Attending this morning's conference call were: ACT Beach House, Girls and Boys Town, Capital
City Youth Services, CHS WAVECREST, Corner Drug Store, Crosswinds, Family Resources
Manatee, Family Resources Pinellas, Florida Keys Children's Shelter, LSF Northwest, LSF
Southwest, LSF Southeast, Sarasota YMCA, Youth and Family Alternatives, Youth Crisis Center,
and Connie Evans and Pat Bailey, DCF/ESS central office.
We started the call with the good news: as of 2/6, the application submission rate is up to 44.7%
cumulatively, and the eligibility rate is at 26.7%. In even more significant numbers, that means
that we are submitting an invoice to DJJ for $97,680. total, of which $55,120.82 is federal (these
numbers pending finalized invoice from YCC, not due until today). Compliments to Family
Resources Manatee, especially Nadine Harrington-Luck, for persistence which paid off in a
number of past-due determinations being completed. Further compliments to network agencies
as a whole for solid effort, which is now beginning to pay off.
We then discussed the case/service plan. One of the recommended changes from DCF was that
we needed a "notice to parents" page. In DCF's case plan, this notice says that failure to comply
with the case plan can result in the permanent loss of their child. This is not exactly the case with
our youth. However, IV-E is for children at risk, and research I've done indicates we may need a
statement somewhere along these lines. We had a suggestion that the statement be phrased in
terms of parent AND agency agreeing, by their signatures, to participate in the plan. Later
discussion included an inquiry about DJJ QA's requirement that the case/service plan talk about
youth issues and responsibilities as well as parent issues and responsibilities. There is a place
on the plan for "person responsible," but it is not clear this will be accepted by all QA reviewers as
meeting the requirement. I will be doing further research and see if I can find a way to add as
little as possible to the existing format but meet both sets of requirements. In the meantime, it is
fine to use the case/service plan as it is. We suggested that in the "person responsible" column,
the staff person's AND the family member's name be entered, at least for now. The question was
asked if agencies should go back and use this case plan for cases in the past, and the answer
We asked Connie Evans if she had any general words of wisdom for us to smooth out the
process in places where we are still having trouble. She re-clarified what is needed by the
CIC/PAS (the ORIGINAL application, with signature and the Declaration of Citizenship only) and
a Social Security number for the youth (or the date on which an application for one was sent)
ONLY. Connie mentioned the policy clarification memos that have gone out, and she will send to
me both the transmittal numbers for those memos and copies of the memos. I will then distribute
these to everyone.
We went on to discuss a problem that has now occurred twice in the Suncoast region: parents
are being sued by child support for the cost of care, and it does appear that this is related to their
child's stay in shelter. This is policy for "foster care" (and we are considered a form of foster
care). However, there is a conflict because we are mandated to offer services free of charge.
Connie has already set in motion plans for a meeting with policy-makers to discuss this issue and
see if anything can be done to prevent this conflict. Meanwhile, a letter can be written to the court
explaining that the parents participated in services that were offered free of charge, and what the
program is about. We will keep everyone posted when we have further information.
The next conference call will be Monday, February 25 at 10:00 a.m., and the number to call is
(850) 921-2470 or SunCom 291-2470.
Keep up the good work, and we will be continuing to work on solving the things that come up.