International Graduate Student Orientation, Statler Hall. Graduate and Professional Student Orientation, Bailey Hall PostDoc Research Day, April, Biotech Building In addition we have participated in the Library e-Services Fair, Libe Café, coordinated by the Instruction Committee. Many librarians also visit new faculty (with new faculty packets) each fall. Reference Statistics Reporting System The committee is the curator for the reference statistics reporting system (rsrs.library.cornell.edu), generates the random sampling periods, sends out reminders, drafts procedures, and answers questions about the system. Questions are sent to librefstats-l@cornell.edu. Technical questions the committee can’t answer go to Rick Silterra. Since collection development, administrative, and libit-l staff are inputting reference statistics into RSRS, it seems appropriate to send the reminders to cu-lib as opposed to cul-publicservices-l. Continuing Projects - The committee is working on an Ask-A-Librarian Bookmark, new horizontal poster for orientations, and a CUL reference blog (a separate blog committee has started). We have also collaborated with Access Services on marketing E-Reserves. The group also has the following subcommittees: Subcommittees
Documentation Committee Business Information Group Citation Management Committee Digital Reference Services Steering Committee Web Guide Working Group CUL Reference Blog Group
Past Forums The Reference and Outreach Committee had a number of forums with many speakers this year on a variety of subjects. Below are the dates and topics: July 12, 2006 – WebFeat. Zsuzsa Koltay, presenter. September 20, 2006 Outreach: How Far Out Do We Reach? Handout –an informal compilation of what libraries on campus are doing regarding outreach. All libraries responded to the questionnaire. http://publicservices.library.cornell.edu/psa/ReferenceAndOutreach/Reports.cfm. The document is meant to be a starting point for discussion.
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October 17, 2006 – Outreach to Campus. The panelists--Michael Friedman (Vet), Fred Muratori (Olin/Uris CRIO) and Howard Raskin (Mann)--will talk briefly about their experiences with outreach to Cornell faculty and students on campus. November 14, 2006 Course Web Guides - Kornelia Tancheva and Angela Horne Opac Voyager changes – Jesse Koennecke and David Banush Outreach to Off-Campus - Petrina Jackson, Marty Schlabach, Camille Andrews and Mary Ochs on their outreach efforts to folks outside the walls of academia-locally, nationally and internationally.
November 28, 2006 Voyager upgrade changes to the OPAC - David Banush Find It! : Web Feat implementation Phase II - Zsuzsa Koltay, Maureen Morris, Marty Kurth, Kaiser Walker, Nate Rupp, Melissa Kuo, Adam Chandler, Gail Steinhart, Randi Kepecs
February 13, 2007 Digital Reference Services--Virginia Cole Refshare--Virginia Cole Reference Sampling Week--Jill Powell
February 27, 2007 – E-Reserves and the Future Joint meeting of the Access Services Committee and the Reference & Outreach Committee March 20, 2007 – Assessment and Usability Retreat 9 am - 10:30 am -Introduction from Jim Morris-Knower (5 min) -Assessment and Usability Committee - introduction and update from the committee - Nan (15 min) -Xin Li - Research and Assessment Unit and its plans for 2007-2008 (40 min) (PowerPoint presentation ) -Sebastian Carello - CIT usability speaker (30 min) (CIT Training & Documentation's page on Usability , which includes their 6 minute, light-hearted video on usability testing (in both a Quicktime and a Window Media version))
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10:30 am -11am - break, with food from Frugal Gourmet 11: 00 am - 12:30 pm -Assessment and Usability Committee - show the wiki page with the sign-up system, financial issues, etc... (30 min) Maureen and Adam -Melissa Kuo - demonstrating her experiences with paper prototyping (30 min) (PowerPoint presentation ) -Matthew Aldridge - Cornell Human Subject Office speaker (30 min) (PowerPoint presentation ) April 17, 2007 - Library Marketing
Laura Larrimore – Mann’s LCD screen and pending marketing survey (powerpoint slides) Eli Brown on Eastern Wine and Grape Archive Susette Newberry - Ask a Librarian Bookmark, URL ideas Carla DeMello and Chris Philipp, feedback on Library Guide Ellen Marsh on overview, goals, projects of Library Communications Department (powerpoint slides) Marketing and Publicity Materials sharing in 2B49 Kroch (either during a break or after the speakers)
May 15, 2007 - Blogs and Wikis as Social Networking Tools
Baseema Krkoska - AEM blog Pat Viele--Physics Information Fluency blog Virginia Cole - CUL Reference blog Lynn Thitchener--Olin Wiki Camille Andrews--Mann Wiki Jill Powell--ASTECH Wiki
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Reference and Outreach Committee Direct Expenditures 2006/2007 acc. # L59 3700 duo 452 Spent: Refreshments for forums 7x$65.00= $455.00 Tote bags and T-Shirts for raffle (3-23-07) = $ 35.00 Usability & assessment retreat tablecloths = $ 4.30 Usability & assessment retreat paper plates = $11.57 Usability & assessment lunch Wegmans = $161.63 Tompkins County GIS group (Kibbee) $100.00 Total spent $767.50
Anticipated FY 2007/2008 Forums $800.00 Bookmark: $500.00 Tompkins County GIS group(Kibbee) $100.00 Orientation Events $1,000.00 New Faculty Packets $125.00 PSA Graduate Student Reception $800.00 _________________________________________ Total: $ 3,325.00
Submitted by Jill Powell
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