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					                                   COVER LETTERS
                                         &
                                  THANK YOU NOTES
Good Signals to Employers
A well-written letter sends good signals to the employer. An employer may think of you as better organized and more
thorough than other job seekers, if you can write a good cover letter or thank you note. Knowing how to write good
cover letters to employers during your job search can also set you apart from many other job applicants. Your letter or
note may even help you secure a job offer.

Cover Letters
The cover letter introduces a resume sent to the person in a company who makes the hiring decision. It gives that
individual a specific, personalized message concerning your potential value to the company. The cover letter may be in
response to a known opening in the company, or it may serve as an inquiry to ask for information about employment
possibilities. Your goal is to highlight your skills and experience and to get an interview.

If you have had prior contact with the employer, begin your cover letter with a reminder: “I appreciate you taking the
time to answer some of my questions about Wilhelm Industries in our conversation on July 1.” Or mention something
uniquely associated with the employer that shows your interest in the company: “I read the article about the new
restaurant you are opening in Keystone Plaza in a recent issue of the Indianapolis Business Journal.” Or, “I have heard
a lot of positive things about your shop and was really excited to see your ad for a cashier/sales associate in the Sunday
Star.” Then explain your reason for writing.

The next part of your cover letter must answer the question the employer will ask on receiving your letter, “Why should
I see this person?” Briefly point out your skills and experience. Target your skills to the needs of the company. For
example, “I feel my years of experience as salesperson could really be of value to you when you open the new store in
the Circle City Mall.”

Close your letter by asking for an interview. You may suggest that you will call to arrange a meeting time convenient to
the employer.

The cover letter should be typed or word-processed on good quality stationary. Use a standard business correspondence
format. One of the simplest formats is the full-blocked style in which your address, date, the name and address of the
person receiving the letter, the salutation, body, and closing begin at the left margin (see samples).

Here are some points to remember when you are writing cover letters:
* An individualized typed or word-processed letter should accompany every resume.
* Address each employer by name and title. To get that information, call the firm and say you are mailing an important
letter to the company and you want to make sure it gets into the hands of the right person. Ask for correct spelling of the
employer’s name and his/her correct title.
* The objective of the cover letter is to tell how your skills and experience will be one of value to this employer. Tell
him/her why you think you would do a good job for the company, and give brief examples that support what you say.
(Call attention to your resume for more detail).
* Aim for an interview even though no job openings exist.
* Make your letter informal and friendly, but still professional.
* Be neat, concise, clear and error free. Spell all names and titles correctly. Using a ruler or a sheet of paper as a guide,
proofread your letter from left to right, then from right to left. Ask someone who has good spelling and grammar skills
to proofread for you.
* Keep your letter to one page in length.
* Be sure to keep a copy of the letter for reference.
* Mail your letters so employers receive them Tuesday or later in the week. Monday is a heavy mail day.
* Call within two days of your letter's arrival to arrange an interview. If more time elapses, the employer will probably
forget your letter.
Here are some examples of Cover Letters:
6320 North Park Avenue
Anywhere, IN 47000
June 5, 2001

Terri Markhein
Office Manager
Dubbin Suppliers
8240 North Keystone Avenue
Anywhere, IN 46258

Dear Ms. Markhein:

Your advertisement in the June 4 issue of the Indianapolis Star caught my eye. Your office, with its high customer
contact, is exactly the kind of work environment I am looking for. In addition, the position for receptionist/bookkeeper
calls for the kind of skills I have used in my work over the past three years.

I have experience in a small office and have handled more than 4,500 customer contacts a month. I have also done
accounts receivable, accounts payable, payroll, and ledger posting. I am familiar with computer programs such as
Lotus 1-2-3 and WordPerfect 5.0. And computerized accounting interests me.

I have enclosed my resume. I look forward to speaking with you about this position or future positions in your
company.

Sincerely,

Margaret Hendrick
Margaret Hendrick


ANOTHER ONE:
1340 Dearborne Drive
Anywhere, IN 47000
June 5, 2001

Donald Cantrell
Operations Manager
Midwestern Manufacturers
820 North Vermont Street
Anywhere, IN 47000

Dear Mr. Cantrell:

As a following up to our telephone conversation of June 4, I am sending my resume, as you suggested.

The machine shop supervisor position at Midwestern Manufacturers really interests me. I have seven years' experience as a machine
shop supervisor and extensive experience in using mills, lathes, job bores, boring mills, and surface grinders. I have analyzed and
carried out assigned jobs with minimum supervision and worked with sketches, prints and verbal instructions from engineers and
designers.

In addition to a four-year apprenticeship program, I have recently completed courses in blueprint reading at Indiana Vocational
Technical College. At home I devote a lot of time to my computer, and have taught myself how to use software programs such as
MacWrite, HyperCard, and Excel. I am eager to put this avid interest in computers to use in your shop.

I look forward to talking with you at our meeting on June 18.

Yours truly,

Mark Henry
Mark Henry
Thank You Notes

Thank you notes should be written to anyone who has spent time with you in an interview or helped you develop job
leads. Employers are human. They appreciate being thanked when they do something for you-like giving you their
time. And when they get a thank you, they view you as a thoughtful person who takes the time to follow through. A
thank you note can put you several steps ahead of all other job seekers. It can make an employer remember you.

Your thank you note may be handwritten, typed, or word-processed. Most job search experts suggest that a handwritten
note is always best because it is more personal and more likely to be remembered. But if your handwriting is illegible
or sloppy, you should type or word process the note. Use a good quality note paper with a matching envelope in white,
ivory, buff, or gray. Stay away from "cute" notepaper. A printed "Thank You" on the front is all right. For a typed or
word-processed thank you, use good quality stationary in white or off-white with a matching envelope.

Address the note to the person who conducted the interview (or the person who helped you in any other way). Don't use
first names. Write "Dear Ms. Laura Schroeder" or "Dear Ms. Schroeder." Put a date on your note as you would any
other letter.

Keep your note short and friendly. This is not the place to list all the reasons the employer should hire you. Thank the
employer for the interview or for whatever assistance you were given. State your interest in filling the position in the
last paragraph of the note. Use your first and last name for the signature. Do not use initials and make sure your
signature is legible.

Try to send your thank you note within 24 hours after the interview while details are still fresh in your mind. Even when
an interview did not go well, send a note.

Source: Getting the Job You Really Want and The Very Quick Job Search by Michael Farr



Here are some examples of Thank You Notes:


5913 East 15th Street
Anywhere, IN 47000
June 16, 2001

Mr. William Elrod
American Tours Company
1930 West Market Street
Anywhere, IN 47000

Dear Mr. Elrod:

I appreciate the time you took on June 15 to discuss opportunities for the administrative assistant position with
American Tours Company.

I am very impressed with the direction your company is taking with the new cycling and hiking tours as well as the new
computer system you are getting for your Indianapolis office.

Should you want more information, I will be pleased to furnish it. I hope to hear from you in the near future.

Sincerely,

Tanya Jones
Tanya Jones
                                                                                          June 16, 2001



Dear Mr. Cage,

Thank you for meeting with me today. I enjoyed the tour of Maple Wood Apartments and meeting the staff as
well as some of the residents. As we agreed, I’ll call on July 13.

If you have more questions please contact me at 555/123-4567.

                                                                                               Sincerely,

                                                                                          Joseph Herman

				
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