Fleet- Driver Safety Handbook English by methyae



Home Office/Southern Regional Office 525 B Street San Diego, CA 92101 619-744-6000

Northern Regional Office 1340 Treat Blvd., Ste. 400 Walnut Creek, CA 94597-7591 925-938-1141

This is a sample Driver Safety Handbook prepared for insurance underwriting purposes and is not an undertaking by the insurer, and should not be relied upon, to identify and address every safety issue.
 2004 Golden Eagle Insurance Corporation

Golden Eagle Insurance Corporation The Netherlands Insurance Company Peerless Insurance Company

Driver Safety Handbook – page 2 of 9

New Driver Orientation Checklist
Item 1. Driving record cleared with broker. 2. Maintenance procedures explained. 3. Pre-trip vehicle inspection procedures explained. 4. Company vehicle use restrictions explained. 5. Personal vehicle use restrictions explained 6. Driving record acceptability standards explained. 7. Accident reporting procedures explained. 8. Required use of seat belts explained. 9. Vehicle security procedures explained. 10. Written Driver Safety Test passed Trainer’s signature: Employee’s signature: Date Reviewed

Driver Safety Handbook – page 3 of 9

Use of Company Vehicles Company vehicles are to be used for business purposes only. Employees who have been given permission to take a vehicle home may only use it for commuting to and from work.

Passengers: Only company employees are allowed to ride in vehicles. Customers may ride in the
company vehicle only if there is a specific business reason, such as visiting a job site. No hitchhikers allowed. Only the assigned employee of the company vehicle may drive the vehicle, unless it is unsafe for the employee to do so. Then, and only then, may employee designate another driver, who must be above the age of 25. No one else has express or implied authority to use the company vehicle. Any driver of the vehicle shall be properly licensed to drive in any area in which the car is operated, and the employee shall have passed the company’s written driving test. Use of Personal Vehicles for Company Business Prior to a personal vehicle being used for company business: 1. The employee’s driving record must be cleared by insurance broker. 2. Proof of personal auto liability insurance must be provided. Minimum limits of liability are $100,000 per person, $300,000 policy limits. Cell Phone Policy Studies have shown that talking on a cell phone while driving increases the likelihood of being involved in an accident by 400%. Business cell phones and two way radios should only be used for business purposes and should be kept to a minimum. When placing a call (dialing) your vehicle must be stopped. If you plan on talking for more than two minutes pull over to a safe place to complete the call. The use of personal cell phones while driving a company vehicle is prohibited. Vehicle Security Vehicles should not be left unattended while running. Vehicles should be locked when not occupied. Commercial vehicles should be parked in the fenced yard area each evening.

Driver Safety Handbook – page 4 of 9

Pulling Trailers Only employees who have been trained by management on how to properly hook up and tow a trailer are allowed to pull a trailer. Vehicle Maintenance

Non-commercial vehicles:

Non-commercial vehicles should receive a visual inspection prior to operating. This includes inspecting the: 1. Tires for cuts, bulges, and tread depth. 2. Windows for broken glass or obstructions 3. New dents 4. Fluid leaks Management should be notified immediately if there is an unsafe condition so appropriate repair arrangements can be made.

Commercial vehicles:

Prior to operating a commercial vehicle a written pre-trip inspection checklist must be completed and deficiencies noted. If there is a maintenance issue that needs immediate attention the checklist should be turned in and management notified. If there are not issues than the checklist should be kept in the vehicle until the end of the work day and then turned into management. Any new maintenance issues identified during the day should be noted on the checklist prior to turning in the checklist. Driving Record Acceptability Standards (For existing employees) Accidents 0 1 2 3 # of Minor Convictions in past three years 0 1 2 OK OK OK OK OK Borderline Borderline Borderline Borderline Poor Poor Poor

3 Borderline Poor Poor Poor

*Note-Even one Major Violation within the past three years is a poor driving record.

Driver Safety Handbook – page 5 of 9

Definitions: Major violation
        Driving under the influence of alcohol or drugs Failure to stop/report an accident Reckless driving/speeding contest Driving while impaired Making a false accident report Homicide, manslaughter or assault arising gout of the use of a vehicle Driving while license is suspended or revoked Attempting to elude a peace officer

Minor convictions: Any moving violation (ticket).
The following tickets are not considered minor violations:  Motor vehicle equipment, load or size requirement  Improper or failure to display license plates  Failure to sign or display registration  Failure to have a driver’s license in possession (if valid license exists)  Seat belt violations  Failure to have proof of insurance It is up to management’s discretion on how to address tickets of this type. Accidents: What to Do! In the event of a vehicle accident remember these three critical steps: 1. Secure Make sure you and your vehicle are not in a place where you could easily get hit again. This step includes placement of cones, triangles, flares, and possibly moving your vehicle. 2. Notify Immediately call your supervisor or dispatcher to notify him/her of the accident and whether or not someone is injured. The police should be notified and a report completed. 3. Document Using the accident kit located in your glove box or emergency packet, gather all required information. Draw a diagram of the accident scene and take needed photos to secure valuable information. DO NOT ADMIT FAULT and DON’T SPEAK WITH REPORTERS

Driver Safety Handbook – page 6 of 9

Photos to take at the scene:
        Overall accident scene from 100 feet away. Overall accident scene from 50 feet away (two or three different angles) Close-up of damage to each vehicle Skid marks Objects that may have obstructed view (bushes, large trailers, etc.) Existing damage to other parties vehicle (signs of rust) Accident scene with driver and all passengers (to identify who was in the vehicle) License plates of witnesses vehicles

Driver Safety Handbook – page 7 of 9

Appendix 1

Vehicle Maintenance Inspection Checklist
Date:_______ ITEM Head lamps Stop lamps Tail lamps Turn signals Mirrors Tires/Wheels Wipers Brakes Oil level Radiator fluid level Horn License#:___________ OK Mileage:_____________


Any new body damage? If yes, describe: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ Comments: ____________________________________________________________________________ ____________________________________________________________________________

Signature: _______________________________________

Driver Safety Handbook – page 8 of 9

Driver Safety Training Quiz
1. A DUI within the past three years is acceptable as long as there are no other moving violations on your driving record. True or False 2. Assigned company vehicles can be used for commuting to and from work, but not for vacations, weekend excursions or family outings. True or False 3. Speeding tickets and at fault accidents in one’s personal vehicle don’t count on one’s company driving record. True or False 4. Seat belts must be worn at all times by all passengers and driver. True or False

5. Personal vehicles can only be used for business after express permission from employee’s manager is provided, their driving record has been cleared, and proof of personal auto insurance has been provided. True or False 6. Accidents should be reported: a. Immediately b. To your supervisor or manager c. To the police/sheriff d. All of the above 7. Secure, notify reporters, and hire a lawyer are the three steps to take when involved in an accident. True or False 8. Serious vehicle maintenance deficiencies can be deferred only for the following situation: a. End of shift and you know the next driver will catch the problem. b. When you are running late. c. When you only have a short trip to make. d. Never 9. The use of a cell phone while driving can increase the likelihood of a vehicle accident by: a. 25% b. 50% c. 100% d. 400% 10. An employee is only allowed to pull a trailer after he or she has received proper training. True or False

Driver Safety Handbook – page 9 of 9

Driver Safety Training Quiz Answer Key 1. False 2. True 3. False 4. True 5. True 6. D 7. False 8. D 9. D 10. True

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