PHRUG 08 01 30

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					Welcome to the Payroll / Human Resources User Group Meeting
Wednesday, January 30th, 2008 9:00am – 12:00pm

Today’s Agenda
• Announcements • Presentations ~ Open Enrollment Information ~ Employee Benefits Update ~ W2s ~ SSA Form 131 ~ 3% SIT Withholding ~ Expense Report Auto Deposit ~ New Delegated Mailbox • Questions and Answers

Announcements
• Final paystub when employees leave (Paul Carlson) • Duplicate W2s (Paul Carlson) • Federal & State Exemptions (Paul Carlson) • Death of an employee (Paul Carlson) • 27 Biweekly in 2008 (Paul Carlson) • NIS Update (Amy Archuleta)

Open Enrollment Information
Randy Palmer

Feedback
• Enrollment Guide- lots of favorable comments-easier to use-will be improved upon for next Open Enrollment • Employees have become more familiar with the Open Enrollment process using NIS-far fewer mistakes • Fewer Enrollment Exception Requests
– Exceptions
• Prior to plan year vs. after plan year has commenced

In Progress
• Dependent Enrollment • Archived Dependents • Membership Files
ID card errors Late ID cards

• Communication
The Benefits Team continues developing better communication with HR Contacts-

Status
• Website
– Re-Design – Summary Plan Descriptions
• MetLife

• Enrollment results
– Employee Enrollment – HR – Benefit Team

Employee Benefits Update
Roger Wilson

2008 Objectives
•Better Communication Employees Agency HR Contacts Carriers
• Use of Technology NIS Open Enrollment Web sessions

2008 Benefit Plan Proposals
• Plans updated in 2007 - LTD, Dental, Vision • Group Health Insurance Administrator • Prescriptions Benefit Manager (PBM) • Life Insurance • Employee Assistance Program (EAP) • ASI Flex

W2s
Wes Mohling

GROSS WAGES vs. TAXABLE WAGES
GROSS WAGES Hourly rate x hours worked Salary Gross wages Gross wages less Section 125 and Section 132 deductions Health Insurance Dental Insurance Vision Insurance Flexible Spending Accounts for: Dependant Care Medical Reimbursement Section 132 Parking FEDERAL TAXABLE WAGES Social Security gross less Retirement

RETIREMENT GROSS SOCIAL SECURITY GROSS

Deferred Compensation

GROSS WAGES vs. TAXABLE WAGES
Example: John makes 18.75 an hour and worked 80 hours Gross wages This would also be his Retirement Gross He had health Insurance of $94.28 and parking of $12.00 18.75 x 80 = $1,500.00

less

$94.28 $12.00 $106.28

Social Security Gross He is in the Retirement program so a deduction of 4.8% of $1,500.00 is $72.00 less Federal Taxable wages

$1,393.72

$72.00
$1,321.72

CIR INTEREST Paid to Union Employees in September Included with regular payroll

Interest amount was reported to the employees on their Pay Advice
Interest is taxable income to the recipient employees No other reporting will be provided to employees

WHAT IS SUBJECT TO SOCIAL SECURITY
Gross wages Less Section 125 deductions Health Dental Vision Flexible Spending Accounts Dependant Care Medical Reimbursement Section 132 parking deductions

Also subject
Value of commuting in a State owned vehicle Tips

SSA Form 131
Paul Carlson

3% SIT Withholding
Paul Carlson

Expense Report Auto Deposit
Dee Ward

Email Subject Line: Auto Deposit for Employee Reimbursements – New Policy Via this memo, State Accounting is announcing a change in the procedure for entering Auto Deposit banking instructions for Employee Expense Reimbursements. This new procedure will require agency HR Personnel to obtain and enter the auto deposit banking instructions established for the employee’s expense reimbursements, thus when the employee fills out a new Direct Deposit Agreement form as a new employee, or an existing employee making changes, the agency HR person will update the auto deposit banking instructions for the payroll, along with the auto deposit banking instructions for expense reimbursements (if requested).

Email Subject Line: Auto Deposit for Employee Reimbursements – New Policy (continued) In the Employee Information – [Automatic Bank Deposit Instructions] window, the agency HR person will enter the new banking instructions for payroll and then enter the following for the banking instructions for expense reimbursements: Pay Start Date – The date the bank info for expense reimbursements are entered on the Employee Information – [Automatic Bank Deposit Instructions] screen (current date). Pay Stop Date – Must enter a date identical to the Pay Start Date (current date). Bank Account number Bank Trnst No (Bank Routing number) MC (Method Code) – Enter ‘E’ for Expense Reimbursement Tr Cd (Transaction Code) – Type 22 for checking or type 32 for savings

Email Subject Line: Auto Deposit for Employee Reimbursements – New Policy (continued) Example:

Email Subject Line: Auto Deposit for Employee Reimbursements – New Policy (continued) On a daily basis, the State Accounting Address Book section will then process all new Auto Deposit banking instructions entered by agency HR personnel and will update the Accounts Payable side of NIS with the banking info for employee expense reimbursements. With this new procedure, the agency HR personnel will know what banking instructions, if any, have been entered for expense reimbursements by State Accounting. We will not be going back and updating for existing banking instructions for expense reimbursements in the Employee Information – [Automatic Bank Deposit Instructions] window. If you want this to be current for all employees, you will need to review the existing employees Direct Deposit Agreement forms on file and update the banking instructions window for expense reimbursements using the current date as the Pay Start Date.

If you have questions, please contact Dee Ward @ 402-471-0603 or send an email to dee.ward@nebraska.gov.

Correct Way To Enter

Incorrect Entry

Inaccurate Payroll Auto Deposit info may be reflected in the ESS – Auto Deposit Instructions if the stop date is not entered.

New Delegated Mailbox
Lynda Roesler

State Accounting
Delegated Mailbox

• Please use for only specific issues noted in the description column – click on the Email Link to send request

Delegated Mailbox
www.das.state.ne.us/accounting/

Delegated Mailbox

Delegated Mailbox

Delegated Mailbox

Payroll Certification

Payroll Certification

Payroll Certification

Payroll Certification

Payroll Certification

Payroll Certification

Questions & Answers


				
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